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TC Res. No. 2010-18 Authorizing the town of avon to participte in the coordinated election on november 2,2010TOWN OF AVON, COLORADO RESOLUTION NO. 10 -18 SERIES OF 2010 A RESOLUTION AUTHORIZING THE TOWN OF AVON TO PARTICIPATE IN THE COORDINATED ELECTION ON NOVEMBER 2, 2010 WHEREAS, § 1 -7- 116(5), C.R.S. provides that "If, by one hundred days before the election, a political subdivision has taken formal action to participate in a general election or other election that will be coordinated by the county clerk and recorder, the political subdivision shall notify the county clerk and recorder." WHEREAS, the Town of Avon wishes to take this formal action to participate in the election coordinated by the Eagle County Clerk's Office to be held on November 2, 2010. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. The Town of Avon hereby takes this formal action to participate in the coordinated election on November 2, 2010. ADOPTED this �� day of >� , 2010. TOWN OF AVON, COLORADO Ronald C. Wolfe, Mayor • • • MEMO To: Mayor and Council Members Thru: Larry Brooks, Town Manager Eric Heil, Town Attorney From: Patty McKenny, Assistant Town Manager — Management Services Date: July 8, 2010 Re: 2010 Election Calendar Preview Summary: Please find attached the following information related to the 2010 election: ✓ Exhibit A: Resolution No. 10 -18, Resolution authorizing the Town of Avon to participate in the Coordinated Election on November 2, 2010 ✓ Exhibit B: Important Dates for the 2010 Election ✓ Exhibit C: Press Release for Town of Avon's Municipal Election to be submitted to the newspapers late July. Election Information Packets will also be posted to Avon's website at www.avon.org ✓ Exhibit D: Eagle County Election Information; check Eagle County clerk's website for valuable election information: http: / /www.eaglecounty.us /Clerk /elections Background: The Town of Avon has participated in this type of coordinated election for its municipal election in the past. This resolution is added to the agenda in light of the candidate election to take place this November. Discussion: This formal action must be taken in order to participate in the coordinated election and forwarded to the Eagle County Clerk & Recorder no later than 100 days prior to the election, which is Friday, July 23, 2010. The resolution is listed on the Regular Meeting's Consent Agenda. There are four seats available this November election; Mayor Wolfe & Mayor Pro Tern Sipes completed two terms and are term limited. Councilor Carroll and Councilor Dantas complete their first four terms and are eligible to become candidates. In addition to a press release, the town will run an advertisement in the Vail Daily to also draw attention to the municipal candidate election. The ads will setup to run a couple of times in August. The other attachments are informational only for your review. Please note that primary election day is August 10, 2010 and will be conducted as a mail ballot election. Financial Implications: There are financial implications in administrating the election that have been budgeted in the 2010 budget ($5,000). Town Manager Comments: 1 EXHIBIT A t TOWN OF AVON, COLORADO RESOLUTION NO. 10 -18 SERIES OF 2010 A RESOLUTION AUTHORIZING THE TOWN OF AVON TO PARTICIPATE IN THE COORDINATED ELECTION ON NOVEMBER 2, 2010 WHEREAS, § 1 -7- 116(5), C.R.S. provides that "If, by one hundred days before the election, a political subdivision has taken formal action to participate in a general election or other election that will be coordinated by the county clerk and recorder, the political subdivision shall notify the county clerk and recorder." WHEREAS, the Town of Avon wishes to take this formal action to participate in the election coordinated by the Eagle County Clerk's Office to be held on November 2, 2010. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. The Town of Avon hereby takes this formal action to participate in the coordinated election on November 2, 2010. C7 ADOPTED this _ day of , 2010. • ATTEST: Patty McKenny, Town Clerk 1 TOWN OF AVON, COLORADO Ronald C. Wolfe, Mayor • September ? NEED TO SCHEDULE Municipal Judge to draw names of candidate by lot for order on the ballot • Tuesday 70 days before TOWN OF AVON, COLORADO EXHIBIT B August 24 GENERAL COORDINATED ELECTION ON NOVEMBER 2, 2010 Wednesday No later than 55 days Last day for Secretary of State to send notice and certification of General election ballot 1 -5- 203(1) ELECTION CALENDAR before election to county clerks. Friday 60 days before Last day for political subdivision to certify the ballot content to county clerk. 1- 5- 203(3)(x) enday July 25 100 days before If, by 100 days before the election, a political subdivision has taken formal action to 1 -7- 116(5) so use Friday election participate in a general election or other election that will be coordinated by the county July 23 clerk, the political subdivision shall notify the county clerk. Tuesday 91 days before First day that nomination petition for municipal office may be circulated and signed. 