TC Council Packet 12-14-2010TOWN OF AVON,, COLORADO
0
AVON REGULAR MEETING FOR TUESDAY, DECEMBER 14, 2010
ro,oiAno
MEETING BEGINS AT 5:30 PM
AVON TOWN HALL, ONE LAKE STREET
PRESIDING OFFICIALS
MAYOR RICH CARROLL
MAYOR PRO TEM KRISTI FERRARO
COUNCILORS DAVE DANTAS, CHRIS EVANS, TODD GOULDING
AMY PHILLIPS, ALBERT "Buz" REYNOLDS, JR.
TOWN STAFF
TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY
ALL REGULAR MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS
COMMENTS FROM THE PUBLIC ARE WELCOME DURING CITIZEN AND COMMUNITY INPUT AND PUBLIC HEARINGS
PLEASE VIEW AVON'S WEBSITE, HTTP: / /WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS
AGENDAS ARE POSTED AT AVON TOWN HALL AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY
THE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTH
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF AGENDA
3. DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST
4. COMMUNITY & CITIZEN INPUT
a. Tim Baker, Executive Director, Beaver Creek Resort Company
b. Stone Creek Charter School Letter (From Email List of SCCS Board of Directors) Letter only
c. Public Input on Transit Services / Emails only
5. CONSENT AGENDA
a. Minutes from November 23, 2010
b. Resolution No. 10 -33, Series of 2010, Resolution Repealing Resolution No 01 -36, Series of
2001 Regarding the Avon Residential, Commercial and Industrial Design Guidelines -
Procedures, Rules and Regulations (Sally Vecchio, Assistant Town Manager Com Dev)
c. Resolution No. 10 -36, Series of 2010, Resolution Cancelling December 28, 2010 Meeting
d. Marcin Engineering's Proposal: Complete Design and Construction documents for the Town of
Avon 1 -70 Noise Berm (Shane Pegram, Project Engineer)
6. NEW BUSINESS
a. Intergovernmental Agreement with Eagle County for Animal Control Services (Bob Ticer, Police
Chief) IGA that would continue animal control service to the town as provided by Eagle County (requires
2/3 majority vote)
b. Historic Preservation Committee Update (Matt Pielsticker, Planner II) Review and action on two
updates from the Historic Preservation Committee, including: 1) Request for approval to nominate the
Cabin on the Lake for historic designation; and 2) Letter from Historic Preservation Committee regarding
ERWSD barn survey
7. RESOLUTION
a. Resolution No. 10 -34, Series of 2010, Resolution revising Fee Schedules for Zoning,
Subdivision Design and Development Review Applications (Sally Vecchio, Assistant Town Manager
Com Dev) Proposed fees as a result of the adoption of the new development code
d. Resolution No. 10 -35, Series of 2010, Resolution authorizing the Town Manager to create a
Disadvantage Business Enterprise Policy in Accordance with Regulations of the US Department
of Transportation, 49 Code of Federal Regulations Part 26 (Justin Hildreth, Town Engineer) the
policy is part of the requirement for the town to receive the FTA grants; the policy establishes goals for
the hiring of disadvantage businesses on projects that are federally funded
Avon Council Meeting. 10.12.14
Page 4 of 5
TOWN OF AVON,, COLORADO
0
AVON REGULAR MEETING FOR TUESDAY, DECEMBER 14, 2010
ro,oiAno
MEETING BEGINS AT 5:30 PM
AVON TOWN HALL, ONE LAKE STREET
PRESIDING OFFICIALS
MAYOR RICH CARROLL
MAYOR PRO TEM KRISTI FERRARO
COUNCILORS DAVE DANTAS, CHRIS EVANS, TODD GOULDING
AMY PHILLIPS, ALBERT "Buz" REYNOLDS, JR.
TOWN STAFF
TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY
ALL REGULAR MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS
COMMENTS FROM THE PUBLIC ARE WELCOME DURING CITIZEN AND COMMUNITY INPUT AND PUBLIC HEARINGS
PLEASE VIEW AVON'S WEBSITE, HTTP: / /WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS
AGENDAS ARE POSTED AT AVON TOWN HALL AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY
THE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTH
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF AGENDA
3. DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST
4. COMMUNITY & CITIZEN INPUT
a. Tim Baker, Executive Director, Beaver Creek Resort Company
b. Stone Creek Charter School Letter (From Email List of SCCS Board of Directors) Letter only
c. Public Input on Transit Services / Emails only
5. CONSENT AGENDA
a. Minutes from November 23, 2010
b. Resolution No. 10 -33, Series of 2010, Resolution Repealing Resolution No 01 -36, Series of
2001 Regarding the Avon Residential, Commercial and Industrial Design Guidelines -
Procedures, Rules and Regulations (Sally Vecchio, Assistant Town Manager Com Dev)
c. Resolution No. 10 -36, Series of 2010, Resolution Cancelling December 28, 2010 Meeting
d. Marcin Engineering's Proposal: Complete Design and Construction documents for the Town of
Avon 1 -70 Noise Berm (Shane Pegram, Project Engineer)
6. NEW BUSINESS
a. Intergovernmental Agreement with Eagle County for Animal Control Services (Bob Ticer, Police
Chief) IGA that would continue animal control service to the town as provided by Eagle County (requires
2/3 majority vote)
b. Historic Preservation Committee Update (Matt Pielsticker, Planner II) Review and action on two
updates from the Historic Preservation Committee, including: 1) Request for approval to nominate the
Cabin on the Lake for historic designation; and 2) Letter from Historic Preservation Committee regarding
ERWSD barn survey
7. RESOLUTION
a. Resolution No. 10 -34, Series of 2010, Resolution revising Fee Schedules for Zoning,
Subdivision Design and Development Review Applications (Sally Vecchio, Assistant Town Manager
Com Dev) Proposed fees as a result of the adoption of the new development code
d. Resolution No. 10 -35, Series of 2010, Resolution authorizing the Town Manager to create a
Disadvantage Business Enterprise Policy in Accordance with Regulations of the US Department
of Transportation, 49 Code of Federal Regulations Part 26 (Justin Hildreth, Town Engineer) the
policy is part of the requirement for the town to receive the FTA grants; the policy establishes goals for
the hiring of disadvantage businesses on projects that are federally funded
Avon Council Meeting. 10.12.14
Page 4 of 5
TOWN OF AVON, COLORADO
AVON REGULAR MEETING FOR TUESDAY, DECEMBER 14, 2010
O
17
MEETING BEGINS AT 5:30 PM
AVON TOWN HALL, ONE LAKE STREET
S. TOWN MANAGER REPORT
a. Beaver Creek Resort Proposal (Larry Brook, Town Manager) Proposal submitted to White River
National Forest to Initiate a National Environmental Policy Act for a review of proposed On Mountain
Improvements at the Resort, to enhance the ski areas ability to provide a world class venue for Alpine Ski
events
9. TOWN ATTORNEY REPORT
10. MAYOR REPORT
a. U.S. Forest Service Multi -Party Land Exchange Discussion
11. ADJOURNMENT
12. RECEPTION AT 6:30 PM FOR OUTGOING COUNCIL MEMBERS RON WOLFE AND BRIAN SIPES
LOCATED AT WESTIN RIVERFRONT RESORT & SPA
ADDRESS: 126 RIVERFRONT LANE
FUTURE COUNCIL AGENDA DATES & PROPOSED TOPICS:
DECEMBER 28TH: MEETING CANCELLED
JANUARY 11TH: Ordinance Approving Town Zoning Map, Joint Meeting with Planning & Zoning Commission
JANUARY 25TH: Grand Opening for Community Heat Recovery Project, P &Z Interviews, Paratransit Plan, Noxious
Weeds Ordinance
Avon Council Meeting. 10.12.14
Page 5 of 5
Patty McKenny
From: Larry Brooks
Sent: Monday, December 06, 2010 2:30 PM
To: Patty McKenny
Subject: Fwd: Message from the BOD 12.6.10: School Site
Please include in the Council packet
Sent from my iPhone
Begin forwarded message:
From: SCCS BOD <sccs.board.infof &.comcast.net>
Date: December 6, 2010 1:05:15 PM MST
To: REYNOLDS BUZ <breynolds�i,,avon.org >, Goulding Todd <toddg24 i4 mail.com >,
FERRARO KRISTI <kferrarofa2comcast.net >, DANTAS DAVE <dwd949gcomcast.net >,
Evans Chris <evans.avontc a)gmail.com >, BROOKS LARRY <lbrooksraavon.org >, PHILLIPS
AMY <aimissvaila?aol.com >, CARROLL RICH <richcarroll4,ra,,comcast.net>
Subject: Message from the BOD 12.6.10: School Site
Pony Express
Web Links
December 6, 2010
Dear Parents:
Upcoming Calendar
We continue to work on options for the relocation of Stone Creek School
when our lease with the town expires at the end of the school year. First
let's all remember who we are and what we are trying to do as a school.
OUR VISION
"To be the preeminent school of choice educating all children of the
community to be great citizens who excel in academics, arts, music,
foreign language, technology, physical education and character
development."
OUR MISSION
"Provide student education and individual development in a safe
environment that is rigorous, culturally diverse, sequenced and research
based so that students achieve academic excellence and become self-
motivated, competent and lifelong learners."
As we look at options for the future, the chosen path must help to fulfill
our vision and to accomplish our mission.
Many possible options lie before us. All are possible, complex,
interrelated, costly, take time to negotiate and are currently partially
confidential because of the negotiations. However, together they lead to
a successful outcome. The final course of action must work for students,
families, and staff in the short and long terms. The road we choose must
be financeable and affordable for the school. And it must lead to our
vision and support our mission. Stone Creek will continue into the
future, grow our student population, improve performance, enrich our
curriculum and become an ever more prominent model for other
schools.
Options that we are pursuing include the following:
...Extending our current lease;
...Relocating our modular building to a different site either
permanently or temporarily;
...Selling our buildings upon any move;
...Buying land with or without a building;
...Leasing classrooms at several locations;
...Construct a new building or repurpose an existing building;
...Financing and fundraising avenues;
...All combinations of these.
Tuesday night, Dec. 7th, the regular Board of Directors Meeting will
cover and discuss these options in greater depth. Please attend to learn
more.
Things are moving fast and changing constantly. This is good; every
exploration is opening doors to other options and variations. Right now
the best direction is to:
...Leave our current site at the end of the school year;
...Sell or lease our modulars to others;
...Lease classroom space in multiple locations;
...Buy a piece of land and build a school or buy an existing
building that can be repurposed to a school.
We have to make it happen.
The little school that could, WILL!
SCCS Board of Directors
*Please CLICK HERE for the summary of the location survey results.
The Pony Express
p. 970.748.4535 1 f. 970.748.4175
infor 2stonecrekschool.or
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Stone Creek Charter School
PO Box 5670 Avon, CO 81620
FFI
Patty McKenny
From:
Paul Maloney [blueskybasin @gmail.com]
Sent:
Thursday, December 09, 2010 8:52 PM
To:
Town Council Members
Subject:
The new bus schedule is not working very well
Hello
I am a resident and property owner in the Town of Avon.
I would like to express my concern about the changes to the Red Route bus line. So far the the bus rides have
varied, but all have been time consuming and one was really quite bad.
The bad ride was in the evening, there were many disgruntled passengers ....including some very irate tourists.
The bus ran way behind schedule, and I think this was in large part due to the inadequate and poorly planned
revised bus schedule.
I used to take the Red Route from the Westin to my house at Stonebridge. Now there is no Red Route.
Instead, I now take the Black Line from the Westin and go to the Elk Lot, then City Market, then Christie
Lodge..... then back to the Westin ... and then finally the short trip home
I don't want to drive and park in the Elk Lot ... but I cannot spend this much time riding on the bus to travel
around a mile. Now it feels like I ride the bus around 5 miles or more and spend close to 25 minutes instead of 5
minutes to get home
If Avon residents pay taxes for the many services including bus service ...yet they feel they must go back to
driving and parking at the Elk or Bear Lots, or have family members drive them and drop them off ....This is not
good environmental practice.
It also is very poor return on the tax dollars paid as property owners.
The bus service makes living in Avon enjoyable... and it should be improved. The current changes have made
the bus service much worse ... if not close to valueless to our family.
Please restore the Red Route. And, ideally look at ways to improve bus service. I understand that budgets are
tight ... but unhappy tourists and residents may not be the way to solve the budget issues.
Better bus service in town and to the resorts is important for the residents to enjoy living in Avon .... and it is
essential if Avon is going to continue to improve and grow as a ski town that tourists enjoy and want to visit
again and again.
All the best
Paul Maloney
http:; :+'% -vNw. merlinsmiracles .com /content/about
htt-p://www.cureblindness.org/
httg:/ Iwww. livestrong .orglsite /c.khLXKIPxHmF/b .2660611 /k.BCED/Home.htm ? &auid= 5395428
Paul Maloney
cell 407 - 782 -3700
phone 970 - 748 -1131
fax 970 - 845 -8883
Notice of Confidentiality: The information included and/or attached in this electronic mail transmission may
contain confidential or privileged information and is intended for the addressee. Any unauthorized disclosure,
reproduction, distribution or taking of action in the message in error, please notify the sender by reply
transmission and delete the message without copying or disclosing it.
Patty McKenny
From:
Larry Brooks
Sent:
Thursday, December 09, 2010 4:41 PM
To:
Patty McKenny
Subject:
FW: Red line ??
- - - -- Original Message---- -
From: Patrick J_mailto:writepatnow gma_il coml
Sent: Thursday, December 09, 2010 4:18 PM
To: Town Council Members
Subject: Red line ??
I don't know what happened this season, but 1 would LOVE to have the red line back. Your bus system right now stinks. Completely
unreliable. I need to utilize this system to get to work and I would rather walk at this point. You cannot promote tourism with a failing
bus system. Please bring the Red and Blue lines back.. or figure something out..
Patty McKenny
From: Larry Brooks
Sent: Thursday, December 09, 2010 4:38 PM
To: Patty McKenny
Subject: FW: Black Route vs Red Route
From: Mary Bochain fmailto:marybochainCa�gmail.com]
Sent: Thursday, December 09, 2010 4:38 PM
To: Town Council Members
Subject: Black Route vs Red Route
Hello:
I am resident of Stonebridge and have been utilizing the Red bus route for years. It has been convenient for me
to go up a few times during the work week and ski or have lunch with clients. The new route is not nearly as
user friendly for our needs. It does not work as well for our guests either. Please consider our appeal to go back
to the old route.
Thanks
m
Mary K. Bochain
p 970 845 8889
f 970 845 8883
Memo
To: Honorable Mayor and Town Council Initials
Thru: Larry Brooks, Town Manager
From: Sally Vecchio, Dir. Ass't Town Manager /Comm. Dev.
Date: December 14, 2011
Re: Repealing the Town of Avon Residential, Commercial and Industrial Design
Guidelines. - egp��4j t no , IC)-33
When the Avon Development Code was adopted on November 9, 2010, the regulations were
intended to supersede the entirety of the Town's Residential, Commercial and Industrial Design
Guidelines (the Design Guidelines).
The Design Guidelines were adopted by Council Resolution on November 13, 2001 and would
therefore be repealed by Council Resolution.
Resolution No. 10 -34: Repealing the Town of Avon Residential, Commercial and Industrial
Design Guidelines, has been prepared for Council consideration.
TOWN OF AVON
RESOLUTION NO. 10 -33
A RESOLUTION REPEALING RESOLUTION NO 01 -36, SERIES OF 2001
REGARDING THE AVON RESIDENTIAL, COMMERCIAL AND INDUSTRIAL
DESIGN GUIDELINES- PROCEDURES, RULES AND REGULATIONS
Whereas, the Town Council established design guidelines, procedures, rules and regulations for
the Town of Avon by adopting Resolution No 01 -36 on November 13, 2001, and subsequent
amendments by Resolution No 03 -16, Resolution 04 -28, Resolution 05 -23 and Resolution 07 -34;
and
Whereas, the Town Council adopted Ordinance No. 10 -14 amending the Avon Municipal Code
by enacting Title 7: the Avon Development Code; and repealing Title 16: Subdivisions;
repealing Title 17: Zoning; and repealing portions of Title 2: Administration and Personnel; and
Whereas, the Avon Development Code includes design standards, procedures, rules and
regulations which are intended to supersede the entirety of the design guidelines.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, COLORADO that the Town of Avon Residential and Industrial Design Guidelines -
Procedures, Rules and Regulations as amended, are hereby repealed.
ADOPTED THIS 14TH DAY OF DECEMBER, 2010
TOWN COUNCIL
TOWN OF AVON, COLORADO
Richard Carroll, Mayor
ATTEST:
Patty McKenny, Town Clerk
TOWN OF AVON, COLORADO
RESOLUTION NO. 10 -36
SERIES OF 2010
A RESOLUTION CANCELING A REGULAR TOWN COUNCIL MEETING
WHEREAS, the second and fourth Tuesdays in each month are set aside for the
regular meetings of the Town Council of the Town of Avon; and
WHEREAS, the fourth Tuesday in December 2010, falls within the Holiday
timeframe;
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of
Avon, Colorado, that:
The regular meeting of the Town Council scheduled for Tuesday, December 28,
2010 is hereby vacated and canceled.
