The URL can be used to link to this page

TC Res. No. 2011-06 Amend the 2011 town of avon budgetTOWN OF AVON, COLORADO RESOLUTION NO. 11 -06 SERIES OF 2011 A RESOLUTION TO AMEND THE 2011 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY FUND AND AMENDING THE 2011 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2011 AND ENDING ON THE LAST DAY OF DECEMBER, 2011 WHEREAS, the Town Council of the Town of Avon has previously adopted the 2011 budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for all operating funds for 2011; and WHEREAS, the Town Council finds it necessary to amend the 2011 budget to more accurately reflect the revenues and expenditures for 2011; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following funds are revised as follows for 2010: General Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance Town of Avon Resolution No. 11 -06 Page 1 of 2 Original or Current Previously Proposed Amended Amended 2011 Budget 2011 Budget $ 5,162,339 $ 4,079,296 13,429,579 13,244,705 12,301,452 12,117,154 6.290,466 S 5.206,847 Original or Current Transit Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance Previously Amended 2011 Budget $ 534,810 1,306,985 1,307,755 Proposed Amended 2011 Budget $ 643,339 1,376,985 1,386,344 $ 534,040 $ 633,980 Fleet Maintenance Fund Beginning Fund Balance $ 461,251 $ 516,549 Revenues and Other Sources 2,017,868 1,458,772 Expenditures and Other Uses 1,962,284 1,597,369 Ending Fund Balance $ 516,835 $ 377,952 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Mayor and made part of the public record of the Town. ADOPTED this 22 "d day of March, 2011. ATTEST N T, 0F,q�0� TOWN OF AVON, COLORADO SEAL Richard Carroll, Mayor OIORA�O Town of Avon Resolution No. 11 -06 Page 2 of 2 • • REVENUES Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Investment Earnings Other Revenue Total Operating Revenues Other Sources Sales of Fixed Assets Transfer -In From Community Enhancement Fund Transfer -In From Water Fund Transfer -In From Avon Metro District Transfer -In From Capital Projects Fund Total Other Sources TOTAL REVENUES EXPENDITURES General Government Community Development Public Safety Public Works Recreation and Culture Total Operating Expenditures Other Uses Transfers -Out to Debt Service Transfers -Out to Transit Transfers -Out to Fleet Maintenance Total Other Uses TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year General Fund #10 Amendment No.1 Fund Summary Proposed Original Revised Difference Actual Budget Budget Increase 2010 2011 2011 (Decrease) $ 8,556,334 $ 9,374,596 $ 9,374,596 $ 215,635 198,600 198,600 905,178 906,568 906,568 - 1,296,337 1,795,752 1,710,878 (84,874) 147,058 144,500 144,500 - 89,066 200,000 100,000 (100,000) 338,887 370,500 370,500 - 11,548,495 12,990,516 12,805,642 (184,874) - 1,500 1,500 - 49,000 60,000 60,000 - 50,000 60,000 60,000 - 61,011 - - 317,563 317,563 317,563 477,574 439,063 439,063 $ 12,026,069 $ 13,429,579 $ 13,244,705 $ (184,874) $ 2,553,287 $ 2,544,829 $ 2,724,904 $ 180,075 598,692 613,824 536,647 (77,177) 2,354,232 2,440,030 2,388,860 (51,170) 2,955,514 3,032,183 3,040,127 7,944 2,144,453 2,326,601 2,336,616 10,015 10,606,178 10,957,467 11,027,154 69,687 524,725 463,985 - (463,985) 1,085,000 880,000 950,000 70,000 160,000 - 140,000 140,000 1,769,725 1,343,985 1,090,000 (253,985) 12,375,903 12,301,452 12,117,154 (184,298) (349,834) 1,128,127 1,127,551 (576) 4,429,130 5,162,339 4,079,296 (1,083,043) $ 4,079,296 $ 6,290,466 $ 5,206,847 $ (1,083,619) Page 1 General Fund Amendment No.1 51000 Total Taxes 8,556,334 9,374,596 9,374,596 n U Licenses and Permits: 215,635 198,600 198,600 52101 Liquor Licenses Revenue Detail 8,000 8,000 52102 Business Licenses 20,175 22,000 22,000 52103 Contractor's Licenses 9,860 10,500 Proposed 52201 Building Permits 151,751 Original Revised Difference Account Road Cut Permits Actual Budget Budget Increase Number Description 2010 2011 2011 (Decrease) Local Government/Other Agency Grants Road & Bridge Fund 203,151 193,000 53402 Taxes: 2,308 State Severance Tax - 51101 General Property Tax $ 2,176,817 $ 2,198,241 $ 2,198,241 $ 51102 General Property Tax - Delinquent Collections 780 50 50 51103 General Property Tax - Interest 4,676 1,000 1,000 51201 Specific Ownership Tax 117,354 125,000 125,000 51301 Sales Tax 5,105,953 5,164,965 5,164,965 - 51302 Utility Tax 146,852 160,000 160,000 51303 Accommodation Tax 627,782 623,857 623,857 51304 Penalties and Interest 14,590 15,000 15,000 51305 Sales Tax Audit Assessments - 10,000 10,000 51306 Payments In- Lieu -Of Sales Tax - 696,483 696,483 51402 Franchise Fees 361,530 380,000 380,000 51000 Total Taxes 8,556,334 9,374,596 9,374,596 n U 52000 Licenses and Permits: 215,635 198,600 198,600 52101 Liquor Licenses 7,574 8,000 8,000 52102 Business Licenses 20,175 22,000 22,000 52103 Contractor's Licenses 9,860 10,500 10,500 52201 Building Permits 151,751 