1 -4 -805 August 3 election 31 -10 -302 Wednesday 90 days before Last day for county clerk to establish polling places for coordinated election. 1 -5- 102.5(1) August 4 election Monday 71 days before Last day to file nomination petitions for municipal office with the municipal clerk. 1 -4 -805 August 23 election 31 -10 -302 Friday 67 days before Last day to cure nomination petititions for municipal office / "petition may be amended to 1 -4 -805 August 27 election correct or replace signatures that the clerk finds are not in apparent conformity with the requirements of the muni election code at any time before 67th day before Monday 64 days before Last day for write -in candidates to file an affidavit of intent with the municipal clerk, who 1 -4- 1102(2) August 30 election must forward a copy to the county clerk. Tuesday 63 days before If, on close of business day, there are not more candidates than office to be filled, 1 -5- 208(1.5) August 31 election including those candidates filing affidavits of intent to participate as write -in candidates, and the only matter before voters in the municipality is election of person September ? NEED TO SCHEDULE Municipal Judge to draw names of candidate by lot for order on the ballot • Tuesday 70 days before Last day for municipality to sign and submit intergovernmental agreement with the 1-7-116(2) August 24 election county clerk to run the coordinated election. Wednesday No later than 55 days Last day for Secretary of State to send notice and certification of General election ballot 1 -5- 203(1) September 8 before election to county clerks. Friday 60 days before Last day for political subdivision to certify the ballot content to county clerk. 1- 5- 203(3)(x) September 3 election Last day to file pro /con comments pertaining to local ballot issues with the designated Arti. X, Sec. election official in order to be included in the issue mailing. 20 (3)(b)(v) Friday by 45 days before Written comments shall be filed. 1 -7- 904(4) September 18 election Monday no later than 43 days Last day for petition representatives to file in type written form a summary of comments 1 -7- 903(3) September 20 before election in favor of their local ballot issue to the designated election official. Tuesday 42 days before Last day for the designated election official to deliver ballot issue notices (pro /con 1 -7 -904 September 21 election statements) to county clerk and recorder. Friday no later than 32 days Ballots for General Election must be printed and in possession of the designated 1 -5- 403(1) • October 1 before election election official. is TOWN OF AVON, COLORADO 7/8/2010 14( GENERAL COORDINATED ELECTION ON NOVEMBER 2, 2010 ELECTION CALENDAR Sunday At least 30 days Last day to mail notice of election ballot issues. Art. X, Sec. October 3 before election 20 (3)ie f Monday 29 days before Last day to register to vote for the General Election. 1 -2- 201(3) October 4 election If the 29th day before an election is a Saturday, Sunday, or legal holiday, then electors shall be permitted to register on the next day that is not a Sat., Sun or legal holiday. Tuesday for the 28 days before Elector may complete a sworn affidavit for a change of address in the county clerk's 1- 2- 216(4)(a) October 5 and on the day of office stating the he /she moved within the precinct prior to the 39th day before the election election. Tuesday 21 days before the Financial Disclosure Statement due for municipal candidates. 1-45 - October 12 election 108(2)(a) Monday October 15 days before Early voting begins at the early voters' polling location for the General Election. 1 -8 -202 18 election Thursday At least 12 days Last day to post pollings signs for General Election. 1 -5 -106 October 21 before election Friday No later than 10 days Last day to post and publish a notice of the election and transmit the same to the county 1 -5- 205(1) October 22 before election clerk, unless this duty is assigned to the county clerk in the intergovernmental agreement. The designated election official shall publish in at least on enewspaper Friday Friday before election Financial Disclosure Statements due for municipal candidates. 1-45 - October 29 108(2 Friday Friday before election Last day to apply for an absentee ballot for the General Election 1 - -8 -1 ) October 29 Friday Friday before election Last day for early voting at the early voters' piling place for General Election 1 -8- 208(3) October 29 Tuesday ELECTION DAY 1 -1- 104(17) November 2 is I PRESS RELEASE • EXHIBIT C For Immediate Release Contact: Town of Avon Patty McKenny 748 -4035 TOWN OF AVON General Coordinated / Municipal Election on November 2, 2010 Nomination petitions for four (4) openings on the Avon Town Council will be available at the Town Clerk's Office, Avon Municipal Building, One Lake Street, Avon, Colorado beginning Tuesday, August 3, 2010. The deadline for filing the petitions with the Avon Town Clerk is Monday, August 23, 2010. The election will be coordinated with the