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TC Res. No. 2003-23RESOLUTION NO. 03-23 SERIES OF 2003 A RESOLUTION TO AMEND THE 2003 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY FUND AND AMENDING THE 2003 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2003, AND ENDING ON THE LAST DAY OF DECEMBER, 2003. WHEREAS, the Town Council of the Town of Avon has adopted the 2003 budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for 2003; and WHEREAS, the Town Council finds it necessary to amend the 2003 budget to more accurately reflect the revenues and expenditures for 2003; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following fund is as follows for 2003: Original or Current Previously Proposed Amended Amended 2003 2003 Budget Budget General Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 3,152,201 $ 3,484,848 9,848,210 10,001,310 9,666,845 9,835,847 Ending Fund Balance 3.333.566 3.650.311 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Town Manager and made part of the public record of the Town. ADOPTED this 24 h day of June 2003. • - ° " ~J ATTEST: C©~S~RAD® c Patty c envy o Clerk TOWN OF AVON, COLORADO Albert D. Reynolds, Mayor 2 n6 SccrGt £x~ia,t c~ anS ~o -KXX n&►j 6udV &"L aV Memo . -R x P. 6Lcwc y as tic a bolt t ~3aCa n e~ TO. Honorable Mayor and Town Council O'A 4+'z- -raw ~ Thur. Larry Brooks, Town Manager Frone Scott Wright, Finance Director IV7P~ aY.eS Date: June 18, 2003 /x101, C ad Re: Resolution 03-23, General Fund Budget Amendment vo.~p (,(,roan ~ m.oicS Summary: A budget amendment is proposed to the General Fund for various items as identified below. The net impact to the General Fund fund balance is an increase of $316,745. • • • Change the beginning fund balance as result of completion of the 2002 annual audit from $3,152,201 to $3,484,848, an increase of $332,647. This is primarily a result of expenditure savings from the 2002 budget. • Additional $7,800 for a band and beer for Avon's 2e Anniversary Celebration in the park. • $17,200 for expansion of summer day camp program from 3 day/week format to 5 days per week. These expenditures are offset by an additional $19,200 in day camp revenues. • $2,558 for Project Graduation costs. These costs are offset by $3,500 in additional Project Graduation revenues. • Financial support of $1,500 to the Triple Bypass Bicycle Race. Financial support of $5,000 to the Vail Recreation District for "Buy In Program". • $15,194 for FLSA Settlement for Police Sergeant's overtime. • Other Professional Services in the amount of $40,000 offset by $40,000 in Subdivision Review Fee revenues for engineering services at the Village at (Avon). a $2,900 for "You are Here" sign changes and panel replacements. • Fireworks and other costs for the a of July celebration in the amount of $49,600. This cost is partially offset by additional sponsorship revenues of $40,000. $25,000 to extend funding for the Engineer I position from July 1 to December 31. This position is considered to be a direct cost of the Capital Improvements program and as such, Page 1 ti L $50,000 will be transferred from Capital Projects Fund to the General Fund to cover the cost of this position. • $1,000 in advertising costs for the Town Clerk for publishing Council agendas. • Food and Beverage of $250 for the Recreation Center. This amount was inadvertently excluded in the final budget. • $500 for photography services for Council photographs at the Rec Center. Recommendation: Staff recommends that Council adopt the resolution discussed above as presented. Town Manager Comments: