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TC Res. No. 2000-17RESOLUTION NO. 17 SERIES OF 2000 A RESOLUTION SUMMARIZING CONSTRUCTION PROCEDURES IN THE , TOWN OF AVON WHEREAS, the Town Council wishes to summarize the procedures for construction activities within the Town of Avon, NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE. TOWN OF AVON, COLORADO: Section 1. The construction procedures for the Town of Avon are summarized as follows: Introduction Construction is a necessary and vital part of a healthy community. New construction in Avon is proceeding at a rapid pace as the remaining land within the Town develops, and will ,continue as older buildings are renovated. Whether the project is a large new commercial building or a minor addition to an existing house, construction sites today have more neighbors than they did in the past. As a result, the associated noise, dust; trash, erosion and traffic affects more people. These rules are intended to clearly define what is expected of construction sites within Avon, both to help the contractor and to minimize the impacts of construction activity on property owners and residents. These rules are not intended to replace the current Uniform Building, Fire, Electrical, Plumbing and Mechanical Code asadopted byi the Town of Avon, other Avon Municipal Code and Ordinances. Any contractor registered in the Town of Avon is responsible for having read, understood, and agreed to following these rules and all applicable regulations as a condition of receiving a Building Permit. The rules are, in summary: 1. Before you apply for a building permit, you must have. received Final Design approval for your project from the Planning &'Zoning Commission; 2. Have a valid permit for all construction activity; 3. Keep your site neat, control dust and erosion, and keep the adjacent street free of mud and materials; 4. Work only during the permitted hours of construction; 5. When requesting inspections, give us the information we ask for, and call for an inspection only when you're sure you are ready; & If, you want to change the approved design (site, landscaping, architectural' or structural), approval by the Town, in writing; is needed before making the change. For your reference we've also attached the following materials: 1. Key names and numbers. 2. Design Review and. Development Process Outline. 3. Final Design Submittal Checklist. 4. Minimum Submittal Requirements for Minor Projects. 5. Minimum Requirements for Building Permit Submittals. 6. Right of Way Permit application, General Conditions and'Standard Entrance and culvert detail. 7. Minimum Inspections required by the Building, Fire, and Public Works Departments. 8. Inspection Fax Request Form. Applying for a Building Permit Before you start any construction activity within the Town of Avon, you must first obtain Final Design Approval from the Planning & Zoning Commission, then apply for a Building Permit. Construction activity means any construction or alteration to a lot, single family residence, multifamily residence, commercial building or other building; including but not limited to remodeling or adding to an existing residence or commercial building; tenant finish in a commercial building; or building a shed. The Town will issue a Building Permit only to a Contractor registered with the Town. We do this in part to ensure that you have adequate liability insurance and workman's compensation. In very limited cases aproperty owner can register as an Owner-Builder: In most cases, applying for a Building Permit requires the following: 1. Final Design approved by the Planning & Zoning Commission; 2. Complete Building Permit application, Construction Documents, and fees; 3. Construction Sign application and Construction Staging Plan, including parking, erosion control and revegetation (if required). 4. A meeting with Community Development staff to discuss construction staging, required inspections, and any concerns with respect to a particular site. You may not apply for a Building Permit plan prior to receiving Final Design Approval from Planning & Zoning Commission, or submit building permit plans to the Building Division that differ from the approved Final Design, without specific prior approval of the Director of Community Development. Site Preparation After you apply for a Building Permit and the Building Division completes an initial review of the plans, we will notify you that the Construction Staging Plan and Right-of-Way Permit are complete. Once notified, the Contractor must: 2 1. Install the construction sign; 2. Clearly identify the property lines and delineate the limits of construction with appropriate stakes and rope, flagging or fencing; 3. Install and screen portable toilet(s), if required; 4. Install construction trailer, if required; 5. Entrance should be established; 6. Call.in a site inspection and right-of-way inspection request to the Community Development Inspection Line. If the site passes inspection, the Inspector will issue written approval and notice to proceed with construction, to the Contractor. If the site does not pass inspection, the Inspector will issue a written rejection with a list. of corrections to be made, to the Contractor. Once the Contractor" makes the required corrections, he or she should call the Inspection Line for a follow-up site inspection.. If you call for a reinspection and the site still doesn't pass, the next reinspection will cost you an additional fee. Once released for construction, site grubbing or clearing may begin. Once the area is cleared in accordance withthe construction staging plan, the Contractor must install erosion control measures, if required, and stake the building footprint. Construction Site Management The Town expects the Contractor to maintain an orderly construction site. This section explains the standard we expect the Contractor to maintain. If an Inspector determines that the site and adjacent street are not being maintained to this standard, then he or she will. notify the Contractor and give a deadline for correcting the situation.