ADOPTED this 14th day of December 2010.
TOWN COUNCIL
TOWN OF AVON, COLORADO
Richard Carroll, Mayor
ATTEST:
Patty McKenny, Town Clerk
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
Legal Review: Eric Heil, Town Attorney
Approved by: Sally Vecchio, Assistant Town Mgr /Director of Comm. Dev.
From: Justin Hildreth, P.E., Town Engineer
Shane Pegram, P.E., Engineer II
Date: December 9, 2010
Re: Approval of Marcin Engineering's proposal to complete design and
construction documents for the Town of Avon 1 -70 Noise Berm
Initials
y
Summary: Marcin Engineering has provided a proposal to complete final design and construction
documents for the Town of Avon's 1 -70 Noise Berm Project (Exhibit A). Marcin Engineering is
recommended for this project because their proposal has the lowest bid of three proposals we
received, and they have extensive experience with sound berm design. Staff recommends
approving their December 2, 2010 proposal in the amount of $12,780.
Discussion: Staff has notified CDOT and the Transportation Planning Region (TPR) of our desire
to initiate development of a noise barrier within the State Highway right -of -way. Approval was
received from the TPR on December 2, 2010 and staff is preparing to proceed with the CDOT
application process. A separate review and approval by the Federal Highway Administration is
required because the berm will be located within the interstate right -of -way. The CDOT application
process requires submittal of design documents.
Town staff sent a request for proposals to local engineering companies for completion of the design
and construction documents for the 1 -70 Noise Berm Project on November 17, 2010. Proposals
were submitted on December 3, 2010 by Marcin Engineering, Alpine Engineering, and Intermountain
Engineering. Their respective bids to complete the work were $12,780, $17,475, and $23,070.
Financial Implications: The 2010 Capital Improvements budget includes $20,000 for completion of
the 1 -70 noise berm design. The funds will be rolled forward into the 2011 budget for completion of
the design. The Town Manager will be authorized to sign amendments to the contract within the
approved $20,000 design budget.
Recommendation: Approve the December 2,
amount of $12,780 for completion of design and
Project.
Town Manager Comments:
2010 proposal from Marcin Engineering in the
construction documents for the 1 -70 Noise Berm
NOTES:
Exhibit A — Marcin Engineering proposal, dated December 2, 2010
EXHIBIT A
MARCIN ENGINEERING LLC
December 2, 2010
Justin Hildreth, P.E.
Avon Town Engineer
P.O. Box 975
One Lake Street
Avon, CO 81620
RE: West Beaver Creek Blvd Noise Berm Engineering
Professional Engineering Services Proposal
Dear Justin:
We are pleased to present the following proposal for Professional Engineering Services
for the Town of Avon Noise Berm project located in Avon, Colorado. The following is a
summary of the Professional Services Marcin Engineering proposes to provide as well
as a fixed fee.
Section 1: Fee Proposal
Task 1: Sketch Design
a. Alignment Options - Marcin Engineering will use the topographic survey
provided by the Town (performed by Marcin Engineering) and begin to research
different berm alignment options. Using the powerful technology of Civil 3D,
Marcin Engineering can come up with 2 - 4 different grading designs to view
what the possible alignments would look like for berm height, footprints, etc.
The fee includes a meeting with the Town staff to review the different options
and make a selection of what to move forward with.
Fixed Fee: $960
Subtotal Fixed Fee for Task 1: $960
Task 2: Preliminary Design
a. Cover Sheet - Marcin Engineering will create a cover sheet to include
construction notes, vicinity map, sheet legend, and contact information.
Fixed Fee: $400
b. Existing Conditions Sheet - Marcin Engineering will take the topographic
survey and make an existing conditions sheet to be included within the planset.
Fixed Fee: $100
c. Grading and Drainage Plans - Marcin Engineering will development the
chosen sketch design into a preliminary 75% design. The said design will
conform with CDOT standards. Any necessary landscaping and storm sewer
required for the design will be included within these sheets.
Fixed Fee: $1,200
PO Box 1062, Avon Colorado 81620 (970) 748 -0274
d. Utility Plan - Marcin Engineering will develop a utility design sheet which will
show the necessary improvements to the existing shallow and deep utilities.
Fixed Fee: $700
e. Details Sheet - Marcin Engineering will include a details sheet which will
depict the necessary detail required to build the project.
Fixed Fee: $500
f. Contract Documents - Marcin Engineering will prepare a preliminary version
of the Contract Bidding Documents for the Town to review and comment upon.
Fixed Fee: $1,000
g. Permit Coordination - Marcin Engineering will identify what permits are
necessary and coordinate with the appropriate entity to make the preliminary
permit submittal. (8 hours maximum)
Fixed Fee: $1,000
h. Meetings and Correspondence - Marcin Engineering will attend meetings and
write emails with the Town of Avon, CDOT and other agencies as necessary to
perform the design. (5 meetings maximum)
Fixed Fee: $500
Subtotal Fixed Fee for Task 2: $4,900
Task 3: Final Design
a. Update Design Plans to 100% - Marcin Engineering will build upon comments
received from the Town, CDOT and other agencies in order to update the above
listed plans, as well as any others that are needed, to 100% Construction
Document level.
Fixed Fee: $1,500
b. Update Contract Doc to 100% - Marcin Engineering will build upon
comments received from the Town, CDOT and other agencies in order to update
the Contract Bid Documents to 100% level.
Fixed Fee: $800
c. Engineers Opinion of Probable Costs - Marcin Engineering will use our vast
archive of similar project pricing to create the Engineers Opinion of Probable
Costs. Accurate take -offs will be used of the final design.
Fixed Fee: $800
Subtotal Fixed Fee for Task 3: $3,100
PO Box 1062, Avon Colorado 81620 (970) 748 -0274
Task 4: Bidding & Construction
a. Bid Process - Marcin Engineering will attend the Pre -Bid meeting and Bid
Opening, as well as answer any questions by bidders and help prepare
necessary addenda in order for the Town to obtain a fair and balanced bid.
Fixed Fee: i$1,200
b. Construction Administration - Marcin Engineering will attend the Pre -Con
meeting and make periodic inspections (3 or less) to ensure that construction is
being built in compliance with plans and specifications. Marcin Engineering
will answer any applicable RFI's. It is assumed that geotechnical testing will be
performed by the Town or the Contractor, and is not covered under Marcin's
scope of work. Also, it is assumed that the Town will handle the pay
application and change order (if any) process.
Fixed Fee: 1$1,200
c. Permitting - Marcin Engineering will assist the Town with the CDOT
permitting approval process. As the Engineer of Record, Marcin will prepare a
CDOT compliance letter once construction is complete. (6 hours maximum)
Fixed Fee: 1$720
d. As built Drawings - Marcin Engineering will perform services necessary to
document the Town accepted field conditions upon completion of the Project.
Drawings will be provided in hard copy and AutoCAD format.
Fixed Fee: 1$700
Subtotal Fixed Fee for Task 4: 1$3,820
Total Fixed Fee for Tasks 1, 2, 3 & 4: 1$12,780
**No reimbursables or drive time charges are anticipated.
Schedule
A schedule of the anticipated design and approval process is attached in Section 6.
Compensation and Agreement
Marcin Engineering will execute the Town of Avon Professional Services Agreement.
Sincerely,
MARCIN ENGINEERING LLC
'00015r4E
Paul Anderson, PE
PO Box 1062, Avon Colorado 81620 (970) 748 -0274
Section 2: Design Team Oualifications and Exyerience
Thomas Marcin, P.E., P.L.S. - Principal
Tom will be in charge of overseeing the Project's design and schedule. Tom will be the
Engineer of Record for this project and ultimately be in charge of all engineering
decisions that go into the Project.
• University of Wisconsin, Platteville, Bachelor of Science, Civil Engineering
• University of Wyoming, Undergraduate Land Surveying Classes, 2002 -2005
• Licensed Professional Engineer: Colorado #32492, Wyoming # 10031,
Wisconsin #32424, Utah #5253484 -2202, California #60499
• Professional Land Surveyor: Colorado #37999
• 13 years of experience as the Principal of Marcin Engineering
• 21 years of Civil Engineering experience
Paul Anderson, P.E. - Project Manager, Licensed Engineer
Paul is extensively experienced at managing the design of Public Works Infrastructure
Construction Projects. Paul will serve as the Project Manager leading all aspects of the
design team.
• University of Minnesota, Bachelor of Science, Civil Engineering
• Licensed Professional Engineer: Colorado #39714
• 8 years of experience at Marcin Engineering
• 12 years of Civil Engineering experience
Kari McDowell, P.E., P.T.O.E. - Transportation Engineer, Licensed Engineer
• Iowa State University, Bachelor of Science, Civil Engineering
• Named 2010 Transportation Professional of the Year by Colorado / Wyoming
Institute of Transportation Engineers
• Licensed Professional Engineer & Professional Traffic Operations Engineer:
Colorado
• 13 years experience specializing in traffic and transportation engineering
• Kari will perform any necessary traffic or transportation engineering services as
well as coordination with CDOT.
Fred Weigert, E.I. - Design Engineer
Fred will lead the drafting and plan production portion of the work.
• Colorado School of Mines, Bachelor of Science, Civil Engineering
• Norwich University, Masters of Civil Engineering
• Extremely proficient with AutoCAD Civil 3D
• 12 years of Civil Engineering experience
Randall Kipp, P.L.S. - Survey Operations Manager, Licensed Surveyor
Randy will manage the Land Surveying tasks as required for this project.
• Western State College of Colorado, Gunnison, CO, B.A. Business
Administration, 1991
• County College of Morris, Randolph, NJ, 2 year Surveying Technical Program,
1997
• University of Wyoming, Laramie, WY, Online Surveying Technical Program,
2006
• Professional Land Surveyor: Colorado #38079
Team Resumes: Attached
PO Box 1062, Avon Colorado 81620 (970) 748 -0274
Section 3: Statement of Availability
Marcin Engineering confirms that we have all of the necessary staff available to
complete the requested services to be performed within the timeframe described in the
attached schedule, along with any other work for other projects that we may be
working on as well.
Section 4: Rates / Reimbursables
Billing Rates
Personnel
Em to ee Classification
Hourly Billing Rates
Thomas Marcin, PE,
PLS
Principal
$157.50 per hour
Paul Anderson PE
Licensed Engineer
$130.50 per hour
Fred We ert, EI
Design Engineer
$81 per hour
Randy Kipp, PLS
Licensed Surveyor
$121.50 per hour
Joe Morales
Senior Survey Technician
$63 per hour
Survey/ Engineering
Technician
$63 per hour
Office Technician
$54 per hour
Survey Crew-(l -man
$110 per hour
Survey Crew 2 -man
$144 per hour
Reimbursables
Marcin Engineering LLC will not bill the Town of Avon for reimbursables
such as mileage travelled, per -diem, meals, per -diem hotels, normal
deliverables, normal shipping. Marcin Engineering does not anticipate ANY
reimbursable charges for this project.
Section 5: Points of Understanding
Marcin Engineering has reviewed the RFP in its entirety. This proposal is a complete
proposal that addresses all requests made in the RFP. Marcin Engineering can agree
to all statements made by the Town within the RFP. Marcin Engineering would like to
note the following points are understood:
A. The Town of Avon reserves the right to reject any and all proposals, to waive
any irregularities, and to make an award in such manner as they may deem
right and proper for the best interest of the Town of Avon.
B. The Town is not liable for costs incurred by proposers prior to the award of the
contract, or at any time after the award of the contract for any costs related to
the preparation or response requirements of the RFP.
C. The Town will not accept proposals for the purchase of service based upon a
cost plus percentage of cost formula. Lump sums and cost plus fixed fee not to
exceed are allowed. This rule will not be waived.
D. Marcin Engineering has reviewed the Town of Avon Professional Service
Agreement and takes no issue with said agreement.
PO Box 1062, Avon Colorado 81620 (970) 748 -0274
Memo
To:
Honorable Mayor and Town Council Initials
Thru:
Larry Brooks, Town Manager
Legal Review:
Eric Heil, Town Attorney
Approved by:
Robert L. Ticer, Chief of Police /2•ZJ
From:
Robert L. Ticer, Chief of Police Ae
Date:
November 24, 2010
Re:
Intergovernmental Agreement for Eagle County Animal Control
Services (Renewal)
Summary:
The Avon Police Department is recommending approval of the attached IGA to allow Eagle
County Animal Control Services to continue to serve the Town of Avon.
Previous Council Action:
The Avon Town Council previously approved an IGA with Animal Control Services for
Calendar Year 2010. This renewal IGA is for Calendar Year 2011, and has no substantive
changes from the current and existing contract.
Background:
The Avon Police Department does not employ an Animal Control Officer or maintain
facilities to manage the intake or safekeeping of domestic animals. This IGA will continue to
allow Eagle County Animal Control Services to serve the Town of Avon and provide the
following:
• Twenty -four hours per day emergency on call service.
• Animal shelter service.
• Investigation and reporting of animal bite incidents.
• Enforcement of the leash law by citing violators into the Municipal Court.
• Response to calls from the Police Department or from citizens.
Discussion:
Eagle County Animal Control Services will respond to calls; however, they do not provide
routine patrol in Avon. Due to budget savings plans, the Avon Police Department has frozen
the Police Service Officer (PSO) position. A portion of the PSO duties included enforcement
of the leash law ordinance. Due to the staffing reduction, pro- active patrol for animal
ordinance violations will be conducted by the Avon Police Officers.
This Agreement is effective January 1, 2011 and shall end on the 31 st day of December 2011.
The Agreement shall run yearly from January 1, to December 31, each year, with a review by
each party in August of that year. Either party shall have the right to terminate this Agreement
with or without cause at any time by giving the other party thirty (30) days prior written notice
of termination.
Obligations of the Town and the County, respectively, after the current fiscal year, are
contingent upon funds for the purpose set forth in this Agreement being appropriated,
budgeted and otherwise made available.
Financial Implications:
The contract is $800.00 per month under this IGA, which has been budgeted for in the
2011 Police Department Budget. Additionally, the County shall bill the Town for On-
Call Emergency Services at the rate of $50.00 per hour in the case of a call -out after
hours.
Recommendation:
It is recommended that the attached IGA with Eagle County for Animal Control Services be
approved.
Alternatives:
If the IGA is not approved, the Avon Police Department will be required to provide animal
control service to the community, which may reduce patrol coverage and law enforcement
response times to active law enforcement incidents.
Proposed Motion:
"I move to approve the renewal of the Eagle County Animal Control Services IGA for
Calendar Year 2011."
Town Manager Comments:
• Page 2
INTERGOVERNMENTAL AGREEMENT
BETWEEN
THE COUNTY OF EAGLE, STATE OF COLORADO
AND
THE TOWN OF AVON
This Agreement made this day of , 2010, by and
between the County of Eagle, State of Colorado, a body corporate and politic (the
"County ") and the Town of Avon, a Colorado home rule municipal corporation (the
"Town ").
WITNESSETH
WHEREAS, the Town desires to contract with the County for Animal Services on the
terms and conditions set forth in this Agreement; and
WHEREAS, the County is agreeable to rendering such Animal Services on the
terms and conditions set forth in this Agreement; and
WHEREAS, this Intergovernmental Agreement is authorized pursuant to §29 -1 -201
and §30 -11 -101, Colorado Revised Statutes, as amended, and Article XIV, Section 18,
of the Colorado Constitution.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants, conditions and
promises contained herein, the parties hereto agree hereby as follows:
SECTION 1. TERRITORY COVERED. The territory covered by this Agreement is all
territory within the municipal boundaries of the Town.
SECTION 2. DEFINITIONS.
A. Emergency On -Call Service is defined as any emergency call received by the
County for which Animal Services assistance is required and no Animal Services
Officer is on duty to respond.
B. Municipal Code is defined as the Town of Avon Municipal Code, as may be
amended from time to time.
C. Shelter is defined as The Eagle County Animal Shelter located at 1400 Fairgrounds
Road, Eagle, Colorado, and any other shelter facility operated or designated by the
County.
Eagle County - Town of Avon
2011 Intergovernmental Agreement for Animal Services
Page 1 of 6
D. Unclaimed Day is defined as a calendar day or any part thereof during which an
unclaimed animal is confined in Shelter on behalf of the Town.
SECTION 3. SCOPE OF SERVICES. The County agrees to provide General Animal
Services and Emergency On -Call Services within the Town, as follows:
A. General Animal Services shall include:
Administration and enforcement of the Eagle County Animal Services
Resolution presently in effect and as may be subsequently amended as
applied within the Town or the Municipal Code as may apply to the control
and licensing of animals within the Town boundaries.
The County shall provide the Town with monthly reports and an annual
report of services provided pursuant to this Agreement. Such reports shall
include, by way of example only, the number of calls for service, number
of animals sheltered, number of Unclaimed Days, and number of citations
issued, as they apply to the Town.
iii. Animal sheltering services for animals attributable to the Town, of the
nature and quality customarily provided at the Shelter. Animals attributable
to the Town are animals impounded within the Town and animals owned
by persons dwelling, permanently or temporarily, in the Town.