140,000 140,000 52205 Road Cut Permits 26,275 18,000 18,000 • 52206 Other Licenses and Permits - 100 100 52000 Total Licenses and Permits 215,635 198,600 198,600 Intergovernmental: Conservation Trust 58,340 60,000 60,000 Federal Grants: 53302 Motor Vehicle Registration 22,294 53199 Other Federal Grants 26,698 12,500 12,500 - 190,429 State Grants 193,068 53304 53204 LEAF Grant 6,425 12,000 12,000 - 53299 Other State Grants 1,900 - - Local Government/Other Agency Grants Road & Bridge Fund 203,151 193,000 53402 Eagle County - Trail Safety and Repair 2,308 State Severance Tax - 53402 Eagle County - Brightstart 5,429 - Subtotal: Shared Revenue 53900 Eagle River Youth Coalition 8,288 - - Subtotal: Grants 51,048 24,500 24,500 Page 2 State /County Shared Revenue: 53301 Conservation Trust 58,340 60,000 60,000 53302 Motor Vehicle Registration 22,294 23,000 23,000 53303 Highway User's Tax 190,429 193,068 193,068 53304 Cigarette Tax 47,365 50,000 50,000 53305 County Sales Tax 330,253 360,000 360,000 53306 Road & Bridge Fund 203,151 193,000 193,000 53308 State Severance Tax 2,298 3,000 3,000 Subtotal: Shared Revenue 854,130 882,068 882,068 • 53000 Total Intergovernmental 905,178 906,568 906,568 - Page 2 General Fund Amendment No.1 Revenue Detail Proposed Original Revised Difference Account Actual Budget Budget Increase Number Description 2010 2011 2011 (Decrease) Charges for Services: General Government: 54101 Sales of Map and Publications 54102 Photocopying Charges 54103 License Hearing Fees 54104 Other Fees and Charges 54201 Plan Check Fees 54202 Subdivision Review Fees 54203 Design Review Fees 54204 Animal Control Fees 54205 Abatement Services 54206 Impact Fee Administration Fees 54301 Police Reports 54302 Police Extra Duty 54303 Fingerprinting Fees 54304 VIN Inspection Fees 54305 False Alarm Fees /Misc Police Dept Fees 54306 National Night Out 54399 DUI Reimbursement • 54453 Village at (Avon) Municipal Services 13,000 Subtotal: General Govern. 4,136 Recreation Facility: 54601 Admission Fees 54602 Program Fees 54603 Rentals 54604 Merchandise Sales 54605 Childcare 54606 Rec Center Services 54607 Fitness Program Revenues 54608 Locker Rental 88,373 Other Recreation: 54651 Adult Program Revenues 54652 Cabin Equipment Rentals 54653 Athletic Field Rentals 54654 Cabin Concessions 54655 Youth Program Revenues 54676 Sponsorships 54678 Event Fees Subtotal: Recreation 54000 Total Charges for Services • $ 40 100 100 237 300 300 - 135 100 100 2,254 1,250 1,250 41,159 26,000 26,000 1,810 1,000 1,000 7,250 7,500 7,500 1,125 2,000 2,000 2,538 5,500 5,500 1,895 500 500 739 2,500 2,500 8,043 13,000 13,000 4,136 4,000 4,000 12,055 15,000 15,000 2,325 5,000 5,000 550 500 500 2,082 3,000 3,000 - 441,572 356,698 (84,874) 88,373 528,822 443,948 (84,874) 811,836 $ 810,000 $ 810,000 - 37,582 42,310 42,310 - 9,380 32,300 32,300 - 10,076 13,000 13,000 - 9,607 9,000 9,000 - 15,330 18,000 18,000 - 31,346 40,000 40,000 - 250 - - 17,858 13,500 13,500 38,669 40,000 40,000 7,559 8,315 8,315 5,079 5,500 5,500 130,626 120,000 120,000 68,535 99,705 99,705 14,231 15,300 15,300 1,207,964 1,266,930 1,266,930 1,296,337 1,795,752 1,710,878 (84,874) Page 3 General Fund Amendment No.1 Revenue Detail Proposed Original Revised Difference Account Actual Budget Budget Increase Number Description 2010 2011 2011 (Decrease) 55000 Total Fines and Forfeitures Investment Earnings: 57101 Interest 57000 Total Investment Earnings Fines and Forfeitures: 55101 Court Fines - Traffic 55102 Court Fines - Criminal 55103 Court Fines - Parking 55105 Court Costs 55106 Jury Fees 55107 Bond Forfeitures 55109 Miscellaneous Court Revenues 55110 Police Training Surcharge 55000 Total Fines and Forfeitures Investment Earnings: 57101 Interest 57000 Total Investment Earnings 58000 Total Other Revenues 50000 TOTAL REVENUES $ 96,314 Other Revenues: 58101 Recreational Amenity Fees 58109 Bond Issuance Fees 58201 Lease of Town -Owned Property 58999 Miscellaneous Nonclassified Revenues 58000 Total Other Revenues 50000 TOTAL REVENUES $ 96,314 80,000 80,000 19,730 30,000 30,000 15,113 18,000 18,000 5,818 5,750 5,750 - 150 150 800 2,000 2,000 - 100 100 9,283 8,500 8,500 - 147,058 144,500 144,500 89,066 200,000 100,000 (100,000) 89,066 200,000 100,000 (100,000) 180,755 195,000 195,000 10,906 10,500 10,500 40,252 40,000 40,000 106,974 125,000 125,000 338,887 370,500 370,500 $ 11,548,495 $ 12,990,516 $ 12,805,642 $ (184,874) Page 4 • • • MUNICIPAL SERVICES General Fund • Police Department: Department Expenditure Summaries 311 Administration 497,319 499,931 502,991 Proposed 312 Patrol 1,771,119 1,837,092 1,782,340 Original Revised Difference Dept. /Div. 103,529 Actual Budget Budget Increase Number Description 2010 2011 2011 (Decrease) General Government: Legislative: 111 Mayor and Town Council $ 116,019 $ 120,437 $ 120,437 $ - 112 Boards and Commissions 11,908 15,804 15,804 113 Town Attorney 522,496 350,000 