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TC Minutes 06-24-2003MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL HELD JUNE 24. 2003 A regular meeting of the Town of Avon, Colorado was held in the Municipal Building, 400 Benchmark Road, Avon, Colorado in the Council Chambers. Mayor Buz Reynolds called the meeting to order at 5:30 PM. A roll call was taken with Councilors Michael Brown, Debbie Buckley, Peter Buckley, Brian Sipes, Ron Wolfe and Mayor Pro Tern Mac McDevitt present. Also present were Town Manager Lary Brooks, Town Attorney John Dunn, Deputy Town Clerk Bobbi Reed, Human Resource Director Jacquie Halbumt, Town Engineer Norm Wood, Recreation Director Meryl Jacobs, Public Works Director Bob Reed, Transit Director Harry Taylor, Finance Director Scott Wright, Police Chief Jeff Layman, Community Development Director Ruth Borne, as well as members of the press and public. Citizen Input Meryl Jacobs, Director of Recreation & Culture, presented an update to the salute to U.S.A. July 4t' celebration. She thanked the sponsors of the show and highlighted the events of the afternoon. She noted that there would be a beer garden at the event as well. Resolution Finance Director Scott Wrights presented Resolution No. 03-23, Series of 2003, A Resolution to amend the 2003 Town of Avon Budget. He reviewed the memo enclosed in the Council packet that identified the specific items of the proposed budget amendments. In summarized the increase in revenues and expenditures of the amendments and noted that the net impact to the General Fund balance would be an increase in the amount of $316, 745. Councilor Wolfe moved to approve Resolution No. 03-23, Series of 2003, a Resolution to amend the 2003 Town of Avon Budget. Councilor McDevitt seconded the motion and it passed unanimously. Finance Director Scott Wright presented Resolution No. 03-24, Series of 2003, A Resolution to amend the 2003 Town of Avon Capital Improvement Budget. He explained that the amendment was proposed to the Water Fund and the Capital Project's Fund for the changes in cost estimates related to the Buck Creek Drainage project. The total project cost would be increased from $869K to $1.2M, an increase of $380K. Councilor P. Buckley expressed concern about the amendment. Town Engineer Norm Wood reviewed the project with the Council, which has been recommended since 1981. The project will essentially upgrade the drainage pipes that are terribly outdated. What were the reasons behind the cost increases. He noted that it is essentially due to the need for more pipes through the park and costs associated with burying the pipes. Some of these additional items are being done in order to meet future needs related to the Town's development. Some of the costs associated with acquiring the easements were not as expensive as thought. Some discussion ensued about the different results that exist between a 100-year storm and 100-year flood. Councilor McDevitt moved to approve Resolution No. 03-24, Series of 2003, A Resolution to amend the 2003 Town of Avon Capital Improvement Budget. Councilor Brown seconded the motion and it passed with a five to one vote (Councilor P. Buckley nay). Assistant Town Engineer Anne Martens presented Resolution No. 03-21, Series of 2003, A Resolution approving a Preliminary Plan for Mountain Vista Condominiums, a Resubdivision of Lot 213, Mountain Vista Resort Subdivision, Town of Avon, Eagle County, Colorado. She noted that Points of Colorado, Inc., owner of Lot 2B Mountain vista Condos has submitted a Preliminary Plan for the Resubdivision of Lot 2B, Mountain Vista Resort Subdivision. It is a preliminary condo plan for a lot under development, creating seventy separate condo units. She noted that this required a public hearing. It was also noted that there would be some commercial / retail in the 3`d Phase. Mayor Reynolds opened the public hearing, no comments were made and the hearing was closed. Councilor D. Buckley moved to approve Resolution No. 03-21, Series of 2003, A Resolution approving a Preliminary Plan for Mountain Vista Condominiums, a Resubdivision of Lot 213, Mountain Vista Resort Subdivision, Town of Avon, Eagle,County, Colorado. Councilor Brown seconded the motion and it passed with a five to one vote (Councilor P. Buckley nay). New Business Finance Scott Wright addressed the Town Council with regard to the historical information about the Real Estate Transfer Tax. The last primary residence exemption was approved and effective January 1998 and the exemption was increased at that time from $80K to $160K. He noted some statistical housing information as well as the financial impacts of increasing the exemption. Town Manager Lary Brooks noted that he spoke with TCMD representatives about this topic and they indicated that they would prefer the Town not increase the exemption. Several questions were asked and some discussion occurred about the pros and cons of the tax. Generally speaking, the Town Council was not supportive of changing the exemption at this time, but would be interested in discussing the issue again in the future. Town Engineer Norm Wood presented the information on the bids received for the Buck Creek Drainage Improvements Project. Based on the fact that the bid from B&B was found to be reasonably consistent with the Engineer's estimate and there were no unreasonable discrepancies in the various unit prices, the contract was awarded to them. It was noted that the completion date has been slated for 80 days from start date. Councilor McDevitt moved to accept the contract for the Buck Creek Drainage Improvements Project. Councilor Brown seconded the motion and it passed unanimously. Councilor P. Buckley highlighted the 2003 Beaver Creek Rodeo Series that begins this Thursday evening at the Confluence Site, between the railroad tracks and the river. Councilor Brown commended Eagle River Water & Sanitation District for their efforts at the sewer plant in Avon, as there has been no unwanted odor for quite some time. Consent Agenda Mayor Reynolds asked for a motion on the Consent Agenda items. Councilor McDevitt moved to approve the consent agenda. Councilor Sipes seconded the motion and it passed unanimously. a. Approval of the June 10, 2003 Regular Council Meeting Minutes b. Approval of Town of Avon's 200ZAudited Financial Statements c. Resolution'No. 03-22, Series of 2003, A Resolution approving the Final Plat, a Resubdivision of Lot 33, Block 2, Wildridge, Town of Avon, Eagle County, Colorado There being no further business to come before the Council, the meeting adjourned at 6:12 PM. RESP14,, U6"3LIBMITTED: P atty ~ny, Town Regular Council Meeting Page 2 of 3 June 24, 2003 APPROVED: Michael Brown Debbie Buckley Peter Buckley Mac McDevitt Buz Reynolds Brian Sipes Ron Wolfe Regular Council Meeting Page 3 of 3 June 24, 2003