TC Minutes 08-28-2012MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL
HELD AUGUST 28, 2012
A regular meeting of the Town of Avon, Colorado was held at the Avon Town Hall, One Lake Street,
Avon, Colorado in the Council Chambers.
Mayor Carroll called the meeting to order at 6 PM. A roll call was taken and Council members present
were Dave Dantas, Chris Evans, Kristi Ferraro, Amy Phillips and Buz Reynolds. Todd Goulding was
absent. Also present were Town Attorney Eric Heil, Acting Town Manager Patty McKenny, Town
Advisor Larry Brooks, Finance Director Scott Wright, Director PW &T Jenny Strehler, Court Clerk Debbie
Hoppe, as well as other staff members and the public.
APPROVAL OF AGENDA
Mayor Carroll added the Public Works budget presentations and ditch maintenance from the Work
Session to the Regular Meeting agenda.
COMMUNITY & CITIZEN INPUT
a. Vail Valley Partnership Update (Chris Romer, Executive Director) Review WP programming updates
b. USFS Multi Party Land Exchange ( Toby Sprunk, Executive Director, OSAC) Review status and public
hearing dates for land exchange
c. Entrepreneurs BaseCamp (John Horan - Kates, Vail Leadership Institute) Review programming for the
Entrepreneurs BaseCamp
COUNCIL AND STAFF UPDATES
a. Avon Police Department Awards (Tom Deland, Broomfield Police Chief)
1. Colorado Association of Chiefs of Police Law Enforcement Executive Certification to Police Chief
Bob Ticer
2. Colorado Association of Chiefs of Police State Accreditation to Avon Police Department
b. Colorado Intergovernmental Risk Sharing Agency Awards (Patty McKenny, Acting Town Manager)
1. CIRSA's Safety Manager of the Year to Meryl Jacobs
2. CIRSA's Loss Control Recognition to Town of Avon
c. Metcalf Road Drainage Improvements Road Closure Update (Justin Hildreth, Town Engineer)
Review proposal for reducing construction timeline on Metcalf Road Drainage Project
There was an update about the proposal for reducing the time Metcalf Road would be closed for the
drainage project. A bonus structure was discussed, and it was proposed that the program might reduce
the road closure timeframe by 10 days. Mayor Pro Tern Ferraro moved to approve the "bonus
structure" outlined in the August 28th memo from engineering in hopes of creating incentive to reduce
road closure time; Councilor Evans seconded the motion and it passed unanimously by those present.
(Goulding absent)
d. Beaver Creek Update (Todd Goulding, Councilor) Review meeting update
e. Financial Matters (Finance Department) Report only
f. American Cancer Center Relay for Life Special Event Update ( Dantta Chirichillo, Special Event
Supervisor) Update on event's related noise level readings/ Memo only
CONSENT AGENDA
a. Minutes from August 14, 2012
Mayor Carroll asked for a motion on the Consent Agenda. Councilor Dantas moved to approve the
consent agenda; Councilor Evans seconded the motion and it passed unanimously. (Goulding absent;
Ferraro & Phillips Abstained)
b. Town Manager Employment Agreement with Virginia Egger (Eric Heil, Town Attorney) Approval of
Employment Agreement with new Town Manager
Mayor Carroll noted that the new Town Manager, Virginia Egger, would be starting December 1, 2012
per the agreement. Councilor Dantas moved to approve the Town Manager Employment Agreement
with Virginia C. Egger; Councilor Evans seconded the motion and it passed unanimously by those
present. (Goulding Absent)
WORK SESSION ITEMS
a. Public Works Programs (Parks, Facilities, Road & Bridge) (Jenny Strehler, Director PW &T) Review
department program accomplishments and projections for 2013
Jenny Strehler, Director PW &T, presented the 2013 baseline budget for the above referenced
programs. There was no action necessary on this topic.
b. Public Works Update on Ditch Maintenance (Jenny Strehler, Director PW &T) Review status of ditch
maintenance for private property
Jenny Strehler, Director PW &T, presented the status of the ditch maintenance program for private
properties noting some memo exhibits that outlined costs and priority locations requiring the work.
