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TC Res. No. 2010-10 Amending the 2010 Town of Avon Budget
TOWN OF AVON, COLORADO RESOLUTION NO. 10 -10 SERIES OF 2010 A RESOLUTION TO AMEND THE 2010 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY FUND AND AMENDING THE 2010 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2010 AND ENDING ON THE LAST DAY OF DECEMBER, 2010 WHEREAS, the Town Council of the Town of Avon has previously adopted the 2010 budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for all operating funds for 2010; and WHEREAS, the Town Council finds it necessary to amend the 2010 budget to more accurately reflect the revenues and expenditures for 2010; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following funds are revised as follows for 2010: Original or Previously Amended 2010 Budget General Fund Beginning Fund Balance $ 6,256,272 Revenues and Other Sources 13,930,074 Expenditures and Other Uses 13,932,913 Ending Fund Balance 6,253,433 Town of Avon Resolution No. 10 -10 Page 1 of 2 Current Proposed Amended 2010 Budget $ 6,093,630 13,716,573 12,825,609 $ 6,9840A Transit Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance Fleet Maintenance Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance Original or Previously Amended 2010 Budget $ 471,888 1,683,964 2,125,018 $ 30,834 $ 675,239 2,686,572 2,632,548 $ 646,492 Current Proposed Amended 2010 Budget $ 533,302 1,165,364 1,164,151 $ 1,213 $ 645,898 2,361,423 2,360,829 $ 646,492 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Mayor and made part of the public record of the Town. ADOPTED this 23rd day of March, 2010. ATTEST: Pa, ,'j b H Town of Avon Resolution No. 10 -10 Page 2 of 2 TO AVON COLORADO �pWN OFq�,� en Ronald C. Wolfe, Mayor AL.: I C Cn; -*r*\* kxcl�- uz�.tg General Fund #10 Amendment No.1 Total Other Sources 518,814 379,063 429,063 50,000 TOTAL REVENUES $ 13,217,171 $ 13,930,074 $ 13,716,573 $ (213,501) EXPENDITURES 1,972,843 2,114,577 1,726,875 (387,702) General Government Fund Summa 2,473,534 $ _ u ! V (61,534) Community Development 697,820 Proposed 642,913 (29,198) Public Safety Original Revised Difference (162,505) Actual Budget Budget Increase (336,889) 2009 2010 2010 (Decrease) REVENUES Total Operating Expenditures 11,552,930 11,818,336 11,098,734 Taxes $ 8,990,065 $ 9,563,488 $ 9,454,691 $ (108,797) Licenses and Permits 124,130 218,600 138,600 (80,000) Intergovernmental 936,745 900,148 900,148 - Charges for Services 1,847,484 1,998,825 1,928,371 (70,454) Fines and Forfeitures 129,529 143,950 130,000 (13,950) Investment Earnings 327,079 350,000 350,000 - Other Revenue 343,325 376,000 385,700 9,700 Total Operating Revenues 12,698,357 13,551,011 13,287,510 (263,501) Other Sources Sales of Fixed Assets 500 1,500 1,500 Transfer -In From Community Enhancement Fund 40,000 60,000 60,000 - Transfer -In From Urban Renewal Authority 170,000 - - - Transfer -In From Water Fund - - 50,000 50,000 Transfer -In From Capital Projects Fund 308,314 317,563 317,563 - Total Other Sources 518,814 379,063 429,063 50,000 TOTAL REVENUES $ 13,217,171 $ 13,930,074 $ 13,716,573 $ (213,501) EXPENDITURES 1,972,843 2,114,577 1,726,875 (387,702) General Government $ 2,497,749 $ 2,473,534 $ 2,412,000 $ (61,534) Community Development 697,820 672,111 642,913 (29,198) Public Safety 2,518,862 2,564,147 2,401,642 (162,505) Public Works 3,464,388 3,528,213 3,191,324 (336,889) Recreation and Culture 2,374,111 2,580,331 2,450,855 (129,476) Total Operating Expenditures 11,552,930 11,818,336 11,098,734 (719,602) Other Uses Transfers -Out to Faciilities Reserve Fund 72,917 77,702 - (77,702) Transfers -Out to Debt Service 604,926 601,875 601,875 - Transfers -Out to Transit 1,290,000 1,350,000 1,125,000 (225,000) Transfers -Out to Fleet Maintenance 5,000 85,000 - (85,000) Total Other Uses 1,972,843 2,114,577 1,726,875 (387,702) TOTAL EXPENDITURES 13,525,773 13,932,913 12,825,609 (1,107,304) NET SOURCE (USE) OF FUNDS (308,602) (2,839) 890,964 893,803 FUND BALANCES, Beginning of Year 6,402,232 6,256,272 6,093,630 (162,642) FUND BALANCES, End of Year $ 6,093,630 $ 6,253,433 $ 6,984,594 $ 731,161 Page 1 S General Fund Amendment No.1 ReVetll & Detail ", Proposed Original Revised Difference Account Actual Budget Budget Increase Number Description 2009 2010 2010 (Decrease) $ 1,993,283 $ Taxes: 51101 General Property Tax 51102 General Property Tax - Delinquent Collections 51103 General Property Tax - Interest 51201 Specific Ownership Tax 51301 Sales Tax 51302 Utility Tax 51303 Accommodation Tax 51304 Penalties and Interest 51305 Sales Tax Audit Assessments 51306 Payments In- Lieu -Of Sales Tax 51402 Franchise Fees 51000 Total Taxes 20,000 Licenses and Permits: 52101 Liquor Licenses 52102 Business Licenses 52103 Contractor's Licenses 52201 Building Permits 52205 Road Cut Permits 52206 Other Licenses and Permits 52000 Total Licenses and Permits Intergovernmental: Federal Grants: 53199 Other Federal Grants State Grants 53204 LEAF Grant Local Government/Other Agency Grants 53402 Eagle County - Ironkids 53402 Eagle County - Brightstart Subtotal: Grants State /County Shared Revenue: 53301 Conservation Trust 53302 Motor Vehicle Registration 53303 Highway User's Tax 53304 Cigarette Tax 53305 County Sales Tax 53306 Road & Bridge Fund 53308 State Severance Tax Subtotal: Shared Revenue 53000 Total Intergovernmental $ 1,993,283 $ 2,196,915 $ 2,196,915 $ 1,119 50 50 9,885 5,000 5,000 132,059 160,000 160,000 5,080,090 5,274,195 5,164,965 (109,230) 129,118 150,000 150,000 570,996 677,738 678,171 433 16,084 25,000 25,000 - 8,447 20,000 20,000 677,792 654,590 654,590 371,192 400,000 400,000 8,990,065 9,563,488 9,454,691 (108,797) 7,515 8,000 8,000 22,905 22,000 22,000 11,930 13,500 13,500 63,083 150,000 75,000 (75,000) 18,697 25,000 20,000 (5,000) - 100 100 124,130 218,600 138,600 (80,000) 27,028 24,163 10,000 - - 3,479 3,149 3,149 64,670 3,149 3,149 61,663 70,000 65,000 (5,000) 22,660 23,000 23,000 172,435 184,999 184,999 50,631 54,000 54,000 - 374,982 360,000 375,000 15,000 187,110 200,000 190,000 (10,000) 2,594 5,000 5,000 872,075 896,999 896,999 936,745 900,148 900,148 Page 2 4 General Fund Amendment No.1 Page 3 7 Revenue Detail Proposed Original Revised Difference Account Actual Budget Budget Increase Number Description 2009 2010 2010 (Decrease) Charges for Services: General Government: 54101 Sales of Map and Publications $ 250 250 54102 Photocopying Charges 309 750 750 54103 License Hearing Fees 100 100 100 54104 Other Fees and Charges 804 2,500 2,500 54201 Plan Check Fees 22,202 80,000 25,000 (55,000) 54202 Subdivision Review Fees 8,003 5,000 5,000 54203 Design Review Fees 15,850 25,000 20,000 (5,000) 54204 Animal Control Fees 1,890 2,000 2,000 54205 Abatement Services 5,459 30,000 30,000 54206 Impact Fee Administration Fees 341 1,500 500 (1,000) 54301 Police Reports 435 2,500 2,500 54302 Police Extra Duty 10,449 20,000 20,000 54303 Fingerprinting Fees 3,764 4,000 4,000 54304 VIN Inspection Fees 9,030 15,000 15,000 54305 False Alarm Fees /Misc Police Dept Fees 4,840 5,000 5,000 54306 National Night Out 2,300 500 500 54399 DUI Reimbursement 851 3,000 3,000 54453 Village at (Avon) Municipal Services 487,957 506,448 506,448 Subtotal: General Govern. 574,584 703,548 642,548 (61,000) Recreation Facility: 54601 Admission Fees 865,035 $ 900,000 $ 875,000 (25,000) 54602 Program Fees 42,001 42,182 42,182 54603 Rentals 3,320 2,000 2,000 54604 Merchandise Sales 10,178 13,000 13,000 54605 Childcare 10,132 9,000 9,000 54606 Rec Center Services 16,005 18,000 18,000 54607 Fitness Program Revenues 34,493 30,000 35,000 5,000 Other Recreation: - 54651 Adult Program Revenues 13,421 12,441 12,441 54652 Cabin Equipment Rentals 36,313 30,000 30,000 54653 Athletic Field Rentals 6,740 6,700 6,700 54654 Cabin Concessions 5,710 5,500 5,500 54655 Youth Program Revenues 155,293 144,454 155,000 10,546 54676 Sponsorships 54,935 63,000 63,000 - 54678 Event Fees 19,324 19,000 19,000 Subtotal: Recreation 1,272,900 1,295,277 1,285,823 (9,454) 54000 Total Charges for Services 1,847,484 1,998,825 1,928,371 (70,454) Page 3 7 General Fund Amendment No.1 Investment Earnings: 57101 Interest 327,079 350,000 350,000 57000 Total Investment Earnings 327,079 350,000 350,000 Other Revenues: 58101 -Revenue�Detall;_ 157,452 175,000 175,000 58109 Bond Issuance Fees 11,103 11,000 11,000 - 58201 Proposed 51,548 50,000 59,700 9,700 58999 Original Revised Difference Account 58000 Actual Budget Budget Increase Number Description 2009 2010 2010 (Decrease) Fines and Forfeitures: 55101 Court Fines - Traffic $ 71,572 75,000 75,000 55102 Court Fines - Criminal 27,660 40,000 30,000 (10,000) 55103 Court Fines - Parking 15,549 9,000 9,000 55104 Court Fines - General - 3,750 - (3,750) 55105 Court Costs 4,880 5,750 5,750 55106 Jury Fees - 150 150 - 55107 Bond Forfeitures 2,325 300 2,000 1,700 55109 Miscellaneous Court Revenues 32 1,000 100 (900) 55110 Police Training Surcharge 7,511 9,000 8,000 (1,000) 55000 Total Fines and Forfeitures 129,529 143,950 130,000 (13,950) Investment Earnings: 57101 Interest 327,079 350,000 350,000 57000 Total Investment Earnings 327,079 350,000 350,000 Page 4 V Other Revenues: 58101 Recreational Amenity Fees 157,452 175,000 175,000 58109 Bond Issuance Fees 11,103 11,000 11,000 - 58201 Lease of Town -Owned Property 51,548 50,000 59,700 9,700 58999 Miscellaneous Nonclassified Revenues 123,222 140,000 140,000 - 58000 Total Other Revenues 343,325 376,000 385,700 9,700 50000 TOTAL REVENUES $ 12,698,357 $ 13,551,011 $ 13,287,510 $ (263,501) Page 4 V MUNICIPAL SERVICES General Fund Department.Ex :enditure Summaries° Dept. /Div. Number Description Actual 2009 Original Budget 2010 Proposed Revised Budget 2010 Difference Increase (Decrease) 141 General Government: 602,511 654,839 619,672 (35,167) 143 Legislative: 239,222 284,461 273,701 (10,760) 111 Mayor and Town Council $ 137,872 $ 122,693 $ 122,693 $ 112 Boards and Commissions 12,882 15,805 15,805 (45,927) 113 Town Attorney 380,714 250,000 250,000 - 115 Town Clerk 90,787 89,196 96,428 7,232 211 Total Legislative 622,255 477,694 484,926 7,232 212 Judicial: 328,921 345,609 334,368 (11,241) 121 Municipal Court 125,671 126,649 125,829 (820) Executive: 697,820 672,111 642,913 (29,198) 131 Town Manager 218,637 227,673 217,812 (9,861) 132 Human Resources 193,462 201,309 202,271 962 133 Community Relations 202,270 189,339 176,219 (13,120) Total Executive 614,369 618,321 596,302 (22,019) Police Department: Finance Department: 311 Administration 141 Finance 602,511 654,839 619,672 (35,167) 143 Information Systems 239,222 284,461 273,701 (10,760) 149 Nondepartmental 293,721 311,570 311,570 2,401,642 (162,505) Total Financial Administration 1,135,454 1,250,870 1,204,943 (45,927) Total General Government 2,497,749 2,473,534 2,412,000 (61,534) Community Development: 211 Administration 149,638 179,116 178,835 (281) 212 Planning 328,921 345,609 334,368 (11,241) 213 Building Inspection 219,261 147,386 129,710 (17,676) Total Community Development 697,820 672,111 642,913 (29,198) Police Department: 311 Administration 466,006 472,217 463,670 (8,547) 312 Patrol 1,947,556 1,978,741 1,826,098 (152,643) 313 Investigations 105,300 113,189 111,874 (1,315) Total Police 2,518,862 2,564,147 2,401,642 (162,505) Page 5 0 MUNICIPAL SERVICES General Fund Department Expenditure Stimmaries . Proposed Original Revised Difference Dept. /Div. Actual Budget Budget Increase Number Description 2009 2010 2010 (Decrease) Total Public Works 3,464,388 3,528,213 3,191,324 (336,889) Public Works: 411 Administration 104,419 142,345 108,244 (34,101) 412 Engineering 372,100 403,621 348,896 (54,725) 413 Roads and Streets 1,643,461 1,677,889 1,505,884 (172,005) 414 Facilities Maintenance 467,053 492,689 433,053 (59,636) 415 Parks 877,355 811,669 795,247 (16,422) Total Public Works 3,464,388 3,528,213 3,191,324 (336,889) Page 6 10 Recreation and Culture: 513 Special Events 326,136 358,076 335,280 (22,796) 514 Administration 349,695 376,844 371,241 (5,603) 515 Adult Programs 31,413 36,196 35,586 (610) 516 Aquatics 415,068 438,227 427,792 (10,435) 517 Childcare 48,054 53,843 43,481 (10,362) 518 Fitness 116,468 122,935 106,488 (16,447) 519 Front Desk 197,903 257,700 226,318 (31,382) 520 Maintenance 714,276 750,169 724,864 (25,305) 521 Youth Programs 133,775 129,100 127,920 (1,180) 522 Cabin 41,323 57,241 51,885 (5,356) Total Recreation and Culture 2,374,111 2,580,331 2,450,855 (129,476) TOTAL OPERATING EXPENDITURES $ 11,552,930 $ 11,818,336 $ 11,098,734 $ (719,602) Page 6 10 oeocckvm� L Transit Enterprise Fund #52 Amendment No.1 REVENUES Taxes $ 40,383 $ 40,364 $ 40,364 $ - Intergovernmental - 293,600 - (293,600) Charges for Services 6,950 - - - Other Revenues 10,376 - - - Total Operating Revenues 57,709 333,964 40,364 (293,600) Other Sources Transfers In from General Fund - Operating 1,290,000 1,350,000 1,125,000 (225,000) Transfers In from General Fund - Capital - - - - Capital Lease Proceeds - - - - Total Other Sources 1,290,000 Fund Surnrnor)t, - 1,125,000 (225,000) TOTAL REVENUES 1,347,709 Proposed 1,165,364 Original Revised Difference Actual Budget Budget Increase 2009 2010 2010 (Decrease) REVENUES Taxes $ 40,383 $ 40,364 $ 40,364 $ - Intergovernmental - 293,600 - (293,600) Charges for Services 6,950 - - - Other Revenues 10,376 - - - Total Operating Revenues 57,709 333,964 40,364 (293,600) Other Sources Transfers In from General Fund - Operating 1,290,000 1,350,000 1,125,000 (225,000) Transfers In from General Fund - Capital - - - - Capital Lease Proceeds - - - - Total Other Sources 1,290,000 1,350,000 1,125,000 (225,000) TOTAL REVENUES 1,347,709 1,683,964 1,165,364 (518,600) EXPENDITURES Transportation: Administration Operations TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year 156,816 136,324 129,334 (6,990) 1,123,699 1,988,694 1,034,817 (953,877) $ 533,302 $ 30,834 $ 534,515 $ 503,681 1,280,515 2,125,018 1,164,151 (960,867) 67,194 (441,054) 1,213 442,267 466,108 471,888 533,302 61,414 $ 533,302 $ 30,834 $ 534,515 $ 503,681 Page 1 Transit Enterprise Fund #52 Amendment No.1 Intergovernmental: Federal Grants: 53104 FTA Grant - 293,600 - (293,600) 53000 Total Intergovernmental - 293,600 - (293,600) Charges for Services: Transportation: 54502 Charter - - - - Employee Housing: 54551 Rental Revenues - Employees 6,800 - - - 54553 Employee Housing Maintenance Charge 150 - - - 54000 Total Charges for Services 6,950 - - - Other Revenues: 58999 Miscellaneous Nonclassified Revenues 10,376 - - - 58000 Total Other Revenues 10,376 - - - Other Sources: 59201 Transfers In from General Fund - Operating 1,290,000 1,350,000 1,125,000 (225,000) 59201 Transfers In from General Fund - Capital - - - - 59303 Capital Lease Proceeds - - - - 59000 Total Other Sources 1,290,000 1,350,000 1,125,000 (225,000) 50000 TOTAL REVENUES $ 1,307,326 $ 1,683,964 $ 1,165,364 $ (518,600) Page 2 ►2 Revenue Detail Proposed Original Revised Difference Account Actual Budget Budget Increase Number Description 2009 2010 2010 (Decrease) Taxes: Property Taxes 51101 Gates GID 40,383 40,364 40,364 - 51000 Total Taxes 40,383 40,364 40,364 - Intergovernmental: Federal Grants: 53104 FTA Grant - 293,600 - (293,600) 53000 Total Intergovernmental - 293,600 - (293,600) Charges for Services: Transportation: 54502 Charter - - - - Employee Housing: 54551 Rental Revenues - Employees 6,800 - - - 54553 Employee Housing Maintenance Charge 150 - - - 54000 Total Charges for Services 6,950 - - - Other Revenues: 58999 Miscellaneous Nonclassified Revenues 10,376 - - - 58000 Total Other Revenues 10,376 - - - Other Sources: 59201 Transfers In from General Fund - Operating 1,290,000 1,350,000 1,125,000 (225,000) 59201 Transfers In from General Fund - Capital - - - - 59303 Capital Lease Proceeds - - - - 59000 Total Other Sources 1,290,000 1,350,000 1,125,000 (225,000) 50000 TOTAL REVENUES $ 1,307,326 $ 1,683,964 $ 1,165,364 $ (518,600) Page 2 ►2 Town of Avon Line Item Detail Function: Transportation #430 Department/Division: Transportation #430 Program: Administration #431 Account Number Account Description Actual 2009 Original Budget 2010 Proposed Revised Budget 2010 Difference Increase (Decrease) Personnel: 61101 Regular Full -time Salaries $ 77,507 $ 56,937 $ 56,256 $ (681) 61151 Overtime Wages 62 - - - 61201 Automobile Allowance 1,800 1,800 1,800 - 61301 FT Pension 7,145 5,124 3,938 (1,186) 61303 Wellness 475 - - - 61304 Employee Assistance Program 24 12 12 - 61401 FICA/Medicare 827 852 842 (10) 61501 Group Health and Life Insurance 12,570 4,732 4,730 (2) 61505 Long -term Disability Insurance 516 279 279 - 61506 Short -term Disability Insurance 336 240 237 (3) 61507 Dental Insurance 1,104 450 450 - 61509 Worker's Compensation 428 486 480 (6) 61510 Unemployment Insurance 160 176 174 (2) 61000 Total Personnel 102,954 71,088 69,198 (1,890) Commodities: 62899 Other Miscellaneous Operating Supplies - 900 900 - 62901 Duplicating Supplies 240 500 500 - 62904 Software - 500 500 - 62905 Books and Periodicals 100 500 500 - 62999 Office Supplies and Materials 1,241 500 500 - 62000 Total Commodities 1,581 2,900 2,900 - Contract Services: 63203 Printing and Reproduction 4,833 6,250 6,250 - 63304 Computer Services and Support 165 500 500 - 63504 R &M - Office