TC Minutes 10-25-2005MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL
HELD OCTOBER 25, 2005
A regular meeting of the Town of Avon, Colorado was held at 400 Benchmark Road, Avon,
Colorado in the Council Chambers.
Mayor Ron Wolfe called the meeting to order at 5:30 PM. A roll call was taken and Council
members present were Debbie Buckley, Kristi Ferraro, Amy Phillips, Brian Sipes and Tamra
Underwood. Mac McDevitt was absent. Also present were Town Manager Larry Brooks, Town
Attorney John Dunn, Town Clerk Patty McKenny, Finance Director Scott Wright, Police Chief
Jeff Layman, Town Engineer Norm Wood, Public Works / Transit Director Bob Reed, and
Community Development Director Tambi Katieb, as well as members of the press and public.
Approval of Agenda
Mayor Wolfe noted that Item # 7, Ordinance No. 05-12, would require a public hearing.
Disclosure of Potential of Conflict of Interest
Town Attorney John Dunn asked Council members if they have had any communication on the
proposed Amendment to the Lot C PUD; all members present indicated they did not.
Staff Introductions for new Police Department Employees
Police Chief Jeff Layman made introductions for the following employees and related job
changes:
✓ Mike Leake was promoted from Detective to Sergeant
✓ Paul Arnold was promoted from Police Officer to Detective
✓ Craig Westering was hired as a new Police Officer
Fraidy Aber, Special Events, and Pastor Tommy Schneider presented information on the Fall
Fun Night Activities to be held 10/31/05.
Ordinances
Eric Heidemann, Senior Planner, presented Ordinance No. 05-12, Series of 2005, Ordinance
approving an Amendment to the Lot C PUD, Avon Center at Beaver Creek Subdivision, Town of
Avon, Eagle County, Colorado. He noted that this was a request for an amendment to the Lot C
PUD to modify the existing property rights and zoning for Lots 2C, 3, 4, and 5 (Phase 1 C); the
application proposes to eliminate a 125-room hotel and restaurant, and increases the number of
time-share units in the project's last phase of development. Planning and Zoning Commission
have recommended to council denial of this application. He presented the phases of the project
of the current PUD and the additional phases to the proposed application. He noted the
reasons for denial by the P&Z Commission as due to parking deficiency issues and the massing
& scale of the project. Town Attorney John Dunn spoke about the fact that the Town had not
yet received a draft of the development agreement from the applicant, noting that this document
should be a piece of the public process at this time, that the document should be a part of the
application. Dunn also agreed with the recommendation for denial of the application. A
timetable of the application was provided by Heidemann. Ruth Borne, representative for Points
of Colorado, Inc. addressed the Council and informed them that the applicant, Points of
Colorado, Inc. has withdrawn the application. Nothing further related to this application was
considered.
Resolutions
The Proposed Amended Lot C PUD application was withdrawn under the Ordinance discussion
and therefore Resolution No. 05-45, Series of 2005, was not considered.
Norm Wood, Town Engineer, presented Resolution No. 05-46, Series of 2005, Resolution to
accept the Proposed Town of Avon Long Range Capital Program and Simultaneously adopt the
Year 2006 Capital Projects Fund Budget and recommended approval. A brief discussion was
held regarding the funds budgeted for the Historic Commission's work.; funds are available for
the committee beginning immediately. The Committee is slated to meet again January 2006.
Asst Town Manager Jacquie Halburnt noted that a grant is being applied for and the committee
hopes to hire someone to conduct a historical assessment. Mayor Pro Tern Underwood moved
to approve Resolution No. 05-46, Series of 2005, Resolution to accept the Proposed Town of
Avon Long Range Capital Program and Simultaneously adopt the Year 2006 Capital Projects
Fund Budget. Councilor Ferraro seconded the motion and it passed unanimously with a roll call
vote (McDevitt absent).
Jeff Layman, Police Chief presented Resolution No. 05-47, Series of 2005, Resolution Adopting
The Multi-Jurisdictional All-Hazards Pre-Disaster Mitigation Plan For Pitkin And Eagle Counties.
He noted that the Resolution acknowledges the need for pre-disaster mitigation hazards that are
identified in Eagle & Pitkin Counties; adoption of this plan is required by the Federal
Government in order to receive hazard mitigation grants. Barry Smith with Eagle County
Emergency Management Systems was present to answer questions as well. Some comments
were made regarding the NIMS program. Smith noted that the Plan addresses primarily natural
hazards. Smith was asked if resources were set aside to take care of the families of those who
are working the emergency situation; they both noted that that aspect of planning has been
considered but it is a good reminder that resources should be directly are allocated for that
purpose. Mayor Pro Tem Underwood moved to adopt Resolution No. 05-47, Series of 2005,
Resolution Adopting The Multi-Jurisdictional All-Hazards Pre-Disaster Mitigation Plan For Pitkin
And Eagle Counties. Councilor Sipes seconded the motion and it passed unanimously with a
roll call vote (McDevitt absent).
Jeff Schneider, Engineer, and Norm Wood, Town Engineer, presented Resolution No. 05-48,
Series Of 2005, A Resolution Authorizing A Contract With The Colorado Department Of
Transportation Related To Project Ste M058-002, Avon Streetscaping, Sub=15245 For
Streetscaping In The Town Of Avon, Eagle County, Colorado. Schneider noted that this
resolution provided the authorization for a contract with CDOT to obtain Enhancement Grant
Funds, resulting in funds from CDOT up to $149,458 and with a minimum of Town matching
funds in the amount $37,364.50. He noted that a two-thirds majority approval is required for this
agreement. Mayor Pro Tern Underwood moved to approve Resolution No. 05-48, Series Of
2005, A Resolution Authorizing A Contract With The Colorado Department Of Transportation
Related To Project Ste M058-002, Avon Streetscaping, Sub=15245 For Streetscaping In The
Town Of Avon, Eagle County, Colorado. Councilor Ferraro seconded the motion and it passed
unanimously with a roll call vote (McDevitt absent).
New Business
Jeff Layman, Police Chief, presented the Intergovernmental Agreement for Emergency
Management, which provides access to emergency resources to supplement Avon's own
emergency services. He noted that this type of management plan for disasters is the norm, but
this IGA formalizes the process. Several scenarios where this IGA would apply were discussed,
i.e. bank robberies, shootings, etc. He noted that a two-thirds majority approval is required for
this agreement. Councilor Sipes moved to approve the Intergovernmental Agreement for
Emergency Management. Councilor Sipes seconded the motion and it passed unanimously
with a roll call vote (McDevitt absent).
Regular Council Meeting Page 2 of 3
October 25, 2005
Town Manager Report
Town Manager Larry Brooks noted that he had a conversation with Matt Scherr, Eagle Valley
Alliance for Sustainability, and Council would review a further refined application for this
organization in the near future.
Consent Agenda
It was mentioned that the Council meeting scheduled for December 27, 2005 would be
cancelled, and if a meeting were needed to finish any 2005 business, a special meeting would
be called. Mayor Wolfe asked for a motion on the Consent Agenda below. Councilor Sipes
moved to adopt the consent agenda; Councilor Phillips seconded the motion and it passed
unanimously.
a. Minutes from October 11, 2005 Regular Council Meeting
There being no further business to come before the Council, the meeting adjourned at 6:30 PM.
APPROVED:
Debbie Buckley
Kristi Ferraro
Mac McDevitt
Amy Phillips
Brian Sipes
Tamra Underwood
Ron Wolfe
Regular Council Meeting
October 25, 2005
RE CTFULL TBMITTED:
Patty nny, Town CI
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