B. Twenty -four (24) hours per day Emergency On -Call Service at the rate specified
in Section 6, below.
i. Emergency On -Call Services will be provided during the period when an
Eagle County Animal Services Officer is not on duty. In the event that an
Eagle County Animal Services Officer is not immediately available to
respond to an incident or emergency, the Town will provide available
personnel to secure the scene and administer control of the situation until
the Eagle County Animal Services Officer arrives to resolve said incident.
SECTION 4. OFFICIAL STATUS. For the purpose of performing the Animal Services
and functions set forth in this Agreement, Eagle County Animal Services shall enforce,
as the Town's agent, the Municipal Code relating to animals now in effect and as may
be amended from time to time.
SECTION 5. EQUIPMENT. The County shall furnish and supply, at its sole expense, all
necessary labor, supervision, equipment, motor vehicles, office space, and operating
and office supplies necessary to provide the services to be rendered hereunder.
SECTION 6. COMPENSATION. The Town shall pay the following compensation:
Eagle County - Town of Avon
2011 Intergovernmental Agreement for Animal Services
Page 2 of 6
A. The Town agrees to pay the County, monthly, the sum of $800.00 for General
Animal Services.
B. The County shall bill the Town for On -Call Emergency Services at the rate of $50.00
per hour.
C. The Town agrees to pay the County, on or before the fifteenth day of each month,
for all General and Emergency On -Call Services rendered the previous month.
D. All fees and expenses recovered at or for the Shelter will remain with the County.
E. All court fines and costs will remain with the court of venue.
SECTION 7. PERSONNEL.
A. The Eagle County Animal Services Officer shall have full cooperation from the Town,
its public works department, its police department and /or their respective officers,
agents, and employees, so as to facilitate the performance of this Agreement.
B. The rendition of Animal Services provided for herein, the standards of performance,
the discipline of officers, and other matters incident to the performance of such
services and the control of personnel so employed, shall remain in the County.
C. All persons employed in the performance of such Animal Services for the Town,
pursuant to this Agreement, shall be County employees, except for Town personnel
used to secure the scene as described in Section 3.B.i.
SECTION 8. LIABILITY AND INSURANCE.
A. The County, its officers and employees, shall not be deemed to assume any liability
for intentional or negligent acts, errors, or omissions of the Town or of any officer or
employee thereof. Likewise, the Town, its officers and employees, shall not be
deemed to assume any liability for intentional or negligent acts, errors or omissions
of the County or by any officer or employee thereof.
B. The County agrees to indemnify, defend and hold harmless to the extent allowed by
law, the Town, its respective agents, officers, servants and employees of and from
any and all loss, costs, damage, injury, liability, claims, liens, demands, action and
causes of action whatsoever, arising out of or related to the County's intentional or
negligent acts, errors or omissions or that of its agents, officers, servants, and
employees, whether contractual or otherwise. Likewise, the Town agrees to
indemnify, defend and hold harmless to the extent allowed by law, the County, its
respective agents, officers, servants and employees of and from any and all loss,
costs, damage, injury, liability, claims, liens, demands, action and causes of action
whatsoever arising out of or related to the Town's intentional or negligent acts errors
Eagle County - Town of Avon
2011 Intergovernmental Agreement for Animal Services
Page 3 of 6
or omissions or that of its agents officers, servants and employees, whether
contractual or otherwise.
C. The County and the Town shall respectively provide its own public liability, property
damage, and errors and omissions insurance coverage as each party may deem
adequate and necessary for any potential liability arising from this Agreement.
Further, the County and the Town, respectively, shall name, subject to the approval
of each respective party's insurance carriers, the other respective party as a co-
insured under such insurance policies to the extent of any potential liability arising
under this Agreement and, upon reasonable written request, shall furnish evidence
of the same to the other respective party.
SECTION 9. TERM AND TERMINATION.
This Agreement is effective January 1, 2011 and shall end on the 31 st day of December
2011. The Agreement shall run yearly from January 1, to December 31, each year, with
a review by each party in August of that year. Either party shall have the right to
terminate this Agreement with or without cause at any time by giving the other party
thirty (30) days' prior written notice of termination. Upon termination, the County shall
be entitled to compensation for services performed prior to such termination (calculated
by prorating the monthly rate for the number of days the County performed General
Animal Services and adding all charges for any additional services, including
Emergency On Call Services, performed by the County during that time), and both
parties shall thereafter be relieved of any and all duties and obligations under this
Agreement.
Obligations of the Town and the County, respectively, after the current fiscal year, are
contingent upon funds for the purpose set forth in this Agreement being appropriated,
budgeted and otherwise made available.
SECTION 10. GENERAL PROVISIONS.
A. Notices. All notices, requests, consents, approvals, written instructions, reports or
other communication by the Town and the County, under this Agreement, shall be in
writing and shall be deemed to have given or served, if delivered or if mailed by
certified mail, postage prepaid or hand delivered to the parties as follows:
Town of Avon:
Town of Avon, Chief of Police
PO Box 975
Avon, CO 81620
County of Eagle:
Eagle County Attorney
P.O. Box 850
Eagle, CO 81631
Eagle County — Town of Avon
2011 Intergovernmental Agreement for Animal Services
Page 4 of 6
Either party may change the address to which notices, requests, consents,
approvals, written instructions, reports or other communications are to be given by a
notice of change of address given in the manner set forth in this paragraph A.
B. This Agreement does not and shall not be deemed to confer upon or grant to any
third party any right to claim damages or to bring any lawsuit, action or other
proceedings against either the Town or the County because of any breach hereof or
because of any terms, covenants, agreements or conditions contained herein.
C. No modification or waiver of this Agreement or of any covenant, condition, or
provision herein contained shall be valid unless in writing and duly executed by the
party to be charged therewith.
D. This written Agreement embodies the whole agreement between the parties hereto
and there are no inducements, promises, terms, conditions, or obligations made or
entered into either by the County or the Town other than those contained herein.
E. This Agreement shall be binding upon the respective parties hereto, their successors
or assigns and may not be assigned by anyone without the prior written consent of
the other respective party hereto.
F. All agreements and covenants herein are severable, and in the event that any of
them shall be held invalid by a court of competent jurisdiction, this Agreement shall
be interpreted as if such invalid agreement or covenant were not contained herein.
G. The Town has represented to the County and, likewise, the County has represented
to the Town, that each possesses the legal ability to enter into this Agreement. In
the event that a court of competent jurisdiction determines that either of the parties
hereto did not possess the legal ability to enter into this Agreement, this Agreement
shall be considered null and void as of the date of such Court determination.
[signature page follows]
Eagle County — Town of Avon
2011 Intergovernmental Agreement for Animal Services
Page 5 of 6
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day
and year first above written.
COUNTY OF EAGLE, STATE OF
COLORADO, By and Through Its
ATTEST: BOARD OF COUNTY COMMISSIONERS
By: By:
Clerk to the Board of Sara J. Fisher, Chairman
County Commissioners
ATTEST: TOWN OF AVON
By: By:
Patty McKenny, Town Clerk Rich Carroll, Mayor
Eagle County — Town of Avon
2011 Intergovernmental Agreement for Animal Services
Page 6 of 6
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
Approved by: Sally Vecchio, Asst Town Manager, Corn Dev
From: Matt Pielsticker, Planner II
Date: December 9, 2010
Re: Historic Preservation Committee Updates
Initials
7T:��
Summary
This memorandum has been prepared to solicit Council support on two items related to the
Historic Preservation Committee ( "the Committee "). The first subject involves the nomination
of the "Cabin on the Nottingham Lake," the cabin located between the Municipal building and
Nottingham Lake (the Cabin).
Because the Cabin is owned by the Town of Avon, the Council must approve the nomination
before it is approved by the Town. Attached to this memorandum is the Committee's
nomination of the Cabin (Exhibit A) and the Historical Field Analysis (Exhibit B) prepared by
Tatanka and Associates.
It should be noted that there are several implications inherent with the designation of a
structure as a Historic and /or Cultural Landmark. Specifically, any exterior alterations to the
Cabin would have to comply with the Secretary of the Interior's Standards for Rehabilitation
of Historic Structures. In addition, any exterior alteration, relocation or removal of a structure
designated as a landmark must be approved by the Council.
The second item involves the completion of the Historical Field Analysis project. In 2007, the
Town commissioned Tatanka and Associates to complete a Historical Field Analysis of
eighteen properties /structures, including the Hahnewald Barn. The Hahnewald Barn is
owned by the Eagle River Water and Sanitation District ( ERWSD) and located on the
ERWSD property in Avon. Previous attempts to gain access to the Barn to complete the
field analysis were denied by the ERWSD staff. The Committee is therefore requesting that
the Council make a formal request to the ERWSD Board to permit Tatanka and Associates
on the ERWSD property to complete a field analysis of the Barn. A letter from Jeanette Hix,
President of the Committee, is attached (Exhibit C) for your review.
Discussion
1. Approval to Nominate the Nottingham Cabin. As the property-owner of the Cabin, the
Council must approve the nomination before the application is considered for landmark
designation. If the Council feels that the nomination would have no significant impacts on the
Town's long -term plans for the building or the park, Council can agree to the nomination.
The merits of the nomination will be considered during the nomination process - first by the
Planning Commission and then by the Council.
2. With respect to the Hahnewald Barn, the ERWSD has not permitted the Town's
consultant to enter the property to complete a site survey (interior /exterior visual inspection,
photographs, basic measurements, etc) in order to complete a Historic Field Analysis. The
ERWSD is concerned that a Historic Field Analysis will in some way encumber their
property. Staff disagrees and supports the Historic Preservation Committee's request to
Council to assist the consultant in obtaining access to the building for the singular purpose of
completing a field survey of the building.
Town Manager Comments
Exhibits
A. Cabin on the Lake Landmark Nomination
B. Cabin on the Lake Field Analysis — dated 12/24/09
C. Letter from Jeanette Hix, President of the
D. Photographs of Hahnewald Barn
• Page 2
Exhibit A
Town of Avon Historic & Cultural Property Nomination
Name of Property: Cabin on Nottingham Lake (suggested change to
Hahnewald - Kroelling Cabin)
Location of Property: Avon, Colorado
Location Status: Nottingham Park, Avon, CO
Present Owner: Town of Avon
Original Location: No. Moved here in early 1980s
Original Owner: Albert and Frances Hahnewald
Source of Information: Historical Background and Field Analysis
by Tantanka Historical Associates, Inc.
December 24, 2009
Year of Construction: circa 1900 - 1910
Source of Information: Historical Background and Field Analysis
by Tantanka Historical Associates, Inc.
January 11, 2008
Use of Property:
Historic: Home /Residence
Current: Storage Facility
Access to Property: Surrounding land and building owned by Town of
Avon and except for interior, is publicly accessible
Designer /Builder: Albert and Frances Hahnewald with remodeling by
Paul Kroelling
Requesting Historic Landmark designation based upon the following
criteria:
a) has been in existence for over 50 years
b) is a point of interest reflecting the economic and
cultural development of the Town of Avon
c) the apparent distinctive characteristics of a type,
period, method of construction
Historic Significance Statement:
The Cabin on Nottingham Lake is one of the few surviving remnants of the town's
pioneer history. Dating back to the first decade of the twentieth century, it is
among the few historic resources left in the town and, being owned by the town
and located in a public park, is one of the few historic buildings easily accessible
by the public and /or school groups. The Cabin represents the culture of German
immigrants, ranching, and agriculture which moved into the area following the
slowing -down of Colorado mining at the turn of the century. Its three owners were
all community leaders — Hahnewald and Kroelling both served on the board of the
Avon Stockgrowers' Association, and Allan Nottingham was mayor of the Town
of Avon for twelve years. The Cabin tells a story of successive ranchers and
farmers who made Avon their home. Its log construction represents a period of
rural architecture reflected throughout the Colorado landscape. The Cabin is
central to the aesthetic, cultural, and historic landscape of Avon and we nominate
it for local designation.
History of the Property:
The Cabin on Nottingham Lake was originally built on the north side of the Eagle
River by Albert and Frances Hahnewald. Albert was a German immigrant who
moved first to Texas in 1881 where he met his wife Frances. By the 1890s, they
had moved to Leadville with three children and operated a saloon and a store,
known as the Colorado Bakery. In the first decade of the twentieth century, the
family moved to the Eagle River acquiring 160 acres which they used for
ranching and growing feed crops. They erected the log home at this time, as well
as a barn (which remains at its original location).
The Cabin's second owner, Paul Frederick Kroelling, was also a German
immigrant, arriving in Leadville in 1889. There, he worked as a butcher and
volunteer fireman, married Anna Winters (also a German immigrant), and had
two children. In 1915, they moved to the Eagle River and acquired the
Hahnewald's ranch and cabin. They remodeled the Cabin and built an addition
(no longer present). The Kroellings expanded agricultural productivity on the
land, planting 90 acres with a mixture of potatoes, oats, livestock feed, and
lettuce.
The third owner, Allan Nottingham, lived in the cabin with his family from c. 1949
to 1972, continuing to operate the land as a ranch. He then donated the land to
the town's water treatment plant. When Eagle River Water and Sanitation
needed more space for the plant, they moved the cabin to its current location at
Nottingham Lake.
Other Historic Designations: None
Owner Endorsement:
Nomination Submitted by: Avon Historic Preservation Committee
Presented by: Kelly Enright, PhD
Exhibit B
Historical Background and Field Analysis
CABIN ON NOTTINGHAM LAKE
Harry A. Nottingham Park
Avon, Colorado
Completed by
Tatanka Historical Associates, Inc.
612 S. College Ave., Suite 21
Fort Collins, CO 80524
tatanka @verinet.com
970.221.1095
El
24 December 2009
TA7ANKA HISTORICAL ASSOCIATES INC.
BRINGING THE PASY't'o LIFE
Cabin on Nottingham Lake
Harry A. Nottingham Park
Avon, Colorado
Location. Settina & Ownershi
The Cabin on Nottingham Lake is located off the southeast shore of the lake in
Harry A. Nottingham Park. This corresponds to the west end of W. Benchmark
Blvd., where the street terminates at a parking lot on the west side of the
municipal building. The cabin is located off the northwest corner of the parking
lot. The property is bordered on the north by a walking path and the park, on the
south by a Public Works Department building, on the east by a paved parking lot,
and on the west by a walking path and the lake. Also to the northwest across the
walking path is a modem building that rests on the lakeshore. While the main
purpose of the building appears to be a water pump house, it also provides a
viewing deck on the west end that projects over the water.
Centered in a small flat landscaped yard, the Cabin faces toward the north. It is
surrounded by grassed areas and flower beds. The front yard also holds two
spruce trees and a concrete drinking fountain. Paved sidewalks run from the
north, south and west entrances to the adjacent walking paths and parking lot.
The Town of Avon owns the building and surrounding grounds.
Description of the Cabin
The Cabin on Nottingham Lake is a log building that is one story in height. It has
a square footprint measuring approximately 26' x 26' and rests upon what
appears to be a concrete block foundation that rises around 2" above grade. The
building's exterior walls are constructed of a combination of relatively slender
hewn and unhewn logs with dovetailed comer notching and concrete chinking.
The roof is pyramidal and finished with wood shingles and boxed eaves. A small
roof dormer is found on the south slope. This is finished on the exterior with
modern wood paneling and has a modern six - over -six double hung sash window
and a gabled roof. The roof and eaves have been reconstructed in recent years.
A metal stovepipe projects from the roofs west slope.
The north (front) elevation holds the main entry, which contains a wood
commercial -style door with a single light and a transom above. In front of the
entry is a small single -step concrete stoop, from which a concrete sidewalk
extends northward to the adjacent walking path. Fenestration on the building
consists of two one - over -one double hung sash windows that flank the entry.
Modern lights mounted to the wall also flank the doorway.
TACANKA HPSTORICAL ASSOCIATES INC.
BRINGING THE PAST TO LIFE
The east (side) elevation contains no entry, and is dominated by a projecting
open porch. This modern feature is constructed with a concrete floor at grade,
no rail, and a tongue -in- groove ceiling with lighting. Log posts support the
porch's hipped roof. Fenestration on the main body of the building consists of
two pairs of modern one -over -one double hung sash windows.
The south (rear) elevation holds a secondary entrance to the building. This
contains a modern residential -style door with a single light and a transom above.
An asphalt sidewalk and a concrete handicap ramp with a metal pipe rail runs
from the parking lot to this entrance. Fenestration on the building consists of two
one - over -one double hung sash windows that flank the entry.
North & West Elevations of the Cabin
The west (side) elevation holds another secondary entrance to the building. This
contains a modem wood door with a large light. Next to the door are two large
door -sized fixed windows with single lights. The door and windows share a
common transom. In front of the door and windows is a single -step concrete
stoop. Fenestration on the building consists of a pair of modern one -over -one
double hung sash windows.
Alterations to the Cabin
While the historic Cabin on Nottingham Lake appears to be in good condition, it
has been altered with a number of significant non - historic changes. Most
notably, the building was moved to this location around the early 1980s. The roof
was rebuilt, the dormer added, and the eastern open porch was constructed at
that time. The building now rests upon a modern concrete block foundation. Its
log walls have been restored and are in excellent condition. The doors and most
of the windows have been replaced.