500,000 150,000 115 Town Clerk 92,567 93,396 94,027 631 Total Legislative 742,990 579,637 730,268 150,631 Judicial: 121 Municipal Court 115,903 125,866 126,441 575 Executive: 131 Town Manager 230,446 233,641 234,596 955 132 Human Resources 199,405 206,251 207,649 1,398 133 Community Relations 143,050 200,051 220,051 20,000 Total Executive 572,901 639,943 662,296 22,353 • Finance Department: 141 Finance 579,032 638,487 643,840 5,353 143 Information Systems 247,097 285,714 287,019 1,305 149 Nondepartmental 295,364 275,182 275,040 (142) Total Financial Administration 1,121,493 1,199,383 1,205,899 6,516 Total General Government 2,553,287 2,544,829 2,724,904 180,075 Community Development: 211 Administration 159,339 159,150 160,247 1,097 212 Planning 320,066 341,555 262,557 (78,998) 213 Building Inspection 119,287 113,119 113,843 724 Total Community Development 598,692 613,824 536,647 (77,177) • Police Department: 311 Administration 497,319 499,931 502,991 3,060 312 Patrol 1,771,119 1,837,092 1,782,340 (54,752) 313 Investigations 85,794 103,007 103,529 522 Total Police 2,354,232 2,440,030 2,388,860 (51,170) Page 5 MUNICIPAL SERVICES General Fund Department Expenditure Summaries Dept. /Div. Recreation and Culture: Number Description 514 Administration 515 Public Works: 411 Administration 412 Engineering 413 Roads and Streets 414 Facilities Maintenance 415 Parks Total Public Works Total Recreation and Culture TOTAL OPERATING EXPENDITURES Recreation and Culture: 513 Special Events 514 Administration 515 Adult Programs 516 Aquatics 517 Childcare 518 Fitness 519 Front Desk 520 Maintenance 521 Youth Programs 522 Cabin Total Recreation and Culture TOTAL OPERATING EXPENDITURES 100,472 Proposed Original Revised Difference Actual Budget Budget Increase 2010 2011 2011 (Decrease) 100,472 71,889 72,178 289 326,128 337,700 339,875 2,175 1,438,212 1,408,345 1,419,689 11,344 367,384 392,465 393,406 941 723,318 821,784 814,979 (6,805) 2,955,514 3,032,183 3,040,127 7,944 • 286,786 288,257 288,682 425 361,637 361,308 366,823 5,515 31,213 35,977 36,102 125 371,935 444,903 446,256 1,353 38,512 37,893 38,018 125 103,449 124,483 124,630 147 183,868 222,865 223,427 562 604,074 628,654 630,166 1,512 122,713 128,621 128,872 251 • 40,266 53,640 53,640 2,144,453 2,326,601 2,336,616 10,015 $ 10,606,178 $ Page 6 10,957,467 $ 11,027,154 $ 69,687 • 0 Transit Enterprise Fund #52 Amendment No.1 REVENUES Taxes Charges for Services Total Operating Revenues Other Sources Sale of Fixed Assets Transfers In from General Fund - Operating Capital Lease Proceeds Total Other Sources TOTAL REVENUES EXPENDITURES Transportation: • Administration Operations TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year • $ 41,580 $ 40,364 $ 40,364 $ - 500 - - - 42,080 40,364 40,364 - - 20,000 20,000 - Fund Summary 950,000 70,000 - 366,621 366,621 - 1,253,148 Proposed Original Revised Difference Actual Budget Budget Increase 2010 2011 2011 (Decrease) REVENUES Taxes Charges for Services Total Operating Revenues Other Sources Sale of Fixed Assets Transfers In from General Fund - Operating Capital Lease Proceeds Total Other Sources TOTAL REVENUES EXPENDITURES Transportation: • Administration Operations TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year • $ 41,580 $ 40,364 $ 40,364 $ - 500 - - - 42,080 40,364 40,364 - - 20,000 20,000 - 1,085,000 880,000 950,000 70,000 - 366,621 366,621 - 1,253,148 59,759 1,085,000 1,266,621 1,336,621 70,000 633,980 $ 99,940 1,127,080 1,306,985 1,376,985 70,000 127,313 114,366 133,196 18,830 887,332 1,193,389 1,253,148 59,759 $ 643,339 $ 534,040 $ 633,980 $ 99,940 1,014,645 1,307,755 1,386,344 78,589 112,435 (770) (9,359) (8,589) 530,904 534,810 643,339 108,529 $ 643,339 $ 534,040 $ 633,980 $ 99,940 Page 1 Transit Enterprise Fund #52 Amendment No.1 Revenue Detail Proposed Original Revised Difference Account Actual Budget Budget Increase Number Description 2010 2011 2011 (Decrease) Taxes: Property Taxes 51101 Gates GID 51103 Current and Delinquent Interest 51000 Total Taxes Charges for Services: Transportation: 54502 Charter Employee Housing: 54551 Rental Revenues - Employees 54553 Employee Housing Maintenance Charge 54000 Total Charges for Services Other Sources: 59101 Sale of Fixed Assets 59201 Transfers In from General Fund - Operating 59303 Capital Lease Proceeds 59000 Total Other Sources 50000 TOTAL REVENUES 40,369 40,364 40,364 - 1,211 - - - 41,580 40,364 40,364 - 500 - - - 500 - - - - 20,000 20,000 -0 1,085,000 880,000 950,000 70,000 - 366,621 366,621 - 1,085,000 1,266,621 1,336,621 70,000 $ 1,127,080 $ 1,306,985 $ 1,376,985 $ 70,000 Page 2 • • • Function: Transportation #430 Department/Division: Transportation #430 Program: Administration #431 Town of Avon Line Item Detail Account Contract Services: Number Account Description 63304 Computer Services and Support 63504 Personnel: 61101 Regular Full -time Salaries 61201 Automobile Allowance 