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TC Minutes 06-22-1993MINUTES.OF THE REGULAR MEETING OF THE TOWN COUNCIL HELD JUNE 22, 1993 - 7:30 P.M. The regular meeting of the Avon Town Council of the Town of Avon, Colorado was held in,the Municipal Building, 400 Benchmark Road, Avon, Colorado, in the Council Chambers. The meeting was called to order by Mayor Albert J. Reynolds at 7:31PM. A roll call was taken with Councilors Jack Fawcett, John Hazard, Tom Hines, Celeste C. Nottingham, Jim Roof, and Judy Yoder present. Also present were Town Attorney John Dunn, Town Manager Bill James,.Engineer Norm Wood, Director- of Municipal :Services Larry Brooks, Superintendent of Recreation Meryl Jacobs, Police Chief Art Dalton, Fire Chief Charlie Moore,-Town Clerk Patty Neyhart, as well as members of the press and public. First item under Citizen Input was the Avon Arts Council. Mr. Dean Knox and Ms. Gloria McRory requested $47,500 towards the purchase of Glenna Goodacre's "Basket Dance" (3 Indian maidens) to be placed in the commercial area, at the bus stop area near Wal-Mart. This piece was selected for it's 360 degree view, size of 11/4 life, and cost with available payment schedule. Ms. McRory informed the Arts Council has raised $32,000 in private donations, with the hopes of raising another $15,500, to split the total price of $95,000. Discussion related to cost. Mr. Knox informed the artist sets the. price . .1 Discussion related.to selection. Ms., McRory inform*4 the Arts Council makes the decision.. The'Town council is rebxesented with Mayor Reynolds being a member of the Arts Council. Also on the Arts Council are Town Manager Bill James and past Mayor Allan Nottingham. The selection.was.made with the "old town with new look", theme or "contemporary mountain town"An mind. Councilmembers wishing to be a part of the selection process were invited to the Avon Arts Council meetings. Discussion related to artwork on loan or lease basis. Ms. McRory would like to see the Town own it instead of leasing over a period of time and then to.see it gone. Mr. Knox informed a "loan" plan is difficult due to artists not wanting to place pieces on loan. Discussion related to this being a budgeted item. Mr. James informed that last year an amount was Placed in the contribution budget towards "Sidewalk Society" and is an annual decision for Council during the budgeting process., Discussion related to the pedestal. Mr. Knox estimated the pedestal cost'to be $5,000, including three light fixtures. Discussion related to payment schedule. Mr. Knox mentioned the possibility-of Ms. Goodacre accepting 50% down (Avon Arts Council) and financing 50% (Town's portion) over three years. To summarize; the Town will pay for and install the pedestal. The "Basket Dance" cost will be put in the pot with the other budget requests. For future considerations, the Arts Council will present the Town Council with approximately 3 choices and the reasoning for those selections. Next item under Citizen Input was an Update on the Courage Classic. Superintendent of Recreation Meryl Jacobs informed the Courage Classic is scheduled for July 24 and 25 with approximately 2,000 cyclists participating. The route will start at Leadville, through Breckenridge, over to Avon, and finish back in Leadville. Avon is an overnight stop with camping and shower facilities near Tract P. Mr. Tom Davies has no concerns of the balloonists taking off the same morning. Councilor Hines motioned approval to allow campers. The motion was seconded by Councilor Roof and the motion carried unanimously. Next item under Citizen Input was an Update on July 4th. Mr. Don Orrell played a radio commercial for the July 4th celebration and displayed a banner to be placed at the intersection of the fourway stoplight. The banner's year may be changed to use annually. Ms. Kate Collins assisted with presenting Council with press releases, posters, tee shirts, and invitations to the V.I.P. hospitality tent. Concerns of parking were mentioned. Chief of Police Dalton stated on-street parking will be prohibited on West Beaver Creek Blvd. Lighted directional / informational signs and traffic control officers will be assisting to inform people that on-street parking is prohibited and violators will be towed. Ms. Collins suggested public service announcements to be aired on KZYR, as well as being published in the newspapers. Mr. Orrell will have this announced on the PA system as well. Next item under Citizen Input was an Update on Visitor Center Hours. Ms. Collins, after charting the hours of operation, suggested closing the Center from 6:00pm-7:00pm due to slow business percentage during that time. Scheduling of employees could be adjusted to cover the peak times. Friday, Saturday, Sunday, and Monday are the busiest days of the week. After discussing, mutual agreement was to track hours of operation for June and July and report back in eight weeks. Councilor Nottingham mentioned the Interstate signage for the visitor center. Council's consensus was to request a small sign attached to another; not a new post and large sign. Ms. Collins suggested Council send a letter, with all signatures, recommending signs on existing poles. -2- • • Next item under Citizen Input was the Wildwood Townhomes Discussion. Town Clerk Neyhart informed that Mr. Pete Pieters cancelled due to an emergency. Councilor Hines motioned to table this matter. The motion was seconded by