t J1 I Attachments: A- Summary of Proposed Amendment • B- Resolution 03-23 9 Page 2 10 General Fund #10 Amended Budget #2 REVENUES Taxes Licenses and Permits Intergovernmental Charges for Service Fines and Forfeitures Investment Earnings Other Revenue Total Operating Revenues Other Sources Sales of Fixed Assets Transfer-in From Capital Projects Fund Transfer-In From Employee Housing Fund Capital Lease Proceeds Total Other Sources • TOTAL REVENUES EXPENDITURES General Government Community Development Public Safety Public Works Recreation and Culture Total Operating Expenditures Other Uses Transfers-Out to Mall Maintenance Transfers-Out to Debt Service Transfers-Out to Finance Authority Transfers-Out to Transit Transfers-Out to Sherwood Meadows Total Other Uses TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year • Original or Prev. Amend. Actual Actual Budget 2001 2002 2003 Current Proposed Difference Amendment Increase 2003 (Decrease) $ 6,524,156 $ 6,437,045 $ 6,326,870 $ 6,326,870 $ - 192,672 571,557 147,860 147,860 - 582,992 603,235 673,117 673,117 - 1,280,957 1,470,174 1,870,139 1,973,239 103,100 60,486 44,603 58,675 58,675 - 277,308 103,463 117,500 117,500 - 328,914 238,873 194,049 194,049 - 9,247,485 9,468,950 9,388,210 9,491,310 103,100 1,840 2,362 5,000 5,000 - 100,000 - 150,000 200,000 50,000 - 1,407 - - - - - 305,000 305,000 - 101,840 3,769 460,000 510,000 50,000 $ 9,349,325 $ 9,472,719 $ 9,848,210 $ 10,001,310 $ 153,100 $ 2,084,650 $ 1,962,978 $ 1,575,670 $ 1,587,070 $ 11,400 605,560 480,411 450,894 450,894 - 1,662,108 1,561,029 1,591,099 1,606,293 15,194 2,474,795 2,381,528 2,781,598 2,846,598 65,000 2,080,409 1,931,794 1,989,908 2,067,316 77,408 8,907,522 8,317,740 8,389,169 8,558,171 169,002 25,000 25,000 25,000 25,000 - 450,000 450,000 480,120 480,120 - 135,015 136,036 137,556 137,556 - 900,000 600,000 495,000 495,000 - 160,000 182,500 140,000 140,000 - 1,670,015 1,393,536 1,277,676 1,277,676 - 10,577,537 9,711,276 9,666,845 9,835,847 169,002 (1,228,212) (238,557) 181,365 165,463 (15,902) 4,951,617 3,723,405 3,152,201 3,484,848 332,647 $ 3,723,405 $ 3,484,848 $ 3,333,566 $ 3,650,311 $ 316,745 Page 1 General Fund #10 Amended Budget #2 M ~•~---~~-:r;-r,;~=~- Original or Current Prev. Amend. Proposed Difference Account Actual Actual Budget Amendment Increase Number Description 2001 2002 2003 2003 (Decrease) Taxes: 51101 General Property Tax $ 1,074,882 $ 1,239,112 $ 1,295,978 $ 1,295,978 $ - 51102 General Property Tax - Delinquent Collections 227 28 250 250 - 51103 General Property Tax - Interest 2,371 2,293 11500 11500 - 51201 Specific Ownership Tax 189,666 162,683 205,000 205,000 - 51301 Sales Tax 4,890,142 4,684,094 4,501,142 4,501,142 - 51302 Utility Tax 112,666 107,129 100,000 100,000 - 51304 Penalties and Interest 11,868 15,841 10,000 10,000 - 51402 Franchise Fees 242,334 225,865 213,000 213,000 - 51000 Total Taxes 6,524,156 6,437,045 6,326,870 6,326,870 - Licenses and Permits: 52101 Liquor Licenses 5,488 3,005 4,500 - 4,500 - 52102 Business Licenses 20,650 19,255 21,000 21,000 - 52103 Contractor's Licenses 19,336 10,210 17,500 17,500 - 52201 Building Permits 96,601 477,114 75,000 75,000 - 52202 Electrical Permits 4,942 - - - - 52203 52204 Plumbing Permits Mechanical Permits 14,928 22,375 24,381 24,326 9,100 9,100 9,100 9,100 • 52205 Road Cut Permits 2,220 13,016 6,660 6,660 52206 Other Licenses and Permits 6,132 250 5,000 5,000 - 52000 Total Licenses and Permits 192,672 571,557 147,860 147,860 - Intergovernmental: Federal Grants: 53101 COPS - - - - - 53103 Federal Drug Forfeiture Funds 1,408 - - - - 