-If the Con tractor, does not make the correction within the deadline, the Inspector may,, without further notice, issue a Stop Work Order. All other work will cease on the site until the correction is made and approved by the Inspector. A Stop Work Order remains in place at least one full day. If it becomes necessary for the Town to clean or remove debris from the site or adjacent street after reasonable notice, we will first issue a Stop Work Order, complete the work, then bill the actual costs including administrative fees to the permit holder. The Contractor must reimburse the Town for these costs prior to receiving a Temporary Certificate of Occupancy. Construction Debris The job site must be kept clean and orderly at all times. Construction debris.must be stored in an approved enclosure on the site, and if not contained within a dumpster, removed at least weekly. Road Maintenance No road cuts or other work within a public road shall be made without a Right-of-Way Permit: The street adjacent to the site must be kept free of mud, debris, and construction materials. Parking and storage of materials are not allowed on the paved surface of the street. A Contractor must repair any damage to roads caused by their construction activity within thirty (30) days of the occurrence. 3 Site Entrance and Work within Public Ways A Right of Way permit must be obtained prior to issuance of a building permit. The general condition and standard entrance and culvert specification sheets attached to the Right of Way should be followed. There are several inspections required during the construction, process. Inspection requests should be faxed or called into the Community Development Inspection Line. The following inspections should be requested: 1. Inspection prior to backfill of culvert. 2. Inspection prior to paving when the subgrade is established. 3. Inspection after paving is in place. Erosion Control An Erosion Control and Site Stabilization Plan is required with each building permit application. This plan should show the type and location of temporary measures to retain all eroded soil material on site during construction. On smaller projects this may be combined with the Construction Staging Plan. A detailed permanent Erosion Control and Revegetation Plan is also required with-the building permit application. This plan includes details about the proposed measures to control both ground water and surface water runoff and measures to permanently stabilize all disturbed slopes and drainage features after completion of construction. . Slopes of 2:1 or greater are required to be sodded, hydromulched, or have erosion-control netting installed: • Plants should be watered with a temporary irrigation system until established. • Dust should be controlled by sprinkling or other approved method, and should continue until revegetation and site stabilization are complete. • Existing trees, plants and lawns shall be protected from disturbance or damage during construction activity. • Surplus soil and other excavated debris are promptly removed from the site • ,All driveways, parking and laydown areas are covered with at least two inches of three/quarter-inch screened rock. Noise During normal construction hours, Contractors must use all reasonable efforts to minimize :noise resulting from Construction Activity, including excavation. Construction Activity which produces audible noise at the property line is allowed only: • Monday through Saturday 7:00 a.m. to 7:00 p.m. P. Sundays and national holidays 9:00 a.m. to 6:00 p.m. Any construction activity producing audible noise at times other than these hours is prohibited and will be deemed a public nuisance. Protection of Property Construction Activity shall be limited to its Construction Site, unless the Town, authorizes otherwise. Any Contractor who damages any property, adjacent lots or roads during its Construction Activity must restore the property within 30 days of the date the damage occurs. Dogs on Construction Sites Dogs must be' confined to a vehicle or approved enclosure on Construction Sites. 