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TC Minutes 04-25-19890 0 MINUTES OF THE REGULAR TOWN COUNCIL MEETING HELD APRIL 25, 1989 - 7:30 P.M. The regular meeting of the Town Council of the Town of Avon, Colorado, was held in the Municipal Building, 400 Benchmark Road, Avon, Colorado, in the Council Chambers. The meeting was called to order by Mayor Allan Nottingham at 7:43 p.m. A roll call was taken with Albert Reynolds, Mike Bennett, Emilie Harrison, Gloria McRory, Jim Stovall and Jerry Davis present. Also present were Town Attorney John Dunn, Town Manager Bill James, Director of Engineering Norm Wood, Fire Chief Wayne Smith, Police Chief Art Dalton, Town Clerk Patricia J. Doyle, as well as members of the press and public. The Mayor called for Citizen Input. There being no-one wishing to be heard, the Mayor closed that portion of the agenda. Second readings of Ordinances 89-2, 89-3 and 89-4, Series of 1989 were next presented to the Council. Ordinance No. 89-2, Series of 1989, AN ORDINANCE REPEALING AND RE- ENACTING ORDINANCE NO. 88-14 RELATING TO AN EXCISE TAX ON THE OCCUPANCY OF TIME-SHARE UNITS; Ordinance No. 89-3, Series of 1989, AN ORDINANCE AMENDING CHAPTER 3.08 OF THE MUNICIPAL CODE OF THE TOWN OF AVON AS IT RELATES TO THE PAYMENT OF A SALES TAX ON THE EXCHANGE OF TIME-SHARE UNITS; Ordinance No. 89-4, Series of 1989, AN ORDINANCE AMENDING CHAPTER 3.28 OF THE MUNICIPAL CODE OF THE TOWN OF AVON AS IT RELATES TO THE PAYMENT OF AN ACCOMMODATIONS TAX ON THE EXCHANGE OF TIME-SHARE UNITS. These ordinances were before the Council for public hearing. These ordinance were tabled at the last Council Meeting. John Dunn stated that he had talked with Mike Clowdus last Friday, April 21, 1989. It was indicated that the agreements were in final form. The three changes were made as was noted in the minutes of April 11, 1989. Two of which were changes the Town requested, and one of which it required that the Town make a determination of any deficiency within thirty days of each six month guarantee period. If the tax was not paid, then the Owners Association would be responsible under this guarantee. He stated that the agreements were in the hands of Mr. Napoli (Christie Lodge) and Larry Doll(Falcon Pointe)for signatures. Falcon Pointe had received approval from FSLIC. He stated that by the next meeting he would have the signed agreements and would receive the $24,000 that was required to be paid at the time the agreements were signed by the Town Council. Mr. Dunn recommended that once again, Ordinances 89-2, 89-3 and 89-4, Series of 1989 be tabled until the next regular Council Meeting. Councilman Reynolds so moved. The motion was seconded by Councilman Stovall and was unanimously carried. Resolution No. 89-14, Series of 1989, A RESOLUTION APPROVING FINAL PLAT OF LOTS 17 AND 18 AND TRACT B, FILING NO. 3, EAGLEBEND SUBDIVISION, TOWN OF AVON, EAGLE COUNTY, COLORADO. Norm Wood stated that the Plat had been reviewed by the Town staff and was found to be in general conformance with the subdivision regulations and also complied with the provisions for consideration as a minor subdivision. Filing 3 of Eaglebend generally consists of the Stonebridge Cluster Townhomes portion of Eaglebend. The proposed replat generally resubdivides two of the underdeveloped cluster home sites and the general common area to allow development of two detached single family houses with built-in garages. Tract B portion of the replat basically was the reconfiguration of common ground. Mr. Wood recommended approval of Resolution No. 89-14, Series of 1989 subject to: review and approval by the Town Attorney of the executed plat certificates for conformance with town regulations. Councilwoman Harrison so moved. The motion was seconded by Councilman Reynolds and was unanimously carried. The Town Attorney reported on the Bain Case. Mr. Dunn stated that the case would be before District Court next week for a pre-trial conference. He stated that the draft form of the Motion of Summary Judgement for Dismissal on the basis of Governmental Immunity was never in a final form. The Attorney for CIRSA informed Mr. Dunn that he would continue to work on the document. After some discussion, Mr. Dunn recommended that Council authorize him to appear at the pre-trial conference. Councilman Stovall moved approval that the Town Attorney appear