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TC Res. No. 2006-23 AMEND THE 2006 TOWN OF AVON BUDGETTOWN OF AVON, COLORADO RESOLUTION NO. 06-23 SERIES OF 2006 A RESOLUTION TO AMEND THE 2006 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY FUND AND AMENDING THE 2006 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2006, AND ENDING ON THE LAST DAY OF DECEMBER, 2006 WHEREAS, the Town Council of the Town of Avon has adopted the 2006 budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for 2006; and WHEREAS, the Town Council finds it necessary to amend the 2006 budget to more accurately reflect the revenues and expenditures for 2006; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following funds are amended as follows for 2006: Original or Previously Amended 2006 Budget Transit Enterprise Fund Beginning Fund Balance $ 113,099 Revenues and Other Sources 2,206,594 Expenditures and Other Uses 2,095,781 Current Proposed Amended 2006 Budget $ 113,099 2,643,396 2,543,881 Ending Fund Balance $ 221912 $ 212,614 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Town Manager and made part of the public record of the Town. ADOPTED this 9`h day of May 2006. AV - Il ATTEST: B 1'~ a,u c l ,L I ...e ®f Pa c ennr Tow n 1 Ronald C. Wolfe, Mayor Resolution No. 06-23 Transit Fund Budget Amend Page 2 of 2 Transit Enterprise Fund #52' Amendment No.1 Fund Suremar_ Original or Proposed Estimated Prev. Amended Revised Difference Actual Year-end Budget Budget Increase REVENUES 2004 2005 2006 2006 (Decrease) Taxes $ 322,904 $ - $ - $ - $ - Intergovernmental 117,966 195,532 200,000 360,000 '160,000 Charges for Services 927,410 1,016,544 1,098,069 1,364,215 266,146 Other Revenues 5,199 8,525 8,525 19,181 10,656 Total Operating Revenues 1,373,479 1,220,601 1,306,594 1,743,396 436,802 Other Sources Sale of Fixed Assets 2,655 - - - - Transfers In from General Fund - Operating - 745,000 750,000 750,000 - Transfers In from General Fund - Capital 390,000 90,000 150,000 150,000 Total Other Sources ' 392,655 835,000 900,000 900,000 TOTAL REVENUES 1,766,134 2,055,601 2,206,594 2,643,396 436,802 EXPENDITURES Transportation 1,754,741 1,957,032 2,095,781 2,543,881 448,100 TOTAL EXPENDITURES 1,754,741 1,957,032 2,095,781 2,543,881 448,100 NET SOURCE (USE) OF FUNDS 11,393 98,569 110,813 99,515 (11,298) FUND BALANCES, Beginning of Year 3,137 - 14,530 . 113,099 113,099 - FUND BALANCES, End of Year $ 14,530 $ 113,099 $ 223,912 $ 212,614 $ _ (11,298)_ Page 1 Transit Enterprise Fund #52 Amendment No.1 Revenues Description Taxes: Accomodations Tax Total Taxes Intergovernmental: Federal Grants: FTA Grant Total Intergovernmental Charges for Services: Transportation: Beaver Creek Bus System Charter Regional Transit Authority Vail Resorts Village at (Avon) Total Charges for Services Other Revenues: Original or Proposed Estimated Prev. Amended Revised Difference Actual Year-end Budget Budget Increase 2004 2005 2006 2006 (Decrease) $ ' 322,904 $ - $ - $ - $ 322,904 - - - - 117,966 195,532 200,000 360,000_ 160,000 117,966 195,532 200,000 360,000 _160,000_ 714,677 778,564 866,729 890,257 23,528 62,733 87,980 81,340 81,340 - 100,000 100,000 100,000 100,000 - 50,000 50,000 50,000 50,000 - - - - 242,618 242,618 927,410 1,016,544 1,098,069 1,364,215_ x.266,146_ Employee Housing Rentals - - - 10,656 10,656 Miscellaneous Nonclassified Revenues 5,199 8,525 8,525 8,525 - Total Other Revenues c 5,199 8,525 8,525 19,181 10,656 Other Sources: - Sale of Fixed Assets 2,655 - - - - Transfers In from General Fund - Operating - 745,000 750,000 750,000 - Transfers In from General Fund - Capital 390,000 90,000 150,000 150,000 - Total Other Sources 392,655 835,000 900,000 900,000 ``rr - TOTAL REVENUES $ 1,766,134 $ 2,055,601 $ 2,206,594 $ 2,643,396. $ *436,802 Page 2 V Town of Avon Line Item Detail Amendment No. 1 Function: Transportation #430 DepartmentlDivision: Transportation #430 Program: Operations #432 Account Number ccount Description Actual 2004 Estimated Year-end 2005 Original or Prev. Amended Budget 2006 Proposed Revised Budget 2006 Difference, Increase _(Decrease)_ Personnel: 61101 Regular Full-time Salaries $ 294,026 $ 291,961 $ 339,227 $ 387,371 $ 48,144 61121 PTS Wages 390,872 433,610 370,183 415,183 45,000 61122 PTS Bonuses 9,040 12,600. 38,038 38,038 - 61151 Overtime Wages 79,464 70,000 58,230 64,980 6,750 61202 Ski Pass 4,893 5,400 8,748 8,748 - 61301 FT Pension 31,899 32,116 37,315 42,611 5,296 61302 PTS Pension 16,955 18,957 17,492 19,433 1,941 61303 Wellness - - 3,550 3,550 - 61304 Employee Assistance Program 191 192 216 245 . 29 61401 FICA/Medicare 11,499 11,906 12,051 13,527 1,476 '61501 Group Health and Life Insurance 62,551 72,981 85,703 '97,147 11,444 61505 Long-term Disability Insurance 2,820 3,007 3,494 4,321 827 61507 Dental Insurance - 4,773 4,608 5,940 6,732 792 61509 Worker's Compensation 34,049 30,047 29,074 62,515 33,441 61510 Unemployment Insurance 1,565 1,606 2,443 2,743 300 61000 Total Personnel 944,597 988,991 1,011,704 1,167,144 -Az 155,440 Commodities: 62401 Gasoline 62402 Diesel 62801 Gifts and Awards 62802 Food and Beverages. 62805 Clothing and Uniforms 62809 Medical Supplies and 1 st Aid 62899 Other Miscellaneous Operating Supplies 62999 Office Supplies-and Materials 62000 Total Commodities Services: 63301 Medical Services and Examinations 63303 Photographic Services 63506 R&M - Radios and Communications Equipment 63699 Other Miscellaneous Rentals 63000 Total Services 54,528 88,157 95,871 111,871 16,000 120,191 165,402 179,875 195,875 16,000 252 1,560 1,560 1,560 - 1,201 1,985 1,985 1,985 - 3,732 8,525 8,525 8,525 - 148 1,000 1,000 1,000 - 353 - - - - 436 500 500, 500 - 180,841 267,129 289,316 321,316 + 32,000 3,700 6210 6,210 8,210 2,000 111 200 200 200 - 13,070 14,700 15,435 15,435 - - - - 10,656 10,656 16,881 21,110 21,845 34,501 12,656 Page 3 Town of Avon Line Item Detail Amendment No.1 Function: Transportation #430 Department/Division: Transportation 0430 Program: Operations #432 Account Number Account Description Other Operating Costs: 64102 Dues, Licenses and Memberships 64206 Cellular & Paging 64301 Postage and Delivery 64401 Fleet Maintenance Charges 64403 Washbay Charges 64906 Insurance Deductibles 64998 Depreciation Expense 64000 Total Other Operating Costs Debt Service: 65201 Capital Lease Payments 65600 Total Debt Service Capital Outlay: 66450 Radio & Communications Equipment 66503 Buses and Transportation Related Vehicles 66000 Total Capital Outlay 60000 Total Expenditures Original or Proposed Estimated Prev. Amended Revised Difference Actual Year-end ` Budget Budget Increase 2004 2005 2006 2006 (Decrease) 1,280 1,650 1,650 1,650 - 975 1,025 1,025 1,025 - 36 50 50 50 - 164,284 170,393 181,737 223,791 42,054 13,305 13,290 13,290 13,290 - 20,551 - - - - - - 91,520 97,470 5,950 200,431 186,408 289,272 337,276 448,004 54,649 9,523 - - - 54,649 9,523 - - - 5,000 5,000 - 147,458 244,415 250,000 