Equipment and Computers 1,525 1,500 1,500 - 63603 Rentals - Office Equipment 3,589 3,589 3,589 - 63999 Other Contract Services 6,548 6,500 6,500 - 63000 Total Contract Services 16,660 18,339 18,339 - Other Operating Costs: 64101 Travel, Training and Conference 1,281 2,000 2,000 - 64103 Mileage Reimbursement - 250 250 - 64201 Telephone 1,428 1,850 1,850 - 64202 Gas 2,671 3,250 3,000 (250) 64203 Electric 12,490 16,100 13,000 (3,100) 64204 Water and Sanitation 810 1,000 1,000 64301 Postage and Delivery Costs 187 450 450 - 64306 Permit and Licensing Fees 12 250 250 - 64307 Bank Svc Chags / Credit Card Fees 100 - - - 64901 Advertising and Legal Notices 1,236 3,000 1,250 (1,750) 64904 Operating Fees, Assessments and Charges 1,000 - - 64905 Insurance Premiums 14,406 15,847 15,847 - 64000 Total Other Operating Costs 35,621 43,997 38,897 (5,100) Page 3 13 Function: Transportation #430 Department/Division: Transportation #430 Program: Administration #431 Account Number Account Description Capital Outlay: 66402 Computers and Peripherals 66000 Total Capital Outlay 60000 Total Expenditures Town of Avon Line Item Detail $ 156,816 $ 136,324 $ 129,334 $ (6,990) Page 4 )�L Proposed Original Revised Difference Actual Budget Budget Increase 2009 2010 2010 (Decrease) $ 156,816 $ 136,324 $ 129,334 $ (6,990) Page 4 )�L Town of Avon Line Item Detail Function: Transportation #430 Department/Division: Transportation #430 Program: Operations #432 Account Number Account Description Actual 2008 Original Budget 2009 Proposed Revised Budget 2009 Difference Increase (Decrease) 62401 Personnel: 18,787 17,000 12,375 (4,625) 61101 Regular Full -time Salaries $ 324,438 $ 330,712 $ 280,813 $ (49,899) 61121 PTS Wages 100,348 84,002 56,037 (27,965) 61122 PTS Bonuses 1,779 1,797 1,737 (60) 61151 Overtime Wages 5,748 11,640 11,640 - 61202 Ski Pass 2,316 1,198 1,158 (40) 61301 FT Pension 29,741 29,764 19,657 (10,107) 61302 PTS Pension 3,924 3,577 2,525 (1,052) 61303 Wellness 3,387 - - - 61304 Employee Assistance Program 168 168 140 (28) 61401 FICA/Medicare 6,390 6,277 5,132 (1,145) 61501 Group Health and Life Insurance 73,272 64,349 53,643 (10,706) 61505 Long -term Disability Insurance 3,288 3,267 2,768 (499) 61506 Short-term Disability Insurance 1,416 1,483 1,257 (226) 61507 Dental Insurance 6,348 6,300 5,250 (1,050) 61509 Worker's Compensation 13,827 15,009 12,191 (2,818) 61510 Unemployment Insurance 885 1,288 1,054 (234) 61000 Total Personnel 577,275 560,831 455,002 (105,829) 63000 Total Contract Services Other Operating Costs: 64102 Dues, Licenses and Memberships 64206 Cellular & Paging 64401 Fleet Maintenance Charges 64402 Equipment Replacement Charges 64403 Washbay Charges 64902 Financial Support, Donations, and Contributions 64906 Insurance Deductibles 21,830 10,925 8,125 (2,800) 1,706 Commodities: 2,000 425 700 700 62401 Gasoline 18,787 17,000 12,375 (4,625) 62402 Diesel 73,848 67,000 50,625 (16,375) 62801 Gifts and Awards 443 750 750 62802 Food and Beverages 1,513 2,100 2,100 62805 Clothing and Uniforms 3,984 4,170 4,170 62809 Medical Supplies and 1st Aid 962 1,000 1,000 - 62899 Other Miscellaneous Operating Supplies - 10,400 10,400 62999 Office Supplies and Materials 282 500 500 62000 Total Commodities 99,819 102,920 81,920 (21,000) Contract Services: 63301 Medical Services and Examinations 3,425 3,250 3,250 - 63506 R &M - Radios and Communications Equipment 5,525 7,675 4,875 (2,800) 63601 Rentals- Building and Office Space 12,880 - - 63000 Total Contract Services Other Operating Costs: 64102 Dues, Licenses and Memberships 64206 Cellular & Paging 64401 Fleet Maintenance Charges 64402 Equipment Replacement Charges 64403 Washbay Charges 64902 Financial Support, Donations, and Contributions 64906 Insurance Deductibles 21,830 10,925 8,125 (2,800) 1,706 2,000 2,000 425 700 700 227,303 175,212 124,564 (50,648) 3,343 144,743 105,143 (39,600) 14,883 15,983 15,983 168,380 234,280 234,280 8,735 6,000 6,000 - 64000 Total Other Operating Costs 424,775 578,918 488,670 (90,248) Page 5 Town of Avon Line Item Detail Function: Transportation #430 Department/Division: Transportation #430 Program: Operations #432 Account Number Account Description Capital Outlay: 66402 Computers and Peripherals 66503 Buses and Transportation Related Vehicles 66000 Total Capital Outlay 60000 