TATANKA HESTORICAL ASSOCtATFS INC.
BRINGING THE PAST TO LFFF
Historical Backaround
The history of the Cabin on Nottingham Lake was assembled through a
combination of archival research and interviews. At the end of this document is a
bibliography of the sources that were consulted.
The Cabin was constructed sometime between 1900 and 1910 by Albert and
Frances Hahnewald, who established a ranch in the Avon area along the north
bank of the Eagle River. It was originally located across the railroad tracks to the
southwest of Nottingham Lake, where their barn remains standing and is used as
a storage building by the Eagle River Water & Sanitation District.
Albert Hahnewald was born in Germany in 1867 and immigrated to the United
States in 1881. His wife Frances was from Fredricksburg, Texas, where the
couple appears to have met and married. They had three children and by the
mid -1890s were living in Leadville, where Albert worked as a saloonkeeper. He
had several brothers in the area who were engaged in mining and ranching. The
family also owned the Colorado Bakery, which in addition to baked goods sold
groceries, produce and confections.
Albert and Frances left Leadville sometime between 1900 and 1910 and resettled
down the Eagle River in the Avon area, where they acquired 160 acres in the
vicinity of today's Nottingham Lake. It appears that Albert's father may have
purchased the land and left it to his sons following his death. The property was
located just west of the Clyde Nottingham ranch in the vicinity of today's
Nottingham Lake. There the Hahnewalds constructed a log home and a barn
that formed the nucleus of a farmstead where they spent the following years
raising livestock and growing feed crops such as grains and hay.
The ranch operated under the corporate name Hahnewald Land & Livestock Co.,
and ran cattle from Red Canyon on the west to Gore Creek on the east. The
Hahnewalds soon acquired additional acreage closer to Edwards, and it appears
that by 1917 they had moved onto that property. In 1920 alone, the ranch
operation produced more than 700 tons of hay. The following year, Albert
participated in the formation of the Avon Stockgrowers' Association. With twenty -
six initial members, the organization elected Hahnewald secretary- treasurer
(Harry Nottingham was elected president and Paul Frederick Kroelling was
elected vice - president). Albert died sometime around 1924.
Paul Frederick Kroelling acquired the Avon property from the Hahnewalds in
1915 and moved his family into the log cabin there. He was born in Germany in
1864 and immigrated to the United States in 1889, where he settled in Leadville.
In 1892, Paul married Anna Winters, who was also a native of Germany. They
had two children, one of whom (Frederick) lived to adulthood. By the mid- 1890s,
the Kroellings were still residing in Leadville, where Paul owned a butcher shop
and was a member of the volunteer fire department. They remained in Leadville
TATANKA HISTORICAL ASSOCIATES INC.
BRINGING THE PAST TO LIFE
until 1915, when they moved down the Eagle River to Avon. After they acquired
the ranch in Avon, the Kroellings remodeled the log cabin and expanded the
small building with a wood frame addition.
In October 1917, the Kroellings were busy harvesting ninety acres of the property
that they had planted with crops. These included twelve acres of potatoes that
produced two hundred sacks to an acre, thirty acres of oats, and the remainder in
hay to feed their livestock. The cattle were pastured on the property as well as
along the Piney Divide. As stated above, in 1921 Paul Kroelling was elected
vice- president of the newly formed Avon Stockgrowers' Association. During the
1920s, the Kroellings added head lettuce to the crops grown on their ranch. Paul
died in 1938 in the log cabin on his Avon ranch and was buried in Leadville.
Following Paul's death, Anna moved back to Leadville, where she died in 1950.
Their son, Fred, became a long -time resident of Carbondale.
Around 1949, the cabin was purchased by Allan Nottingham, who is a son of
Harry A. Nottingham. He moved into the home with his wife and children, and
the family remained there until around 1972. During that time, Allan continued to
operate the ranch. He eventually donated the land for Avon's water treatment
plant. Allan served on Avon's first town council and as mayor for twelve years.
During the early 1980s, the Hahnewald Cabin was moved from its original
location near the river to its current site by Nottingham Lake. This move probably
took place as space was needed for the Eagle River Water & Sanitation District's
drinking water treatment plant, which was constructed in 1985. The barn was left
in place and converted into a storage facility. During the move, the cabin's wood
frame addition constructed by the Kroellings was removed and it was remodeled
to its current appearance, as described above.
South & East Elevatlons of the Cabin
TA?ANKA HISTORICAL ASsocmTCS INC.
BRINC,ING THE PAST To LIFC
Conclusions
Based upon the findings of this project, the following conclusions are made
regarding the cabin:
The Cabin on Nottingham Lake is an early 20th century remnant of the
Avon community and its agricultural heritage. It originated from the
farmstead established between 1900 and 1910 by Albert and Frances
Hahnewald on the north side of the Eagle River to the southwest of
Nottingham Lake. From 1915 to 1938, the cabin was the home of Paul
and Anna Kroelling. Both of these pioneer families lived in Leadville
from the late 1800s to the early 1900s, and then migrated down the
Eagle River into the Avon area to establish themselves as ranchers
and farmers. In doing so, they followed a pattern of settlement that
was common to the years immediately following the mining era. Due
to its history, the building should be renamed the Hahnewald-Kroelling
Cabin, rather than just the "Cabin on Nottingham Lake." This would
allow the community to recognize two of Avon's pioneer families of the
early 1900s.
Although in very good condition, the historic building has experienced
a variety of alterations. First, and perhaps most important, it was
moved from its original location in the early 1980s and placed upon a
new foundation. The log walls were nicely restored and the building
received a new roof, yet it was also changed with what appear to be
non - original boxed eaves, gutters, and a dormer. Since then, the
cabin's original doors and windows have been replaced. Some of
these changes are significant non - historic alterations and combine to
diminish the buildings' architectural integrity. Due to this loss of
integrity, combined with the fact that the cabin was moved from its
original location, it is no longer eligible for National or State Register
designation. However, the building is likely to be a good candidate for
local listing.
The Town of Avon currently owns and maintains the building. It does
not appear to require any stabilization intervention from the Town to
prevent damage or loss.
TATANKA HtSTQRICAI. ASSOCIATES INC.
BRINGING THE PAST T6 LIFF
Bibliography
Carbonate Chronicle (Leadville)
"The officers elected are as follows..." 22 April 1901, p. 2.
"Society." 4 September 1911, p. 6.
Eagle Valley Enterprise
"Brand Directory." 18 August 1916, p. 4.
"Brand Directory." 1 March 1918, p. 4.
"Albert Hahnewald was down from the ranch..." 28 January 1921, p. 5.
"Stockgrowers of Avon District Form Association." 25 March 1921, p. 4.
"Obbie Hahnewald Commits Suicide." 20 August 1926, p. 1.
"Frances Hahnewald Buried in Denver." 16 March 1950, p. 1.
"Eagle County Farmers Are Still Busy." 19 October 1917, p. 1.
"Paul Kroelling one of the..." 24 February 1922, p. 5.
T. F. Kroelling Dies." 13 July 1938.
"Paul Kroelling." 22 July 1938, p. 1.
"Anna Kroelling." 27 July 1950, p. 1.
Hart, Bobby. Bob -O's Turn in Avon, Colorado. Bloomington, IN: AuthorHouse,
2005.
Leadville Daily Chronicle
"The Colorado Bakery." (advertisement) 26 May 1894, p. 3.
"The Exciting Adventure of Two Young Men Who Went to the Woods." 23
December 1897, p. 4.
"Master Plan for Harry A. Nottingham Park." Town of Avon, Community
Development Department, 2008.
Nottingham, Allan. Interview with Ron Sladek. Conducted on 18 December -
2009.
United States Census Records. Lake County, Colorado, 1900 & 1910.
United States Census Records. Eagle County, Colorado, 1910 & 1920.
1 A'ANKA H'STORICAL ASSOCIATES ;NC
BRINGING THE PAST TO L. IFE
Exhibit C
November 30, 2010
Avon Town Council:
The Avon Historic Preservation Committee ( "The Committee ") is in need of
assistance from the Avon Town Council.
In 2005 The Town of Avon passed Resolution No. 13- 05 creating the The
Committee for the purpose of promoting historic preservation for the Town of
Avon.
One of the first goals of The Committee was to identify all local historic
landmarks. Ron Sladeck, a Historian, was engaged to research the history of the
landmarks, document the actual site and write the history. This written history of
all the historical landmarks in Avon is very near completion.
The Hahnewald Barn, owned by the Eagle River Water and Sanitation District, is
still in need of on -site documentation. The owner of the property will not allow
Mr. Sladeck access to the property to perform a visual inspection of the structure.
The Committee would appreciate any assistance from the Avon Town Council that
would allow Mr. Sladeck access to the property. The investigation does not allow
the property to be restricted in anyway. The investigation only allows for a
complete recorded history of the property.
On behalf of The Committee, I thank you.
Jeanette Hix
President
Avon Historical Advisory Committee
Exhibit D
Memo
To: Honorable Mayor and Town Council Initials
Thru: Larry Brooks, Town Manager
From: Sally Vecchio, Dir. Ass't Town Manager /Comm. Dev.
Date: December 14, 2019
Re: Amendment to the Development Review Fee Schedule
fie5o�tkko1 ►1,0 . %0 - 3,4
Summary
The Development Review Fee Schedule needs to be updated with additional fees for new review
processes that are included in the recently adopted Avon Development Code (the "ADC "). The ADC fee
requirements (Sec 7.02.100) also include a cost recovery provision, which obligates "all development
applications to... pay the Town in full for all costs incurred for the review of a development application ".
The fee provision requires the Town to charge applicants for the costs associated with the review of an
application that exceed the initial application fee.
The revised Development Review Fee Schedule is attached as Exhibit A. The Schedule includes seven
new review processes and fees (highlighted in RED). The Staff Hourly Rates at the bottom of the
schedule will be used to calculate review time and expenses to be charged to the application.
The current development review fee schedule was adopted by Council Resolution 06 -01. Resolution 10-
34: Revising Fee Schedules for Zoning, Construction Works within the Public Ways, Subdivision and
Design and Development Review, is attached as Exhibit B.
Background
New Review Fees
The Avon Development Code was adopted by the Town Council on November 9, 2010 and became
effective on November 16, 2010. The ADC unified the previous zoning and subdivisions regulations and
added seven new review procedures:
• Minor Change to Preliminary PUD
• Minor Amendment to Final PUD
• Alternative Equivalent Compliance
• Right -of -Way Vacation
• Vested Property Rights
• Location, Character and Extent Review
• Lot Line Adjustment
The Revised Fee Schedule is color coded to show the new processes and fees in RED, and the
existing review fees in black. The proposed new fees reflect the amount of staff time spent to process a
standard application. Any additional costs and expenses associated with the review of an individual
application will be charged to the applicant pursuant to the cost recovery provisions of the Code.
Cost Recovery Fee Provision
Pursuant to the new cost recovery provisions of the Code, each application is set up as a "pass through
account" and the Application Fee becomes an initial deposit and retainer by the applicant. As staff
review time is billed to the project and the initial deposit is depleted; the applicant makes an additional fee
deposit. Any amount remaining in the account at the conclusion of the process is returned to the
applicant. If an applicant is delinquent in making a fee deposit for a period of thirty (30) days or more, the
Town will apply interest to the delinquent fees until payment is made. All delinquent fees will be subject
to a lien on the property.
Initial Application Fee
The Application Fees generally reflect the average amount of staff time spent to process a standard
development review application. The list of tasks associated with the review process by Planning,
Engineering and the Town Attorney include, but are not limited to:
A. Reviewing plans /submittal packages
B. Routing plans to and communicating with inter -office departments and outside agencies
C. Researching documents relative to site history
D. Site visits
E. Consulting with applicant and /or other interested parties either in person or by phone
F. Preparing environmental documents
G. Drafting of staff reports
H. Preparing pertinent maps, graphs and exhibits
I. Attending meetings /public hearings before the Planning Commission and Council
J. Plan checking subdivision, parcel and final maps and subdivision improvement plans
Below is an analysis of the review costs associated with a typical Design /Development application and a
Subdivision /Final Plat application. The relationship of the Application Fee to actual costs incurred by the
Town during a review process can vary dramatically. Typically, the Fee covers the preliminary review by
Town Staff and one meeting with the Commission and /or Council depending on the application.
Also included with the cost analysis is a comparison of fees from other jurisdictions in Summit and Eagle
Counties for similar reviews.
Desion /Development Review Application for New Construction (Single- family /Duplex)
1. Initial Application Fee: $700
2. Preliminary Staff Review Time and Costs: 4 hours x $57 (Planner II) $228
3; Fee Comparison for Similar Review:
Subdivision/ Final Plat
1. Initial Application Fee: $1,350 + $35/lot
2. Preliminary Staff Review Time and Costs
3. Fee Comparison for Similar Review
2 hours x $69 (Project Eng) $138
2 hours x $57 (Eng II) $114
1 hour x $30 (Admin) $ 30
1 hour x $53 (GIS) $ 53
Copies (plans and docs) 200
ESTIMATED REVIEW COST $649
Vail $650
Eagle County $315 (no design view)
Breckenridge $2,270 + $75 /sq ft.
Summit County $1,650
2 X hours x $57 (Planner II)
$114
4 X hours x $69 (Project Eng)
$276
1 X hours x $240 (Atty)
$240
1 hour x $53 (GIS)
$ 53
1 hour x $30 (Admin)
$ 30
Copies (plans and docs)
200
ESTIMATED REVIEW COST
$913
Vail
$1,500 + $20Aot
Eagle County
$840 + $100/lot
Breckenridge
$4,510 + $75/lot
Summit County
$1,740 + $175/lot
2
PUD (Major)
1. Initial Application Fee: $2,000
2. Estimated Staff Review Time and Costs.
Given the multitude of possible application scenarios,
there is not a "typical' PUD application. However, it is
worth noting that the Town of Avon has a significantly
lower initial application fee for this type of review,
compared to other nearby jurisdictions.
Fee Comparison for Similar Review:
Vail $6,000
Eagle County $6,090
Breckenridge $4,510 + $75 /sf
Summit County $3,560 + $175/du
RECOMMENDATION
The new Avon Development Code included seven new development review processes. The proposed
new fees for those applications represent the average amount of staff review time for a typical application.
If costs for an individual application exceed the initial application fee, the applicant will be charged for
those costs pursuant to the new fee requirements of the Code.
The Application Fees have not been revised since 2006, and therefore do not always reflect the actual
costs and expenses incurred by the Town to process a development application. This is particularly true
with large PUD applications and more complex subdivision applications that require public improvements.
The cost recovery polices enable the Town to recoup expenses from individual applicants, without
increasing the base application fees.
Staff recommends approval of Resolution No 10 -34: Revising Fee Schedules for Zoning, Subdivision and
Design and Development Review Applications.
TOWN MANAGER COMMENTS:
3
Development Review Application Fees EXHIBIT �
TYPE OF REVIEW
INITIAL APPLICATION FEE
Pre-Application Review
No Charge
Comprehensive Plan Amendment
$3,000.00
Code Text Amendment
$3,500.00
Rezoning
$2,000.00
Planned Unit Development PUD
1 -4 Dwelling Unit DU Residential Only
$1,000.00
5 -50 DU Residential Only
$2,000.00
50+ DU Residential Only
$2,000.00 Base Fee + $15.00 per DU
Mixed Use to 50 DU
$2,000.00
Mixed Use over 50 DU
$2,000.00 Base Fee + $15.00 per DU
Minor Change to Preliminary PUD
$150
Minor Amendment to Final PUD
$150
Special Review Use
Residential
$200.00
Commercial /Industrial
$500.00
Variance
4500.00
Alternative Equivalent Compliance
$250
Right-of-Way Vacation
$250
Vested Property Rights
Billable Hourly Rate by Town Attorne
Location, Character and Extent Review
$250
Appeals
Heard by PZC
$250.00
Heard by Council $
250.00 + $50.00 to Town Clerk
Annexation
$3,500.00
Minor Development Plan
Residential
$75.00
Mixed Use /Other
$250.00
Design Review
Residential
1 -3 Dwelling Units DU
$300.00
4 -9 DU
$500.00
10 -20 DU
$700.00
21 -40 DU
$1,000.00
41 -60 DU
$1,400.00
61 -100 DU
$1,800.00
100 + DU
$2,500.00
Mixed Use, Commercial, Industrial
Up to 1,000 Sq Ft Gross Floor Area
$425.00
1,000 -2,499 Sq Ft Gross Floor Area
$500.00
2,500 -4,599 Sq Ft Gross Floor Area
$500.00
5,000 — 9,999 Sq Ft Gross Floor Area
$500.00
10,000 — 19,999 Sq Ft Gross Floor Area
$1,000.00
20,000 — 49,999 Sq Ft Gross Floor Area
$1,500.00
Over 50,000 Sq Ft Gross Floor Area
$2,500.00
Major Development Plan
Residential
1 -3 Dwelling Units DU
$400.00
4 -9 DU
$600.00
10 -20 DU
$900.00
21 -40 DU
$1,300.00
TYPE OF REVIEW
41 -60 DU ____
INITIAL APPLICATION FEE
$1,900.00
61 -100 DU
$2,700.00
100 + DU
$4,500.00
Mixed Use, Commercial or Industrial
$500.00
U to 1,000 Sq Ft Gross Floor Area
1,000 -2,499 Sq Ft Gross Floor Area
2,500 -4,599 Sq Ft Gross Floor Area
$800.00
$1,000.00
5,000 — 9,999 Sq Ft Gross Floor Area
$1,500.00
10,000 — 19,999 Sq Ft Gross Floor Area
$2,000.00
20,000 — 49,999 Sq Ft Gross Floor Area
$3,000.00
Over 50,000 S9 Ft Gross Floor Area
$4,000.00
Extensions to Final Design and Development
Plans
One -half of Plan Review and Design Review
Fees
SUBDIVISION FEES
Minor Subdivision $675.00
Major Subdivision
Preliminary Plan
Land Subdivision
10 Lots or Less
Over 10 Lots
$675 + $67.50 per Lot
$1,350 + $35.00 per each Lot over 10
Condominium/Townhouse Subdivision
5- 10 Units
Over 10 Units
$675 + $67.50 per DU
$1,350.00 + $10.00 per each DU over 10
Final Plat
Land Subdivision
5 -10 Lots
Over 10 Lots
$675 + $67.50 per Lot
$1,350 + $35.00 per each Lot over 10
Condom! nium/Townhouse Subdivision
5- 10 Units or Less
Over 10 Units
$675 + $67.50 per DU
$1,350.00 + $15.00 per each DU over 10
Administrative Subdivision
Condominium & Timeshare Subdivision
$500.00
Technical Correction
$500.00
Lot Line Adjustment
$500.00
Subdivision Exemption
$500.00
SIGN FEES
Individual Sin
$100.00
Master Sign Program (MSP)
$300.00
Master Sign Program Amendment
$300.00
STAFF HOURLY RATES:
Director and To Engineer
$79.00 /hour
Senior Planner /Project Engineer
$63.00 /hour
Planner II/Engineer II
$57.00 /hour
Planner I/ Engineer I
$53.00 /hour
GIS Analyst
$53.00.hour
Town Attorney
$240.00 /hour
Exhibit B
TOWN OF AVON COLORADO
RESOLUTION 10 -34
SERIES OF 2010
A RESOLUTION REVISING THE FEE SCHEDULE FOR ZONING, SUBDIVISION
AND DESIGN AND DEVELOPMENT REVIEW APPLICATIONS.