Eagle County Clerk & Recorder's Office and is held on November 2, 2010. The last day to register to vote in this election is October 4, 2010. To be eligible for election, candidates must be 18 years of age on the date of the election, a citizen of the United States, a qualified elector, and have resided within the Town of Avon for a minimum of one (1) year immediately preceding said election. Please contact Town Clerk Patty McKenny at 748 -4035 or log on to www \avon.org for further information. C7 • Clerk and Recorder - Upcoming Elections - Eagle County EXHIBIT D E�16LE000MY Official website of Eagle COUnty. Colorado Page 1 of 2. Wk 0 • Deadline to register to vote is October 4, 2010 • Make changes to your voter registration or register to vote: • Online — you must have a valid Colorado ID or Colorado Driver's License. Changes are downloaded daily. • Use the Colorado Combination Voter Registration and Mail -In Ballot Application form • Scan and email your form or • Fax your form to 970 - 328 -8716 or • • Mail your form to Eagle County Clerk, P.O. Box 537, Eagle CO 81631 • Polling Places for November 2, 2010 General Election http:// www.eaglecounty.us /ClerkNoting_ and _Elections /Upcoming_Elections / 7/8/2010 N.oroe I G!eLISAn4Eieccrdar Clerk and Recorder Upcoming Elections Department Home Primary Election — August 10, 2010 — All Mail Ballot Election Contact Information • Democratic Sample Ballot - Eagle Valley residents vote on State Representative 56; Roaring Fork residents Meet the Clerk and Recorder vote on State Representative 61 Recorded Document Search e Republican S.ample,Ballot - Eagle Valley residents vote on State Representative 56; Roaring Fork residents vote Recording on State Representative 61 Motor Vehicle Services • Libertarian Sample Ballot Voting and Elections Overview • Deadline to register to vote is July 12, 2010 Voter Registration • Deadline to change affiliation is July 12, 2010 Upcoming Elections • Voters registered with the Democratic, Republican, and Libertarian Parties will be mailed their party's ballot Elected Officials between July 19 and July 23, 2010. Historical Election Results • Ballots cannot be forwarded according to Colorado State Statute. • Check your voter registration to verify your residential address, mailing address ands and affiliation. Running for Office • Make changes to your voter registration or register to vote on line or on paper: Marriage Licenses • Online — you must have a valid Colorado ID or Colorado Driver's License. Changes are downloaded daily. Liquor Licenses • Use the Colorado Combination Voter Registration and Mail -In Ballot Application form • • Scan and email your form or Contact Us • Fax your form to 970 - 328 -8716 or • Mail your form to Eagle County Clerk, P.O. Box 537, Eagle CO 81631 Clerk & Recorder • Deadline to return voted ballots is August 10, 2010 by 7 p.m. Postmarks do not count. P.O. Box 537 • Service Centers in all Clerk and Recorder's offices offering: 500 Broadway, Suite 101 • You must present your ID to receive a ballot in person Eagle, Colorado 81631 • Ability for unaffiliated voters to affiliate and cast a ballot • Disabled access voting from August 2 through August 10 Recording: 970 -328 -8723 Motor Vehide: 970 - 328 -8717 • Voting booths Voting / Elections: 970.328 -8715 • Replacement ballots Marriage License: 970.328 -8723 • Secure ballot drop boxes Liquor License: 970.328 -8718 • Emergency Registration Avon: 970-748-2000 • Locations El Jebel: 970 - 704 -2700 • Eagle Office • El Jebel Office 1 -800- 225 -6136 • Avon Office • Service Center hours: Fax: 970.328 -8716 elections @eaglecounty.us • July 22 through August 9, Monday through Friday 8 a.m, to 5 p.m. moorvehice @eaglecounty.us • August 7, Saturday, 9 a.m. to 4 p.m. recording@eaglecounty.us • August 10, 2010 Election Day from 7 a.m. to 7 p.m. General Election — November 2, 2010 • Deadline to register to vote is October 4, 2010 • Make changes to your voter registration or register to vote: • Online — you must have a valid Colorado ID or Colorado Driver's License. Changes are downloaded daily. • Use the Colorado Combination Voter Registration and Mail -In Ballot Application form • Scan and email your form or • Fax your form to 970 - 328 -8716 or • • Mail your form to Eagle County Clerk, P.O. Box 537, Eagle CO 81631 • Polling Places for November 2, 2010 General Election http:// www.eaglecounty.us /ClerkNoting_ and _Elections /Upcoming_Elections / 7/8/2010 Clerk and Recorder - Primary Mail Ballot Election - Eagle County FA • fA6LE000MY Off iclal vvebslte of Fa9le County, Colorado Page 1 of 2 Important dates and deadlines to remember include: • Early July - Sample ballots available on our web page • July 12 - Deadline to register to vote or change affiliation • July 19 - First day mail ballots may be sent to active voters • July 19 —August 10 - replacement ballots and disabled voting available in all three Clerk's offices • August 10 - Election Day; deadline for ballots to be returned Other important reminders: • Unaffiliated voters wanting to