Total Expenditures 1,100 1,100 - 734,000 - (734,000) - 735,100 1,100 (734,000) $ 1,123,699 $ 1,988,694 $ 1,034,817 $ (953,877) Page 6 / J� Proposed Original Revised Difference Actual Budget Budget Increase 2008 2009 2009 (Decrease) 1,100 1,100 - 734,000 - (734,000) - 735,100 1,100 (734,000) $ 1,123,699 $ 1,988,694 $ 1,034,817 $ (953,877) Page 6 / J� a,'*jC'44 D MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 REVENUES Charges for Services Other Revenue Total Operating Revenues Other Sources Operating Transfers In Total Other Sources TOTAL REVENUES EXPENDITURES Public Works: Fleet Maintenance Washbay TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS Proposed Original Revised Difference Actual Budget Budget Increase 2009 2010 2010 (Decrease) $ 2,395,885 $ 2,601,572 $ 2,341,423 $ (260,149) 23,334 - 20,000 20,000 2,419,219 2,601,572 2,361,423 (240,149) 25,000 85,000 - (85,000) 25,000 85,000 - (85,000) 2,444,219 2,686,572 2,361,423 (325,149) 2,342,506 2,522,953 2,288,154 (234,799) 47,520 109,595 72,675 (36,920) 2,390,026 2,632,548 2,360,829 (271,719) 54,193 54,024 594 (53,430) FUND BALANCES, Beginning of Year 591,705 675,239 645,898 (29,341) FUND BALANCES, End of Year $ 645,898 $ 729,263 $ 646,492 $ (82,771) Page 1 17 MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 Other Revenues: 58108 Finance Charges 14 - - - 58205 Insurance Reimbursements 21,008 - 20,000 20,000 58999 Miscellaneous Nonclassified Revenues 2,312 - - - 58000 Total Other Revenues 23,334 - 20,000 20,000 Other Sources: 59201 Transfers In - General Fund 5,000 85,000 r °Revenue Summa Transfers In - Community Enhancement 20,000 - - - 59000 Total Other Sources 25,000 85,000 - (85,000) 50000 Proposed $ 2,444,219 $ 2,686,572 $ 2,361,423 $ (325,149) Original Revised Difference Account Actual Budget Budget Increase Number Description 2009 2010 2010 (Decrease) Charges for Services: 54806 3rd Party Fleet Maintenance Charges $ 1,579,891 $ 1,811,367 $ 1,579,891 $ (231,476) 54901 Departmental Fleet Maintenance Chrgs 628,048 577,360 523,782 (53,578) 54902 Wash Bay Charges 123,154 107,561 132,466 24,905 54903 Sales of Fuel 64,792 105,284 105,284 - 54000 Total Charges for Services 2,395,885 2,601,572 2,341,423 (260,149) Other Revenues: 58108 Finance Charges 14 - - - 58205 Insurance Reimbursements 21,008 - 20,000 20,000 58999 Miscellaneous Nonclassified Revenues 2,312 - - - 58000 Total Other Revenues 23,334 - 20,000 20,000 Other Sources: 59201 Transfers In - General Fund 5,000 85,000 - (85,000) 59201 Transfers In - Community Enhancement 20,000 - - - 59000 Total Other Sources 25,000 85,000 - (85,000) 50000 TOTAL REVENUES $ 2,444,219 $ 2,686,572 $ 2,361,423 $ (325,149) Page 2 E MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 Revenue Detail,r Account Number Description Charges for Services: 3rd Party Fleet Maintenance Charges 54806 Beaver Creek Transit 54806 Vail Resorts Dial -a -Ride 54806 Beaver Creek Maintenance 54806 Smith Creek Maintenance 54806 Eagle County Transit 54806 Eagle River Fire Protection District 54806 Eagle County Ambulance District 54806 Eagle River Water & Sanitation District 54806 Town of Minturn 54806 Town of Redcliff 54806 Vail Valley Foundation 54806 Greater Eagle Fire Protection District 54806 Western Eagle County Ambulance Dist. 54806 ECHMT 54806 Gypsum Fire District 54806 Total Departmental Fleet Maintenance Charges 54901 Administration - Nondepartmental 54901 IT 54901 Comm Dev - Building Inspection 54901 Police - Administration 54901 Police - Patrol 54901 Police - Investigations 54901 Engineering 54901 Public Works - Admin 54901 Public Works - Roads and Streets 54901 Public Works - Facilities Maintenance 54901 Public Works - Parks 54901 Recreation - Administration 54901 Transit - Operations 54901 Fleet Maintenance 54901 Equipment Replacement Fund 54901 Total Original Actual Budget 2009 2010 Proposed Revised Difference Budget Increase 2010 (Decrease) $ 428,691 $ 434,529 $ 428,691 $ (5,838) 606,624 751,733 606,624 (145,109) 131,838 91,055 131,838 40,783 45,290 74,715 45,290 (29,425) 5,351 8,585 5,351 (3,234) 99,267 105,211 99,267 (5,944) 41,333 57,910 41,333 (16,577) 153,964 171,860 153,964 (17,896) 16,246 11,693 16,246 4,553 5,621 3,461 5,621 2,160 4,025 3,811 4,025 214 17,716 40,000 17,716 (22,284) 12,294 24,649 12,294 (12,355) 3,102 1,505 