TC Minutes 08-22-2006MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL
HELD AUGUST 22, 2006
A regular meeting of the Town of Avon, Colorado was held at the Avon Municipal. Building, 400
Benchmark Road, Avon, Colorado in the Council Chambers.
Mayor Ron Wolfe called the meeting to order at 5:30 PM. A roll call was taken and Council
members present were Kristi Ferraro, Mac McDevitt; Amy Phillips, Brian Sipes, and Tamra
Nottingham Underwood. Debbie Buckley was absent. Also present were 'Town Attorney John
Dunn, Town Manager Larry Brooks, Asst. Town Manager Jacquie Halburnt, Town Clerk Patty
McKenn' , Town Engineer. Norm Wood, Finance Director Scott Wright, Brian Kozak, Police
Chief, Acting Community Development Director Eric Heidemann and Public Works/Transit
Director Bob Reed as well as members of the press and public.
APPROVAL OF AGENDA & DISCLOSURE OF POTENTIAL OF CONFLICT OF INTEREST
The following items were added for discussion to the agenda:
■ Other Business: Naming 2"d alternative to UERWA and Design Workshop Agreement
for additional services for East Town Center
■ Unfinished Business: Capital Improvement Project Five Year Plan
There were no agenda items that would require a disclosure of a conflict of interest or exparte
communication. It was asked that consent agenda items be discussed separately before action
is taken.
CITIZEN INPUT
Bill Hammer, President of Stone Creek Elementary School, asked about Council's interest in
assisting the school with the required bond amount of $250K. After some discussion about
what type of bond could be used, the role of Wells Fargo Bank, and various scenarios that might
protect the town from any expenses if the project fails,, it was decided that a decision could not
be reached until staff and the bank could further review the information. It was agreed that- the
restoration bond amount should remain the same.
Barry Smith, Emergency Services Manager for Eagle County, addressed Council with regard to
a 'funding request for the E911 system - implementation of the reverse 911 calling. He
explained the need for funds immediately and recommended investing in the system at a cost of
$66K; if the council should wait until 2007, the price doubles. He was trying to secure funding
from all agencies and has $37K committed in funding. Council agreed to fund it in the amount
of $2K and asked Mr. Smith to return if other jurisdictions fund the program in excess of that
amount. Council also asked about the county's efforts with regard to the pandemic bird flu
situation and the need to see a countywide emergency services plan. It was noted that Mr.
Smith would address the emergency services plan in the near future.
ORDINANCES
John Dunn, Town Attorney, presented Ordinance No. 06-15, Series Of 2006, Second Reading,
Ordinance Amending Chapter 8.32,Title 8, Avon Municipal Code, Relating To The Protection Of
Wildlife And Providing Penalties For The Violation Hereof. He noted the revisions to be as
follows:
■ Eliminated the warning procedure
■ Eliminated a warning citation with the first violation
■ Reduced the fine amount for the first violation to $1 (the minimum fine was established
to take into account someone who was not honestly familiar with the legislation, possibly
a new resident)
■ "Person" was changed to "resident" in the violations section
It was noted that this is a criminal violation and therefore a person is served the citation and
must appear in court. An update was provided on the Town's recent "Bear Summit" meeting
and the county's involvement on some proposed legislation as well as commercial vendors
involvement with the topic. Councilor Ferraro moved to approve Ordinance No. 06-15, Series
Of 2006, Second Reading, Ordinance Amending Chapter 8.32,Title 8, Avon Municipal Code,
Relating to the Protection of Wildlife and Providing Penalties for the Violation Hereof with the
penalty beginning at $1 and going up to $250, and a change to defining residents as any
person, firm, etc in paragraphs a) & b). Councilor Sipes seconded the motion and it passed
unanimously by those present (Buckley absent).
NEW BUSINESS
Mayor Wolfe presented the intergovernmental agreement for the election in November. Mayor
Pro Tern Underwood moved to approve the Intergovernmental Agreement with Eagle County for
the November 7, 2006 Coordinated Election Agreement that outlines election responsibilities.
Councilor Ferraro seconded the motion and it passed unanimously by those present (Buckley
absent).
OTHER BUSINESS
Mayor Pro Tern Underwood raised the fact that there will be an UERWA meeting on Thursday
at 8 am in Vail, which neither Debbie Buckley or she would be able to attend (as the alternate).
A second alternate would need to be appointed in order to attend the meeting. Mayor Pro tem
Underwood moved to appoint Norm Wood as the second alternate to the UERWA Board;
Councilor Sipes seconded the motion and it passed unanimously by those present. (Buckley
absent). Correspondence related to this appointment would be forwarded to UERWA. * .
Further discussion ensued about the marketing pieces of the Design Workshop proposal for
Avon Town Center East area. Councilor McDevitt asked about the different sections of the
marketing proposal and whether or not there was a need for some of them. Concerns were
expressed and Design Workshop was asked to return at the next council meeting to address
them. Mayor Pro Tem moved to approve the service contract proposal for Design Workshop in
its entire scope;- Councilor Ferraro seconded the motion and it passed unanimously by those
present (Buckley absent).
Councilor McDevitt informed Council about the sale of his residence and announced that he
would be formally out of his house the end of September. Discussion ensued about the
residency requirement for council members; it was noted that Councilor McDevitt would not
necessarily have to vacate the seat. He requested that he remain until his term finished in
November. When McDevitt informs the Town of his non-residency, Council could determine at
that time what would happen.
TOWN MANAGER REPORT
Town Manager Larry Brooks noted that the Wildlife Division is planning to visit other
communities addressing the wildlife / bear legislation and he has been invited to attend as well.
A new brochure was being produced to inform new Avon residents about various helpful bits of
information. He will be out of town for the meeting on 9/12/06.
Brooks also provided an update on whether or not a MOU would be drafted for west Avon trails.
It was noted that Cal Wettstein would likely write the draft MOU, but didn't have a good
timeframe as to when that would be accomplished. Council asked if they could call to
encourage this to happen.
Regular Council Meeting Page 2 of 3
August 22, 2006
UNFINISHED BUSINESS
Norm Wood, Town Engineer, presented the Capital Projects Fund 5 year- Plan. He first
introduced. Shane Pengram as the Town's new engineer. He noted that the plan follows the
town center plans as well, including the new transit center. Comments were made regarding
some of the following items included in the plan:
■ Continue, exploring the building expansion efforts
■ Eaglebend streetscape
■ Wildridge roads might need some attention sooner than later; revise maintenance
schedule
■ Expansion of Eagle River Access area
■ Implementation of Town Center West & East
Council was generally supportive of the plan and commended Norm for all his efforts in
developing it.
CONSENT AGENDA
Mayor Wolfe asked for a motion on the Consent Agenda below. Councilor Ferraro moved to
adopt the consent agenda; Councilor Phillips seconded the motion and each 'item it passed
unanimously.
a. Minutes from August 8; 2006 Meeting
b. Eagle Valley Temps Contract
There being no further business to come before the Council, the regular meeting adjourned at
7:20 PM.
RESPECTFULLY SUBMITTED: -
au. fx~,Z-
Patty nnny, T w Clerk
APPROVED:
Kristi Ferraro
Amy Phillips
Brian Sipes
Tamra Underwood
Ron Wolfe
Regular Council Meeting Page 3 of 3
August 22; 2006