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TC Minutes 03-25-19860 r-1 MINUTES OF THE REGULAR AVON TOWN COUNCIL MEETING HELD MARCH 25, 1986 - 7:30 P.M. The regular meeting of the Town Council of the Town of Avon, Colorado, was held in the Municipal Building, 400 Benchmark Road, Avon, Colorado, in the Council Chambers. Mayor Allan Nottingham called the meeting to order at 7:43 p.m. A roll call was taken with Clint Watkins, Steve Miller, Sheila Davis, A.J. Wells, Al Connell, and Don Buick present. Also present were Town Attorney John Dunn, Town Manager Bill James, Director of Engineering/Community Development Norm Wood, Director of Public Works/Parks and Recreation Larry Brooks, Chief of Police Joe Olson, and members of the press and public. The Mayor called for Citizen Input. As there was no one to be heard, the Mayor closed this portion of the meeting. Being that the agenda lacked ordinances, resolutions, and unfinished business, the Mayor called for the New Business at hand. Mr. James stated that, at the last meeting, Council had requested that staff draft some guidelines with regard to trains stopping at the major crossing in Avon. Council had suggested that speeding, noise, and breaking of trains at the intersection be addressed. After some discussion, Councilman Miller moved to authorize the Town Attorney to draft an ordinance incorporating the suggestions and restrictions outlined by Joe Olson and Norm Wood. Councilwoman Davis seconded the motion. Councilman Watkins suggested that the railroad not be required to blow the whistles through town, due to the noise factor. Council agreed. The Mayor called for a vote, and the motion carried unanimously. Regarding the suggested BMX track next to Avon Center, Mr. James stated he was still waiting to hear from the Town's insurance company regarding liability coverage and the requirements that would be imposed. No action was taken. The Board of Building Appeals appointments were next presented to Council. Mayor Nottingham felt that one of the applicants might possibly have a conflict of interest, because he sits on one of the Town's other boards. The Town Attorney stated there would be no conflict. Councilman Watkins felt that someone appointed to the Planning and Zoning Commission should not be appointed to the Building Board of Appeals. He felt the Board's present members should be contacted to assure their continued interest in serving on the Board. He felt there should be some continuity. Councilman Buick moved to appoint all the applicants to the Board, and to have them appoint an alternate. Councilman Wells seconded the motion. The motion carried by a 4 to 2 vote, with Councilmen Watkins and Miller opposing. Next on the agenda was a letter from Cole & Sutton regarding a real estate transfer tax settlement offer from Resort America. Mr. James stated that earlier, in the Town's work session, Dennis Cole had proposed a settlement of all transfer tax owed by Resort America for time-share at the Christie Lodge and, in addition, some other terms and conditions they would like incorporated into future time-sharing projects. Mr. James stated the proposed settlement was in the amount of $25,000. Councilman Connell moved to accept the $25,000 settlement offered by Dennis Cole on behalf of Resort America. Councilman Watkins seconded the motion. Councilman Buick felt there should be a time frame established within which the Town would receive the check. Councilman Connell amended his motion to include a time limit not to exceed ten days from the date of this meeting. Councilman Watkins amended his second, and the motion carried unanimously. A report on the Uniform Fire Code was next presented to Council. The Town Manager stated that Steve Miller had asked to be allowed more time to review the concerns of Jim Comerford. Mr. James reported that staff also needed more time, for meetings with the private sector, and for checking with other municipalities to see how they have dealt with the Uniform Fire Code. Councilwoman Davis moved to table second reading of the Uniform Fire Code Ordinance until April 8, 1986. Councilman Connell seconded the motion, and it carried unanimously. Councilman Wells moved to set the public hearing for April 8, 1986. The motion was seconded by Councilman Connell, and carried unanimously. -2- 0 0 A report on proposed landscaping for