61301 FT Pension 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long -term Disability Insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel Commodities: 62899 Other Miscellaneous Operating Supplies 62901 Duplicating Supplies 62904 Software 62905 Books and Periodicals 62999 Office Supplies and Materials 62000 Total Commodities 63000 Total Contract Services Contract Services: 63203 Printing and Reproduction 63304 Computer Services and Support 63504 R &M - Office Equipment and Computers 63603 Rentals - Office Equipment 63999 Other Contract Services 63000 Total Contract Services 64000 Total Other Operating Costs Capital Outlay: 66402 Computers and Peripherals Proposed Original Revised Difference Actual Budget Budget Increase 2010 2011 2011 (Decrease) $ 55,658 $ Other Operating Costs: 64101 Travel, Training and Conference 64103 Mileage Reimbursement 64201 Telephone 64202 Gas 64203 Electric 64204 Water and Sanitation 64301 Postage and Delivery Costs 64303 Treasurer Fees 64306 Permit and Licensing Fees 64901 Advertising and Legal Notices 64905 Insurance Premiums 64000 Total Other Operating Costs Capital Outlay: 66402 Computers and Peripherals Proposed Original Revised Difference Actual Budget Budget Increase 2010 2011 2011 (Decrease) $ 55,658 $ 38,592 $ 38,592 $ 1,800 1,800 1,800 3,643 3,087 3,087 12 8 8 - 820 586 586 - 5,568 4,357 4,357 - 278 195 195 - 240 163 163 - 552 347 347 - 401 262 262 117 121 121 69,089 49,518 49,518 - 914 900 900 - 226 500 500 - 500 500 171 500 500 5 500 500 1,316 2,900 2,900 3,737 4,250 4,250 429 500 500 - 1,438 1,764 1,764 3,944 4,197 4,197 11,385 11,500 30,330 18,830 788 1,000 1,000 20,933 22,211 41,041 18,830 813 1,500 1,500 - 250 250 1,512 1,850 1,850 4,136 3,500 3,500 12,033 13,000 13,000 788 1,000 1,000 19 300 300 - 1,247 1,290 1,290 - - 250 250 - 1,372 950 950 - 14,055 15,847 15,847 - 35,975 39,737 39,737 - Page 3 Function: Transportation #430 Department/Division: Transportation #430 Program: Administration #431 Account Number Account Description 66000 Total Capital Outlay 60000 Total Expenditures Town of Avon Line Item Detail Proposed Original Revised Difference Actual Budget Budget Increase 2010 2011 2011 (Decrease) $ 127,313 $ 114,366 $ 133,196 $ 18,830 Page 4 • • • • Function: Transportation 0430 Department/Division: Transportation #430 Program: Operations #432 Town of Avon Line Item Detail Account Proposed Number Account Description 62401 Gasoline • Personnel: 61101 Regular Full -time Salaries 61121 PTS Wages 61122 PTS Bonuses 61151 Overtime Wages 61202 Ski Pass 61301 FT Pension 61302 PTS Pension 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long -term Disability Insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel • 62000 Total Commodities Proposed Commodities: Revised Difference 62401 Gasoline • 62402 Diesel 4,244 62801 Gifts and Awards 1,737 62802 Food and Beverages 16,947 62805 Clothing and Uniforms 2,581 62809 Medical Supplies and 1st Aid 120 62899 Other Miscellaneous Operating Supplies 4,686 62999 Office Supplies and Materials • 62000 Total Commodities $ 246,281 $ Proposed Original Revised Difference Actual Budget Budget Increase 2010 2011 2011 (Decrease) $ 246,281 $ 184,847 $ 184,847 $ 67,235 39,664 39,664 965 599 599 4,244 7,046 7,046 1,737 599 599 16,947 14,788 14,788 2,581 1,797 1,797 120 96 96 4,686 3,401 3,401 47,452 48,754 48,754 2,368 1,797 1,797 1,044 831 831 4,734 3,960 3,960 9,132 6,296 6,296 668 698 698 410,194 315,173 315,173 7,190 2,319 2,319 94,686 74,001 74,001 250 500 500 1,057 1,900 1,900 2,934 2,272 2,272 924 1,000 1,000 3,646 - - 42 500 500 110,729 82,492 82,492 Contract Services: 63301 Medical Services and Examinations 2,215 3,250 3,250 63506 R &M - Radios and Communications Equipment 7,160 9,096 9,096 63000 Total Contract Services 9,375 12,346 12,346 Other Operating Costs: 64102 Dues, Licenses and Memberships 1,716 2,000 2,000 64206 Cellular & Paging 420 700 700 64401 Fleet Maintenance Charges 111,314 105,218 99,825 (5,393) 64402 Equipment Replacement Charges 3,343 55,576 55,576 - 64403 Washbay Charges 14,883 15,983 15,983 - 64902 Financial Support, Donations, and Contributions 220,612 234,280 299,432 65,152 64906 Insurance Deductibles 3,797 3,000 3,000 64000 Total Other Operating Costs 356,085 416,757 476,516 59,759 Page 5 / 1 J Page 6 Town of Avon Line Item Detail Function: Transportation #430 Department/Division: Transportation #430 • Program: Operations #432 Proposed Original Revised Difference Account Actual Budget Budget Increase Number Account Description 2010 2011 2011 (Decrease) Capital Outlay: 66402 Computers and Peripherals 949 - - 66503 Buses and Transportation Related Vehicles - 366,621 366,621 66000 Total Capital Outlay 949 366,621 366,621 - 60000 Total Expenditures $ 887,332 $ 1,193,389 $ 1,253,148 $ 59,759 / 1 J Page 6 0 MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 REVENUES Charges for Services Other