TC Minutes 07-10-2012MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL
HELD JULY 10, 2012
A regular meeting of the Town of Avon, Colorado was held at the Avon Town Hall, One Lake Street,
Avon, Colorado in the Council Chambers.
Mayor Carroll called the meeting to order at 5:35 PM. A roll call was taken and Council members
present were Dave Dantas, Chris Evans, Kristi Ferraro, Todd Goulding, Amy Phillips and Buz Reynolds.
Also present were Town Attorney Eric Heil, Acting Town Manager Patty McKenny, Town Advisor Larry
Brooks, Finance Director Scott Wright, Director PW &T Jenny Strehler, Deputy Town Clerk /HR Asst.
Catherine Mythen, Community Relations Officer Jaime Walker, as well as other staff members and the
public.
COMMUNITY & CITIZEN INPUT
a. Saved by the Belt" Presentation (Bob Ticer, Police Chief) Recognition to Brad Zellefrow and Lara
Wahl as Survivors of the two vehicle collision that occurred on Mother's Day at the Avon 1 -70 Exit
Bob Ticer, Police Chief, recognized Brad Zellefrow and Lara Wahl as Survivors of the two vehicle collision
that occurred on Mother's Day at the Avon 1 -70 Exit.
b. Eagle County School District Update (Tom Braun, Braun Associates Inc.) Requesting time at a future
meeting to present an update on the District's School Needs Analysis
Tom Braun, Braun Associates Inc and representative for the Eagle County School District, noted that
town representatives and the school district met and it was determined that the school district would
present information related to theschool projections and school needs at a future meeting.
CONSENT AGENDA
a. Minutes from June 19, 2012 (Special Meeting)
Mayor Carroll asked for a motion on the June 191h Special Meeting Minutes. Councilor Ferraro moved
to approve the consent agenda and Councilor Phillips seconded the motion and it passed unanimously.
(Evans and Goulding abstained)
b. Minutes from June 26, 2012
Mayor Carroll asked for a motion on the June 26th Meeting Minutes. Councilor Evans moved to
approve the consent agenda and Councilor Dantas seconded the motion and it passed unanimously
(Reynolds Abstained)
c. Minutes from June 29, 2012 (Special Meeting)
Mayor Carroll asked for a motion on the June 291h Special Meeting Minutes. Councilor Goulding moved
to approve the consent agenda and Councilor Evans seconded the motion and it passed unanimously.
NEW BUSINESS
Public Hearing for Amplified Sound Permit (Patty McKenny, Asst. Town Manager)
Applicant Name: TEAM Unlimited LLC
Event Name: XTERRA Mountain Championship Race
Event Manager: David Nicholas
Location: Harry A. Nottingham Park
Event Dates & Times: Saturday, July 14, 2012: 6:30 AM until 10 AM
Tray Garman representing David Nicholas gave a brief presentation about the Xterra Mountain
Championship Race. HeHe noted the times and dates the event was in Avon. Mayor Carroll opened
the public hearing and no comments were made and he closed the public hearing. Councilor Dantas
moved to approve Amplified Sound Permit for the XTERRA Mountain Championship Race; Councilor
Evans Seconded the motion and it passed unanimously.
Revocable Encroachment License Agreement between Town of Avon and Millsmore, LLC (Northside
Coffee) for Lease of Town owned Property (Lot 4, Buck Creek) to be used for Parking Area for
Northside Coffee (Jared Barnes, Planner 1) Review agreement for the grant of a revocable
encroachment license that allows for town owned property to be used for parking
Jared Barnes, Planner I, gave a brief review of the proposed revocable encroachment license
agreement between the Town of Avon and Millsmore, LLC for parking use on town property for
Northside Cafe. Staff recommended that the applicant provide a connection as a public benefit in
return for the use of the property. Dominic Mauriello representing the applicant was available for
questions. Mayor Carroll moved to approve the Revocable Encroachment License Agreement between
Town of Avon and Millsmore, LLC (Northside Coffee) for Lease of Town owned Property (Lot 4, Buck
Creek) to be used for Parking Area for Northside Coffee with the addition of a date to section 3.2 to
reflect the construction of the sidewalk path. Councilor Evans seconded the motion and it passed
unanimously.