53199 Other Federal Grants 850 19,131 24,660 24,660 - Subtotal: Federal Grants 2,258 19,131 24,660 24,660 - State Grants 53299 Other 8,332 12,647 12,000 12,000 - Subtotal: State Grants 8,332 12,647 12,000 12,000 - State/County Shared Revenue: 53301 Conservation Trust 32,538 51,201 51,500 51,500 - 53302 Motor Vehicle Registration 20,755 20,143 2,000 2,000 - 53303 Highway Users Tax 161,096 161,410 156,488 156,488 - 53304 Cigarette Tax 40,622 39,346 45,000 45,000 - 53305 County Sales Tax 206,143 177,793 266,469 266,469 - 53306 Road & Bridge Fund 111,248 121,564 115,000 115,000 - Subtotal: Shared Revenue 572,402 571,457 636,457 636,457 - 53000 Total Intergovernmental 582,992 603,235 673,117 673,117 - • Page 2 General Fund #10 Amended Budget #2 «._.~+xt:~'m~_Stf...:~.t~~~a. _~.,+k~~.r ~'°.-+~t..:..r„5'i°aa'Y ♦ ~r J^ _.a•`,5-c-q~ "'a*:"'"""N°;,_*-"'~':fa">°-"' J rN-Jr.a ~~R~~~n~,ttw'Yeial~~,'~ -f-• 't'' ~.,.x ;a.E. ~ c : Original or Current Prev. Amend. Proposed Difference Account Actual Actual Budget Amendment Increase Number Description 2001 2002 2003 2003 (Decrease) Charges for Services: General Government: 54101 Sale of Map and Publications 54102 Photocopying Charges 54103 License Hearing Fees 54104 Other Fees and Charges 54201 Plan Check Fees 54202 Subdivision Review Fees 54203 Design Review Fees 54204 Animal Control Fees 54205 Abatement Services 54301 Police Reports 54302 Police Contract Services 54303 Fingerprinting Fees 54304 VIN Inspection Fees 54305 False Alarm Fees 54452 Sherwood Meadows Maintenance Charges 54453 Village at (Avon) Municipal Services • Subtotal: General Govem. Recreation Facility: 54601 Admission Fees 54602 Program Fees 54603 Rentals 54604 Merchandise Sales 54605 Childcare 54606 Rec Center Services 54607 Fitness Program Revenues Other Recreation: 54651 Adult Program Revenues 54652 Cabin Equipment Rentals 54653 Athletic Field Rentals 54654 Cabin Concessions 54655 Youth Program Revenues 54676 Sponsorships 54677 Advertisements 54678 Event Fees Subtotal: Recreation • 54000 Total Charges for Services 115 600 500 500 - 1,179 885 1,500 1,500 - - - 100 100 - 156 392 250 250 - 155,638 86,886 61,625 61,625 - 3,500 177,530 60,000 100,000 40,000 23,607 25,875 20,000 20,000 - 1,080 60 1,200 1,200 - 1,720 - 1,200 1,200 - 628 1,462 1,000 1,000 - 7,372 4,055 6,750 6,750 - 1,775 1,667 2,500 2,500 - 13,619 13,259 16,000 16,000 - - - 2,000 2,000 - 6,812 1,458 10,000 10,000 - 3,898 10,585 291,370 291,370 - 221,099 324,714 475,995 515,995 40,000 781,962 861,709 1,100,000 1,100,000 39,980 52,450 45,163 45,163 4,780 4,953 5,001 5,001 24,918 19,220 17,730 17,730 12,264 17,373 13,875 13,875 3,326 10,460 4,000 4,000 12,753 8,559 15,250 15,250 19,897 22,517 22,500 22,500 - 43,843 40,276 43,000 43,000 - 3,161 4,070 4,000 4,000 - 7,755 6,774 8,000 8,000 - 59,176 59,864 77,500 100,600 23,100 23,735 19,440 20,750 60,750 40,000 3,390 2,470 3,600 3,600 - 18,918 15,325 13,775 13,775 - 1,059,858 1,145,460 1,394,144 1,457,244 63,100 1,280,957 1,470,174 1,870,139 1,973,239 103,100 Page 3 General Fund #10 Amended Budget #2 Revenue Detall r. Original or Current Prev. Amend. Proposed Difference Account Actual Actual Budget Amendment Increase Number Description 2001 2002 2003 2003 (Decrease) Fines and Forfeitures: 55101 Court Fines - Traffic 21,399 14,541 20,000 20,000 - 55102 Court Fines - Criminal 29,052 22,106 30,000 30,000 - 55103 Court Fines - Parking 5,911 3,526 5,000 5,000 - 55104 Court Fines - General 550 650 250 250 - 55105 Court Costs 2,999 3,103 3,000 3,000 - 55106 Jury Fees 171 70 200 200 - 55107 Bond Forfeitures 200 532 200 200 - 55108 Miscellaneous Court Revenues 204. 