TC Minutes 04-08-2008MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL
HELD APRIL 8, 2008
A regular meeting of the Town'of Avon, Colorado was held at the Avon Municipal Building, 400
Benchmark Road, Avon, Colorado in the Council Chambers.
Mayor Ron Wolfe called the meeting to order at 5:30 pm. A roll call was,taken and Council
members present were Rich Carroll, Dave Dantas, Kristi Ferraro, Brian Sipes, Amy Phillips, and
Tamra Nottingham Underwood. Also present were Town Attorney John Dunn, Town Manager
Larry Brooks, Administrative Services Director Patty McKenny, Town Engineer Justin Hildreth,
Asst. Town Manager Finance Scott Wright, Community Development Director Eric Heidemann,
and Public Works/Transportation Director Jenny Strehler, and Becky Lawlor, Community
Relations Officer as well as members of the public.
APPROVAL OF AGENDA & DISCLOSURE OF POTENTIAL OF CONFLICT OF INTEREST
When Town Attorney John Dunn asked if there were any ex parte conversations on Resolution
No. 08-11 on the agenda, none were mentioned. John Dunn asked to amend the agenda to
include an EXECUTIVE SESSION pursuant to 1) CRS 24-6-402 (4)(b), conference with Town
Attorney for the purpose of receiving legal advice on specific legal questions regarding pending
issues related to the Village at Avon. It was noted that the meeting was added because of
recent conversation that need to be addressed by the Council.
ORDINANCES
Brian Kozak, Police Chief, presented Ordinance No. 08-05, Series of 2008, Second Reading,
An Ordinance Amending Chapter 9.04 of the Municipal Code of the Town of Avon relating to
Hindering Public Transportation. He read the content of the ordinance, in short the following:
Ordinance addressing persons who recklessly or intentionally hinder the operation of public
transportation to be charged with a misdemeanor. Mayor Wolfe opened the public hearing, no
comments were made, and the hearing was closed. Councilor Dantas moved to approve
Ordinance No. 08-05, Series of 2008, Second Reading, An Ordinance Amending Chapter 9.04
of the Municipal Code of the Town of Avon relating to Hindering Public Transportation. Mayor
Pro Tem Sipes seconded the motion and it passed unanimously.
RESOLUTIONS
Shane Pegram, Engineer ll, presented Resolution No. 08-11, Series of 2008, Resolution
Approving the Final Plat, A Resubdivision of Lot 49, Block 2, Wildridge, Town of Avon, Eagle
County, Colorado (2610 Beartrap Road). He noted that this final plat subdivides the existing Lot
49, block 2, Wildridge into two distinct lots, Lot 49A and 49B. Both sides were new units; the
party wall includes an easement for the driveway. Councilor Phillips moved to approve
'Resolution No. 08-11, Series of 2008, Resolution Approving the Final Plat, A Resubdivision of
Lot 49, -Block 2, Wildridge. Mayor Pro Tern Sipes seconded the motion and it passed
unanimously.
NEW BUSINESS
Jenny. Strehler, Public Works and Transportation Director, presented the Avon Public Works
and Transportation Facilities - Design Services Contract Award to CMD/Vag. She reviewed the
proposal for the design services contract for facilities at Swift Gulch. Discussion ensued over
the financial aspects of the project as well as other topics related as follows:
breakdown by use of the facility by departments / between costs for public works and
transit
• breakdown of possible grant funding by participating agencies, ECO & BCMD .
• the design portion of the project was approved in the CIP budget
• with the design details, they can then compete for grant funding and establish financing
& formal partnerships
• Maintain timelines so that construction & funding are simultaneous
• what are the true benefits
• what does the $ look like if we do not participate with the other agencies; are we better
or worse?
• Where does Beaver Creek Metro District stand on this proposal
• May go thru the initial design & discover that the design won't work
• Sources of revenue include: Real estate transfer tax and other agencies
• Can public works piece be phased in
• Would like to see the CIP budget & projections in order to evaluate this proposal; is it
considered discretionary & non discretionary
• do we need to revisit the needs analysis
• need to review the current debt schedule status
• can contract can be terminated without any problems
Councilor Underwood moved to award of the design contract for the PW/Transit Facility to
CDMNag Design Team for the amount not to exceed $613,610 for 2008 which includes the.
funding of the base project plus optional ad services. Councilor Phillips seconded the motion
and it passed unanimously. There was some discussion about reducing the contract amount to
$500,000.
TOWN MANAGER REPORT
Town Manager Lary Brooks presented an update on the 1-70 tolling bill which is being
considered by the State Legislature.
MAYOR REPORT
Mayor Wolfe presented an update on the USFS parcels. Assistant Town Manager Eric
Heidemann presented an update on the P&Z interview schedule and an update on the red
house annexation request.
CONSENT AGENDA
Mayor Wolfe asked for a motion on the Consent Agenda. Councilor Underwood moved to adopt
the consent agenda; Councilor Carroll seconded and the motion and it passed unanimously.
a. Minutes from March 25, 2008
b. Beaver Creek Pump House Fencing - Strategic Fence & Wall Company quote for
construction (Justin Hildreth, Town Engineer) Quote from Strategic Fence and Wall Company
for construction of the required protective fencing at the Avon Whitewater Park per the Tract O
operating agreement
c. Settlement Agreement between CSC Land, LLC and Town of Avon (John Dunn, Town
Attorney) Agreement to resolve landscaping and Improvement Location Certificate issues with the
developer
Regular Council Meeting Page 2 of 3
08-0408
There being no further business to come before the Council, the meeting was adjourned at 7:35
PM.
APPROVED:
Rich Carroll
Dave Dantas
Kristi Ferraro
Amy Phillips
Brian Sipes
Tamra Underwood
Ron Wolfe
RESPECTFULLY SUBMITTED:
Catherine Haynes, Deputy wn Clerk
Regular Council Meeting
08-04-08
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