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TC Minutes 06-22-1982MINUTES OF THE REGULAR MEETING OF THE TOWN OF AVON COUNCIL HELD JUNE 22, 1982 - 7:30 P.M. The regular meeting of the Town Council of the Town of Avon, Colorado was held in the Municipal Building in the Council Chambers. The meeting was called to order by Mayor Nottingham at 7:40 p.m. A roll call was taken with Larry Kumpost, Sheila Davis, Greg Gage, A.J. Wells, Al Connell, John Blish present. Also present were the Town Attorney John Dunn, Town Manager Dick Blodgett as well as members of the press and public. First on the agenda was the reading and approval of the minutes of June 22, 1982 meeting. John Blish moved approval of the minutes of the June 22nd. meeting with these corrections, page 3, first paragraph change "find" to "finding" and the fourth paragraph change the comma to a period after the name of Connell. With those corrections Al Connell seconded the motion. The Councilmembers voting ay were: Larry Kumpost, Sheila Davis, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. The financial matters were next presented to the Council. After a lengthy discussion A.J. Wells moved approval of the General Fund, Nottingham Park and the Mall accounts payables with the correction on the General Fund accounts payable, reducing the bill to the Engineering Surveying Technology by $161.00, holding the Denton,Harper,Marshall bill and that the expenditures be included showing the reconcilation of the accounts payables. The motion was seconded by Sheila Davis. The Councilmembers voting ay were: Larry Kumpost, Sheila Davis, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. It was suggested to set up a standard format for all the financial matters, possibly a separate packet. The refunding of the court bond money was discussed. It was felt that a separate account should be used. It was suggested that this be discussed with the auditor. A.J. Wells moved approval of the cash anaylsis sheet and the cash account balance sheet. The motion was seconded by Larry Kumpost. The Councilmembers voting ay were: Larry Kumpost, Sheila Davis, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. Joe Hartman approached the Council. He is with the U S Forest Service. The proposed Homestake-Phase II, Transmountain Water Diversion Project was discussed. He stated that he was not before the Council defending the Homestake Project at all. He stated that they are looking at the proposal and their decision will be whether to grant or deny an easement on National forest land to Colorado Springs and Aurora. He stated that the Forest Service was not deciding their water right, that that was a state matter and the federal government does not wish to enter into the state's business of administrating or adjudicating water rights. He stated that the review period was extended to July 27th, 1982 for additional inserts or comments that people have on the draft and should be sub- mitted to the Forest Supervisor in Glenwood Springs. He stated that in the final Environmental Impact Statement which will come out sometime in September, the Forest Service will make their final recommendation. Mr. Hartman stated the next public meeting will be held July 9th, 1982 at the Holiday Inn, Frisco, CO. at 7:30 p.m. It was suggested that a copy of the Resolution that the Town Council approved, be submitted to the Forester in Glenwood Springs, CO. and that they would consider that in their final draft. The Mayor thanked Mr. Hartman for coming. The Public Hearing of Ordinance No.#82-16, Series of 1982, AN ORDINANCE MODIFYING THE SALARIES OF MEMBERS OF TOWN COUNCIL OF THE TOWN OF AVON. The Mayor stated that this Ordinance was passed on first reading June 8, 1982. There were no comments from the audience. At that point the Mayor offered the Ordinance for a motion on second reading. The motion was seconded by A.J. Wells. Those Councilmembers voting ay were: Larry Kumpost, Greg Gage, A.J. Wells. There were no nay votes. Sheila Davis, Al Connell, John Blish abstained. The motion was carried. First reading of Ordinance No.#82-17, Series of 1982, AN ORDINANCE MODIFYING THE PUBLIC NOTICE REQUIREMENTS FOR CONSIDERATION OF SPECIAL REVIEW APPLICATIONS BEFORE THE DESIGN REVIEW BOARD. The sending of public notice to adjacent property owners for a Special Review Use was discussed. In the past these notices have been sent Certified Return Receipts requested. After discussion the Town Attorney stated that these could be sent out first class mail and that an affidavit be signed by the Secretary of the Design Review Board stating that the notices had been sent. The Town Attorney stated that this could be an administrative change instead of amending the ordinance. John Blish moved approval of Ordinance No.