4 Temporary Structures Temporary Structures such as an office or storage trailer may be, maintained on a Construction Site.. Temporary living quarters are not permitted. The placement of the temporary structure must be identified in the staging plan and approved at the Pre- Construction Inspection. Water Connections and Toilets A temporary water connection and on-site enclosed chemical toilets must be available during Construction Activity. Chemical toilets must be screened from view and located so as to minimize any adverse impacts on adjacent sites. Blasting Restrictions No blasting shall be performed on any Construction Site without the Building Division's prior consent. Blasting may be subject to certain restrictions, which may vary from site to site, and which shall be determined by the Fire Department. Construction Signs One construction sign is permitted for each project. The construction sign must be approved as part of the building permit application. The sign should be no more than (2'0" x 3'0") 6 square feet overall If the construction sign. exceeds 6 square feet, then an additional sign application is required.- The construction sign must be installed a minimum of 3. feet above grade from the bottom of the sign, and located within the project boundary, visible from an adjacent roadway or entry to the project. The sign must conform to the layout shown below. All parties listed must be shown in uniform type style, size and color. Handwritten and spray painted construction signs are prohibited. Project Logo and/or Name Lot Block Subdivisiom Street Address Permit No: Contractor Name/Address/Phone * Developer Name/Address/Phone *Architect Name/Address/Phone *This information is not required, but may be included on the construction sign). Deliveries The Town of Avon may restrict the use of roads by construction vehicles whenever a special event, festival, convention or similar activity presents the possibility of significant traffic congestion within the Town. Access and Parking. s Construction Vehicles are allowed to access Construction Sites only from existing streets adjacent to the Construction Sites. • The Construction Staging Plan shall describe how and where Construction Vehicles, will be parked at the Construction Site during the Construction Activity. The Building Division may require modifications to designated construction vehicle :parking areas, and/or limit the number of construction vehicles.parked adjacent to a Construction Site. Completion of Construction Unless otherwise approved by Community Development, each Owner shall ensure that each Construction Activity it performs: • Commences within two years after final design approval; • Is substantially complete within 12 months for single family, and duplex residences after commencement thereof and is fully and finally complete within 18 months after commencement thereof; within 18 months for any commercial project or projects consisting of three units or more; and is fully and finally complete, including all required landscaping, within twenty-four months after commencement thereof. Construction Inspections The Contractor is responsible for knowing what inspections are required, when they are required, and for requesting those inspections. Contractors request inspections by either calling the Community Development Inspection Line (970) 748-4094, or by faxing the request to (970) 949-5749. When you call in on the Inspection Line, please speak clearly; leave your name, phone . number where we can actually call you, your permit number, the type of inspection, the street address, and whether you need the inspection in the morning or in the afternoon. If you fax your inspection request, please use the form we provide and fill it out clearly. If we don't have all of this information, or it is not accurate, we may not be able to schedule your inspection. . Requests for inspections by other agencies, such as the Eagle County Health Department are to be made directly to those agencies. Certificates .of Occupancy, Temporary and Otherwise No one may occupy or otherwise use any building or other improvement until it has received. either a Certificate of Occupancy (CO) or a Temporary Certificate of Occupancy (TCO). Temporary'Certificate of Occupancy (TCO) Typically, the Town will issue a TCO foraproject that is substantially complete except for landscaping (and for small residential projects, paving). A signed TCO agreement and deposit to cover 125% of the estimated cost of completing the project is required. TCO Expiration. There are two types'of TCO: 1. Issued between May 1 and August 31; valid for 60 days. Because this is the `normal' building season, the Town assumes that you can complete the project within 60 days. 2. Issued between September 1 and April 30; valid until July 1. This takes into account fall and winter weather, where planting and paving aren't always possible. You must apply for and receive.a Certificate of Occupancy (CO) before the TCO expires. If anyone occupies a unit having an expired TCO, the Town may assess a fee of $100 per day for each and every day the structure is occupied. The Town may also hire a licensed contractor to complete the work necessary to issue a CO. All costs incurred in completing the work will be charged against the TCO cash deposit. If the cost exceeds the deposit, the Town will file a lien against the property with the Eagle 6 County Tax Assessor., This lien is considered an ad valorem tax, which takes priority over mortgages. Substantial Completion The Contractor may request a TCO inspection once the project is, substantially complete, which means: ❑ The exterior of the building is complete. ❑ The interior shell is complete with all required inspections approved, including smoke detectors, fire alarms, and sprinklers. ❑ Driveway culvert(s) are installed and approved ❑ In commercial