There was some discussion about how to fund the reinstating of this work since it was removed
because of budgeting constraints; it was noted that in the past the water fund has been the source.
One suggestion to cover this program cost was to increase the water and sewer surcharge; it was noted
that some staff discussion with ERWSD had already occurred. It was noted that the town sets the fee in
an IGA with the water authority, and the town just notifies the authority of the adjustment in the fee.
RESOLUTIONS
a. Resolution No. 12 -10, Series of 2012, Resolution to Amend the 2012 Town of Avon Affordable
Housing Fund Budget (Scott Wright, Finance Director) Budget amendment that addresses
funding housing down payment assistance request submitted by Police Officer Randy Gray
Scott Wright, Finance Director, presented the supplemental appropriation package for the housing
down payment assistance for a town employee that was approved at the August 24, 2012 meeting.
Mayor Pro Tern Ferraro moved to approve Resolution to Amend the 2012 Town of Avon Affordable
Housing Fund Budget; Councilor Reynolds seconded the motion and it passed unanimously.
1. Housing Down Payment Assistance Program Discussion (Rich Carroll, Mayor) Review program
guidelines
Mayor Carroll asked for council's input regarding the use of these funds for the program. There was
some discussion about other funding ideas to assist with housing ownership, i.e. deed restricted
buyouts. There was consensus to place a "hold" on the current program and further discuss revising
the program in December. It was noted that employees would be notified of the fact that this program
would not be offered in the remainder of 2012.
a. Resolution No. 12 -11, Series of 2012 Resolution Approving Underground Right -of -Way Easement
Agreement with Holy Cross Energy for the Provision of Underground Facilities on Lots 1a and 1b,
Resubdivision of Lot 1, Swift Gulch Addition, Avon, Colorado (Jim Horsley, Engineer 1)
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This topic was presented by Jim Horsley, Engineer I, that would provide for an underground right of
way easement that would allow for the installation of facilities to provide electric service to the
relocated public works modular offices. The agreement allows Holy Cross the right of access to the
property to construct the work. The costs related to this work were also discussed. Councilor Evans
moved to approve Resolution Approving Underground Right -of -Way Easement Agreement with Holy
Cross Energy for the Provision of Underground Facilities on Lots 1a and 1b, Resubdivision of Lot 1, Swift
Gulch Addition, Avon, Colorado. Councilor Reynolds seconded the motion and it passed unanimously
by those present (Goulding absent).
VILLAGE (AT AVON) DISCUSSION AND REVIEW OF CONSOLIDATED, AMENDED AND RESTATED ANNEXATION AND
DEVELOPMENT AGREEMENT (V9) WITH TRAER CREEK METROPOLITAN DISTRICT AND TRAER CREEK LLC
REPRESENTATIVES
The following items were addressed:
✓ Planning & Zoning Commission meeting update
✓ Items both the town and applicant were currently address in terms of document production
✓ Proposed process and hearings for approval of the documents via ordinance & resolutions
✓ Review of the list of documents that would be considered by council
✓ Review of proposed dates in the following months
Both the public notices would be posted and documents would be distributed on Friday. The dates of
the next meetings were noted to be as follows:
September 5`h : Special Council Meeting 5:30 PM Village at Avon (CARADA Document)
September 111h : Regular Council Meeting 5:30 PM (Public Hearing on Final PUD & 1S1 Reading of
Ordinance approving CARADA & PUD Guide and other action related to implementation of
Settlement Term Sheet
September 18`h (instead of 19`h) : Special Council Meeting 5:30 PM Village at Avon
September 25`h : Regular Council Meeting 5:30 PM
September 26`h : To be determined at a later time
Public input was heard from the following:
✓ Tamra Underwood noted that there were many members from the public in attendance.
There being no further business to come before the Council, the regular meeting adjourned at
9:05 PM.
APPROVED:
Rich Carroll
Dave Dantas
Chris Evans
Kristi Ferraro
Todd Goulding
Amy Phillips
Albert "Buz" Reynolds
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Minutes 12.08.28
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