3,102 1,597 8,529 30,650 8,529 (22,121) 1,579,891 1,811,367 1,579,891 (231,476) 3,460 3,658 3,658 2,068 2,469 2,469 - 904 4,889 4,889 - 51,982 60,400 60,400 - 2,146 1,789 1,789 - 3,933 5,208 5,208 - 435 1,099 1,099 - 215,425 207,003 207,003 - 18,231 8,088 8,088 - 87,566 79,810 79,810 - 2,400 2,924 2,924 - 227,303 178,142 124,564 (53,578) 12,195 14,730 14,730 - - 7,151 7,151 - 628,048 577,360 523,782 (53,578) Page 3 �9 MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 Account Number Description 54902 Total RevenUb.Detail' Original Actual Budget 2009 2010 Proposed Revised Difference Budget Increase 2010 (Decrease) 936 Charges for Services - Continued: 1,040 - Washbay Charges: 54902 Administration 54902 IT 54902 Comm Dev - Building Inspection 54902 Police - Administration 54902 Police - Patrol 54902 Police - Investigations 54902 Public Works - Engineering 54902 Public Works - Roads and Streets 54902 Public Works - Facilities Maintenance 54902 Public Works - Parks 54902 Recreation - Administration 54902 Transit - Operations 54902 Fleet Maintenance 54902 ECO 54902 Vail Resorts Dial -a -Ride 54902 Beaver Creek Bus System 54902 Total RevenUb.Detail' Original Actual Budget 2009 2010 Proposed Revised Difference Budget Increase 2010 (Decrease) 936 1,040 1,040 - - 520 520 - 936 1,040 1,040 - 530 520 520 - 4,680 6,240 6,240 - 468 520 520 - 936 1,040 1,040 - 7,008 7,654 7,654 - 936 1,560 1,560 - 5,988 6,574 6,574 - 1,644 1,560 1,560 - 14,883 15,983 15,983 - 1,404 1,560 1,560 - 7,900 11,750 11,750 - 38,815 - 38,815 38,815 36,090 50,000 36,090 (13,910) 123,154 107,561 132,466 24,905 Page 4 °;O Town of Avon Line Item Detail Function: Public Works Department: Transportation Program: Fleet Maintenance #434 Account Number Account Description Actual 2009 Original Budget 2010 Proposed Revised Budget 2010 Difference Increase (Decrease) Personnel: 61101 Regular Full -time Salaries $ 622,436 $ 657,438 $ 618,374 $ (39,064) 61151 Overtime Wages 8,085 6,000 5,500 (500) 61201 Automobile Allowance 360 360 360 - 61301 FT Pension 56,589 59,169 43,286 (15,883) 61303 Wellness 5,758 - - - 61304 Employee Assistance Program 302 314 294 (20) 61401 FICA/Medicare 9,148 9,625 9,051 (574) 61501 Group Health and Life Insurance 132,875 120,582 112,161 (8,421) 61505 Long -term Disability Insurance 5,981 6,339 5,892 (447) 61506 Short-term Disability Insurance 2,649 2,931 2,730 (201) 61507 Dental insurance 11,659 11,790 10,954 (836) 61509 Worker's Compensation 9,132 11,610 10,875 (735) 61510 Unemployment Insurance 1,269 1,991 1,873 (118) 61000 Total Personnel 866,243 888,149 821,350 (66,799) Commodities: 62205 Plumbing and Electrical Materials 18,645 - - - 62401 Gasoline 2,413 9,122 9,122 - 62404 Stock Parts 722,468 834,144 699,144 (135,000) 62405 Nonstock Parts - 4,000 4,000 62802 Food and Beverages 449 530 530 - 62805 Clothing and Uniforms 358 770 770 - 62807 Consumable Tools /Small Equipment 16,256 19,000 19,000 - 62809 Medical Supplies and 1st Aid 1,023 1,180 1,180 - 62899 Other Miscellaneous Operating Supplies 44,742 42,100 42,100 - 62999 Office Supplies and Materials 895 2,500 2,500 - 62000 Total Commodities 807,249 913,346 778,346 (135,000) Contract Services: 63505 R &M - Vehicles 36,604 77,885 44,885 (33,000) 63506 R &M - Radios and Communications Equipment 1,625 1,000 1,000 63507 R &M - Machinery and Equipment 51,758 21,100 21,100 63549 R &M - Other Specialized Equipment 7,576 12,000 12,000 63551 Laundry and Cleaning Services 12,122 13,695 13,695 - 63599 Other Maintenance Services 11,970 17,200 17,200 - 63999 Other Contract Services 10,390 22,413 22,413 - 63000 Total Contract Services 132,045 165,293 132,293 (33,000) Page 5 �1_I Function: Public Works Department: Transportation Program: Fleet Maintenance #434 Account Number Account Description 64000 Total Other Operating Costs Other Operating Costs: 64101 Travel, Training and Conference 64102 Dues, Licenses and Memberships 64201 Telephone 64202 Gas 64203 Electric 64204 Water & Sanitation 64205 Trash Collection & Recycling 64206 Cellular & Paging 64301 Postage and Delivery 64401 Fleet Maintenance Charges 64402 Equipment Replacement Charges 64403 Washbay Charges 64905 Insurance Premiums 64000 Total Other Operating Costs 65000 Total Debt Service Capital Outlay: 66402 Computers and Peripherals 66499 Other Machinery