75 25 25 - 55000 Total Fines and Forfeitures 60,486 44,603 58,675 58,675 - Investment Earnings: 57101 Interest 277,308 103,463 117,500 117,500 - 57000 Total Investment Earnings 277,308 103,463 117,500 117,500 - Other Revenues: 58101 Recreational Amenity Fees 194,774 70,901 87,500 87,500 - 58201 Lease of Town-Owned Property 32,091 - - - 58106 Community Enhancement Fees 34,356 42,824 42,824 42,824 58109 Debt Issuance Fees - - 13,725 13,725 - 58999 Miscellaneous Nonclassified Revenues 67,693 125,148 50,000 50,000 - 58000 Total Other Revenues 328,914 238,873 194,049 194,049 - 50000 TOTAL REVENUES $ 9,247,485 $ 9,468,950 $ 9,388,210 $ 9,491,310 $ 103,100 • Page 4 a General Fund #10 Amended Budget #2 EXp Original or Current Prev. Amend. Proposed Difference DepLtDiv. Actual Actual Budget Amendment Increase Number Description 2001 2002 2003 2003 (Decrease) General Government: Legislative: 111 Mayor and Town Council $ 100,504 $ 102,659 $ 92,439 $ 92,939 $ 500 112 Boards and Commissions 13,397 12,728 15,205 15,205 - 113 Town Attorney 122,609 77,670 60,000 60,000 - 114 Public Relations 282,431 259,539 74,450 83,850 9,400 115 Town Clerk 70,912 86,707 75,223 76,223 1,000 Total Legislative 589,853 539,303 317,317 328,217 10,900 Judicial: 121 Municipal Court 52,416 76,061 69,908 70,408 500 Executive: 131 Town Manager 310,983 313,188 182,037 182,037 - 132 Human Resources 143,024 137,725 184,688 184,688 - • Total Executive 454,007 450,913 366,725 366,725 - Finance Department: 141 Finance 574,120 434,103 428,726 428,726 - 142 Information Systems 146,880 160,746 129,302 129,302 - 149 Nondepartmental 267,374 301,852 263,692 263,692 - Total Financial Administration 988,374 896,701 821,720 821,720 - Total General Government 2,084,650 1,962,978 1,575,670 1,587,070 11,400 Community Development: 211 Administration 209,434 132,324 106,315 106,315 - 212 Planning 129,208 130,993 132,840 132,840 - 213 Building Inspection 266,918 217,094 211,739 211,739 - Total Community Development 605,560 480,411 450,894 450,894 - Police Department: 311 Administration 351,524 343,588 263,542 263,542 - 312 Patrol 1,145,669 1,056,577 1,162,645 1,178,039 15,194 313 Investigations 85,849 83,173 88,151 88,151 - 315 Neighborhood Services 79,066 77,691 76,561 76,561 - Total Police 1,662,108 1,561,029 1,591,099 1,606,293 15,194 Public Works: 411 Administration 150,263 157,671 156,761 156,761 - 412 0 Engineering 184,825 333,668 248,721 313,721 65,000 413 Roads and Streets 913,584 758,502 1,177,351 1,177,351 - Page 5 x General Fund #10 Amended Budget #2 if De ar'--' EX 7 the:Svmrnari DeptJDiv. Actual Actual Number Description 2001 2002 414 Facilities Maintenance 329,212 408,326 415 Parks 896,911 723,361 Total Public Works 2,474,795 2,381,528 Original or Current Prev. Amend. Proposed Difference Budget Amendment Increase 2003 2003 (Decrease) 380,647 380,647 - 818,118 818,118 - 2,781,598 2,846,598 65,000 Recreation and Culture: 513 Special Events 266,859 114,874 126,593 183,993 57,400 514 Administration 354,608 364,172 345,725 345,975 250 515 Adult Programs 100,410 113,781 121,538 121,538 - 516 Aquatics 347,820 364,660 370,155 370,155 - 517 Childcare 63,269 63,865 64,300 64,300 - 518 Fitness 145,405 140,636 134,972 134,972 - 519 Front Desk 233,830 223,420 221,361 221,361 - 520 Maintenance 480,179 468,897 535,248 535,248 - 521 Youth Programs 88,029 77,489 70,016 89,774 19,758 Total Recreation and Culture 2,080,409 1,931,794 1,989,908 2,067,316 77,408 TOTAL OPERATING EXPENDITURES $ 8,907,522 $ 8,317,740 $ 8,389,169 $ 8,558,171 $ 169,0 • Page 6