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TC Minutes 07-22-2003MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL HELD JULY 22, 2003 A regular meeting of the Town of Avon, Colorado was held in the Wildridge Fire Station, 2110 Wildridge Road, Avon, Colorado in the Council Chambers. Mayor Buz Reynolds called the meeting to order at 5:30 PM. A roll call was taken with Councilors Michael Brown, Debbie Buckley, Peter Buckley, Brian Sipes, Ron Wolfe and Mayor Pro Tern Mac McDevitt present. Also present were Town Manager Larry Brooks, Town Attorney John Dunn, Town Clerk Patty McKenny, Town Engineer Norm Wood, Recreation Director Meryl Jacobs, Public Works Director Bob Reed, Finance Director Scott Wright, Police Chief Jeff Layman, Community Development Director Ruth Borne, as well as members of the press and public. Citizen Input Julie Kessenich, Special Events Coordinator, was present to highlight the Angels in Action Run & the circus to be held in Avon throughout the next week. Input for Vassar Meadows Land Exchange Mayor Reynolds opened the meeting for public input regarding the Vassar Meadows Land Exchange. Councilor P. Buckley stepped down from the podium at this time due to a conflict of interest. Comments from the public generally included support for the land exchange and a great deal of support for the open space that will be a result of this approval. Many Wildridge residents were present making comments in support of the projects as follows: Holly Woods, Sandra Donnelly, Wendy Van Wyn, Michael Hazard, Angelio Loria, Rich Carroll, Mike Greeda, Bob Gardner, Jeana Wilner, Lars Hutchinson, Steve Clemmens. Representatives from other interested parties made comments as well, such as Tom Macey, with Conservation Fund, Jimmy Mandell with Vail Resorts, Inc., Barry Sheakley with U.S. Forest Service, Adam Poe with Western Land Group and Cindy Cohagen with Eagle Valley Land Trust. Many were very concerned with the timing of Avon's decision and indicated that funding from the Forest Service would likely not be available much longer. Council members expressed some concerns regarding the land exchange as follows: Traffic impacts that would result from the proposed development by VRI. The validity of the traffic study submitted by VRI's consultant. The concern over the level of traffic impact from the proposed development that was outlined in the report, i.e. Level C vs. Level D. The number of units proposed and the nature of the units as "for sale" vs. "affordable rental" units. Mayor Reynolds closed the public input on the project at this time and took Council comments. Council members shared their position on the project identifying more specifically their issues. Some discussion took place about the traffic and how to identify which level of traffic would be acceptable to the group. Councilor Sipes moved 'to endorse the concept of the Vassar Meadows Land exchange with 29 acres of developable land, with approximately 250 units, with the goal that staff try to achieve minimal additional impacts to the Nottingham Road and Metcalf Road intersection, and staff work with transit issue, and that Council appropriate $300K out of the 2003 budget for the land exchange for Avon's portion and that traffic impacts, at a minimum, to not exceed a Level D of service as outlined in the traffic study report and that the units are structured as "for sale" units. Councilor Brown seconded and the motion passed unanimously. Mayor Reynolds thanked the participating parties for their efforts on putting the land exchange together. Councilor P. Buckley joined the podium at this time. Input for Skier Shuttle Town Manager Lary Brooks provided a summary on the status of the "skier shuttle" service for the Town of Avon. He explained a number of the proposed funding scenarios, funding from various parties, i.e. Eagle County & Beaver Creek. He noted that ECO has approved funding of up to $100K to the continuation of running this service. He spent some time explaining the philosophy of the service & the associated costs. Brooks was hopeful that a decision on whether or not to continue the services would be decided upon soon. Some discussion took place and members from the lodging community were present to express their views on the topic. Councilor Wolfe presented his perspective as an ECO Board member on what has transpired at the ECO meetings. He explained how the Board arrived at a funding level of $100K for the service. Council provided some parameters on how to proceed with the- partnering efforts as well as discussed the breakdown of costs associated with running each portion of the service. Mayor Reynolds asked for a motion on the issue. Councilor Wolfe moved that the "skier shuttle" remain free provided that the Beaver Creek entities collectively fund a minimum of $75K subsidy for the service and in which case $25K would be returned to ECO, so the two entities would be splitting half the cost of the service in a 50%-50% split for the out-of-town portion of the service, and if that does not happen, then only continue service to the east Beaver Creek parking lot. Further discussion ensued about which -entity should be responsible for paying which percentage breakdown of the cost of the service. It was also suggested that this proposal would only be good for one year. Councilor D. Buckley.', suggested the motion be based on the premise that the entities are paying for the actual costs of providing the service and not necessary identify any amounts. In clarifying the motion, Councilor Wolfe again moved that the "skier shuttle" remain free as long as the BC entities and ECO can jointly and collectively fund a minimum of $150K for the out-of-town service, and if they cannot fund to this level, the Town of Avon will only provide service to the East Lot free of charge. Councilor Sipes seconded the motion and it passed unanimously. Resolution Town Engineer Norm Wood presented Resolution No. 03-30, Series of 2003, a proposed budget amendment to the Capital Project's Fund for the Nottingham-Puder ditch piping and Swift Gulch Road should commitments in the amount of $56,941. He noted that the fund balance of the CIP fund at this time was over $3M. After some brief discussion a motion was made. Mayor Pro Tern McDevitt moved to;,`approve Resolution No. 03-30, Series of 2003, a Resolution to amend the 2003 Town of Avon CIP Budget. Councilor D. Buckley seconded the motion and it passed unanimously. New Business Town Engineer Norm Wood presented information on the process for determining the Capital Improvement Projects List for 2004. He asked the Town Council to forward any items they would like to include to the list. He explained the rating schedule and noted that brief project descriptions were included as well. Mayor Pro Tern McDevitt asked that staff resolve the traffic questions he has had regarding the report submitted by VRI for the proposed development at the bottom of the hill. Consent Agenda Mayor Reynolds asked for a motion on the Consent Agenda items. Councilor D. Buckley moved to approve the consent agenda. ; Councilor Sipes seconded the motion and it passed unanimously. a. Approval of the July 8, 2003 Regular Council Meeting Minutes b. Eagle County Regional Transportation Authority Service Agreement Regular Council Meeting Page 2 of 3 July 22, 2003 c. Resolution No. 03-29, Series of 2003, Resolution approving the Final Condominium Map, Grandview Condominiums, a Resubdivision of Lot 42, Block 1, Benchmark at Beaver Creek, Town of Avon, Eagle County, Colorado (Ann Martens) d. Resolution No. 03-31, Series of 2003, A Resolution approving the Final Condominium Map, Swift Gulch Commercial Condominiums, A Resubdivision of Lot 68, Block 1, Benchmark at Beaver Creek, Town of Avon, Eagle County, Colorado (Norm Wood) e. Resolution No. 03-32, Series of 2003, A, Resolution approving the Final Condominium Map for Mountain Vista Condominiums, A Resubdivisiori',of Lot 2B, Mountain Vista Resort Subdivision, Town of Avon, Eagle County, Colorado (Norm Wood) There being no further business to come before the Council, the meeting adjourned at 7:15 PM. APPROVED: Michael Brown Debbie Buckley Peter Buckley Mac McDevitt Buz Reynolds Brian Sipes Ron Wolfe Regular Council Meeting July 22, 2003 RESPPFUL) B ITTED: J ~ c~ c Patty M *en y, Town C % 8 S E r ~o0T,~ Page 3 of 3