and Equipment 66000 Total Capital Outlay 60000 Total Expenditures Town of Avon Line Item Detail Debt Service: 65101 Bond Principal 65102 Bond Interest 65201 Capital Lease Payments - Principal 65202 Capital Lease Payments - Interest 65000 Total Debt Service Capital Outlay: 66402 Computers and Peripherals 66499 Other Machinery and Equipment 66000 Total Capital Outlay 60000 Total Expenditures Town of Avon Line Item Detail 676 Proposed Original Revised Difference Actual Budget Budget Increase 2009 2010 2010 (Decrease) 676 1,300 1,300 210 700 700 115 544 544 14,833 23,700 23,700 16,649 19,700 19,700 - 3,455 3,723 3,723 4,118 5,722 5,722 1,093 1,000 1,000 - 383 500 500 - 12,196 8,453 8,453 5,276 5,276 5,276 - 1,404 1,560 1,560 9,981 10,979 10,979 - 70,389 83,157 83,157 - 258,750 270,000 270,000 160,832 148,800 148,800 13,178 13,178 13,178 432,760 431,978 431,978 - - 2,200 2,200 33,820 38,830 38,830 33,820 41,030 41,030 $ 2,342,506 $ 2,522,953 $ 2,288,154 $ (234,799) Page 6 zZ Town of Avon Line Item Detail Function: Public Works Department: Transportation Program: Washbay #435 Account Proposed Number Account Description Actual Budget Budget Increase 2009 2010 Personnel: 61101 Regular Full -time Salaries 61121 PTS Wages 61122 PTS Bonuses 61151 Overtime Wages 61301 FT Pension 61302 PTS Pension 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long -term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel Commodities: 62899 Other Miscellaneous Operating Supplies 62000 Total Commodities Contract Services: 63501 R &M - Buildings and Facilities 63549 R &M - Other Specialized Equipment 63999 Other Contract Services 63000 Total Contract Services Other Operating Costs: 64201 Telephone 64204 Water & Sanitation 64000 Total Other Operating Costs 60000 Total Expenditures 8,817 17,375 17,375 - 8,817 17,375 17,375 8,264 12,200 Proposed Original Revised Difference Actual Budget Budget Increase 2009 2010 2010 (Decrease) 8,817 17,375 17,375 - 8,817 17,375 17,375 8,264 12,200 12,200 - 15,120 7,500 (7,620) 7,815 17,900 10,000 (7,900) 16,079 45,220 29,700 (15,520) 470 600 600 22,154 46,400 25,000 (21,400) 22,624 47,000 25,600 (21,400) $ 47,520 $ 109,595 $ 72,675 $ (36,920) Page 7 Z3 Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager Initials Legal: Eric Heil, Town Attorney From: Scott Wright, Asst. Town Manager — Finance Date: March 17, 2010 Re: Supplemental Budget Amendment Resolution 10 -10 Summary: At the last Council worksession staff presented to Council our recommendations as to supplemental 2010 budget cuts pursuant to an approximate $1.1 million shortfall in revenues due to the non - payment of municipal services and sales tax shortfall invoices by Traer Creek Metropolitan District. The attached resolution and supplemental budget amendments officially approve these changes and allow implementation immediately upon approval. As reference to previous discussions I have attached a copy of my previous memo outlining the budget changes. With the exception of a small change to the Transit and Fleet Maintenance subsidies there are no changes to the amendments previously discussed. Financial Implications: As previously discussed, the financial implications of these budget changes will be to offset a large part of the anticipated failure of Traer Creek Metropolitan District to pay its municipal services and sales tax shortfall invoices in 2010 as follows: Proposed Revised Surplus $ 890,964 Less: Sales Tax Shortfall (654,590) Municipal Services 50� 6,448) Deficit Balance Remaining 267 235 Page 1 Staff presented a number of budgetary savings that may be necessary to implement as we begin our budgetary planning for 2011. Continued discussion and decisions regarding implementing additional budget savings will be necessary in order to avoid continued deficit spending in the future. Recommendation: Staff recommends that the Council approve resolution 10 -10 amending the Town's General Fund, Fleet Maintenance Fund and Transit fund budgets. Town Manager Comments: Attachments: A — Resolution 10 -10, A Resolution to Amend the 2010 Town of Avon Budget B — General Fund Budget Amendment No. 1, Pages 1-6 C — Transit Enterprise Fund Amendment No. 1, Pages 1-6 D — Fleet Maintenance Enterprise Fund, Pages 1 -7 AJeK OF Aeµo yd cy57 �" jo *lkmj k n�5 • Page 2