TC Minutes 01-08-2008MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL
HELD JANUARY 8, 2008
A regular meeting of the Town of Avon, Colorado was held at the Avon Municipal Building, 400
Benchmark Road, Avon, Colorado in the Council Chambers.
Mayor Ron Wolfe called the meeting to order at 5:30 PM. A roll call was taken and Council
members present were Rich Carroll, Dave Dantas, Kristi Ferraro, Amy Phillips, Brian Sipes and
Tamra Nottingham Underwood. Also present were Town Attorney John Dunn, Town Manager
Larry Brooks, Administrative Services Director Patty McKenny, Town Engineer Justin Hildreth,,
Asst. Town Manager Finance Scott Wright, Community Development Director Eric Heidemann,
Public Works/Transportation Director Jenny Strehler, and Community Relations Officer Becky
Lawlor as well as members of the press and public.
APPROVAL OF AGENDA & DISCLOSURE OF POTENTIAL OF CONFLICT OF INTEREST
Town Attorney John Dunn asked if there were any ex parte conversations related to Lot C
application; none were noted. Councilor Carroll requested that 15 g from consent agenda be .
voted on separately as he had a conflict with that item.
CITIZEN AND COMMUNITY INPUT
Holiday lighting awards were distributed to members of the community who participated in the
Holiday Lighting Contest.
Pat Hirn, Vail Eagle Hockey Association, requested cooperation from the town related to the
Rocky Mountain Pond Hockey tournament to be held this next weekend in light of the Town's
decision to close the lake for pond hockey due to instability of the ice. Town Manager Larry
Brooks presented an update as to the decisions made about the ice maintenance and whether
or not the town could hold the event. The concern with the ice is the recent weather conditions
and how that has impacted the ability of the ice to hold the heavy equipment. On Monday,'
1/7/08 it was decided that the event should be cancelled. However, staff has continued to
evaluate the ability to hold the event. It has been determined that if the event leaders could just
use the existing ice skating & broom ball surfaces, and the hours of the event could be
extended, the event could continue. The Association has also asked that they be able to
maintain the ice instead of the town. Suggestions for future events might be to use the soccer
field as an ice rink. Insurance coverage continues to be challenging, the town's insurance
carrier will not cover the new rinks created by the event managers. Emergency services
practices for the event was discussed; Jenny Strehler noted that emergency services, personnel
could be invited.
APPEALS FROM OR RECOMMENDATIONS OF PLANNING & ZONING COMMISSION
Eric Heidemann, Asst. Town Manager Community Development, presented Ordinance No. 07-
18, Series of 2007, First Reading, An Ordinance Approving A Planned Unit Development (PUD)
Amendment Application For Lot C, Avon Center At Beaver Creek Subdivision, Town Of Avon,
Eagle County, Colorado which, was tabled at the last meeting. He, noted that the applicant
requested to withdraw the application due to all of the changes that have taken place within
Avon. The applicant noted that they would like to take the new development into consideration
when designing the, next phase of the project. Mayor Wolfe opened the public hearing, no
comments were made, the hearing was closed. No further action was required.
RESOLUTIONS
Shane Pegram, Engineer I, presented Resolution No. 08-01, Series of 2008, Resolution
Approving the Final Plat, A Resubdivision of Lot 6, Block 5, Wildridge, Town of Avon, Eagle
County, Colorado. He noted that the owners of 1066 ,Wildwood Town homes submitted a final
plat to subdivision Lot 6, Block 5; the proposed plat subdivides the existing into seven separate
lots: 6A, 613, 6C, 6D, 6E, 6F and 6F. Staff recommended approval as the materials were in
conformance with the Avon Municipal Code. Councilor
John Dunn, Town Attorney, presented Resolution No. 08-02, Series of 2007, Resolution
Approving Extension Of A Milestone Event For Completion Of Construction Of The Gates,
Formerly The Chateau St. Claire Planned Unit Development with a staff recommendation to
deny the extension of the milestone. Details of the request were made by Town Attorney John
Dunn.. He noted that the request is for the extension of the landscaping deadline. Eric
Heidemann, Asst. Town Manager Community Development, commented briefly on the issuance
of the improvement location certificate which establishes that the building ridge line exceed by
three feet what is permitted by the development standards for the-Gates. Tent' Peterson,
Project Manager for CFC, noted that he has been involved with the project since September at
which time he received the milestone schedule. He then made a request for an extension of the
landscaping milestone but not in advance of the milestone date. He explained the premise of
the request for the delay and asked for consideration of the circumstances and request. Council
comments were heard with various degrees of input. Some discussion ensued over. the
damages incurred with the violation. Councilor Ferraro moved to approve Resolution No. 08-02
denying the extension of the milestone event for completion of construction of the Gates;
Councilor Phillips seconded the motion and it passed with a four to two vote (Dantas and Sipes
nay).
