TC Minutes 10-11-2005MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL
HELD OCTOBER 11, 2005
A regular meeting of the Town of Avon, Colorado was held at 400 Benchmark Road, Avon,
Colorado in the Council Chambers.
Mayor Ron Wolfe called the meeting to order at 5:30 PM. A roll call was taken and Council
members present were Debbie Buckley, Kristi Ferraro, Mac McDevitt, Amy Phillips, Brian Sipes
and Tamra Underwood. Also present were Town Manager Larry Brooks, Town Attorney John
Dunn, Town Clerk Patty McKenny, Finance Director Scott Wright, Police Chief Jeff Layman,
Town Engineer Norm Wood, Public Works / Transit Director Bob Reed, and Community
Development Director Tambi Katieb, as well as members of the press and public.
Approval of Agenda
Mayor Wolfe asked that Item "H" (Resolution No. 05-44, Establishing a Home Rule Charter
Commission) be deleted from the agenda at this time.
Disclosure of Potential of Conflict of Interest
Town Attorney John Dunn noted that it was not necessary to discuss this topic.
Citizen and Community Input
Dale Aiden, Avon resident, presented a petition of 193 signatures from people who resided on
Hurd Lane` and requested that the Avon Town Council consider continuing the year-round bus
service on Hurd Lane. Some comments were made regarding "why" this service would be
discontinued, noting that surveys reflect low ridership which turn creates a high cost service.
Bob Reed, Transit Director, was asked to survey the riders regarding the discontinuation of this
service. It was also suggested to reevaluate this topic first quarter next year in case revenues
would be able to support continuing the service.
Mayor Wolfe opened the Public Hearing on the Five Year Long Range Capital Projects and
2006 CIP Budget, noting that the hearing has been posted & published. Copies of the budget
document are available at both the Avon Town Clerk's office and a copy to review is available at
the Avon Public Library. No comments were made and the hearing was closed. The adoption
of the CIP Budget would be scheduled for 10/25/05.
Resolutions
Norm Wood, Town Engineer, presented Resolution No. 05-37, Series of 2005, A Resolution to
amend the 2005 Town of Avon Capital Projects Fund Budget. He noted that the resolution
addresses revisions to revenues and expenditures for the 2005 Capital Projects Fund Budget.
In general it was noted that the revisions included revised project schedules such as the Transit
Center and Town Center Mail Plan Implementation, costs associated with development and
analysis review for projects such as the confluence and Sheraton Mountain Vista. Councilor
Buckley moved to approve Resolution No. 05-37, Series of 2005, A Resolution to amend the
2005 Town of Avon Capital Projects Fund Budget. Councilor Phillips seconded the motion and
it passed unanimously with a roll call vote.
Norm Wood, Town Engineer, presented Resolution No. 05-38, Series of 2005, A Resolution
approving and accepting Public Improvements having successfully completed the One Year
Warranty Period for Said Improvements Installed and Constructed in Accordance with
Subdivision Improvements Agreement for the Village (at Avon), Filing 2. He noted that all items
have been completed on this project. Councilor Ferraro moved to approve Resolution No. 05-
38. Councilor Buckley seconded the motion and it passed unanimously with a roll call vote.
The Avon Town Council considered the following items together at this time:
✓ Resolution No. 05-39, Series of 2005, A Resolution approving the Final Plat, A
Resubdivision of Lot 92, Block 1, Wildridge, Town of Avon, Eagle County, Colorado
✓ Resolution No. 05-40, Series of 2005, A Resolution approving the Final Plat, A
Resubdivision Lot 42B, Block 4, Wildridge, Town of Avon, Eagle County, Colorado
✓ Resolution No. 05-41, Series of 2005, A Resolution approving the Final Plat, A
Resubdivision Lot 18, Block 4, Wildridge, Town of Avon, Eagle County, Colorado
✓ Resolution No. 05-42, Series of 2005, A Resolution approving the Final Plat, A
Resubdivision of Lot 58, Block 4, Wildridge, Town of Avon, Eagle Count, Colorado
✓ Resolution No. 05-43, Series of 2005, A Resolution approving the Final Plat, A
Resubdivision of Lot 86, Block 4, Wildridge, Town of Avon, Eagle County, Colorado
Some comments were made and questions were asked; it was noted that some technical
corrections would be made if necessary. Mayor Pro Tern Underwood moved to approve
Resolution No. 05-39, 05-40, 05-41, 05-42, and 05-43. Councilor Sipes seconded the motion
and it passed unanimously with a roll call vote.
New Business
Norm Wood, Town Engineer, presented a request from the Eaglebend Affordable Housing
Corporation for approval from the Town of Avon to expand the northwesterly comer of their
parking lot on to a portion of the Eagelbend Drive right-of-way. He noted that the expansion
would add eight spaces to the existing parking, a much needed improvement for this property.
The property owner would pay for the improvements. Council asked that the EBAHC be asked
to build-up the berm & possibly include some trees in that location as well as change-out lights
on the property earlier that what is required per the lighting ordinance.
Councilor Ferraro moved to approve the grant of license for parking on portion of Eaglebend
Drive cul-de-sac right-of-way. Councilor Sipes seconded the motion and it passed unanimously
with a roll call vote.