450,000 200,000 147,458 244,415 255,000 455,000 # 200,000 $ 1,544,857 $ 11717,576 $ 1,867,137 $ 2,315,237 $ 448,100 Page 4 w Memo To: Honorable Mayor and Town Council Tlw: Larry Brooks, Town Manager From: Scott Wright, Finance Director QAJ4--, Date: May 3, 2006 Re: Resolution 06-23, Budget Amendment Summary: A budget amendment to the Transit Enterprise Fund is proposed for two separate and unrelated changes since the budget was adopted in November of last year. The first change represents the cost and related revenues associated with the additional service hours in bringing bus service to the Village at Avon. The second change is the additional cost and associated federal grant revenues related to purchasing a hybrid bus. The General Fund does not have to be amended as previously discussed with Council. The Town will be relying upon transit revenues from billings to the Village at Avon to pay for the additional cost of service. Discussion: Yidlage at Avon Bus Service. At the Town Council meeting on March 28, 2006, Council directed staff to begin offering bus service to the Village at Avon. This will most effectively be accomplished by expanding the existing Town Shuttle route into the Village at Avon, and by re-activating the Hurd Lane Shuttle that was cut from the original 2006 budget and expanding it into the Village at Avon. In addition, operating hours will be provided from 7 a.m. to 11:00 p.m., seven days a week throughout the year. This expanded service will begin May 27. Transit staff has finalized the routes and will begin advertising the change in service within the next week. An informative campaign will begin in the newspapers, as well as providing flyers to Buffalo Ridge residents. Hybrid Bus. The original budget provided for the purchase of a new low-floor 35 ft. bus for approximately $250,000. Eighty percent (80%) of the cost is funded by federal grants. The revised cost for the purchase of a hybrid bus is approximately $450,000. Again, eighty percent of the cost of the hybrid will be funded by federal grants. The twenty percent match reflected in the revised budget is equal to $90,000. Page 1 Financial Implications: The budget amendment increases expenditures by a total of $448,100. Of this amount, $200,000 is for the additional cost of the hybrid bus mentioned above. The remaining $248,100 is for additional personnel costs, fuel, and fleet maintenance costs associated with the addition of approximately 4,000 service hours for the expanded Town and Hurd Lane Shuttle routes for the remainder of the year. The additional expenditures for the expanded service include two (2) additional full-time positions - a full-time bus driver and a supervisor position. With year-round service now being offered, and an increasing amount of charter service, especially in the summer season, additional full-time positions are warranted and provide better stability in this employment market. Estimated revenues are proposed to be increased by a total of $436,802. Federal grant monies that cover 80% of the cost of the hybrid bus are being increased by $160,000 (80% x $200,000). The remaining revenues are associated with billings to Traer Creek Metropolitan District for their prorated cost of the Town and Hurd Lane Shuttles that are being extended into the Village at Avon. Recommendation: Staff recommends that Council adopt the resolution discussed above as presented. Town Manager Comments: Attachments: A - Resolution 06-23 B - Transit Enterprise Fund, Pages 1-4 • Page 2 0- Y r 3 RESOLUTION NO. 06-23 SERIES OF 2006 A RESOLUTION TO AMEND THE 2006 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY, FUND AND AMENDING THE 2006 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING'ON THE FIRST DAY OF JANUARY, 2006, AND ENDING ON THE LAST DAY OF DECEMBER, 2006. WHEREAS, the Town Council of the Town of Avon has adopted the 2006 budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for 2006; and WHEREAS, the Town Council finds it necessary to amend the 2006 budget to more accurately reflect the revenues and expenditures for 2006; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following funds are amended as follows for 2006: Transit Enterprise Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance 1 Original or Current Previously Proposed Amended Amended 2006 2006 ' Budget Budget $ 1139099 $ 1135099 2,206,594 2,643,396 2,095,781 2,543,881 $ 223.912 $ 212.614 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Town Manager and made part of the public record of the Town. ADOPTED this 9 h day of May, 2006. TOWN OF AVON, COLORADO Ronald C. Wolfe, Mayor ATTEST: Patty McKenny, Town Clerk 2 Transit Enterprise Fund ;#52 Amendment No.1 1 '1777 a r Original or Proposed Estimated Prev. Amended Revised Difference Actual Year-end Budget Budget Increase 2004 2005 2006 2006. (Decrease) REVENUES Taxes $ 322,904 $ - $ - $ - $ . - . Intergovernmental 117,966 195,532 200,000 360,000 Y 160,000 Charges for Services 927,410 1,016,544 1,098,069 1,364,215 A 266,146 Other Revenues 5,199 8,525 8,525 19,181 10,656 Total Operating Revenues 1,373,479 1,220,601 1,306,594 1,743,396 436;802 Other Sources Sale of Fixed Assets 2,655 - - - - Transfers In from General Fund - Operating - 745,000 750,000 750,000 - Transfers In from General Fund - Capital 390,000 90,000 150,000 150,000. - Total Other Sources 392,655 835,000 900,000 900,000 - TOTAL`REVENUES 1,766,134 2,055,601 2,206,594 X2,643,396 -*436,802 EXPENDITURES Transportation 1,754,741 1,957,032 2,095,781 2,543,881 448,100 TOTAL EXPENDITURES' 1,754,741 1,957,032 2,095,781 2,543,881 448,100 NET SOURCE (USE) OF FUNDS 11,393 98,569 110,813 99,515 (11,298) FUND BALANCES; Beginning of Year 3,137 14,530 113,099 113,099 - FUND BALANCES, End of Year $ 14,530 $ 113,099 $ 223,912 $ 212,614 $ (11,298) - Page 1 ~I Transit Enterprise Fund #52 Amendment No.1 7 !7 lift- ~L~ Original or Proposed Estimated Prev. Amended Revised Difference Actual Year-end Budget Budget . Increase Description 2004 2005 2006 2006 (Decrease) Taxes: - Accomodations Tax $ 322,904 $ - $ - $ - $ - Total Taxes Intergovernmental: " Federal Grants: FTA Grant Total Intergovernmental Charges for Services: Transportation: Beaver Creek Bus-System Charter Regional Transit Authority Vail Resorts Village at (Avon) Total Charges for Services Other Revenues: Employee Housing Rentals Miscellaneous Nonclassified Revenues Total Other Revenues Other Sources: Sale of Fixed Assets Transfers In from General Fund - Operating Transfers In from General Fund - Capital 322,904 - - - - 117,966 195,532 200,000 360,000 160,000 117,966. 