BUDGET 2013
a. Personnel and Benefits Programs (Patty McKenny, Acting Town Manager, Scott Wright, Finance
Director) Review Personnel Programs and Benefits
Patty McKenny, Acting Town Manager, Scott Wright, Finance Director gave a presentation regarding
the Budget and Personnel and Benefits programs. The following items were reviewed:
• Retention and turnover
• Financial Impacts
• Compensation
• SWOTAnalysis
• Health Reform Operational Impact
The Town Council asked for some further follow up on a number of topics.
VILLAGE (AT AVON)
PUBLIC HEARING ON VILLAGE (AT AVON) PRELIMINARY PLANNED UNIT DEVELOPMENT AMENDED (V10) APPLICATION
SUBMITTED BY TRAER CREEK LLC (Continued from June 19th & June 26th, 2012 Special Meetings)
Matt Pielsticker, Planner II, presented the continued Preliminary PUD amended Application. Munsey
Ayers, Otten Johnson Robinson Neff & Ragonetti, representing Traer Creek LLC gave a presentation to
try to ask council for approval of the preliminary PUD Application to move forward to its final process.
Kim Martin, Otten Johnson and representative for Traer creek LLC, addressed her written response
dated July 5th, 2012 which discussed the Avon Town Council Findings of Fact and Record of Decision
included in the Council packet dated June 26th. These findings and conditions further engaged the
group in a dialogue regarding the preliminary PUD. She addressed the following topics:
➢ Commercial Uses
➢ Procedural Provision and Public Notice
➢ Town Municipal Code Applicability
➢ Master Developer & "Sun Setting" Concepts
➢ Maximum Commercial Density
➢ PUD Master Plan Map
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Brandi Caswell, Faegre Baker Daniels, representing BNP Parribas Bank gave a brief update on the letter
of credit and the date that it expires. She noted the bank had to make a decision by the end of July if
the bank will extend the letter of credit.
Mayor Carroll opened the continued public hearing, comments from the following in the public were
heard:
• Michael Lindholm noted that all parties were trying to come to a mutual agreement
• Bette Todd spoke to the town regarding her letter, and the development and the uses, Unlimited
density, Land Uses,
• Tom Braun, Braun and Associates representing the Eagle County School District, was concerned
about the proposed school dedication, update on the schedule 2,400 units proposed to be built
• Tyler Kennedy an Avon resident had questions on master plan, water, parking
• Carol Kruger regarding approval of the PUD with the CARADA, she felt the application did not meet
the criteria,
• Tamera Underwood, Avon Resident, concerned with the Preliminary PUD
• Roger Wilkinson an Avon resident had questions on the commercial density and the school district
• John Tacasti mentioned concerns with the master plan, parking ,commercial density he also
commented that he was not opposed to the project
✓ Letter from Bobbi Bank re: landscaping
Chris Green, Planning and Zoning Chairman, noted that the Town Council would like the commission to
review the application and look at it as closely to the terms of the settlement term sheet are requiring.
After some Council discussion, Councilor Evans moved to approve the Preliminary Planned Unit
Development Amended (v10) Application submitted by Traer Creek LLC. Based on the findings in the
report, the four changes are as follows:
➢ Item 2 - insert noon on Tuesday prior to 9 days
➢ Item 4 - insert meaningful Public Input to read appropriate opportunity for public notice and
input for the administrative subdivision
Item 8 - Strike the work "minimum" and add after the citation to the municipal code "as
needed"
➢ Item 11 - revision to the added language in the record of decision to include that the Avon
Town Council reserves the right to review the PUD application and striking the word
"preliminary" and adding amendment application after PUD
Councilor Dantas seconded and the motion and it passed unanimously.
Eric Heil noted that the CARADA would be scheduled for a future work session.
Discussion about Council's 2013 Budget Objectives & Goals (Rich Carroll, Mayor); This topic was moved
to the July 24`h meeting.
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There being no further business to come before the Council, the regular meeting adjourned at
11:30 PM.
APPROVED:
Rich Carroll
Dave Dantas
Chris Evans
Kristi Ferraro
Todd Goulding
Amy Phillips
Albert "Buz" Reynolds
RESPECTFULLY SUBMITTED:
o
Catherine Mythen, Deputy Town Clerk
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