Norm Wood, Town Engineer, presented the Design Workshop Proposal for Transit Center
Design. The proposal is for full design services from schematic design through final
construction bid documents and limited construction observation services and is based on the
Preferred Alternative as currently identified in the Town Center West / Main Street Public
Improvements Plan. Council comments were heard at this time and addressed some of the
following topics:
✓ How design steps are completed
✓ Estimated cost of construction
✓ How is this completed without a final decision about the railroad crossings?
✓ Design should anticipate railroad traffictlight rail in design stage or not
✓ How much space is there to design, do we know how much space at this time
✓ Possibly too many functions designed for too small a space
✓ How to create the concept and the design, and how does that happen
Design Workshop spent some time explaining the proposal. Staff suggested authorizing only
the schematic design phase of the proposal at this time, agreeing to continue working on a
concept. Staff also requested the following, that there be periodic and frequent feedback from
both parties, that specific performance criteria be included in this process, and that staff & the
consultant will develop a workable report plan. Mayor Pro Tern Underwood moved to approve
the Schematic Design services from Design Workshop not to exceed the $40,022 as outlined in
the council packet memo. Councilor Sipes seconded the motion and it passed unanimously
with a roll call vote.
Regular Council Meeting Page 2 of 4
October 11, 2005
Unfinished Business
Tambi Katieb, Community Development Director,- presented some information related to Design
Workshop's Proposal for the Avon Retail and Residential Market Investigation for the Avon
Town Center. He noted that the proposal is based on the Scope of Work discussed with
Council at the last meeting, and is primarily focused on understanding the retail focus, critical
mass and composition of Town Center development, before continuing any work under the
existing contract. Nine Tasks were presented and it was noted that the recommendation is that
the consultant move to begin work immediately on Task Six - Residential Analysis, with the total
cost of the study not to exceed $27,500. Comments and discussion ensued on what the focus
of the scope of work should be. Councilor Sipes moved to approve the hiring of Design
Workshop to conduct the study with regard to the Avon Retail and Residential Market
Investigation for the Avon Town Center. Councilor Ferraro seconded the motion and it passed
with a five to one roll call vote (McDevitt nay). When asked why the nay vote, Councilor
McDevitt noted that he was uncomfortable with the fact that this study was not focused enough
on a quantitative analysis for the critical mass study. Further discussion ensued regarding the
political impacts involved in such a study.
Norm Wood, Town Engineer, presented the Roundabout 4 - Inter-Mountain Engineering, Ltd.
Mapping Proposal Review of proposal for services to update the topographic map of the area
and recommended approval. He also presented the Ourston Roundabout Engineering Proposal
for Redesign of Roundabout 4 noting that pedestrian safety would be included in the design and
the primary focus would continue to be to determine if roundabout 4 can be converted to a full
movement intersection for vehicles. Councilor Sipes moved to approve the Inter-Mountain
Engineering, Ltd. Mapping Proposal for topographic mapping. Councilor Ferraro seconded the
motion and it passed unanimously. Councilor Sipes moved to approve the Roundabout
Engineering Proposal for Redesign of Roundabout 4 with the following change to paragraph one
of the proposal - "To the maximum extent possible we will address the issue of pedestrian
safety access and free mobility making pedestrian access across Avon road a top priority
and a criteria for the successful design solution". Mayor Pro Tern Underwood seconded
the motion and it passed unanimously.
Bob Reed, Transit Director, presented Beaver Creek Metro District Parking Lot Service
Agreement. He noted that some revisions have been made and briefly reviewed the IGA
between BCMD and the Town to operate and maintain a transportation system known as the
"Free Parking Lot Service". Some questions were asked of the service hours, the short notice
on schedule changes, and the evaluation topic. Staff noted a comfort level in the changes
made to the agreement on these topics and noted that good communication has taken place on
the agreement. Mayor Pro Tern Underwood move to approve the IGA with BCMD. Councilor
Buckley seconded the motion and it passed unanimously.
Town Manager Report
Town Manager Larry Brooks presented an update on the Buffalo Ridge Affordable Housing
Project, noting that the managing company has been relieved of its role with the project. He
noted that the Eaglebend Affordable Housing Corporation approved a transfer of monies to
assist the project with its cash flow scenario and its managing company would take over Buffalo
Ridge.
Town Attorney Report
Town Attorney John Dunn commented on the following items:
✓ The Role of the Planning & Zoning Commission in the approval of Avon's
Comprehensive Plan. Some discussion ensued about the approval process for this
document.
Regular Council Meeting Page 3 of 4
October 11, 2005
✓ The challenge in the Courts on Ordinance No. 05-08, definitions of lodging in Wildridge,
was rejected
✓ The new parking lot next Avon Road has been accepted by Avon Town Square
✓ Reviewed the next steps in acquiring the land for the new transit center
Consent Agenda
Mayor Wolfe asked for a motion on the Consent Agenda below. Councilor Buckley moved to
adopt the consent agenda; Councilor Ferraro seconded the motion and it passed unanimously.
a. Minutes from September 26, 2005 Special Council Meeting
There being no further business to come before the Council, the meeting adjourned at 7:30 PM.
RESi"CTF LLY SU MITTED:
Patty c nny, To rk
APPROVED:
Debbie Buckley
~T
Kristi Ferraro
Mac McDevitt
Amy Phillips
Brian Sipes
Tamra Underwood
Ron Wolfe
Regular Council Meeting Page 4 of 4
October 11, 2005