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TC Minutes 03-12-2013TOWN OF AVON, COLORADO MINUTES FOR THE AVON REGULAR MEETING FOR TUESDAY MARCH 12, 2013 VON i=ce MEETING BEGINS AT 5:40 PM AVON TOWN HALL, ONE LAKE STREET CALL TO ORDER AND ROLL CALL Mayor Rich Carroll called the meeting to order at 5:40 PM. A roll call was taken and Council members present were Dave Dantas, Jennie Fancher, Todd Goulding, Buz Reynolds and Jake Wolf. Chris Evans was absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Deputy Town Clerk Debbie Hoppe, Town Engineer Justin Hildreth, Community Relations Officer Jaime Walker, as well as other staff members and the public. APPROVAL OF AGENDA There were no changes to the agenda. WORK SESSION a) I -7o REGIONAL TRANSPORTATION OPERATIONS FACILITY — UPDATE AND USE OF CONTINGENCY FUND TO CONSTRUCT A 4,000 SQUARE FOOT MEZZANINE FOR ADMINISTRATION USES Justin Hildreth, Town Engineer, presented the agenda item addressing the I -7o Regional Transportation Operations Facility. The update given by Justin was that most of the site work is completed and the building has gone vertical. The slab has five of the six pours have been completed. The project has gone quite well through the winter conditions and the project remains within budget. There have been some cost savings because subcontractors have come in lower than expected and there were also savings on design fees. After some discussion, the Town Council directed staff to continue to move forward with the construction of the mezzanine level of the facility. b) EAGLE COUNTY COMMISSIONERS DISCUSSION Mayor Carroll welcomed the Eagle County Commissioners to Avon including John Stavney, Sara Fisher, Jill Ryan; introductions were made. i) I -7o Regional Transportation Operations Facility at Swift Gulch Update Virginia Egger, Town Manager, presented the work agenda; I -7o Regional Transportation Operations Facility at Swift Gulch Update, Review Highway 6 Construction Project for Shoulder Expansion and Request for Funding Assistance and Management of West Avon Parcel with completion of the Eagle Valley Land Exchange. It was noted this is the opportunity to review and exchange information and update the group in terms of next steps moving forward. It was noted that with the earlier presentation by Town Engineer Justin Hildreth provided the update status on the construction of the facility, as well as the progress being made on the term sheet for the space lease. There will be a review of office space rental amounts as well as a review of offering a discount for fleet maintenance tied to the vehicles stored in the facility. The town looks forward to working with Eagle County to lease space. ii) Review Highway 6 Construction Project for Shoulder Expansion and Request for Funding Assistance Mayor Carroll presented the Highway 6 Construction Project to be completed this summer by CDOT, a proposal for an overlay project on US 6 from Avon to Edwards. Eva Wilson, Eagle County Engineer, noted that CDOT is looking for multiple funding partners for this project based on the location of the construction of the shoulder widening, including Eagle County, Edwards and Avon. It was noted that the Town was asked to contribute toward the $114,521 for highway segments that approximate to Avon's town limits. It was hoped the town would respond no later than the end of April. The town currently does not have this funding budgeted in 2013, and it was noted that the CIP fund was under review and updates for other items Avon Town Council Meeting March 12, 2013 Page iOf4 TOWN OF AVON, COLORADO MINUTES FOR THE AVON REGULAR MEETING FOR TUESDAY MARCH 12, 2013 �VON MEETING BEGINS AT 5:40 PM AVON TOWN HALL, ONE LAKE STREET not budgeted, i.e. lake liner construction, Lettuce Shed Lane improvements. The town would provide a response at the end of April iii) Management of West Avon Parcel with completion of the Eagle Valley Land Exchange It was noted that this topic was included to provide an update that the Town would work in concert with Eagle County and the Eagle Valley Land Trust to ensure that the "Management Plan ", a document that is part of the documents to be approved in the multi -party land exchange, would be given attention by its Recreation & Parks Department. It was also noted that the town would work toward recommending to council such improvements it would deem necessary for the West Avon Parcel as delineated in the West Avon Open Space management Plan dated December 2012. c) EAGLE COUNTY PRESENTATION — ECO TRANSIT SPINE FEEDER AND CIRCULATOR BUS SYSTEM Kelley Collier, ECO Transit Director, presented the ECO Transit Spine Feeder & Circulator Bus System Report. She asked the key question of "how do we do more with less" in light of the fact that ECO needs to increase transit service with the economic downturn. She noted some of the following highlights: ✓ The ridership demands were there ✓ There was 34% less revenue, so we needed to change the way we do business ✓ A consulting firm TransitPlus was hired to complete a Spine circulator feasible study for this area ✓ An analysis of existing services and travel patterns shows travel patterns dictate that most support service will need to be local service on Highway 6. ✓ Challenges exist, with a need for a transit facility in Edwards, results in high level of transfers. The goal is to move more passengers more rapidly up and down the valley. ✓ Spine service can serve broad trip needs with minimum of resources, easy to understand and positions