at the pre-trial conference and also authorize the expenditures for Mr. Dunn of a reasonable amount. The motion was seconded by Councilman Reynolds and was unanimously carried. -2- • The Avon Center Mall Out-Lot 3 was discussed. Mr. Dunn stated that he had Filed a Complaint for Specific Performance with respect to the Avon Center Mall Out-Lot 3. He had included in the Complaint a request for reimbursement for taxes.. He stated that he was in the process of having Mr. Buick served on behalf of the Limited Partnership which seemed to be the entity that has control of the Out-Lot 3.. He would keep Council informed. The Dissolution of the Avon Metropolitan District was next presented to the Council. Mr. Dunn stated that the Council had received a redraft of the agreement. He then reviewed the document with the Council. He stated that at the meeting of the Avon Metropolitan District of April 19, 1989, a point was made that assumption of the District's debt by the Town, as had been planned, would have an inequitable effect on the small area of the Town located within the Eagle-Vail Metropolitan District. In effect that area would be burdened by the debt of both the Eagle-Vail and Avon Metropolitan Districts. Stan Bernstein had also observed that the same effect would result in the future in any annexed areas located in other Metropolitan Districts. He stated that because of those concerns, it was recommended that they return to "plan 1" whereby the District remain in existence for the limited purpose of servicing its own debt. Mr. Stan Bernstein financial consultant approached the Council. He stated that the basic assumption was that the District would be dissolved effective January 1, 1990, and that the Avon Metropolitan District keep its debt. The Avon Metropolitan District would levy a mill levy over a fifteen toweny year period to pay off the existing debt. He stated that the Town would not inherit any debt, but would inherit the responsibility of operating and maintaining-.the-water system. A large amount of that responsibility had been delegated over to the Upper Eagle Regional Authority. The Town would not receive a cash payment from-the Metropolitan District for Fire protection. He stated, that in the past, the Town had been budgeting for cash payment for Fire Protection. Since the Town would not receive that revenue, the Town would have to levy a mill levy to make up that amount($175,000 per year). It would be an additional mill levy that the Town would levy, but would not increase anyone's taxes, because the District had been levying those taxes. He stated that if this occurred, the Town would create another Fund (Water Utility Fund) which would be opposed to a General Fund. The Fund would not have any property taxes, but would be collected in tap fees. -3- 0 • Further discussion and review continued in respect to the cash flow report(see attached to these minutes). Mr. Bernstein stated that the final decision would come from the Town Council of what to approve and what to disapprove. Mr. Bernstein stated that the issue was,'--should the Town recommend to the District that the debt be refunded as a condition to dissolving the District, or should the Town just leave as is. He stated that if the debt was not refunded it would be retired in the year 2003, but if the debt was refunded, it would retire in the year 2008. Mr. Dunn stated that they were told by Bond Counsel that once the Dissolution occurred, the District no longer could issue Bonds to refund its debt. He questioned that opinion. Mr. James stated that this was not a condition that would exist because of the Dissolution. He stated it was a condition that existed regardless. It would have to be approved on the basis that eventhough Bond Counsel would not give a clean opinion, there were other Bond Counsels that would possibly give a different.opinion. He felt it would be a good idea to refund the Bonds before the Dissolution. Councilman Bennett suggested to refund the Bonds and to have the flexibility to call them early if funds were available. Mr. Bernstein stated that the flexibility could be built in, but the Town may have to pay a "Call Premium". The Mayor asked if this was a method to keep the Metropolitan District in place and was confused of why it had to be dissolved, why couldn't the District be in place just to pay the Bonds