WHEREAS, the Town Council may enact and update fee schedules to accurately reflect the cost
of labor and overhead involved with all application processes as stipulated in Chapter 7 of the
Avon Municipal Code; and
WHEREAS, the Town has determined that a revised fee schedule is necessary to include new
review processes established with the adoption of the Avon Development Code; and
WHEREAS, the Town Council has determined that that it is in the best interest of the Town to
revise the fee schedule for zoning, subdivision and design and development review applications,
setting the fees for such applications; and
WHEREAS, this Resolution does hereby replace the fee schedule adopted by Resolution 06 -01.
NOW THEREFORE, BET IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
AVON,COLORADO:
The Town Council hereby adopts the revised Fee Schedule, which is attached hereto as Exhibit
A and made a part hereof.
ADOPTED THIS DAY OF , 2010
TOWN COUNCIL
TOWN OF AVON COLORADO
Mayor
ATTEST:
Town Clerk
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
Approved: Sally Vecchio, Asst. Town Manager— Community Development
From: Justin Hildreth P.E., Town Engineer
Date: December 09, 2010
Re: Resolution 10 -35, A Resolution Authorizing the Town of Avon to Establish a
Disadvantage Business Enterprise Policy in accordance with the Regulations of
the U.S. Department of Transportation, 49 Code of Federal Regulations, Part 26
Summary: Recently, the Town was notified that it received a $7,500,000 grant from the
Federal Transit Administration (FTA) to improve the Swift Gulch Public Works Facility located
at 500 Swift Gulch Road. Staff is also anticipating that the Town will receive an additional
federal grant for the construction of a bus storage facility at Swift Gulch. The Town is
required to establish a Disadvantage Business Enterprise (DBE) policy in order to receive this
grant. The policy establishes goals, not quotas, for the hiring of disadvantage businesses on
projects that are federally funded. Staff is proposing that the DBE goal be 0.03%, and that
the goal may be modified by CDOT or the FTA as part of the grant contract negotiations. Per
the Federal requirements, a public hearing must be conducted on the DBE policy statement
before the Council takes action.
Discussion: The DBE policy will outline the goals and objectives in accordance with
regulations of the U.S. Department of Transportation, 49 CFR Part 26. The DBE policy will
ensure nondiscrimination in the award and administration of DOT - assisted contracts. The
Town must develop a contract goal for DBE participation, which is proposed to be 0.03 1yo,
which is the percentage of DBE firms in the mountain region. The Town is required to make
good faith efforts in implementing the DBE goal and ensuring contractors on projects
receiving U.S. DOT or CDOT grant funds comply.
A DBE is a small business concern that is certified as being:
A. At least 51 percent owned by one or more socially and economically disadvantaged
individuals or, in the case of any publicly owned business, at least 51 percent of the
stock of which is owned by one or more socially and economically disadvantaged
individuals; and
B. Whose management and daily business operations are controlled by one or more of
the socially and economically disadvantaged individuals who own it.
C. Socially and economically disadvantaged individual means any individual who is
citizen (or lawfully admitted permanent resident) of the United States and who is:
(1) Any individual whom the Colorado Department of Transportation Office of
Certification or the City and County of Denver Division of Small Business
Opportunity (DSBO) finds to be a socially and economically disadvantaged
individual.
(2) Any individual in the following groups, members of which are rebuttably
presumed to be socially and economically disadvantaged:
a. "Black Americans," which includes persons having origins in any of the Black
racial groups of Africa;
b. "Hispanic Americans," which includes persons of Mexican, Puerto Rican,
Cuban, Dominican, Central or South American, or other Spanish or
Portuguese culture or origin, regardless of race;
c. "Native Americans," which includes persons who are American Indians,
Eskimos, Aleuts, or Native Hawaiians;
d. "Asian- Pacific Americans," which includes persons whose origins are from
Japan, China, Taiwan, Korea, Burma (Myanmar), Vietnam, Laos, Cambodia
(Kampuchea), Thailand, Malaysia, Indonesia, the Philippines, Brunei, Samoa,
Guam, the U.S. Trust Territories of the Pacific Islands (Republic of Palau), the
Commonwealth of the Northern Marianas Islands, Macao, Fiji, Tonga, Kirbati,
Juvalu, Nauru, Federated States of Micronesia, or Hong Kong;
e. "Subcontinent Asian Americans," which includes persons whose origins are
from India, Pakistan, Bangladesh, Bhutan, the Maldives Islands, Nepal or Sri
Lanka;
f. "Women ", which means females of any ethnicity;
g. "Other," which means any additional groups whose members are
designated as socially and economically disadvantaged by the Small
Business Administration (SBA), at such time as the SBA designation
becomes effective and /or individuals who have been determined to be
socially and economically disadvantaged based on the criteria for social
and economic disadvantage.
The Town Engineer will be delegated as the DBE Liaison Officer. In that capacity, the Town
Engineer is responsible for implementing all aspects of the DBE program. Implementation of
the DBE program is accorded the same priority as compliance with all other legal obligations
incurred by the Town of Avon in its financial assistance agreements with the Department of
Transportation.
Recommendation: The Town of Avon does not currently have a DBE policy or goal and the
FTA requires that grant recipients over $750,000 have DBE policies in place. As a result, Staff
recommends approval of Resolution 10 -35, Series 2010, A Resolution Authorizing the Town
of Avon to Establish a Disadvantage Business Enterprise Policy in accordance with the
Regulations of the U.S. Department of Transportation, 49 Code of Federal Regulations, Part
26.
Proposed Motion: I move to approve Resolution No. 10-35, Series 2010, A Resolution
Authorizing the Town of Avon to Establish a Disadvantage Business Enterprise Policy in
accordance with the Regulations of the U.S. Department of Transportation, 49 Code of
Federal Regulations, Part 26.
Town Manager Comments:
Attachments:
Exhibit A - Resolution 10-35, A Resolution Authorizing the Town of Avon to Establish a
Disadvantage Business Enterprise Policy in accordance with the Regulations of the U.S.
Department of Transportation, 49 Code of Federal Regulations, Part 26
EXHIBIT A
Il11Il1A' /all W41X wk, I
RESOLUTION NO. 10-35
Series of 2010
A RESOLUTION AUTHORIZING THE TOWN OF AVON TO ESTABLISH A
DISADVANTAGE BUSINESS ENTERPRISE POLICY INACCORDANCE WITH
REGULATIONS OF THE U.S. DEPARTMENT OF TRANSPORTATION, 49 CODE OF
FEDERAL REGULATIONS PART 26
WHEREAS, the Town of Avon has applied for grants from the U.S. Department of
Transportation for the construction of the I -70 Regional Transportation Operations Facility
located at 0500 Swift Gulch Road; and
WHEREAS, the U.S. Department of Transportation requires grant recipients to establish a
disadvantage business enterprise policy in accordance with 49 Code of Federal Regulations Part
26; and
WHEREAS, the Town has determined that a Disadvantage Business Enterprise Policy that
creates contract goals to encourage the hiring of Disadvantage Business Enterprisesis in the
interest of the Town of Avon; and; and
WHEREAS, the Town has calculated a.03% DBE Policy which is the same percentage of DBE
firms in the mountain region; and
WHEREAS, the Town has conducted a public hearing on December 14, 2010 on the proposed
Disadvantage Business Enterprise Policy.
NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF AVON:
1. The Town Council authorizes the Town Manager to establish a Disadvantage Business
Enterprise Policy and designate a Disadvantage Business Enterprise Liaison Officer in
accordance with 49 Code of Federal Regulations Part 26 for Transportation Projects with
Federal funding assistance.
2. This resolution is to be in full force and effect from and after its passage and approval.
ADOPTED December 14, 2010.
TOWN COUNCIL
TOWN OF AVON, COLORADO
Ronald C. Wolfe, Mayor
ATTEST:
Patty McKenny, Town Clerk
USDA United States Forest White River Supervisor's Office
> - -. Department of Service National 900 Grand Avenue
Agriculture Forest P.O. Box 948
Glenwood Spgs., CO 81602 -0948
(970) 945 -2521
TTY (970) 945 -3255
FAX (970) 945 -3266
File Code: 2720/1950 -3
Date: December 3, 2010
Dear Interested Public:
Beaver Creek Resort (Beaver Creek) has submitted a proposal to the White River National Forest
(WRNF) to initiate a National Environmental Policy Act (NEPA) review of proposed on- mountain
improvements at the resort. This proposal--the Beaver Creek Mountain Improvements project—is
designed to enhance and sustain Beaver Creek's ability to provide a world class venue for Alpine ski
events, a key goal identified in their 2010 Master Development Plan (MDP) which was recently accepted
by the WRNF. This project is of primary importance at this time, as Beaver Creek has earned the
opportunity to host the upcoming 2015 World Alpine Championships. In order for Beaver Creek to
continue to host international Alpine race events (including, but not limited to the 2015 World Alpine
Championships) and provide the highest quality experience for the large number of attendees and
spectators, a number of infrastructure projects and improvements are necessary.
The WRNF has accepted Beaver Creek's proposal, and is initiating a review under NEPA planning
direction. The purpose of and need for action (Purpose and Need) and the Proposed Action are discussed
in the following sections. At this time, I am soliciting constructive feedback from the public on this
project. Details on how to comment are found at the conclusion of this scoping notice.
SCOPE OF THE PROJECT AND DECISION TO BE MADE
This proposal (the "Proposed Action ") will be analyzed within an Environmental Impact Statement (EIS).
The EIS will contain full disclosure of potential biological and social effects that may result from
implementation of the Proposed Action. A result of public scoping may be the generation of additional
alternative actions designed to address specific resource issues yet still meet the project's Purpose and
Need. Any alternatives developed would be analyzed within the EIS in addition to the Proposed Action.
All proposed projects are within Beaver Creek's Forest Service - administered Special Use Permit (SUP)
boundary, which encompasses 2,695 acres of public lands. The project area is limited to the Birds of Prey,
Grouse Mountain, and Larkspur lift/trail pods and the Red Tail Camp area, all of which are located in a
portion of the resort referred to as the "upper mountain."
DECISION FRAMEWORK
The EIS process will culminate with a Record of Decision being issued. Based on the analysis in the EIS,
I will decide whether to authorize an action alternative, a modified action alternative (if needed), or the
no- action alternative. If an action alternative is selected, it will include: details on the location(s), physical
parameters(s), and scheduling of any approved projects; as well as any mitigation measures and
monitoring requirements that may be necessary to meet Forest Plan and other legal direction.
At this time, a Record of Decision is anticipated to be released in the winter of 2011.
Caring for the Land and Serving People Printed on Recycled Paper W
PURPOSE OF AND NEED FOR ACTION
The project primarily focuses on the actions necessary for Beaver Creek to host Alpine ski racing events.
However, some elements of the Proposed Action are also designed to enable the resort to respond to on-
going infrastructural and guest service needs that are not specifically related to Alpine ski racing. These
projects were identified in the Beaver Creek 2010 MDP, and were proposed to address the following
resort goals and objectives:
Update mountain facilities and infrastructure in order to provide the highest quality guest
experience possible;
Update mountain facilities and infrastructure related to ski racing to continue to provide world
class venues for Alpine events; and
Update guest services across the resort to respond to the needs and demands of Beaver Creek's
market.
Beaver Creek and Vail Mountain hosted the 1989 and 1999 World Alpine Ski Championships, and
Beaver Creek has maintained continued involvement in the World Cup race circuit. Currently, the only
men's World Cup race venue used annually in the United States is located at Beaver Creek. Hosting the
2015 International Skiing Federation (FIS) World Alpine Ski Championships is a unique opportunity to
increase the awareness and participation in the sports of skiing and snowboarding; however, the FIS
requires separate venues for men's and women's Alpine events, which Beaver Creek currently does not
offer.
The project's Purpose and Need falls into four general categories: Trails (Terrain and Snowmaking),
Racecourse Finish Area, Red Tail Camp Restaurant, and Infrastructure. Specific projects that have been
designed in response to this Purpose and Need are discussed in the Proposed Action section.
1. Terrain (Trails and Snowmaking)
Currently, Beaver Creek provides one of the most difficult men's downhill racecourses on the
international World Cup circuit. The course, known as Birds of Prey, begins at the top of Zoom Room and
continues down Golden Eagle to the finish at Red Tail Camp. This course can also accommodate men's
Super G and men's giant slalom races. Beaver Creek does not have women's downhill or giant slalom
racecourses and the Birds of Prey course does not meet the FIS technical requirements to host women's
events. The absence of a women's race venue precludes Beaver Creek from hosting some international
Alpine events (including the 2015 World Alpine Ski Championships). Therefore, there is a need for race
terrain on the upper mountain sufficient to accommodate a women's race venue that meets FIS
requirements.
In addition, several areas on the existing Birds of Prey men's downhill racecourse have technical issues
which do not meet FIS specifications and terrain conditions that often require substantial depths of man-
made snow to provide the consistent, high - quality snow surface imperative for racing.
Modifications of the existing Birds of Prey men's downhill racecourse are desirable if Beaver Creek is to
continue to provide an exceptional race venue. Upgrading and installing new snowmaking infrastructure
on racecourse trails would ensure that Alpine events could be accommodated regardless of natural snow
conditions.
Finally, there is an opportunity for improved spectator access along the Birds of Prey racecourse.
2. Racecourse Finish Area
The current race finish area is too small to accommodate the facilities required by the FIS for the 2015
World Alpine Championships, and is constrained on the northeast side by a steep slope and by the
2
restaurant which is located in the middle of the area. The FIS requires that the finish corral (where the
racers finish) be surrounded by a spectator area (estimated at 10,000 to 12,000 attendees), as well as a
variety of media, coach and athlete supporting facilities. The current finish area can comfortably hold
4,000 attendees.
To meet FIS capacity requirements, there is a need for a racecourse finish area that provides sufficient
support facilities and sufficient space to host an additional 4,000 attendees.
3. Red Tail Camp Restaurant
The Red Tail Camp facility is an essential upper mountain element. It provides guest services for skiers
and riders using the Grouse Mountain, Birds of Prey, and Larkspur Express Lifts. It is also the hub of
guest services at the finish area of the Birds of Prey racecourse. The existing Red Tail Camp facility has a
total seating capacity of 475 seats (269 indoor and 206 outdoor), which is undersized for the number of
users on a typical weekend day; the deficiency of on- mountain dining is an identified constraint in the
MDP. The desired capacity for a restaurant in this area is approximately 750 indoor /outdoor seats. This
deficiency is exacerbated during racing events. In addition, the restaurant is located more than 30 vertical
feet above the Larkspur Express run -out making it difficult to access for skiers and riders egressing from
Larkspur Bowl.
4. Infrastructure
Storage
The existing storage facility located at the top of the Birds of Prey lift is undersized to meet the needs of
current and future race events. A larger storage facility in the current location would be able to
accommodate racecourse storage for the existing men's course and the proposed women's course.