UNFINISHED BUSINESS
Shane Pegram, Engineer I, presented the Victor Mark Donaldson proposal for Town of Avon
Recreation Center Remodel design and construction documents related to base mapping,
architectural and engineering services. He noted the proposal includes two phases with the first
phase that would include a fee not to exceed $62,600 without prior written approval. Mayor Pro
Tern Sipes noted that the engineering services be completed upfront in light of the results have
potential impacts on design and related costs. He commented that the climate action plan
criteria would be part of the review of the project, but may not be a part of the final remodel.
Jenny Strehler, PW and Transportation Director, commented on the LEED aspects or .energy
efficiency of the project and how her role will help determine what is applied based on priorities
and costs. Councilor Underwood moved to approve the Donaldson proposal; Mayor Pro Tern
Sipes seconded the motion and it passed unanimously.
TOWN MANAGER REPORT
Laity Brooks, Town Manager, acknowledged Oldcastle SW Group, Inc. d/b/a B&B Excavating
for work on the historic waterwheel at no cost to the town; he thanked them for their work.
MAYOR REPORT
Mayor Wolfe noted the passing of Frank Doll, Avon resident, and someone responsible for
many contributions to the Town of Avon.
Regular Council Meeting Page 2 of 3
08-01-08
CONSENT AGENDA
Mayor Wolfe asked for a motion on the Consent Agenda. Mayor Pro Tern Sipes moved to
adopt the consent agenda; Councilor Dantas seconded and the motion passed unanimously. .
a. Minutes from December 11, 2007
b. Resolution No. 08-03, Resolution approving the locations for posting the notices, of
public meetings (Patty McKenny, Director Admin Services)
c. Change Order 001, Eaglebend/Stonebridge Streetscape Project Final Quantities
Adjustment (Shane Pegram, Engineer 1)
d. Intermountain Engineering - Fee Proposal for redesign of Wildridge Road West to
include a pedestrian lane (Shane Pegram, Engineer 1)
e. Avon Station (Transportation Center) Change Order 01 (Jeff Schneider, Engineer II)
f. Avon Station (Transportation Center), Design Workshop Add Service #5) - Additional
Design Services During 'Construction for Redesign of Center Island Landscape Feature
(Jeff Schneider, Engineer 11)
Councilor Carroll & Councilor Ferraro stepped down at. this time due to conflicts of interest.
Councilor Underwood moved to approve the Riverfront Plaza Management Services -
Indemnification Agreement with Confluence Metro District regarding Lower Plaza Management
Services; Councilor Phillips seconded the motion and it passed unanimously by those member
voting (Carroll & Ferraro recused from vote).
Councilor Underwood moved to convene into Executive Session at 7:30 PM pursuant to CRS
24-6-402 (4)(b) conference with Town Attorney for the purpose of receiving legal advice on
specific legal questions regarding pending issues related to Village _ at Avon, for further
discussion on the topic that was not, finished during the work session. Councilor Dantas
seconded the motion and it passed unanimously. The executive session adjourned 'at 8:15 PM
and the Town Attorney noted that the topic discussed was noticed on the agenda and stated
above.
There being no further business to come before the Council, the meeting was adjourned at 8:15
PM.
RESQPECTF LLY SUBMITTED:
1
Town Clerk
APPROVED:
Rich Carroll
Dave Dantas
Kristi Ferraro
Amy Phillips
Brian Sipes
Tamra Underwood
Ron Wolfe
Regular Council Meeting
08-01-08
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