and the Town take over the operation of the District with some kind of an agreement which would not be labled "Dissolution". Mr. James stated that this process was at the request of the Avon Metropolitan District. He stated that with the current structure, there was no reason for them to function. They would meet once a year to set the mill levy to retire the debt, and the ongoing operations, including capital and future obligations, would be the responsibility of the town. The Mayor questioned the fact. The Town Manager stated that there would be no reason for the Town to enter into this program if the Metropolitan District would still function. After further discussion, Mr. James requested that this be tabled and that further review be done on this item. Councilwoman Harrison moved to table this item until the first meeting in June, 1989. The motion was seconded by Councilman Stovall and was unanimously carried. -4- lJ E Councilwoman Harrison moved to continue the terms of the four Planning and Zoning Commission Members until May 16, 1989. The motion was seconded by Councilman Bennett and was unanimously carried. Councilwoman Harrison moved approval to proclaim the month of June, 1989, as, "Recycle Month". The motion was seconded by Councilman Reynolds and was unanimously carried. The Financial Matters were next presented to the Council. Councilwoman Harrison moved approval of items #1 and #2. The motion was seconded by Councilman Bennett and was unanimously carried. Councilwoman Harrison moved approval of the General Fund of Accounts Payable for April 25, 1989. The motion was seconded by Councilman Reynolds and was unanimously carried. Councilwoman Harrison moved approval of the Reconciliation Shset of Accounts Payable for April 25, 1989. The motion was seconded by Councilman Reynolds and was unanimously carried. Councilman Bennett moved approval of the April 11, 1989 Council Meeting Minutes as presented. The motion was seconded by Councilman Stovall and was unanimously carried. Councilman Bennett had concern of the newly erected signs that were placed on Avon Road. These signs were placed there by Eagle County Crime Stoppers and the Eagle County Sheriff's office which they had adopted on that stretch of road. He stated that he did not think it appropriate to have that stretch of road adopted since it was under the care of the Public Works Department. Councilwoman Harrison directed staff to remove erected on Avon Road by the County. The motion Councilman Stovall and was unanimously carried. those signs that were was seconded by -5- • • The shopping center parking lot was discussed. Norm Wood stated that they have had a problem with a street sign truck parked in the parking lot at the Wal-Mart Shopping Center. He stated that staff suggested parking regulations for Tract A, which would be two hour parking from 6:00 a.m. to 11:00 p.m., and no parking from 11:00 p.m. to 6:00 a.m. On Tract A, on the westerly side of Wal-Mart, no parking from 11:00 p.m. to 6:00 p.m. After some discussion, it was the consensus of the Council to proceed with the process and to put these hours of no parking into motion. Councilwoman Harrison moved that Council retire into executive session at the request of the Town Manager. The motion was seconded by Councilman Stovall and was unanimously carried. There being no further business to come before the Council, the meeting was adjourned by Mayor Nottingham at 9:43 p.m. The Council then retired into executive session. -6- APPROVED: i DISSOLUTION OF AVON METROPOLITAN DISTRICT THE CURRENT PLAN AMD increases monthly water surcharge $3.25 per SFE effective July 1, 1989. AMD dissolved effective 1/1/90. Town of Avon assumes the responsibility for funding all water' operations (except debt) as of 1/1/90 - Exhibit I (no mill levy required). Excess cash transferred to General Fund to offset fire department operations mill levy. Town of Avon assumes responsibility for funding Avon fire operations as of 1/1/90 - Exhibit II (mill levy increases from 0.00 mills to 5.61 mills). Existing AMD debt not refunded - Exhibit III (debt remains responsibility of AMD - mill levy ranging from 7.50 to 12.00 required). OR Existing AMD debt is refunded - Exhibit IV (debt remains responsibility of AMD - - mill levy ranging from 7.50 to 9.00 required). 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