Water Tank
An existing 156,000- gallon water tank located at Spruce Saddle services Beano's Cabin and the Red Tail
Camp facility. This tank provides sufficient supply and domestic water pressure for existing facilities;
however, additional water, and improvements to the distribution system are necessary for fire
suppression. Additional storage and flow pressure would also be necessary for an expanded Red Tail
Camp facility and the storage capacity would supplement demand placed on the existing Spruce Saddle
Tank.
Dally Sewer Line
The current sewer line from Red Tail Camp downhill to where the line joins with the Eagle River Water
and Sanitation District line at the bottom of the Dally trail is at capacity. Regardless of the action
implemented to meet the facility needs of the Red Tail Camp area, there is a need for a sewer line
servicing this facility that accommodates the existing and proposed guest use.
PROPOSED ACTION
The purpose and need for the following proposed projects was discussed in the previous section. Each
proposed project can be correlated to the attached map.
Terrain Projects
Specific projects related to the Birds of Prey men's and women's racecourses, and the women's giant
slalom racecourse, include:
Birds of Prey — Women's Downhill Course
• Trail widening and tree island removal on Flattops above the Birds of Prey Express (to
accommodate the race starting area and the first segment of the racecourse)
• Snowmaking infrastructure installation on upper Flattops
• Trail widening and tree clearing on Peregrine
• Replacement of existing snowmaking infrastructure on Peregrine
• Tree removal to create two new trail segments
• Snowmaking infrastructure installation on two new trail segments
• Utility Corridor trail widening near the lower portion of Birds of Prey Express to accommodate
skier circulation during events
Grouse Mountain —Women's Giant Slalom Course
• Trail widening and tree removal on upper Raven Ridge
• Trail widening and tree removal to create a connection between Raven Ridge and lower Golden
Eagle
• Snowmaking infrastructure upgrading on Raven Ridge (additional hydrants)
Birds of Prey — Men's Downhill Course
• Trail widening just above Westfall Road
• Re- grading along the men's downhill course to reduce the need for snowmaking and to resolve
identified technical issues. These areas are identified on the attached map.
Expanding Beaver Creek's racecourse terrain would include: approximately 15.2 acres of disturbance
associated with the women's downhill course;' approximately 1.7 acres of disturbance associated with the
women's giant slalom course; and approximately 7.8 acres of disturbance associated with improving the
existing Birds of Prey men's downhill course. Additional snowmaking water applied to the new
racecourses is within Beaver Creek's existing water rights.
In addition to these racecourse projects, a new access trail is proposed from Centennial to Goshawk that
would enable event spectators to reach the middle portion of the men's and women's downhill
racecourses (this would entail approximately 1.3 acres of disturbance). An existing utility corridor would
also be widened near the Dally catwalk to improve skier /rider circulation when visitors egress from the
upper mountain area (this would entail approximately 2.2. acres of disturbance).
Racecourse Finish Area Projects
Approximately 10.5 acres are proposed to be re- graded in the finish area to accommodate the following
proposed racecourse finish area projects:
' This encompasses approximately 3.5 acres of ground disturbance are related to proposed circulation projects and
spectator access.
4
Gradinq
• Re -grade the entire Red Tail Camp race finish area
• Replace and realign the culverted portion of Westfall Creek that runs through the Red Tail Camp
area
• Culvert an approximate 150 -foot stretch of Westfall Creek that runs through Red Tail Camp
Utilities
■ Relocate existing utility lines that are in the Red Tail Camp area (including water, sewer,
electrical, snowmaking, gas, phone and fiber optic)
Facilities
■ Expand the TV compound by approximately 75 percent (approximately 10,000 square feet) to
accommodate current and future media needs
Red Tail Camp Restaurant Project
■ Remove and replace the Red Tail Camp facility with a larger building (approximately 25,000
square feet). The seating capacity would increase from 475 seats to roughly 600 indoor /160
outdoor seats. This project would also be located within the 10.5 -acre area of proposed re- grading
in the finish area.
Infrastructure Projects
Storage
■ Install a 24- x 36 -foot storage facility west of the top terminal of the Birds of Prey lift.
Approximately 0.6 acre of tree removal and grading would be required.
Water Tank
■ Construct anew 150,000- gallon water tank and pump station on the edge of Paint Brush, below
the Beaver Creek Expressway. The water tank and pump station would require approximately
0.2 acre of tree removal and 0.4 acre of grading.
Utilities
• Install a new 2,200 -foot water line from the proposed 150,000- gallon water tank to the Beano's
Cabin water line. This would result in approximately 2.0 acres of disturbance for trenching and
construction staging.
• Upgrade the existing 4 -inch domestic water line from Beano's Cabin to Red Tail Camp to an
8 -inch water line. This would result in approximately 2.0 acres of disturbance for trenching and
construction staging.
• Install approximately 3,000 feet of new sewer line from Red Tail Camp down Dally, resulting in
approximately 2.8 acres of disturbance within the existing road corridor.
COMMENT PERIOD
The White River National Forest is providing a 45 -day comment period for the public to submit
comments for this project. The purpose of this comment period is to provide an opportunity for the public
to have early and meaningful participation on these proposals and to learn more about the projects.
Comments from this scoping period will be used to help for the foundation of the upcoming
environmental analysis by identifying resource issues and, potentially, developing additional action
alternatives.
To be most effective when submitting comments, please include: (1) name, address, telephone number,
and organization represented, if any; (2) the title of the project for which the comment is being submitted;
and (3) specific facts, concerns or issues, and supporting reasons for the Responsible Official to consider.
Written, facsimile, hand- delivered, oral, and electronic comments will be accepted. Comments should be
submitted by January 18, 2011 to my attention: Scott Fitzwilliams, Forest Supervisor, c/o Don Dressler,
Winter Sports Administrator, White River National Forest, PO Box 190, Minturn, CO 81645; FAX (970)
945 -9343 or by e-mail to: wrnf scoping comments @fsfed.us (please include Beaver Creek Mountain
Improvements in the subject line).
For more information about the project, please contact: Don Dressler, Winter Sports Administrator,
Eagle/Holy Cross Ranger District, 24747 U.S. Highway 24, PO Box 190, Minturn, Colorado 81645.
Mr. Dressler can be reached by phone at (970) 827 -5157 or by email at drdressler@fsfed. us.
Only those persons who submit comment during this comment period will be placed on the mailing list
for future information regarding these projects. Names and contact information submitted with comments
will become part of the public record and may be released under the Freedom of Information Act.
Individuals who do not submit comments but wish to remain on this mailing list should contact
Don Dressler (contact information noted above).
PUBLIC OPEN HOUSE
A public open house regarding this proposal will be held at the Avon Public Library on January 6, 2011
between 5:30 p.m. and 7 p.m. Representatives from the White River National Forest and Beaver Creek
will be present to answer questions and provide additional information on this project.
Thank you for your participation in this project.
Sincerely,
l�
Scott Fitzv R ams
Forest Supervisor
6
Patin McKenny
From: Patty McKenny
Sent: Friday, December 03, 2010 8:30 AM
To: Council - Everyone
Subject: FW: Town of Avon & OSAC 12/13 Meeting
See below:)
Puffy Jfc%eiui11
Town of Avon
From: Larry Brooks
Sent: Thursday, December 02, 2010 6:19 PM
To: Patty McKenny
Subject: Fwd: Town of Avon & OSAC 12/13 Meeting
Patty,
Please forward to the council and place in the council packet per protocol. thank you
Sent from my iPhone
Begin forwarded message:
From: Rich Carroll <richcarroll4acomcast.net>
Date: December 2, 2010 5:40:10 PM MST
To: Kris Valdez <kris.valdez@,eaglecounty.us>
Cc: Ron Wolfe <r.c.wolfe@,comcast.net>, Patty McKenny <pmckennyQavon.org >, Larry
Brooks <LBrooks avon.org >, Robert Morris <robert.morris ea lecount .us >, Clifford
Simonton <clifford.simonton@ea lecounty.us >, Tom Edwards <teme ,centu el.net >, Rich
Carroll <richcarroll4Ccomcast.net>
Subject: Town of Avon & OSAC 12/13 Meeting
Kris
The Town of Avon is formally asking to be removed from the agenda of the OSAC
meeting on December 13, 2010. The Town is evaluating its position on the 2,300 acre
EVLEX relative to what may be a bifurcated application and presentation, as well as
uncertainty around potential funding resources. The Town hopes to be on a future
OSAC meeting agenda in partnership with the County as a full project topic.
Thank You
Rich Carroll, Mayor, Town of Avon
W/H # 970 - 949 -4744
Cell # 970 - 390 -5994
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Larry Brooks
From:
Jon Stavney [Jon. Stavney@eaglecounty. us]
Sent:
Tuesday, November 23, 2010 10:40 AM
To:
Robert Morris; Ron Wolfe email; Larry Brooks; #Commissioners
Cc:
Larry Brooks; Tom Edwards; Clifford Simonton; Kris Valdez; Ray Merry; Bob Narracci;
LeBEAU JOE; Peter Runyon; Sara Fisher; Kristi Ferraro email; Rich Carroll email; Brian Sipes
Remote email; REYNOLDS BUZ; PHILLIPS AMY; Dave Dantas email; Todd Goulding; Evans
Chris
Subject:
RE: Avon's March 20, 2010 application to OSAC for funding acquisition of Federal Parcels 1,
2 and 4
Ron, et al.
I have gotten cornered by a couple of Avon council people about our
position on this property. I thought we had a very clear policy level
discussion the last time the BOCC visited the Town Board. Obviously we
all need to sit down sometime soon and re- circle the wagons on this
question being re -asked by Avon.
We also discussed the 3 mile plan and the Eagle Vail Commercial district
planning process at the same time at the same table. Clearly what
appeared at that time to be consensus on that matter no longer is
consensus.
I know staff at Avon and ECO transit are discussing matters of mutual
interest, and that process is moving forward at a staff level right now.
Perhaps there may be an opportunity for an update on progress when we all
sit down.
I look forward to a time we can all meet face to face again.
Jon Stavney
County Commissioner
Eagle County Government
970.328.8605 t
970.328.8629 f
www.eaglecounty.us
❑ Please do not print this email unless necessary
- - - -- Original Message---- -
From: Robert Morris
Sent: Monday, November 22, 2010 9:39 AM
To: Ronald Wolfe; Robert Morris; BROOKS LARRY
Cc: BROOKS LARRY; Tom Edwards; Clifford Simonton; Kris Valdez; Ray Merry;
Bob Narracci; LeBEAU JOE; Peter Runyon; Jon Stavney; Sara Fisher; FERRARO
KRISTI; CARROLL RICH; SIPES BRIAN; REYNOLDS BUZ; PHILLIPS AMY; DANTAS
DAVE; Todd Goulding; Evans Chris
1
Subject: RE: Avon's March 20, 2010 application to OSAC for funding
acquisition of Federal Parcels 1, 2 and 4
No, Ron, I do not now agree. Not with your view of your authority with
respect to the application. Not with your view of the necessity for OSAC
to consider the whole EVLEX in a single package. Not with your
view that it is appropriate to ask OSAC to make a recommendation to the
BOCC on funding purchase from the State Land Board of all or any part of
the lands the SLB may, or may not, trade for with the USFS before the SLB
even knows what value it will assign to each parcel it does acquire. I do
think that OSAC can be asked by you (Avon) to evaluate as open space the
two parcels that Avon wants and make a recommendation to the BOCC on that
issue at this time, and to comment, if it wishes, on the appropriateness
of the valuation placed on those parcels by the appraiser that Avon hired.
And I assume that the reason you are pushing for such a recommendation now
is so Avon can decide soon whether to oppose inclusion of the West Avon
parcel in the exchange with th USFS in hopes of keeping it in USFS hands
rather than SLB hands if the County does not agree in advance to buy it
with OS funds at whatever price the SLB eventually may put on it. I
question whether that motivation is consistent with your asserted role as
the applicant for all of EVLEX. In any event, I do not think you
should ask OSAC to make any recommendation as to any parcel other than
Federal Parcels 1 and 2. I am OK with Kris doing a Staff Report on the
application of the OS criteria to those parcels. I will be back in the
office on the 29th if you want to meet with County Staff and Tom to
discuss all this. Bob.
- - - -- Original Message---- -
From: Ronald Wolfe <r.c.wolfe @comcast.net>
Sent: Saturday, November 20, 2010 10:14 AM
To: Morris Robert <Robert.Morris @eaglecounty.us >; BROOKS LARRY
<lbrooks @avon.org>
Cc: BROOKS LARRY <lbrooks @avon.org >; EDWARDS TOM <teme @centurytel.net >;
Clifford Simonton < Clifford .Simonton @eaglecounty.us >; Kris Valdez
<Kris.Valdez @eaglecounty.us >; Ray Merry <Ray.Merry @eaglecounty.us >; Bob
Narracci <Bob.Narracci @eaglecounty.us >; LeBEAU JOE <melraccoon @aol.com >;
RUNYON PETER <peter.runyon @eaglecounty.us>; Jon Stavney
<Jon.Stavney @eaglecounty.us >; FISHER SARA <sara.fisher @eaglecounty.us >;
FERRARO KRISTI <kferraro @comcast.net >; CARROLL RICH
<richcarroll4 @comcast.net>; SIPES BRIAN <brisico @gmail.com >; REYNOLDS BUZ
<breyncorp @aol.com>; PHILLIPS AMY <aimissvail @aol.com >; WOLFE RON
<r.c.wolfe @comcast.net>; DANTAS DAVE <dwd949 @comcast.net>; Todd Goulding
<toddg24 @gmail.com >; Evans Chris <evans.avontc @gmail.com>
Subject: Re: Avon's March 20, 2010 application to OSAC for funding
acquisition of Federal Parcels 1, 2 and 4
The application is for the entire EVLEX... all parcels and 2300 acres. No
single parcel is split out as an independent transaction. This track with
prior agreements and with the logical approach to EVLEX. It has always
been understood, including by you and OSAC staff, that this is a package
deal for the exchange and acquisition of the array of parcels making up
the approximate 2300 acres. The applicants for the exploratory finding
2
were Avon, Eagle County and the EVLT. You declined to have the County
named on the exchange- funding application and agreed that Avon would apply
on behalf of all participants in the exchange requesting OSAC
funding... which Avon did. Every document and presentation has included all
parcels and all participants and dispositions of each parcel. All cost
tables include all parcels. All updates and presentations were inclusive
of all parcels including the one that the County will acquire.
OSAC can and must evaluate the entire group of parcels and reach a
conclusion and recommendation as a consolidated project. This is how the
total upside Open Space Fund cost of not - more -than $6million is derived...
for all parcels to go to the agreed final owners. OSAC staff has a list of
the parcels that are the primary components of EVLEX and a series of minor
ones that may be required for balance. A staff review of the lands can be
completed.
Please remember that if the entire EVLEX is not funded as proposed, Avon
will oppose the inclusion of the West Avon Parcel and this will require
the withdrawal of the Edwards Non - Federal Parcel B by the SLB. Parcel B is
a prime objective for protection by the Board, especially Commission
Runyon.
If the West Avon and the Edwards parcels will probably fall out of the
exchange, why waste the appraisal costs and other study costs? So if the
OSAC does not review the entire EVLEX and the BoCC then hear the proposal
for up to $6 million, we should abort the EVLEX as now composed and
balanced. That is my recommendation to the Avon Town Council and that they
do not allow this project to proceed too far without doing it.
Don't you now agree?
1 1.1 .1
On Nov 19, 2010, at 11:10 AM, Robert Morris wrote:
> Ron -
> Kris will calendar for the OSAC meeting on December 13 your request for
a vote by OSAC on whether or not to fund acquisition of Federal Parcels 1
and 2 by Avon, based on the cost assumptions set out in the Avon
application. Federal Parcel 4, shown in the application as a County
acquisition, should not be part of your request because the Board of
County Commissioners has clearly stated that it does not want to take a
position on any of the EVLEX potential acquisitions until the total
package (parcels to be included in the exchange, appraisals of those
parcels, and price put on the parcels by the State Land Board) has been
determined next Spring. Since neither the State Land Board nor the County
is party to the Avon application, it would not be appropriate for Avon to
seek a vote on Federal Parcel 4 on its own initiative.
3
> As you know, County staff does not believe it can prepare a meaningful
"report" on the entire EVLEX exchange, or on any parcel that may be
included in it, until the parcels are identified and appraisals and SLB
prices are known. If OSAC chooses to take a vote without that report,
then Avon can pursue its application with the Board of County
Commissioners.
> Bob
> Robert L. Morris
> Deputy County Attorney
> Eagle County, Colorado
> p: 970.328.8691
> f: 970.328.8699
> THIS MESSAGE IS INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY TO
WHICH IT IS ADDRESSED AND MAY CONTAIN INFORMATION THAT IS PRIVILEGED,
CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. If the
reader of this message is not the intended recipient, you are hereby
notified that any dissemination, distribution, forwarding, copying of or
taking action in relianceof the contents of this communication is strictly
prohibited. If you receive this communication in error, please notify the
sender immediately by e -mail or telephone, and delete the original message
immediately. Thank You.
