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TC Minutes 11-08-2005MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL HELD NOVEMBER 8, 2005 A regular meeting of the Town of Avon, Colorado was held at 400 Benchmark Road, Avon, Colorado in the Council Chambers. Mayor Ron Wolfe called the meeting to order at 5:30 PM. A roll call was taken and Council members present were Debbie Buckley, Kristi Ferraro, Mac McDevitt, Amy Phillips, Brian Sipes and Tamra Underwood. Also present were Town Manager Larry Brooks, Town Attorney John Dunn, Town Clerk Patty McKenny, Finance Director Scott Wright, Police Chief Jeff Layman, Town Engineer Norm Wood, Public Works / Transit Director Bob Reed, and Community Development Director Tambi Katieb, as well as members of the press and public. Approval of Agenda The Project Performance Report would be included under Unfinished Business as carried over from the earlier work session. Disclosure of Potential of Conflict of Interest There were no agenda items listed that would require a disclosure from council members. Citizen Input Bob Reed, Transit Director, introduced new bus driver employees from Australia. Eagle County Commissioner Am Menconi noted that funds for transportation would likely be approved, in December. He also commented on the progress of the proposed smoking ban legislation and introduced Shelly Evans, who is the County's contact person who will develop their program. She noted the various coalitions that have been setup across the State of Colorado and the funds available to them. Mayor Wolfe noted that Avon hoped to model the same legislation as that of Eagle County. Scott Wright, Finance Director, noted that a Public Hearing on the proposed 2006 Budget was on the agenda and that the document was filed in both the Town Clerk's office and the Avon Library. Mayor Wolfe opened the public hearing, no comments were made, and the hearing was closed. Adoption of the budget would be scheduled for the November 22"d meeting. Staff Updates Jeff Layman, Police Chief, presented information on pedestrian safety on Avon Road addressing both traffic & speeding statistics and recommendations for slowing traffic. It was noted that there have been minimal pedestrian accidents. Suggested changes by staff included some of the following: ✓ Keep speed limit consistent on Avon Road at 25 MPH ✓ Install additional "Yield to Pedestrian" signs at southern entry of Aovn Road ✓ Install "advisory" speed signs of 15 MPH approaching roundabouts ✓ Continued police presence In summary, he suggested a "wait & see" approach to see if the continued police presence on Avon Road would get the results they are looking for. Council preferred to wait and see, and not implement any signage until it is determined that the police presence isn't enough. Some comments were made regarding the enforcement of a smoking ban; Chief Layman would need to research the topic further, but did not see it as a police issue. Jacquie Halburnt, Asst. Town Manager, presented an update on using hybrid buses in Avon's Fleet. It was noted that FTA grant monies were being reviewed and it was realized that funds are available for a hybrid bus. Staff is continuing to research the idea and has arranged for a test drive of a hybrid bus on November 11 the Council was invited to attend. Some of the specifics of the advantages / disadvantages of this venture were identified; ultimately this type of bus saves the environment. Council was very supportive of this endeavor. Tambi Katieb, Community Development Director, presented an update on work underway with Eagle County's evaluation of a nexus study related to an affordable housing assessment. He had received' a draft of the study and would participate with the County to understand the data, and recommend strategies for addressing housing in Eagle County. Town Manager Larry Brooks noted that this was a regional topic and should be addressed in a multi jurisdictional manner, likely to be led by Eagle County. He has spoken with the Colorado Municipal League about obtaining information on the creation of housing districts, such as the one in Summit County. Resolutions Mayor Wolfe presented Resolution No. 05-45, Series Of 2005, Resolution canceling December 27"' Regular Council Meeting due to the holiday season. Councilor Sipes moved to approve Resolution No. 05-45, canceling December 27 h Regular Council Meeting; Councilor McDevitt seconded the motion and it passed unanimously with a roll call vote. Mayor Wolfe read Resolution No. 05-49, Series of 2005, Resolution Thanking Police Chief Jeff Layman for His Service to the Town of Avon. He noted that Jeff Layman has taken a position as the new Undersheriff for Eagle County beginning later this month. Councilor Sipes moved to approve Resolution No. 05-49; Councilor McDevitt seconded the motion and it passed unanimously with a roll call vote. New Business Bob Reed, Transit Director, presented the 2006 Transit Winter Service Agreement with Eagle County Regional Transportation Authority, an agreement with ECO to provide the following: ✓ Parking of up to 9 buses, ✓ Fuel for the buses at the Town of Avon ✓ Repair & maintenance of those buses He noted that this was the third winter for this arrangement and one that has helped ECO avoid all the dead head miles because their facility is located in Gypsum. Mayor Wolfe read the Proclamation Honoring Veteran's Day on November 11, 2005; Council unanimously approved this proclamation with a roll call vote. Unfinished Business Town Manager Larry Brooks provided information on a report included in the Council packet named the "Project Summary & Status Report". He noted that this report would be updated by all Department Directors weekly, and then provided to Council on a monthly basis. Brooks hoped that this report would provide Council with answers about projects as they are coming down the pipeline. Council approved of the report and asked that changes be made as red-line versions. Town Manager Report Town Manager Larry Brooks reminded everyone of the reception for Jeff Layman after the meeting. He also noted the Mike Leake would serve as acting chief until a new chief is selected. Regular Council Meeting Page 2 of 3 November 11, 2005 Consent Agenda Mayor Wolfe asked for a motion on the Consent Agenda below. Councilor Sipes moved to adopt the consent agenda; Councilor McDevitt seconded the motion and it passed unanimously. a. Minutes from October 25, 2005 Regular Council Meeting b. Swift Gulch Bike Path Extension - Roundabout 1 to Swift Gulch Public Works Facility - Design Service Proposal (Norm Wood, Town Engineer) Review of proposals for construction of bicycle path ` c. 2005 Street Improvements, Contract Change Order No. 9 (Norm Wood, Town Engineer) Additional of expenditures related to Avon Road Parking Lot d. Wildridge Tract D Park Picnic Shelter Construction - Visions West Construction Proposal (Norm Wood,'Town Engineer) Proposal for assembling the picnic shelter e. Proposal from RiverRestoration for Additional Professional Services for Eagle River at Avon Enhancement Project (Norm Wood, Town Engineer) Additional engineering & design services for Phase I of this project There being no further business to come before the Council, the meeting adjourned at 6:30 PM. R TF LY SUBMITTED: c Patty, c enny, wn lerk APPROVED: Debbie Buckley Kristi Ferraro Mac McDevitt Amy Phillips Brian Sipes Tamra Underwoc Ron Wolfe Regular Council Meeting Page 3 of 3 November 11, 2005