Benchmark Road was presented to Council next. Norm wood stated that staff has developed a plan for landscaping along Benchmark Road. This landscaping would tie into existing landscaping at the municipal building, and would extend, between Benchmark Road and the railroad tracks, to the end of the Peregrine Project and stop at the edge of the Lodge at Avon property. Mr. Wood reviewed the proposed plan and the estimated costs. (See attached Benchmark Road Landscaping Cost Estimate, dated 3/24/86.) He stated the total cost of $30,000 would come from the Town of Avon's Capital Improvement Fund and the Avon Metropolitan District. Discussion followed. Councilman Watkins felt it would look better, and possibly cost less, if grass, shrubs, and trees were used rather than both the greenery and the stockade fence. Councilman Connell stated that the fence would help screen the train tracks somewhat. Councilman Watkins moved approval of the Benchmark Road Landscaping Plan, deleting the $8,000 for six-foot stockade fence materials. As there was no second, the motion died. Councilman Miller moved approval of the Benchmark Road Landscaping Plan, as presented by Norm Wood. Councilwoman Davis seconded the motion. The motion carried by a 5 to 1 vote, with Councilman Watkins opposing. The Mayor reported on a Proclamation for Colorado Recycling Month. He stated that the State of Colorado has one of the most successful and extensive recycling programs in the nation, and he encouraged Council's support. Mayor Nottingham requested that Council consider proclaming the month of June as, "Colorado Recycle Now". Councilman Miller so moved. Councilman Buick seconded the motion, and it carried unanimously. The Financial Matters were next presented to the Council. Councilman Miller moved to receive items #1 through #8. Councilman Buick seconded the motion, and it carried unanimously. Councilman Buick moved approval of the General Fund Accounts Payable for March 25, 1986, with the exception of the Bendelow & Dethman bill for $3,666.97. Councilman Miller seconded the motion, and it carried unanimously. Councilman Watkins moved approval of the Transit Fund Accounts -3- 0 9 Payable for March 25, 1986. Councilman Miller seconded the motion, and it carried unanimously. Councilman Buick moved approval of the Reconciliation Sheet of Accounts Payable for March 25, 1986. Councilman Connell seconded the motion, and it carried.unanimously. The minutes of the March 11, 1986, regular meeting were next presented to Council. Councilman Miller moved approval of the March 11th meeting minutes, as presented. Councilman Buick seconded the motion, and it carried unanimously. Ted Bendelow, with Bendelow and Dethman, approached the Council. Mr. Bendelow was before Council in regard to a shopping center proposed in the area. Mr. James requested that Mr. Bendelow review and use Resolution No. 81-8, which was a guideline for Industrial Development Bonds. He further requested that Mr. Bendelow supply the Town with information, using the resolution, so the Town can decide whether it can proceed with assistance for the project. Mr. James stated that Council would need to see some financial numbers. After discussion, Mr. Bendelow agreed. No action was taken. There being no further business to come before the Council, Councilman Watkins moved to adjourn. The motion was seconded by Councilman Miller. Mayor Nottingham adjourned the meeting at 8:30 p.m. ctfu11 submitte c tricia J. le, Town ler -4- APPROVED: BENCHMARK ROAD LANDSCAPING COST ESTIMATE MARCH 24, 1986 Rough Grading and Shoulder Improvements Contract to be Negotiated $ 925.00 Irrigation System Materials Installation by Town Personnel 1,775.00 Soil Preparation and Sod Contract to be Negotiated 5,200.00 Six Foot High Stockade Fence Materials Installation by Town Personnel 8,800.00 Shrubs, Ground Cover and Gabion Materials Installation by Town Personnel 1,500.00 TREES: 3 Cottonless Cottonwood (32" 6 Blue Spruce (10' 5 Aspen (12" 23 Green Ash (2" Installation by Town Pers Parking Spaces by Fire Station Contract to be Negotiated - 5") $ 375.00 1,650.00 - 2") 375.00 - 2211) 2,070.00 3nnel 4,470.00 4,660.00 ESTIMATED CONSTRUCTION COST CONTINGENCIES 9.8% TOTAL ESTIMATED PROJECT COST SOURCE OF FUNDS: AVON METROPOLITAN DISTRICT TOWN OF AVON CAPITAL IMPROVEMENT FUNDS $ 27,330.00 2,670.00 $ 30,000.00 $ 5,000.00 $ 25,000.00