4
Larry Brooks
From: Ron Wolfe email
Sent: Monday, November 15, 2010 5:11 PM
Cc: Larry Brooks; Clifford Simonton; Morris Robert
Subject: Re: EVLEX Meeting
Kris ... what do we need for the 13th? I recently look at the last OSAC PP
that I did and it is still good. The staff report is old but should be
valid. I have the tour route we used before and views from the various
vantage points. You had much or all of this on CD's at the last discussion
with OSAC. Let's talk or meet to organize the information.
Am I still and OSAC member?
Ron, 376 -6945
On Nov 15, 2010, at 3:57 PM, Robert Morris wrote:
> Ron -
> Kris will put your application on the agenda for the BoCC meeting on
Monday, December 13, so that it will be ready to go to BoCC. The new
procedure won't be in place then (it hasn't been determined yet, and it
certainly won't be in place), but in any event all applications will go
from OSAC to BoCC after formal evlaution and a favorable or unfavorable
vote by OSAC.
> Bob
> Robert L. Morris
> Deputy County Attorney
> Eagle County, Colorado
> p: 970.328.8691
> f: 970.328.8699
> THIS MESSAGE IS INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY TO
WHICH IT IS ADDRESSED AND MAY CONTAIN INFORMATION THAT IS PRIVILEGED,
CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. If the
reader of this message is not the intended recipient, you are hereby
notified that any dissemination, distribution, forwarding, copying of or
taking action in relianceof the contents of this communication is strictly
prohibited. If you receive this communication in error, please notify the
sender immediately by e -mail or telephone, and delete the original message
immediately. Thank You.
1
• - - - -- Original Message - - - --
• From: Ronald Wolfe [mailto:r.c.wolfe @comcast.net]
• Sent: Saturday, November 13, 2010 8:15 PM
• To: Robert Morris
• Cc: BROOKS LARRY
• Subject: EVLEX Meeting
> When can we meet?
> Ron
2
TOWN OF AVON, COLORADO AVON
AVON WORK SESSION MEETING FOR TUESDAY, DECEMBER 14, 2010
MEETING BEGINS AT 3:15 PM
AVON TOWN HALL, ONE LAKE STREET
PRESIDING OFFICIALS
MAYOR RICH CARROLL
MAYOR PRO TEM KRISTI FERRARO
COUNCILORS DAVE DANTAS, CHRIS EVANS, TODD GOULDING
AMY PHILLIPS, ALBERT "Buz" REYNOLDS, JR.
TOWN STAFF
TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY
ALL WORK SESSION MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS
COMMENTS FROM THE PUBLIC ARE WELCOME; PLEASE TELL THE MAYOR YOU WOULD LIKE TO SPEAK UNDER No. 2 BELOW
ESTIMATED TIMES ARE SHOWN FOR INFORMATIONAL PURPOSES ONLY, SUBJECT TO CHANGE WITHOUT NOTICE
PLEASE VIEW AVON'S WEBSITE, HTTP: //WWW."ON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS
AGENDAS ARE POSTED AT AVON TOWN HALL AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY
THE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTH
3:15 PM — 4:00 PM 1. EXECUTIVE SESSION:
a. Receiving legal advice pursuant to Colorado Revised Statute §24-6 -
402(4)(b) related to pending litigation regarding Town of Avon v Traer
Creek Metropolitan District, 2008 CV 0385 and Traer Creek, LLC, et.al. v
Town of Avon 2010 CV 316
4:00 PM 2. INQUIRY OF THE PUBLIC FOR COMMENT AND APPROVAL OF AGENDA
4:00 PM — 4:30 PM 3. COUNCIL COMMITTEE AND STAFF UPDATES
a. Beaver Creek Updates (Buz Reynolds, Councilor)
b. Historic Preservation Committee: Nottingham Power Plan Project Update
(Matt Pielsticker, Planner II) Update on project Memo Only
c. Planning & Zoning Commission — Election of New Officers (Sally Vecchio,
Asst. Town Manager Community Development) Memo Only
d. Review Town Council Photo Program (Patty McKenny, ATM, Mgmt Services)
Review proposal for photos of town council members
e. Community Heat Recovery Update (Jeff Schneider, Project Engineer) Review
construction completion, startup /testing, and scheduling of Grand Opening for the
January 25, 2011 Council Meeting date
f. Great Outdoors Colorado ( "GOCO ") Grant Award for Eagle Valley Trail
Bridge over the Eagle River at Avon Road (Jeff Schneider, Project Engineer)
g. Recreation Center Winter Season Special Event Updates (Danita
Chirichillo, Special Events /Fitness Supervisor) Review special events calendar
for Icing on the Lake (December 18, 2010), Rocky Mountain Pond Hockey
(January 15 -16, 22 -23, 2011) & a proposal for winter "Snow Ball Event" (March 4,
5, 6, 2011) as presented by promoter Chad Donnelly
h. Swift Gulch Grant Contracting Status (Jenny Strehler, Director PW &T)
Verbal Update Only
i. Harry A. Nottingham Park Lake Ice Maintenance, Public Skating Program
and Rocky Mountain Pond Hockey Update (Larry Brooks, Town Manager)
Verbal Update Only
j. Public Input on Transit Service
4:30 PM — 4:45 PM 4. TRANSIT SERVICE PLAN FOR SKI SEASON 2010 -2011: CONSIDERATION OF
ADDING NIGHT TIME BUS SERVICE (Jenny Strehler, Director PW &T) Review of
current service levels, cost of extending Black Route service to the evening, ridership
summary
Avon Council Meeting.10.12.14
Page 1 of 5
TOWN OF AVON, COLORADO 0 R
AVON WORK SESSION MEETING FOR TUESDAY, DECEMBER 14, 2010 .. e
MEETING BEGINS AT 3:15 PM
AVON TOWN HALL, ONE LAKE STREET
4:45 PM — 5:20 PM 5. SWIFT GULCH CONSTRUCTION DISCUSSION: NEEDS FOR LOT 5 (PARCEL 0385),
VOA FILING 1 (Jenny Strehler, Director PW &T) Review intended use of Lot 5 site in
the Village at Avon which is currently leased to Stone Creek Charter School; review
construction phasing
5:20 PM 6. ADJOURNMENT
Avon Council Meeting.10.12.14
Page 2 of 5
Memo
To: Honorable Mayor and Town Council Initials
Thru: Larry Brooks, Town Manager -�
c-�
Approved by: Sally Vecchio, Asst Town Manager, Com Dev
From: Matt Pielsticker, Planner II
Date: December 8, 2010
Re: Historic Preservation Committee
Nottingham Power Plant Project Update (MEMO ONLY)
Summary
This memorandum serves as an update and progress report on the Nottingham Power
Plant Stabilization Project (the "Project').
After Colorado Mountain College (CMC) unexpectedly lost its Director of the Historic
Preservation Program last year, it was unable to complete the restoration work related to the
Project. In September CMC hired Mr. Townsend Anderson as the Director of Historic
Preservation. Since then, CMC has completed the following work on the Project:
October 6, 2010
Townsend Anderson met with the State Historical Society to discuss the project,
timetable, and finances.
November 2, 2010
The cast iron wheels and axle of the waterwheel were removed from the site by
crane, stabilized, and then transported by CMC to the Leadville Campus wood shop.
(Exhibit B)
November 15 -29, 2019
CMC solicited a proposal from GES Tech Group (authors of the "Structural Analysis
and Design Narrative ") to prepare engineered drawings for site
restoration /reconstruction. The contract is being drafted.
November 24, 2010
The Town and CMC executed an Addendum to Contract One -Phase B (Exhibit A)
for completion of the waterwheel restoration, including:
a. Removal of extraneous parts of the water wheel from the site and
transporting them to the CMC Leadville campus.
b. Repair and restoration of the cast iron wheels and axle of the water
wheel.
c. Paddle reconstruction using the specified woods and fitted to the wheel
after completion of the cast iron repairs.
d. Removal of the paddle wheel in order to prepare the wheel for
transportation back to site.
e. Reinstallation of the paddles after the water wheel has been placed in its
reconstructed timber carriage for transportation to site.
The following work is scheduled to be completed before the next Project Report to the State
Historic Society, which is due on March 1, 2011:
1) The remaining work related to Contract One — Phase B will be completed by
CMC.
2) An addendum to the Phase II Contract with CMC will be executed to extend the
timeframe for completing the waterwheel installation; and
3) The Town will submit a grant extension request to the State Historic Office to
complete the Project by October 31, 2011.
Financial Implications
The estimated costs to complete the Project have not changed. The Town's cost to
complete Phase I (Part B) of the restoration work is $7,500. The cost estimate for
completing Phase II installation work is $27,317. The State Grant contribution for Phase II is
$20,473 and the Town's contribution is $6,844.
Summary
Staff is working with CMC to draft a revised Phase II contract for the completion of the
Project in 2011. Staff will also begin preparing a request to extend the terms of the
State Grant to October 2011.
Town Manager Comments:
Exhibits:
A. Phase I -B Executed Contract
B. Photographs of the
• Page 2
M
Colorado
Mountain
College
TO: Town of Avon
ATTN: Matt Pielsticker
DATE: November 22, 2010
RE: Nottingham Power Plant Stabilization/Restoration Project: PHASE I (Addendum)
Exhibit A
The Town of Avon and Colorado Mountain College (CMC) agree to revise Agreement between the Town
of Avon and CMC, dated September 8, 2008 to Stabilize and Restore the Nottingham Power Plant (the
Project), as follows:
PHASE I PART B
Scope of Work: CMC shall furnish all of the material and perform all of the Work on the Project in
accordance with the scope described herein and the terms of this Agreement.
Restore waterwheel:
• CMC will remove the remaining parts of the waterwheel from the site to the woodshop
on the CMC Leadville Timberline campus to enable restoration.
• CMC will repair and restore the cast iron wheels and axle of the waterwheel.
• The paddles will be reconstructed using the specified woods and fitted to the wheel after
completion of the cast iron repairs and restoration;
• The paddles will be removed in order to transport the wheel to the site when water levels
allow in 2011;
• CMC will have the restored waterwheel transported back to the site.
• CMC will re- install the paddles after the waterwheel has been placed in its reconstructed
timber carriage.
2. CMC's Historic Preservation Program will perform the Work on the Project in accordance with The
Secretary of the Interiors Standards for the Treatment of Historic Properties.
3. Contract Amount for PHASE I PART B is $7,500.
4. Completion of Work. CMC shall have the wheel and paddles ready for transport to Avon and re-
installation in coordination with the onsite reconstruction work on or before September 1, 2011.
5. CMC will invoice the Town of Avon for, and the Town of Avon shall pay, 50% of the contract
amount upon completion of the restoration of the water wheel (wheel spokes re- attached to axle),
reconstruction of the paddles, and pre- fitting of the paddles to the wheels. Completed work will be
verified with photographs. The balance of the contract shall be invoiced and paid upon return of the
waterwheel with paddles ready for reinstallation on the reconstructed timber framework.
This addendum authorizes CMC to commence Phase I, Part B.
Timberline Campus
901 US HVVY 24 South . Leadville, CO 80461 . 719- 486 -2015 .
www.coloradomtn.edu
The parties signify their agreement with this Addendum by their signatures below.
FOR: COLD O M T OLLEGE
BY: BY
(S' ture wit Aut ority)
Steve RQ
r3l . r( 490ROwM Contracts Manager
TITLE:
DATE:
Townsend H. Anderson, Director
Historic Preservation Program
Colorado Mountain College
901 S. Highway 24
Leadville, CO 80461
719- 486 -4230
tanderson@coloradomtn.edu
(Typed Name)
TITLE: T q . Aa,
DATE: /,,,o
Exhibit B
s Page 5
Memo
To: Honorable Mayor and Town Council Initials
Thru: Larry Brooks, Town Manager
From: Sally Vecchio, Dir. Ass't Town Manager /Comm. Dev.
Date: December 14, 2011
Re: Planning and Zoning Commission — Election of New Officers
At its December 7, 2011 meeting, the Planning and Zoning Commission elected new officers for
the upcoming year. Commissioner Chris Green was elected Chairman; Guy Patterson was
elected Vice - Chairman; and Scott Prince was elected Secretary. Mr. Green replaces Todd
Goulding, who was elected to Town Council last month.
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Patty McKenny, ATM Management Services
Date: December 9, 2010
Re: Proposal for Council Photos
Summary:
The Town Council will be asked for input on what type of photos they would prefer to have
taken this year, individual photos of the two new members or a group photo taken in the
Avon council room. In the past, these photos have been taken by the photographer
individually and then placed in the front entryway hallway and over at the Recreation
Center.
Discussion:
The idea has been discussed about having a "group Council photo" taken instead of
individual photos. This was raised because of the fact that there are no photographic
records of the entire group of elected officials that have served every two years.
Currently the former Mayor's photos are displayed in the reception hallway. If there were a
change to the photo format, then all elected officials who have served Avon would be on
record and would be displayed in the same manner as the other photos. Having visited
other town halls, these photos are a nice record of "who" has served their communities.
The Council is asked to provide input on the matter, and then the arrangements will be
made either way.
Financial Implications:
The Town spends minimal funds on this matter, not more than $1,200 every two years
depending on the number of new people elected to the position.
Town Manager Comments:
Memo
To: Honorable Mayor and Town Council Ini ials
Thru: Larry Brooks, Town Manager
Approved by: Sally Vecchio, Assistant Town Manager
From: Justin Hildreth, P.E., Town Engineer
Jeffrey Schneider, P.E., Project Engineer
Date: December 7, 2010
Re: Community Heat Recovery Update: Construction Completion, Startup/Testing,
and Scheduling of Grand Opening for the January 25, 2010 Council Meeting
Summary: This memorandum is to notify Town Council that construction of the Avon Community
Heat Recovery Project was completed on November 12, 2010 and that an extensive testing and
training process is ongoing. The project utilizes the heat energy in treated wastewater effluent from
the Avon Waste Water Treatment Facility (WWTF) to heat the Recreation Center swimming pools
and eventually provide snowmelt energy for Main Street. The project is anticipated to meet its final
completion date of January 21, 2011 and a grand opening /ribbon cutting is tentatively scheduled for
the January 25, 2011 Council meeting.
Previous Council Action: Town Council approved the grant agreement with DOLA at the April 28,
2009 regular meeting. The intergovernmental agreement between ERWSD and Town of Avon
(TOA) was approved at the May 26, 2009 regular Council meeting. The Design Services Contract
was awarded to Camp, Dresser, and McKee, Inc. (CDM) at the June 23, 2009 regular Council
meeting. Previous project updates were given to Council at the November 10, 2009 and February 9,
2010 meetings. The construction contract was awarded to GE Johnson Construction Company
(GEJCC) on April 13, 2010. Change Order 01 to the construction contract was approved by Town
Council at the July 13, 2010 meeting. Change Order 02 to the construction contract was approved
by Town Council at the October 26, 2010 meeting.
Discussion: Below- ground construction was completed on October 7, 2010 and all other
construction was completed on November 12, 2010. Since then, the project has been in the system
testing phase. System testing tests each individual component (e.g. pump, motor control center,
piping segment, temperature gauge) together as a system. Twelve individual systems are identified
throughout the project. The combination of the twelve individual systems comprise the entire
project.
Each individual system is tested to run throughout its operating range. The system testing has been
very successful in uncovering deficiencies which are immediately rectified by the contractor. System
testing is an iterative process that proceeds until all deficiencies are corrected and the system
operates at its design intent. System testing is progressing well and is nearing completion. During
testing, the project successfully delivered heat to the Recreation Center pools for approximately 10
days without interruption.
Concurrent with the conclusion of system testing is a comprehensive training program in which Town
staff is trained on the operation of the Heat Recovery System. The training is currently underway
and is scheduled for the entire week of December 13th. During the training, the general contractor,
its subcontractors, and manufacturer and vendor representatives will conduct both classroom and
field training on the system and its operations. Training topics include operations, troubleshooting,
routine maintenance, startup, shutdown, and safety. The training is a critical item and a highly -
qualified team of Town staff is assembled to partner on the operation and maintenance of the project
Community Heat Recovery Project Update
December 14, 2010
after it is complete. The collaborative operations staff includes representatives from the Public
Works, Engineering, Building, and Fleet Departments.
Following the system testing and owner sign -off, the 30-day operational testing phase begins. This
is when the project is fully operational, but operated and maintained by the contractor. The system
is required to be available for 99.5% of the time during this period and must maintain 10 consecutive
days of operation, or else the 30-day testing period is reset. This ensures that the Town receives a
system with all of the potential glitches eliminated.
Also during the 30-day period, the contractor team will wrap up punchlist items, as -built information,
warranty, and operation and maintenance information, leading to a final completion date of January
21, 2011. Staff anticipates the project to be completed within the timeframe allotted.
Financial Implications: The current construction budget for the Avon Community Heat Recovery
Project is shown in Table 1 below. The project is anticipated to be completed within budget.