occupancies, there are at least two operative bathrooms on each floor being occupied; in residential occupancies, there is at least one operative bathroom in each unit. ❑ All required parking is in place. ❑ All life safety systems must be operational. ❑ Commercial projects require positive drainage away from the buildings in all directions at 2% for a minimum of 5 feet. ❑ Sufficient roadway access for emergency vehicles ❑ Submittal and approval of a properly executed TCO Agreement and a deposit to cover completion of landscaping, cleanup, grading, drainage, paving, lighting, and irrigation system. Requesting a TCO Inspection A TCO inspection request triggers a series of inspections. The Contractor has only to make one request, but since several departments are involved, the turnaround time is longer than normal inspections. We will make our best effort to complete the TCO inspections within 24 hours after receiving a request. If the project passes all of the TCO inspections, Community Development Staff will contact the Contractor to arrange delivery of the actual Certificate. If the project fails one or more of the TCO inspections, the Inspector will leave written notice at the site with a list of corrections. The Contractor is responsible for making those corrections and calling for a reinspection. Once issued, the TCO must be posted on the front of the residence in a location visible from the street and maintained until the issuance of a CO. Certificate of Occupancy When the Contractor has completed the project consistent with its approved final plans, the Building Division will issue a CO. To receive a CO, the Contractor must call the Inspection. Line or Fax the request. The Building Division will perform a final. inspection within 24 hours of the call. If the Inspector determines that the project is complete, the Building Official will issue a CO and refund any TCO deposit to the Owner. If the Inspector determines that the project does not comply with its approved. final plans, he or she will issue a written notice of rejection including a list of corrections. Once the Contractor makes the corrections, they should then call or fax a reinspection request. 7 Contractor Registration All Owner Representatives and other contractors "shall obtain a Contractor's License for performing work within the Town of Avon in accordance with Avon Municipal Code 15.08.050, Section 107.7. Class I General Contractor $125.00 Class H * Plumbing Contractor $ 35.00 Mechanical Contractor HVAC Contractor Fire Alarm Contractor Fire Sprinkler Contractor *Electrical contractors licensed by the State of Colorado are exempt from this licensing requirement). Compliance with Laws and Regulations Each Owner shall, at its own expense; comply with all terms and conditions of this Regulation and all other regulations promulgated from time to time by the Avon Town Council which.are applicable to its Construction Activities. Each Owner shall,-at its own expense, comply with all federal, state and local laws, ordinances, orders, rules, regulations and other governmental requirements relating to its Construction Activities. Each Owner shall, at its own expense, ensure that its Owner Representatives comply with the terms and conditions of subparagraphs 6.13(a) and (b) above. Enforcement ..These rules. area summary of ordinances and regulations adopted by the Town of Avon. Failure to comply with these rules may result in fine, stop work order or other penalties described in Titles 15, 16 and 17 of the Avon Municipal Code and the Uniform. Building Code. The Town of Avon has all rights and remedies available to it at law or in equity. ADOPTED this day of 12000. TOWN OF AVON, COLORADO J y Yod , or ATTEST: Kris Nash, Town Clerk 8 Memo To: Honorable Mayor and Town Council Thru: Bill Efting, Town Manager From: Michael Matzko, Director of Community Development Date March 23, 2000 Re: Council Resolution 17-00 Summarizing Construction Procedures for the Town of Avon, Avon, Colorado. Summary In response to the growing concern for regulating construction activities within the Town. of Avon, staff has prepared the following Construction Procedures ('.Procedures"). , The Procedures are designed to summarize in a basic format the rules and regulations for all construction activities -within the Town.. All contractors will be provided with a copy. of these procedures, and consent to the contents upon receipt of a.building permit. Discussion The proposed Procedures are a compilation of existing procedures, ordinances, and portions of the Uniforrn Building Code. The intent is to provide a readable summary document to contractors and homeowners developing real -estate, within, our community. In preparing these Procedures, staff reviewed them with Councilman Buz Reynolds and P&Z Chairman Evans, and provided copies to the Eagle Valley Home Builders Association. The Planning and Zoning Commission endorsed these Rules in November 1999. Council discussed the Procedures at the March 22d Work Session: Per Council's direction, staff is forwarding the Procedures for formal adoption. Recommendation Staff recommends that Council approve Resolution 17-00, approving the Town of Avon Construction Procedures. Town Manager Comments Atlachmenis: .A = Resolution No. 17 Memo to Town Council, March 23, 2000 Page 1 of 1 Re: Construction Procedures