Revenue Total Operating Revenues Other Sources Transfers -In from General Fund Transfers -In from Debt Service Fund Refunding Bond Proceeds Total Other Sources TOTAL REVENUES EXPENDITURES • Public Works: Fleet Maintenance Washbay Total Operating Expenditures Other Uses Transfers -Out to Debt Service Fund Payments to Refunding Bond Escrow Agent Total Other Uses TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year • $ 2,063,408 $ 2,015,868 $ 1,316,772 $ (699,096) 4,687 2,000 2,000 - 2,068,095 2,017,868 1,318,772 (699,096) 160,000 - 140,000 140,000 563,570 - - - 3,419,913 - - - 4,143,483 - 140,000 140,000 6,211,578 2,017,868 1,458,772 (559,096) 2,095,434 1,879,109 Fund Summary (324,440) 42,328 83,175 42,700 Proposed Original Revised Difference Actual Budget Budget Increase 2010 2011 2011 (Decrease) REVENUES Charges for Services Other Revenue Total Operating Revenues Other Sources Transfers -In from General Fund Transfers -In from Debt Service Fund Refunding Bond Proceeds Total Other Sources TOTAL REVENUES EXPENDITURES • Public Works: Fleet Maintenance Washbay Total Operating Expenditures Other Uses Transfers -Out to Debt Service Fund Payments to Refunding Bond Escrow Agent Total Other Uses TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year • $ 2,063,408 $ 2,015,868 $ 1,316,772 $ (699,096) 4,687 2,000 2,000 - 2,068,095 2,017,868 1,318,772 (699,096) 160,000 - 140,000 140,000 563,570 - - - 3,419,913 - - - 4,143,483 - 140,000 140,000 6,211,578 2,017,868 1,458,772 (559,096) 2,095,434 1,879,109 1,5541669 (324,440) 42,328 83,175 42,700 (40,475) $ 516,549 $ 516,835 $ 377,952 $ (138,883) 2,137,762 1,962,284 1,597,369 (364,915) 276,395 3,897,933 4,174, 328 - - - 6,312,090 1,962,284 1,597,369 (364,915) (100,512) 55,584 (138,597) (194,181) 617,061 461,251 516,549 55,298 $ 516,549 $ 516,835 $ 377,952 $ (138,883) Page 1 MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 .... 1 'p.T' 'V •Y ' Sf ?1yly Y`Y 3 9 Y { 4 even me Summa : ti•: C1 �.iY; itl 9xµ�{ ` ,': Proposed Original Revised Difference Account Actual Budget Budget Increase Number Description 2010 2011 2011 (Decrease) Other Revenues: 58108 Finance Charges 25 - - - 58205 Insurance Reimbursements 1,782 2,000 2,000 - 58999 Miscellaneous Nonclassified Revenues 2,880 - - - 58000 Total Other Revenues 4,687 2,000 2,000 Other Sources: 59201 Transfers In - General Fund 160,000 - 140,000 140,000• 59201 Transfers In - Debt Service Fund 563,570 - - - 59305 Refunding Bond Proceeds 3,419,913 - - - 59000 Total Other Sources 4,143,483 - 140,000 140,000 50000 TOTAL REVENUES $ 6,211,578 $ 2,017,868 $ 1,458,772 $ (559,096) • Page 2 Charges for Services: 54806 3rd Party Fleet Maintenance Charges $ 1,401,873 $ 1,391,505 $ 762,779 $ (628,727) 54901 Departmental Fleet Maintenance Chrgs 530,184 468,204 456,947 (11,257) 54902 Wash Bay Charges 86,062 91,159 62,047 (29,112) 54903 Sales of Fuel 45,289 65,000 35,000 (30,000) 54000 Total Charges for Services 2,063,408 2,015,868 1,316,772 (699,096) Other Revenues: 58108 Finance Charges 25 - - - 58205 Insurance Reimbursements 1,782 2,000 2,000 - 58999 Miscellaneous Nonclassified Revenues 2,880 - - - 58000 Total Other Revenues 4,687 2,000 2,000 Other Sources: 59201 Transfers In - General Fund 160,000 - 140,000 140,000• 59201 Transfers In - Debt Service Fund 563,570 - - - 59305 Refunding Bond Proceeds 3,419,913 - - - 59000 Total Other Sources 4,143,483 - 140,000 140,000 50000 TOTAL REVENUES $ 6,211,578 $ 2,017,868 $ 1,458,772 $ (559,096) • Page 2 MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 Revenue Detail Account Number Description 54901 Total • Original Actual Budget 2010 2011 344,217 $ 471,116 79,400 52,917 9,236 120,164 45,533 168,094 9,572 865 8,726 51,683 35,703 718 3,929 337,344 574,811 116,017 39,855 4,709 87,355 36,374 135,488 14,296 4,946 3,542 15,591 10,942 Proposed Revised Difference Budget Increase 2011 (Decrease) 332,514 $ (4,830) - (574,811) 100,750 Charges for Services: 54901 3rd Party Fleet Maintenance Charges 54806 Beaver Creek Transit 54806 Vail Resorts Dial -a -Ride 54806 Beaver Creek Maintenance 54806 Smith Creek Maintenance 54806 Eagle County Transit 54806 Eagle River Fire Protection District 54806 Eagle County Ambulance District 54806 Eagle River Water & Sanitation District 54806 Town of Minturn 54806 Town of Redcliff 54806 Vail Valley Foundation 54806 Greater Eagle Fire Protection District 54806 Western Eagle County Ambulance Dist. 54806 • 54806 ECHMT Gypsum Fire District 54806 Total 54901 Total • Original Actual Budget 2010 2011 344,217 $ 471,116 79,400 52,917 9,236 120,164 45,533 168,094 9,572 865 8,726 51,683 35,703 718 3,929 337,344 574,811 116,017 39,855 4,709 87,355 36,374 135,488 14,296 4,946 3,542 15,591 10,942 Proposed Revised Difference Budget Increase 2011 (Decrease) 332,514 $ (4,830) - (574,811) 100,750 Departmental Fleet Maintenance Charges 54901 Administration - Nondepartmental 54901 IT 54901 Comm