region for development of transit in 1 -70 corridor. ✓ Local /Express combo serves existing travelers well in Edwards to Vail corridor. ✓ Few transfers and good travel times, will smooth the transition to a spine network. ✓ It was noted that the service recommendations was to develop a spine network on 1 -70, supported by a combination of local service types It was noted that the next steps would be to meet with Towns and Metro Districts to present initial findings with some public input about an Operational Plan and try to determine facilities needed at each hub. She noted that ECO would continue to dialogue with the Town on many of these transit matters. PUBLIC COMMENT ✓ Holy Cross Powder Hounds snowmobile club representatives Mark Roebke and Lance Trujillo asked the Town Council to consider the concern over the recent winter closure of Forest Service Road 779 at the top of Wildridge. As noted, that access point is important to many Avon residents and is an asset to the community. Mark requested a review of previous discussions between the Town of Avon and the Forest Service concerning access through this road. Perhaps there are decisions, information or discussions the current Forest Service staff (who are enforcing the closure) are not aware of. ACTION ITEMS a) Resolution No. 13 -o8, Series of 2013, Resolution Consenting to Upper Eagle Regional Water Authority Increase in Base Rate Tom Leonhart, Chairman for the Board of Directors of the Upper Eagle Regional Water Authority, presented the proposed Base Rate Increase to accommodate the payment of Debt Service on the proposed Series 2013 Avon Town Council Meeting March 12, 2013 Page 2Of4 TOWN OF AVON, COLORADO MINUTES FOR THE AVON REGULAR MEETING FOR TUESDAY MARCH 12, 2013 AVON MEETING BEGINS AT 5:40 PM o s a o , AVON TOWN HALL, ONE LAKE STREET Revenue Bonds in the anticipated amount of $12,700,000 (the "Bonds "). He noted that the resulting base rate that would support the bond would be somewhere between the amount of $3.00 & $3.20 fee per month and would not become effective until 2014. It was noted that anytime the base rate increases above the consumer price index of Denver and Boulder, the UERWA would need the support of each of the six members of the authority. There was an overview provided about their capital projects moving forward. Linn Brooks, General Manager of ERWSD, presented some details about the budget, the plant investment fee as an impact fee, a summary about the operations budget, debt service costs and finally the capital costs. It was noted that with a reduction in tap fees and aging facilities and other capital investments, the rate increase is proposed. Further details about the proposal were provided in terms of customer impacts. Mayor Pro Tern Goulding moved to approve Resolution No. 13 -08, Series of 2013, Resolution Consenting to Upper Eagle Regional Water Authority Increase in Base Rate; Councilor Reynolds seconded the motion and it passed unanimously by those members present (Councilor Evans absent). b) Approval of Performance Evaluation Process and Criteria for Town Manager (Rich Carroll, Mayor) Mayor Carroll presented this matter with a review of the clean version and a redline version with some minor changes. Mayor Pro Tern Golding thinks overall this is a great approach. After reviewing the document all agreed that it seemed to be in sync with the town's work plan program for 2013. Mayor Carroll moved to adopt the Town Manager Performance Evaluation Criteria dated March 12, 2013; Councilor Reynolds seconded the motion and it passed unanimously by those members present (Councilor Evans absent). WORK SESSION — CONTINUED a) Village at Avon Settlement Implementation Update (Eric Heil) Eric Heil, Town Attorney, updated the Town Council with regard to the settlement implementation. He noted that some of the documents would be ready to forward to Council by Friday. It was noted that the service plans would not be ready at that time by ready March 26th. He continued with some estimated dates for final documents over the next 30 days. b) Regional Committee Meeting Updates: Councilors and Mayor i) UERWA Meeting of February 28, 2013 (Mayor Pro Tern Goulding) Mayor Pro Tern Golding updated Council about the UERWA meeting topics as follows: the bond issuance, the changing out of meters, the Avon water summit meeting documenting issues between the Town and Authority, Traer Creek matters related to outstanding documents, the approval of the Wyndham water service agreement, pay in lieu with Wyndham, and finally the Mountain Star water tank update. ii) Regional Collaboration Meeting of March 1, 2013 (Mayor Carroll) Mayor Carroll presented an update on the regional collaboration meeting. MAYOR REPORT 1) Future Agenda Items Mayor Carroll asked that council members forward any agenda suggestions to him. It was noted that the Council would meet with the PZC members at the 2/26/13 council meeting; an agenda for that joint meeting would be drafted. Avon Town Council Meeting March 12, 2013 Page 3 Of 4 TOWN OF AVON, COLORADO MINUTES FOR THE AVON REGULAR MEETING FOR TUESDAY MARCH 12, 2013 AVON MEETING BEGINS AT 5:40 PM o n r o AVON TOWN HALL, ONE LAKE STREET There being no further business to come before the Council, the regular meeting adjourned at g:oo PM. APPROVED: Rich Carroll Dave Dantas Chris Evans Jennie Fancher Todd Goulding Albert "Buz" Reynold Jake Wolf RESPECTFULLY SUBMITTED: Debbie Hoppe, beputy Town Clerk Avon Town Council Meeting March 12, 2013 Page 4 of 4