Councilor Fawcett. The motion carried unanimously. Ordinance No. 93-5, Series of 1993, AN ORDINANCE ADOPTING THE UNIFORM ELECTION CODE OF 1992 IN LIEU OF THE COLORADO MUNICIPAL ELECTION CODE OF 1965 IN ORDER TO PARTICIPATE IN A COORDINATED ELECTION IN EAGLE COUNTY ON NOVEMBER 2, 1993. Town Attorney John Dunn informed the purpose of this Ordinance is to allow the Town to coordinate it's election in November with'the County election and to provide for a mail ballot at that election. Councilor Fawcett questioned and understood the Town could have .a mail ballot whether this Ordinance is passed or not. Councilor Fawcett questioned if-.this Ordinance applies only to the November el_ecti`on -and does not affect the Town for future elections. Attorney Dunn confirmed.' There being no further comments, Mayor Reynolds called for a motion. Councilor Fawcett motioned approval of Ordinance No. 93-5, Series of 1993. Councilor Roof' seconded the motion. With no further discussion, Mayor Reynolds entertained-a roll call. The motion carried unanimously. First item under New Business was Ratification of Amendments to the NWCCOG Articles of Assn. Councilor Hines informed that NWCCOG has had discussions regarding reorganization of the Articles and Bylaws; to clean it up, to address problems of non payment of dues, and member withdrawal. Councilor Nottingham expressed the lack of homogeneity.of the various towns within NWCCOG as is referenced in_the Purpose of the Articles.. Councilor-Nottingham questioned specific projects that have a relationship to Avon. Councilor Hines mentioned projects for the elderly impacting Eagle County and an elevator inspection program. With no further discussion, Mayor Reynolds called for the motion. Councilor Nottingham motioned to approve the ratification of amendments to the'NWCCOG Articles of Association. Councilor Yoder seconded the motion and the motion carried unanimously.- -3- 0 0 Next item under New Business was the Bolshoi Ballet request for bus service. Mr. Larry Brooks informed last year the Bolshoi Ballet requested 160 hours of chartered service; this year they are requesting 234 hours. The Ballet inturn has offered a Silver Sponsorship worth $7,500. Mr. Brooks estimated 234 hours X $35.00 = $8,190. Mr. Brooks added the usual charter rate per hour is $55.00 so the Town could lose additional monies. The Town does have the busses and manpower for the requested time period of July 9-August 23, 1993. Discussion related to Silver Sponsorship and number of tickets issued at this sponsorship level. Councilor Hazard suggested asking for more tickets to the Ballet. - Council's consensus was to support this service exchange. Councilor Hazard motioned to approve the request for free charter service for the Bolshoi Ballet from July 9-August 23-. Councilor' Roof seconded the motion. Councilor Fawcett questioned amount to fund; same as last year or the additional amount requested for this year. Councilor Yoder added she would be more comfortable with the 160 hours. Councilor Hazard reminded the Vail Valley Foundation is always ready to help the Town and exampled the Volleyball tournament which they were . instrumental in bringing to`Avon., Councilor Nottingham noted the'. Town will receive numerous contribution requests during budget time, which will include the'Foundation for winter events. Those Councilors voting nay were Jack'Fawcett, Tom Hines, Celeste Nottingham, and Judy Yoder. Motion failed. „ Councilor Nottingham motioned to offer bus services to the Vail Valley Foundation for the Bolshoi'Ballet.Academy event July;9- through August 23 at the same level of`service-that we'provided for them last year and that we charge $35.00 per hour for-any.. additional hours over 160. Councilor Yoder seconded the motion.. Councilor Roof questioned if this offer included a Silver Sponsorship. Council's understanding was that this motion / offer was to include the Silver Sponsorship. The-motion carried unanimously. Next item added to the Agenda under Other Business was the Personnel Merit Board. Councilor Nottingham requested to appoint new members for the Personnel Merit Board. This is an Appeal Board to hear disgruntled employees and should not consist of Councilmembers. This portion of the tape is difficult to transcribe as too many speaking at the same time. Council will submit suggested names for appointment on this Board. Councilor Yoder mentioned SliferI Smith, & Frampton is sponsoring a benefit for the Eagle County Libraries. A portion of the money raised this year will come to Avon and support was requested.- -4a-- 0 0 The Financial Matters were next presented to Council. Councilor Yoder motioned to receive items #1 through #5 and approve items #6 through #7. The motion was seconded by Councilor Hines and was unanimously carried. Next presented to Council were the Council Meeting Minutes. Councilor Hines motioned approval of the June 8, 1993 Regular Council Meeting minutes as presented. The motion was seconded by Councilor Yoder. Those Councilors voting nay were Fawcett, Nottingham, and Roof. With a tie vote, Mayor Reynolds voted aye breaking the tie and approving the minutes. There being no further business to come before Council, Mayor Reynolds called for a motion to adjourn. Councilor Hines moved to adjourn. The motion was seconded by Councilor Roof. The meeting was adjourned by Mayor Reynolds at 9:42pm. RESPECTFULLY SUBMITTED: 1 Patty Ney art, own Clerk _C; -