Dev - Building Inspection 54901 Police - Administration 54901 Police - Patrol 54901 Police - Investigations 54901 Engineering 54901 Public Works - Admin 54901 Public Works - Roads and Bridges 54901 Public Works - Facilities Maintenance 54901 Public Works - Parks 54901 Town Center West 54901 Recreation - Administration 54901 Transit - Operations 54901 Fleet Maintenance 54901 Equipment Replacement Fund 54901 Total • Original Actual Budget 2010 2011 344,217 $ 471,116 79,400 52,917 9,236 120,164 45,533 168,094 9,572 865 8,726 51,683 35,703 718 3,929 337,344 574,811 116,017 39,855 4,709 87,355 36,374 135,488 14,296 4,946 3,542 15,591 10,942 Proposed Revised Difference Budget Increase 2011 (Decrease) 332,514 $ (4,830) - (574,811) 100,750 (15,267) 39,626 (229) 4,735 26 100,750 13,395 35,002 (1,372) 66,126 (69,362) 13,961 (335) 4,903 (43) 3,408 (134) 15,508 (83) 35,263 24,321 2,730 2,686 (44) 7,505 7,547 41 1,401,873 1,391,505 762,779 (628,727) 1,978 3,787 3,577 (210) - 420 420 - 1,107 2,556 2,414 (142) 3,529 5,062 4,780 (282) 63,868 62,532 59,055 (3,477) 1,706 1,852 1,749 (103) 1,549 5,392 5,092 (300) 1,382 1,138 1,075 (63) 191,131 155,357 146,794 (8,563) 12,647 8,373 7,908 (465) 81,308 83,068 78,390 (4,678) 12,312 7,769 7,691 (78) 6,790 3,027 6,435 3,408 111,314 105,218 99,825 (5,393) 35,527 15,250 24,750 9,500 4,036 7,403 6,992 (411) 530,184 468,204 456,947 (11,257) Page 3 MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 54902 Total 86,062 91,159 62,047 (29,112) Page 4 Revenue Detail Proposed Original Revised Difference Account Actual Budget Budget Increase Number Description 2010 2011 2011 (Decrease) Charges for Services - Continued: Washbay Charges: 54902 Administration 936 1,040 1,040 - 54902 IT - 520 520 - 54902 Comm Dev - Building Inspection 936 1,040 1,040 - 54902 Police - Administration 468 520 520 - 54902 Police - Patrol 4,680 6,240 6,240 - 54902 Police - Investigations 468 520 520 - 54902 Public Works - Engineering 936 1,040 1,040 - 54902 Public Works - Roads and Streets 7,008 7,654 7,654 - 54902 Public Works - Facilities Maintenance 936 1,560 1,560 - 54902 Public Works - Parks 5,442 6,574 6,574 - 54902 Town Cener West 546 657 657 - 54902 Recreation - Administration 2,124 1,560 1,560 - 54902 Transit - Operations 14,883 15,983 15,983 - 54902 54902 Fleet Maintenance ECO 1,404 2,225 1,560 5,875 1,560 5,875 54902 Vail Resorts Dial -a -Ride 14,945 19,408 - (19,408) 54902 Beaver Creek Bus System 28,125 19,408 9,704 (9,704) 54902 Total 86,062 91,159 62,047 (29,112) Page 4 Page 5 Town of Avon Line Item Detail Function: Public Works • Department: Transportation Program: Fleet Maintenance #434 Proposed Original Revised Difference Account Actual Budget Budget Increase Number Account Description 2010 2011 2011 (Decrease) Personnel: 61101 Regular Full -time Salaries $ 612,076 $ 492,600 $ 451,515 (41,085) 61105 STD Wages 667 - - 61151 Overtime Wages 3,633 6,000 6,000 - 61201 Automobile Allowance 360 360 360 - 61301 FT Pension 40,337 39,408 40,636 1,228 61304 Employee Assistance Program 288 246 222 (24) 61401 FICA/Medicare 8,903 7,235 6,639 (596) 61501 Group Health and Life Insurance 117,338 125,010 112,842 (12,168) 61505 Long -term Disability Insurance 5,713 4,659 4,236 (423) 61506 Short-term Disability Insurance 2,531 2,206 2,018 (188) 61507 Dental Insurance 11,706 10,148 9,158 (990) 61509 Worker's Compensation 8,869 6,638 6,010 (628) 61510 Unemployment Insurance 1,280 1,497 1,374 (123) 61000 Total Personnel 813,701 696,007 641,010 (54,997) Commodities: 62401 Gasoline 2,357 2,422 2,422 - 62404 Stock Parts 684,835 633,558 426,904 (206,654) 62405 Nonstock Parts - 4,000 4,000 - 62802 Food and Beverages 397 530 530 _ • 62805 Clothing and Uniforms 121 770 770 62807 Consumable Tools /Small Equipment 10,718 19,000 7,500 (11,500) 62809 Medical Supplies and 1st Aid 1,144 1,180 1,180 - 62899 Other Miscellaneous Operating Supplies 43,856 42,100 30,500 (11,600) 62999 Office Supplies and Materials 759 2,500 1,500 (1,000) 62000 Total Commodities 744,187 706,060 475,306 (230,754) Contract Services: 63501 R &M - Building & Facility 1,928 - - - 63504 R &M - Office Equipment - - 1,000 1,000 63505 R &M - Vehicles 85,564 44,885 15,000 (29,885) 63506 R &M - Radios and Communications Equipment 2,387 - - - 63507 R &M - Machinery and Equipment 15,227 21,100 15,500 (5,600) 63549 R &M - Other Specialized Equipment 3,389 12,000 12,000 - 63551 Laundry and Cleaning Services 12,574 17,395 12,500 (4,895) 63599 Other Maintenance Services 12,827 17,200 10,646 (6,554) 63603 Retnals - Office Equipment - - 1,555 1,555 63999 Other Contract Services 11,359 22,413 18,603 (3,810) 63000 Total Contract Services 145,255 134,993 86,804 (48,189) Page 5 • Page 6 Town of Avon Line Item Detail Function: Public Works Department: Transportation Program: Fleet Maintenance #434 • Proposed Original Revised Difference Account Actual Budget Budget Increase Number Account