195,532 200,000 360,000 160,000 714,677 62,733 100,000 50,000 - 778,564 87,980 100,000 50,000 - 866,729 81,340 100,000 50,000 - 890,257 81,340 100,000 50,000 242,618 23,528 - - - 242,618 927,410 1,016,544 1,098,069 +1,364,215 4,-266,146 - 5,199 - 8,525 - 8,525 10,656 8,525 10,656 - 5,199 8,525 8,525 19,181 10,656 2,655 - - - - - 745,000 750,000 750,000 - 390,000 90,000 150,000 150,000 - Total Other Sources 392,655 835,000 900,000 900,000 - TOTAL REVENUES $ 1,766,134 $ 2,055,601 $ 2,206,594 $ 2,643,396. $c436,802 Page 2 V 1 Town of Avon Line Item Detail Amendment No. 1 Function: Transportation #430 DepartmentVivision: Transportation #430 Program: Operations #432 Account Number ccount Description Actual 2004 Estimated Year-end 2005 Original or Prev. Amended Budget 2006 Proposed Revised Budget 2006 Difference Increase (Decrease) Personnel: 61101 Regular Full-time Salaries $ 294,026 $ 291,961 $ 339,227 $ 387,371 $ 48,144 61121 PTS Wages 390,872 433,610 370,183 415,183 45,000 61122 PTS Bonuses 9,040 12,600 38,038 38,038 - 61151 Overtime Wages 79,464 70,000 58,230 64,980 6,750 61202 Ski Pass 4,893 5,400 8,748 8,748 - 61301 FT Pension 31,899 32,116 37,315 42,611 5296 61302 PTS Pension 16,955 18,957 17,492 19,433 1,941 61303 Wellness - - 3,550 3,550 - 61304 Employee Assistance Program 191 192 216 245 29 61401 FICA/Medicare 11,499 11,906 12,051 13,527 1,476 61501 Group Health and Life Insurance 62,551 72,981 85,703 97,147 11,444 61505 Long-term Disability Insurance 2,820 3,007 3,494 4,321 827 61507 Dental Insurance 4,773 4,608 5,940 6,732 792 61509 Worker's Compensation 34,049 30,047 29,074 62,515 33,441 61510 Unemployment Insurance 1,565 1,606 2,443 2,743 300 61000 Total Personnel 944,597 988,991 1,011,704 1,167,144 155,440 Commodities: 62401 Gasoline 54,528 88,157 95,871 111,871 16,000 62402 Diesel 120,191 165,402 179,875 195,875 16,000 62801 Gifts and Awards 252 1,560 1,560 1,560 - 62802 Food and Beverages 1,201 1,985 1,985 1,985 - 62805 Clothing and Uniforms 3,732 8,525 8,525 8,525 - 62809 Medical Supplies and 1st Aid 148 1,000 1,000 1,000 - 62899 Other Miscellaneous Operating Supplies 353 - - - - 62999 Office Supplies and Materials 436 500 500 500 - 62000 Total Commodities 180,841 267,129 289,316 321,316 32,000 Services: 63301 Medical Services and Examinations 3,700 6,210 6,210 8,210 2,000 63303 Photographic Services 111 200 200 200 - 63506 R&M - Radios and Communications Equipment 13,070 14,700 15,435 15,435 - 63699 Other Miscellaneous Rentals - - - 10,656 10,656 63000 Total Services 16,881 21,110 21,845 34,501 12,656 Page 3 Town of Avon Line Item Detail Amendment No.'1 Function: Transportation #430 Department/Division: Transportation #430 Program: Operations #432 Original or Proposed Estimated Prev. Amended Revised Difference Account Actual Year-end Budget Budget Increase Number Account Description 2004 2005. 2006 2006 - (Decrease) _ Other Operating Costs: 64102 Dues, Licenses and' Memberships 1,280 1,650 1,650 1,650 - 64206 Cellular & Paging 975 1,025 1,025 1,025 - 64301 Postage and Delivery 36 50 50 50 - 64401 Fleet Maintenance Charges 164,284- 170,393 181,737 223,791 42,054 64403 Washbay Charges 13,305 13,290 13,290 13,290 - 64906 Insurance Deductibles 20,551 - - - - 64998 Depreciation Expense - - 91,520 97,470 5,950 64000 Total Other Operating Costs Debt Service: 65201 Capital Lease Payments 65000 Total Debt Service Capital Outlay: 66450 Radio & Communications Equipment 66503 Buses and Transportation Related Vehicles 66000 Total Capital Outlay 60000 Total Expenditures 200,431 186,408 289,272 -337,276 448,004 54,649 9,523 - - - 54,649 9,523 - - - - - 5,000 5,000 - 147,458 244,415 250,000 450,000 200,000 147,458 244,415 255,000 455,000 , 200,000 $ - 1,544,857 $ 1,717,576 $ 1,867,137 $ 2,315,237 $ 448,100 Page 4