participate in the primary can affiliate by making changes to their voter registration up to and including Election Day. • • Voters have the option of mailing or hand delivering their ballots to our offices, but ballots must be received by us no later than 7 p.m. on August 10. • Ballots cannot be forwarded http:// www. eaglecounty. us /Clerk/News /Primary_Mail_Ballot Election/ 7/8/2010 ttomQ I Gler_k.ancLRflaorder Clerk and Recorder Primary Mail Ballot Election Department Home Contact: Teak Simonton, Clerk & Recorder, 970 -328 -8728 Contact Information On Feb. 23, the Eagle County Commissioners approved a resolution allowing the Clerk and Recorder to conduct the Meet the Clerk and Recorder Aug. 10 Primary Election by mail. This format is secure, accurate and transparent and allows cost savings over a Recorded Document Search polling place format. Recording Voters who are affiliated as Democrats, Republicans, or Libertarians will automatically be mailed their party's ballot Motor Vehicle Services around July 22. Depending on when they receive their mail, voters will have approximately 20 days to make their Voting and Elections decisions. Voted ballots can be mailed or delivered in person to any of the three Clerk's offices, but we must receive them no later than 7 p.m. on Election Day. Unaffiliated voters who wish to vote in the primary can do so by submitting Running for Office an affiliation form. They can also stop by one of our offices to do this in person and receive their ballot immediately. Marriage Licenses Those who are more comfortable waiting for last minute information about candidates have the option of delivering their ballots to our offices as late as 7 p.m. on election night. Liquor Licenses During the 2008 election, 70 percent of Eagle County's voters chose to vote by mail or to vote early. We understand, Contact Us however, that some voters prefer to vote in person, and will still be able to do so. These voters will be able to obtain replacement ballots at our El Jebel, Eagle and Avon offices and will have the option of voting on disabled access Clerk 8 Recorder voting machines, depositing their voted ballots in ballot boxes or simply voting in person. P.O. Box 537 500 Broadway, Suite 101 • The process for receiving, securing and ultimately processing all ballots is extremely detailed and secure. In the same Eagle, Colorado 81631 manner as mail ballots are handled during any election, at no time is any staff member or election judge allowed to handle a ballot alone. Two people must be involved in every step as the ballot is received by mail or from the drop box, Recording: 970- 328 -8723 sealed in secure and numbered containers and ultimately delivered unopened to the bipartisan team of election judges Motor vehicle: 970- 328 -8717 several days before the election for counting. Ballots are never opened by election staff. Voting / Elections: 970 - 328 -6715 Marriage License: 970 -328 -8723 Liquor License: 970. 328 -8718 This type of election allows better control of critical processes, which ultimately produces the most accurate results. It Avon: 970 -748 -2000 is vital to be able to confirm that complex election laws and rules are applied consistently. This is more attainable with El Jebel: 970 -704 -2700 a highly trained and experienced team of election staff and tenured counting judges involved in the process. To maintain the highest level of transparency, we always welcome those interested in learning more about these 1- 600.225.6136 processes to contact us, and encourage all to understand their options for involvement or watching some or all of the processes we employ. Contact Teak Simonton for more information about your options. Fax: 970.328 -8716 elections@eaglecounty.us motorvehicle @eaglecounty.us There is no evidence that mail ballot elections are more subject to fraud than polling place elections. To our recording @eaglecounty.us knowledge, Eagle County has not had any situation in which someone voted another's ballot. The original voter in this scenario would have alerted us that they didn't receive a ballot, or tried to vote again at the polls, and our records would have discovered fraud immediately. This hasn't happened. Important dates and deadlines to remember include: • Early July - Sample ballots available on our web page • July 12 - Deadline to register to vote or change affiliation • July 19 - First day mail ballots may be sent to active voters • July 19 —August 10 - replacement ballots and disabled voting available in all three Clerk's offices • August 10 - Election Day; deadline for ballots to be returned Other important reminders: • Unaffiliated voters wanting to participate in the primary can affiliate by making changes to their voter registration up to and including Election Day. • • Voters have the option of mailing or hand delivering their ballots to our offices, but ballots must be received by us no later than 7 p.m. on August 10. • Ballots cannot be forwarded http:// www. eaglecounty. us /Clerk/News /Primary_Mail_Ballot Election/ 7/8/2010