Description 2010 2011 2011 (Decrease) Other Operating Costs: 64101 Travel, Training and Conference 707 1,300 1,300 - 64102 Dues, Licenses and Memberships 210 700 700 64201 Telephone 111 150 150 64202 Gas 17,784 15,800 15,800 - 64203 Electric 15,854 16,600 16,600 - 64204 Water & Sanitation 3,570 3,723 3,723 - 64205 Trash Collection & Recycling 3,510 5,722 5,722 - 64206 Cellular & Paging 1,199 2,450 2,450 - 64301 Postage and Delivery 301 500 500 - 64401 Fleet Maintenance Charges 35,527 15,250 24,750 9,500 64402 Equipment Replacement Charges 5,276 4,575 4,575 - 64403 Washbay Charges 1,404 1,560 1,560 - 64905 Insurance Premiums 10,085 10,979 10,979 64906 Deductibles 3,680 - - - 64000 Total Other Operating Costs 99,218 79,309 88,809 9,500 Debt Service: 65101 Bond Principal - 115,000 115,000 - 65102 Bond Interest 142,600 138,757 138,757 - 65104 Bond Issuance Costs 109,873 - - • 65202 Capital Lease Payments 846 8,983 8,983 - 65000 Total Debt Service 253,319 262,740 262,740 Capital Outlay: 66402 Computers and Peripherals 1,886 - - 66499 Other Machinery and Equipment 37,868 - - 66000 Total Capital Outlay 39,754 - - 60000 Total Expenditures $ 2,095,434 $ 1,879,109 $ 1,554,669 $ (324,440) • Page 6 • • • Function: Public Works Department: Transportation Program: Washbay #435 Account Commodities: Number Account Description 62000 Total Commodities Personnel: 61101 Regular Full -time Salaries 61121 PTS Wages 61122 PTS Bonuses 61151 Overtime Wages 61301 FT Pension 61302 PTS Pension 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long -term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel Town of Avon Line Item Detail Proposed Original Revised Difference Actual Budget Budget Increase 2010 2011 2011 (Decrease) 7,924 17,375 4,000 (13,375) 7,924 17,375 4,000 (13,375) 15,184 12,200 Commodities: 62899 Other Miscellaneous Operating Supplies 62000 Total Commodities Contract Services: 63501 R &M - Buildings and Facilities 63549 R &M - Other Specialized Equipment 63999 Other Contract Services 63000 Total Contract Services Other Operating Costs: 64201 Telephone 64204 Water & Sanitation 64000 Total Other Operating Costs 66499 Other Machinery and Equipment 66000 Total Capital Outlay 60000 Total Expenditures Proposed Original Revised Difference Actual Budget Budget Increase 2010 2011 2011 (Decrease) 7,924 17,375 4,000 (13,375) 7,924 17,375 4,000 (13,375) 15,184 12,200 12,200 - - 7,500 5,000 (2,500) 1,913 10,000 1,900 (8,100) 17,097 29,700 19,100 (10,600) 518 600 600 - 16,789 25,000 8,500 (16,500) 17,307 25,600 9,100 (16,500) - 10,500 10,500 - 10,500 10,500 $ 42,328 $ 83,175 $ 42,700 $ (40,475) Page 7 • Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager aL_5�r_ Thru: Scott Wright, Asst. Town Manager — Finance From: Kelly Huitt, Budget Analyst Date: March 17, 2011 Re: Resolution No. 11 -06, Supplemental Budget Amendment Summary: • Resolution 11 -06 proposes to amend the Town's General Fund, Transit Enterprise Fund, and Fleet Maintenance Fund 2011 budgets as detailed below. Discussion: General Fund The following is a description of the various proposed changes to the 2011 budget for the Town's General Fund: Expenditures — Personnel Savings = $106,703 • A workforce reduction occurred in the Community Development department in January. • A slight increase in retirement contributions is needed due to an insufficient amount of forfeitures available for use to reduce full -time employee retirement contributions. Expenditures — Non personnel —Additional Expenditures = $176,390 • An increase in legal fees of $150,000 is estimated to be required to align the budget with our actual expenses due to the continuation of the Traer Creek litigation. • An increase in Road/Bridge Plumbing and Electrical supplies is needed due to a 2010 • purchase of street lights that was not received until 2011. Page 1 PEG fees granted to Public Access TV 5 in the amount of $20,000 were approved in 2010 after the adoption of the 2011 budget. Staff is working with TV 5 and the Town • of Vail to jointly purchase and operate a video production system to be used for meetings and events. There is a slight savings from changes to departmental fleet charges due to the reduction of the- fleet rate. Operating Transfers -Out to Other Funds — Savings - $253,985 The transfer -out to the Debt Service Fund of $463,985 has been reallocated in full to the Capital Projects Fund as discussed in the memorandum amending the Capital Project Fund budget. The General Fund subsidy to the Transit Fund has been increased by a total of $70,000 due to the contribution to the Beaver Creek Express shuttle and additional CASTA dues. • The transfer to the Fleet Maintenance Fund was increased by $140,000 due to the lost revenue from Vail Resorts Dial -a -Ride. Revenues — Reductions in Anticipated Revenues - $184,8 74 • The Village at Avon municipal services revenue was reduced by $84,874 to reflect