#82-17, Series of 1982 on first reading as presented. The motion was seconded by Sheila Davis. Those Councilmembers voting ay were: Larry Kumpost, Sheila Davis, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. The use of the Council Chambers by group meetings was discussed. The Town Manager stated that there are sixteen rules proposed and an application form. There have been two groups responding, one was the Presbyterian Chr`uch for the use of the Chambers on Sundays. The other group withdrew because Thursdays were not available. The town would have priority for the space. John Blish moved to resolve the approval of the proposed rules and regulations for the use of the Council Chambers which is a document of three pages of sixteen numbered paragraphs and an application form and that the Town Manager has the authority to modify them in practice as he sees fit and that the Council could monitor these items if they see fit. The motion was seconded by Greg Gage. Those Councilmembers voting ay were: Larry Kumpost, Sheila Davis, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. The Lock-offs were discussed. The Town Manager stated that this matter is still before the Design Review Board. This will be continued until the next regular meeting, July 13, 1982. Dennis Cole, the Attorney handling the time-sharing at the Christie Lodge was continued until July 13, 1982. John Blish so moved. The motion was seconded by A.J. Wells. Those Councilmembers voting ay were: Larry Kumpost, Sheila Davis, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. The Avon Religious Foundation and the dedication of the land was discussed. Hal Holman approached the Council. He is the pastor of the Presbyterian Church that is being formed. He stated he is also vice-president of the Avon Relegious Foundation. He stated his immediate goals are to arrange for the dedication of the land so that they would have a legal description of the property. They could then begin to talk to architects and to submit plans for the acceptance. After some discussion the Mayor thanked Mr. Holman for coming. Larry Kumpost moved approval to the proposal from McMahan,Sipp & Olsen, Inc. for the preparation of the audit for 1982. The motion was seconded by John Blish. Those Council- members voting ay were: Larry Kumpost, Sheila Davis, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. -2- 0 0 The Town Attorney stated that he would not be able to attend the 13th of July meeting, that Art Abplanalp would cover for him at that meeting. Lots#20-21, Block#l was discussed. After discussion the Council agreed to have the Town Attorney proceed with the reconveying of the lots back to the town. The revised budget was discussed. The group insurance for the town employees was discussed. There were several bids from different insurance agencies. The Town Manager recommended that the town hire the Wilson Insurance Agency. A.J. Wells so moved. The motion was seconded by Sheila Davis. Those Councilmembers voting ay were: Larry Kumpost, Sheila Davis, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. The hiring of a town planner was discussed. The Town Manager reported that he had picked six finalists and that the interviews were scheduled for next Monday, June 28, 1982. There was some discussion on the proposed list of names for the Building Board of Appeals Committee. It was agreed to place this item on the next regular meeting, July 13, 1982. The Board would be made up of five members or more. The ground squirrel control was discussed. Mr. Sunday stated that so far the extermination program has been successful. He stated that as to date, the approximate cost has been .30 to .50 cents per burrow. They have spent approximately $200.00 so far on the materials and equipment for the control. The flags and the three flag poles were discussed. These are located at the Avon Center Mall. The Town Manager stated that one of the flags would be the American flag, the State flag and requested some input on the third flag. It was suggested that a flag bearing the words,"Avon Mall" may be appropriate. The tennis courts were discussed. There would be a total of four courts. The Town Manager stated that the cost estimate was $146,000 and was budgeted for $84,000. The Council discussed this item at length. The Town Engineer stated that completion time would be 45 days. After discussion A.J. Wells moved approval to accept bids on the building of the tennis courts. The motion was seconded by Al Connell. Those Councilmembers voting ay were: Larry Kumpost, Sheila Davis, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. Mr. Wood requested at least four weeks of bidding time which was agreed to. Bob Willcox of the Avon Police Department approached the Council. He stated that the police department has implemented what is known as "Operation I-Dent". This would provide for the citizens to engrave their personal items, such as, Televisions, Tape Recorders, etc.... with the last four numbers of their Soc. Sec. No., return a copy of the itemized sheet to the police department and then they would be issued stickers which should be placed on their property, etc... This information would be placed in the National Computer and would help the officers to identify stolen articles. After discussion, the Mayor thanked Officer Willcox for informing the Council and the public of "Operation I'Dent". The divider panels for the proposed office for the Mayor was discussed. stated they thought the expense was to great at this time and advised the to look into dividing one of the other rooms or refinish the upper level The Council Town Manager room. -3- There being no further business Larry Kumpost moved to adjourn. A.J. Wells seconded the motion. The meeting was adjourned by Mayor Nottingham at 10:40 p.m. Respectfully Submitted, Patricia J. Doyle Town Clerk . -4-