the correct amount from the 2011 estimate provided to Traer Creek Metro. • • Interest Earnings have been decreased by $100,000 based upon the actual interest revenue we received in 2010. Fleet The following is a description of the various proposed changes to the 2011 budget for the Town's Fleet Maintenance Enterprise Fund: • Revenue has been decreased by $699,096 to reflect the reduced fleet rate as well as the loss of Vail Resorts Dial -a -Ride. Several variable expenditures have also been reduced to correspond with the decreased need for stock parts, consumable tools, operating supplies, etc. The total reduction in expenditures is $364,915. In addition there has been a workforce reduction on 1 mechanic in order to help offset the reduction is estimated service hours needed to meet the reduced demand. • In light of the lost revenue and in order to maintain a reasonable fund balance the transfer -in from the General Fund has been increased from $0 to $140,000. U • Page 2 Transit • The following is a description of the various proposed changes to the 2011 budget for the Town's Transit Enterprise Fund: • $65,152 has been added for the contribution for the Beaver Creek Express shuttle into Avon, $18,830 has been added for additional CASTA dues, and Fleet Maintenance Charges were decreased by $5,393. • The transfer -in from the General Fund has been increased by $70,000 to cover these additional expenditures. Financial Implications: General Fund: Though there are several areas that have lost revenue or had increased expenses, the net effect on the General Fund balance has been kept to a minimum. Total estimated revenues have decreased by $184,874, while total expenditures have decreased $184,298. These changes result in only a ($576) decrease to the budgeted surplus, leaving the Town with $1,127,551 projected net source of funds. The large reduction in beginning fund balance is due to writing off unpaid Village at Avon invoices for Municipal Services and Payments in Lieu of Sales Tax. • Fleet Maintenance Enterprise Fund: Fleet Maintenance has lost a significant amount of revenue mostly due to the loss Vail Resorts Dial-a -Ride. Total Revenues has been reduced by $559,096, while related Total Expenditures have only been reduced by $364,915. Together with the transfer -in from the General Fund, these changes create a net use of funds of $138,597 and decrease the ending fund balance by $138,883 to $377,952. We hope that slowly the Fleet facility will regain some business from Vail Resorts as well as attain contracts for new business to make up this loss in revenue. Transit- The changes made to the Transit Enterprise Fund resulted in only small changes due to the additional resources transferred from the General Fund. The net use of funds increased from $770 to $9,359. Recommendation: Staff recommends that the supplemental budget resolution for the 2011 General Fund, Fleet Maintenance Enterprise Fund, and Transit Enterprise Fund be adopted. Town Manager Comments: 0 V�-I� • Page 3 Attachments: • A — Resolution No. 11 -06 A — General Fund Budget Amendment No. 1 B — Fleet Maintenance Enterprise Fund Budget Amendment No. 1 C — Transit Enterprise Fund Budget Amendment No. 1 • • • Page 4 • • • TOWN OF AVON, COLORADO RESOLUTION NO. 11 -06 SERIES OF 2011 A RESOLUTION TO AMEND THE 2011 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY FUND AND AMENDING THE 2011 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2011 AND ENDING ON THE LAST DAY OF DECEMBER, 2011 WHEREAS, the Town Council of the Town of Avon has previously adopted the 2011 budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for all operating funds for 2011; and WHEREAS, the Town Council finds it necessary to amend the 2011 budget to more accurately reflect the revenues and expenditures for 2011; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following funds are revised as follows for 2010: Original or Previously Amended 2011 Budget General Fund Beginning Fund Balance $ 5,162,339 Revenues and Other Sources 13,429,579 Expenditures and Other Uses 12,301,452 Ending Fund Balance 6.290,466 Town of Avon Resolution No. 11 -06 Page 1 of 2 Current Proposed Amended 2011 Budget $ 4,079,296 13,244,705 12.117.154 5.206.847 Transit Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance Fleet Maintenance Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance Original or Current Previously Proposed Amended Amended 2011 Budget 2011 Budget $ 534,810 $ 643,339 1,306,985 1,376,985 1.307.755 1.386.344 $ 534,040 $ 633,980 $ 461,251 2,017,868 1,962,284 $ 516,835 $ 516,549 1,458,772 1,597,369 � 377,952 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Mayor and made part of the public record of the Town. ADOPTED this 22 °d day of March, 2011. TOWN OF AVON, COLORADO Richard Carroll, Mayor ATTEST: Patty McKenny Town Clerk Town of Avon Resolution No. 11 -06 Page 2 of 2 r� •