Table 1: Heat Recovery Construction Budget
Line Item Amount
Construction Contract $ 3,755,642
Testing /Administration $ 10,000
Contingencies $ 7,568
Totals $ 3,794,206
Town Manager Comments:
0 Page 2
Memo
To: Honorable Mayor and Town Council Initials
Thru: Larry Brooks, Town Manager
Approved by: Sally Vecchio, Assistant Town Manager
From: Justin Hildreth, P.E., Town Engineer
Jeffrey Schneider, P.E., Project Engineer
Date: December 7, 2010
Re: Notification of $497,000 Great Outdoors Colorado (GOCO) Grant Award for the
Eagle Valley Trail Bridge over the Eagle River at Avon Road
Summary: This memorandum is to notify the Town Council that the Board of Directors of Great
Outdoors Colorado (GOCO) selected the grant application submitted by the Town of Avon for award
in its Fall 2010 Special Opportunity Grant Cycle. The grant award is for $497,000 to construct a
bridge over the Eagle River immediately east of Avon Road that will be part of the Eagle Valley Trail.
The bridge will improve safety, user circulation, and will double as a passive recreation feature and
viewing area for the Avon Whitewater Park. The bridge will also function as part of the Eagle Valley
Trail, which is a regional amenity eventually spanning Eagle County from Glenwood Canyon to Vail
Pass. ECO Trails of Eagle County was the co- applicant on the grant and a partner in the project.
Including the GOCO Grant, Town Staff secured a total of $ 852,000 in grant funding in 2010 for the
Eagle Valley Trail project; after completion it will be continuous through Avon.
Previous Council Action: Town Council approved Resolution 10 -13, a Resolution of Support for a
CDOT Enhancement Grant Application for Construction of Recreational Trail Improvements along
U.S. Highway 6 at the April 13, 2010 meeting. Town Council approved Resolution 10 -19, a
Resolution Supporting the Grant Application for a Local Parks and Outdoor Recreation Special
Opportunity Grant from the State Board of the Great Outdoors Colorado for the Eagle Valley Trail
Bridge over the Eagle River at Avon Road at the August 10, 2010 meeting.
Discussion: The Town of Avon values non - automobile transportation and recreation and the
expansion of such infrastructure. This notion is reinforced in plans and documents such as the 2006
Comprehensive Plan, the 2009 Comprehensive Transportation Plan, and the 2001 Eagle Valley
Regional Trails Plan. The latter document, the 2001 Eagle Valley Regional Trails Plan, portrayed
aligning the core trail through the Village at Avon to Dowd Junction, but the lack of development has
left Town and County staff seeking alternate alignments. Collaboratively, Town and County staff
partnered to find a creative solution for the residents and guests of Avon and the entire valley for
transportation and recreation by targeting the US Highway 6 corridor.
The Eagle Valley Trail continuation project was divided into three phases for the purposes of seeking
grant funding: Phase 1 from Avon Road to Post Boulevard, Phase 2 from Post Boulevard to the
Eagle Vail Interstate 70 interchange, and Phase 3, which is the bridge over the Eagle River. Phase
1 is located largely within the Town of Avon boundary and was the focal point of a successful CDOT
Enhancement Grant application this past summer, awarding the Town approximately $355,000.
Phase 2 is currently funded by ECO Trails of Eagle County and grant funding is pending through a
State Trails grant. Phase 3 is funded collaboratively with Town of Avon local match, ECO Trails
partner funding, and the newly awarded $497,000 GOCO grant. Figure 1 below shows an overview
of the proposed Core Trail project in its entirety, from Avon Road to the Eagle -Vail 1 -70 interchange.
Currently, ECO Trails of Eagle County is aggressively pursuing the eastern continuation of the trail
from the interchange to Kayak Crossing through the Eagle Vail commercial area.
Eagle Valley Trail Bridge GOCO Grant Award
December 7, 2010
Page 2 of 2
Figure 1 — Eagle Valley Trail Connection
The bridge is to be located immediately east of Bob the Bridge and Avon Road and will be designed
so that users can avoid one of the tight, technical switchbacks currently located east of Avon Road.
The bridge will be wider than the recreation trail, functioning as a kayak park viewing area as well as
transportation infrastructure. Design of the trail system (Phases 1 -3) will initiate in 2011 for
construction in 2012. Town and County staff intend to partner in the design and construction efforts
in order to maximize limited resources.
Financial Implications: The Final 2011 Town of Avon Capital Improvements Program (CIP)
Budget contains $30,000 in 2011 and $300,000 in 2012 for design and construction of the Eagle
Valley Trail segment. Table 1 below shows a cost breakdown of entire Eagle Valley Trail project.
This cost breakdown is an excellent example of partnerships and leveraging of limited local funding
to create a significant infrastructure project with regional benefits.
Table 1 — Cost Breakdown
Phase
Location
Total Segment
Avon Funding
ECO
Grant Funding
Funding
1
Avon Rd to Post
$ 996,000
$ 275,000
$ 366,000
$ 355,000 (CDOT)
Boulevard
2
Post Blvd to 1 -70
$525,000
$ 0
$ 325,000
$ 200,000
(pending)
3
Eagle River Bridge
$ 672,000
$ 55,000
$120,000
$ 497,000 (GOCO)
Totals
$ 2,193,000
$ 330,000
$ 811,000
$ 852,000 (awarded)
$ 200,000 (pending)
Town Manager Comments:
• Page 2
MEMO
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
Legal Review: Eric Heil, Town Attorney
Approved By: Meryl Jacobs — Director of Recreation and Cultural Services
From: Danita Chirichillo — Special Events Supervisor
Date: December 9, 2010
Re: Winter Season — Special Events Update
Summary:
• Avon's annual Icing on the Lake event will be held in Harry A. Nottingham Park
on Saturday, December 18 from 2:00 p.m. until 5:00 p.m. This event will
celebrate the opening day for winter activities at the Avon Log Cabin. Activities
at Icing on the Lake will include snowmobiles rides for children, face painter,
visit with Santa and his elf, Christmas carolers, free bowl of chili, bonfire and so
much more! At the time this memo was drafted the availability has not been
determined however, the event will take place with or without skating.
Rocky Mountain Pond Hockey Championships will be held for the fifth year at
Nottingham Park & Lake. The youth weekend is Saturday, January 15 through
Sunday, January 16. The adult weekend is Saturday, January 22 through Sunday,
January 23. Combined the two weekends bring approximately 240 rooming
nights and provides a nice sense of community to Avon. At this time staff is in
the process of exploring alternative methods to provide ice for this event.
• The 2011 Snow Ball is a brand new outdoor music festival proposed to the Town
of Avon taking place in Nottingham Park March 4 — 6. Chad Donnelly, event
promoter, will be presenting this concept to council.
Financial Implications:
Icing on the Lake is budgeted for $5,170 in the 2010 special events budget.
Rocky Mountain Pond Hockey will receive $2500 in financial support which is budgeted
in the 2011 special events budget.
The Snow Ball is not in the 2011 budget due to the late submission. The promoter
understands that there will be no financial contributions from the Town of Avon in 2011.
Town Manager Comments:
Enc: A. Pond Hockey Flyer
B. Snow Ball Press Release and Event Overview
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PRESS RELEASE
Wednesday, December 15, 2010
Town of Avon gives green light to three -day winter music festival
The Snow Ball attempts to throw the coolest party on earth, March 4 -6, 2011
WHAT: The first ever Snow Ball Music Festival
WHEN: March 4-6,2011
WHERE: Vail, CO
WEBSITE: http: / /thesnowballco.com
PHOTO: http:// www. thesnowballco .com/TheSnowBallFestival /Welcome— files/POSTER_02.pdf
RSS:
MEDIA CONTACT: Chip Herter, chip@thesnowballco.com, 714.390.8913
AVON, COLORADO — With over 6,000 skiable acres of terrain dedicated to snow recreation, the Vail
Valley has never been short on excitement or youthful exuberance; but with plans confirmed for Avon to
host the Snow Ball Music Festival — a three -day j uggernaut of cutting -edge music, mountains and
mammoth adventure March 4 -6, 2011— the town hopes to bring the music festival culture to a whole new
altitude.
The Snow Ball Music Festival is already posing itself to be the largest event of its kind, offering all the
excitement of a classic music festival, but set against the backdrop of a skier's paradise. The Snow Ball
Music Festival aims to pair the world's best musicians with the world's best snow conditions, proposing
the ultimate marriage of music and mountain. For three days the festival will sprawl out in Avon's Harry
A. Nottingham Park, offering multiple stages to provide the ultimate winter getaway for fans of all music
With major headliners still in the works, it is speculated that the producers of the event are gearing the
programming towards indie, rock and electronic music.
A kickoff event has also been confirmed for Thursday, March 3 in Avon. In sticking with the snow
theme, the appropriately titled "Fresh Trax" concert will open the weekend's festivities with a showcase
of Colorado talent as emerging regional artists get the opportunity to play alongside a national headliner
yet to be announced. A campaign is running now through the festival's Twitter page
( http: / /twitter.com/thesnowballco.com) to determine one band by popular vote that will be added to the
Fresh Trax lineup.
Information on festival lineup and tickets (including weekend combo packages with tickets/lodging /lift
passes for one price) will be released shortly. Interested parties can additionally register for the festival
newsletter at www.thesnowballco.com to get updates before they go public.
See you in the snow!
About the Snowball Music Festival: Combining the world's best musicians with the world's best snow
conditions, the 2011 Snow Ball is a one -of -a -kind music experience that proposes the ultimate marriage:
music and mountains. With multiple stages of world class musicians, the live music at this year's Snow
Ball is sure to satisfy thousands of hungry music fans; and skiers /snowboarders will find the ultimate
escape in over 6,000 skiable acres between Beaver Creek and Vail. The Snow Ball is destined to bring
your average festival experience to new heights - both on and off the mountain - and it all takes place
March 4-6, 2011 against the snowy backdrop of the Vail Valley.
tffil
• Event Description
Primary
■ Combining the world's best musicians with the world's best snow conditions, the 2011 Snow Ball
is a one -of -a -kind music experience that proposes the ultimate marriage: music and mountains.
With multiple stages of world class musicians, the live music at this year's Snow Ball is sure to
satisfy thousands of hungry music fans; and skiers. /snowboarders will find the ultimate escape in
over 6,000 skiable acres between Beaver Creek and Vail. The Snow Ball is destined to bring your
average festival experience to new heights - both on and off the mountain - and it all takes place
March 4 -6, 2011 against the snowy backdrop of the Vail Valley.
o Secondary
■ The fashion element of the concept is being produced in conjunction with Wilhelmina, which is
regarded as one of the premier modeling agencies in the US. The site design calls for this portion
of the event to take place at the Westin Riverfront Hotel. We have the opportunity to work with
Lauren Conrad (The Hills Reality Star, Best Selling Author, Fashion Designer) on the launch of
her new line. This event would be done in conjunction with MTV as they are currently filming her
new show which will showcase her and her partner's experience as they journey through this new
endeavor. If it turns out that their line won't be ready to showcase, we will feature brands from
festival sponsors, while still using the Wilhelmina talent and production.
• Demographics/People:
o Target Audience
■ Primary:
• Front Range Community, 18 -32
• 60% Male, 40% Female
• Young to Mid -aged Professionals
• College Students
• Goal: 75% of total audience to come from PRIMARY market
■ Secondary:
• Mountain Communities, 18 -40
• 65% Male, 35% Female
• Young to Mid -aged Professionals
• Goal: 20% of total audience to come from SECONDARY market
■ Tertiary:
• Southern CA & Northern CA Markets, New York, Chicago, Dallas, Austin
• 55% Male, 45% Female
• Young to Mid -aged Professionals
• College Students
• Goal: 5% of total audience to come from TERTIARY market
o Estimated spectators/Attendees: 8,500 — 12,000 /per day
THE SNOW BALL
www.thesnowballco.com
303.882.0145
11793 W 27th Dr. Lakewood, CO
• Tickets:
a Packages starting at $299.50 for 3 -Day Lift Ticket/3 -Day Music Festival Ticket
o $99.50 Pre -sale festival pass, $129.50 Advance festival pass, $149.50 General Admission festival pass,
$249.50 VIP festival Pass
o Front Gate Ticket Solutions
o On sale end of December 17`s, 2010
Key Components to Consider.
- 70,000 undergraduate students within a 200 mile radius
-1.9 million undergraduate students on spring break during the festival dates
- Relationship with Creative Artists Agency and Bowery Presents for talent buying
-Key Marketing Relationships
-93.3 KTCL, 97.3KBCO, Radius Media Holdings, CBS Outdoor, Wilhelmina, Pure Barre, The Yacht Week, Saturdays Surf
NYC, Chicago Scene, Summit Series
- Collaborative Media (Southern & Northern California)
-Kevin Larson Presents (150k email contacts, specifically in our demographic throughout the Front Range)
The following are committed to promoting the event via social media:
-Eva Longoria (901k twitter followers)
- Lauren Conrad (1.375 million twitter followers)
- Lauren Bosworth (530k twitter followers)
-Simon Dumont, Bobby Brown and Jon Olsson (Over 12k twitter followers)
- Charlie Smith (Over 6k twitter followers)
- University of Denver, Colorado State University, University of Colorado, Colorado College, University of Colorado Denver,
Metropolitan State of College, University of Northern Colorado, University of Texas, and many more...
*Current Acts Confirmed (Cost to book the following acts is 34% of talent budget)
-Pretty Lights (Sold out Red Rocks Amphitheatre (Capacity 9,450) 8/7/2010)
- Bassnectar (Sold out the First Bank Center (Capacity 6,500) 10/23/2010)
- Edward Sharpe & the Magnetic Zeros (Most recent festival plays was 9/18010, Austin City Limits where they attracted
approximately 15k)
- Portugal. The Man
- Superhumanoids
-Miami Horror
-Onra
*Pending Offers (Cost to book the following acts will cost approximately 56% of talent budget)
-The Flaming Lips
-Ben Harper & the Relentless 7
-The Dirty Heads
- Deadmau5 (Sold out back to back nights (10/6 & 10/7/10 at The Fillmore- Capacity 3,700)
- Datsik
-EOTO
*The 9 smaller acts will require the remaining 10% of the budget.
THE SNOW BALL
www.thesnowballco.com
303.882.0145
11793 W 27th Dr. Lakewood, CO
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
Approved By: Scott Wright, Assistant Town Manager /Finance
From: Jennifer Strehler, Director of Public Works & Transportations
Date: December 14, 2010
Re: Transit Service Plan for Ski Season 2010 -2011; Consideration of
adding night time bus service
Summary
Public comments from employees at the Christie lodge at the 11/23/2010 Town Council
meeting prompted review of the daily bus service during 6:30pm- 8:30pm during ski
season. Evening bus service was previously cut as part of the town budget adoption
process. Restoring evening bus service would require a budget amendment and
increased subsidy from the General Fund to Avon Transit.
Previous Council Actions
November 23, 2010 - Approved 2011 Town Budget
October 12, 2010 - 2011 Budget Retreat presentation on transit service levels
planned for ski season. Identified bus service hours of 6:30am- 6:30pm.
August 24, 2010 - 2011 Work Session discussion about upcoming transit service
plan and associated budget. Identified bus service hours of 6:30am- 6:30pm.
Background
The planned service level of bus service was previously discussed as part of the town
budget adoption process. Evening bus service for 2010 -2011 was reduced, to end at
6:30pm, as compared to previous years when service continued until 10:30pm or later.
This change was made in response to economic conditions and the need to make
appropriate budgetary cuts. No public comment was offered during prior Town Council
meetings on this topic. The planned 2010 -2011 bus in- service hours are listed on the
next page.
Page 1 of 3
AVON TRANSIT CURRENT SERVICE LEVEL
Ski Season (Nov 28 -Apr 24):
Black route 6:30am- 6:30pm Mon -Sun
Gondola express
During Dec - March: 8:30 -11, 2 -6pm Fri -Mon
Holiday week 12/24 -1/3: 8:30 -11, every day
During Apr, Nov : 8:30 -11, 2 -6pm Sat- Sun
Gondola Operation
Dec 20- March 31, 8:30- 4:30pm Mon -Sun
Spring, Summer, Fall (Apr 25 - Nov 27):
Black route 6:30am- 6:30pm
Total bus service hours 6,680 in 2011
Avon Transit's budget, routes, staffing levels, work shifts, and printed bus schedules
were adjusted to be consistent with this service level. The associated 2011 budget for
Avon Transit is as follows:
Bus Operations $ 706,854
New Bus Purchase $ 366,621
Gondola Operation (50 %) $ 234,280
Total $1,307,755
(Average cost per bus service hour = $106 /hr)
Discussion
Avon Transit has been operating bus service ending at 6:30pm since April 2010. A few
requests for restoration of evening service have been received by transit division staff
over the summer. A request was also made at the Town Council meeting on November
23rd, specifically asking to restore bus service during the 6:30pm- 8:30pm period. They
requested this service start now and continue at least through ski season. The impact of
such service addition is discussed here.
The diurnal ridership curve (Figure 1) shows the average number of riders each hour
verses the hour of the day. This curve was prepared based on data for December 2009 -
March 2010 (i.e., ski season). Bus ridership on Avon Transit typically drops off
considerably after about 6:30pm.
The reduction in evening bus service has a more significant impact during ski season
than during other months of the year. The effecting of cutting service off at 6:30pm
(rather than 10:30pm) impacted approximately 8.5% of Avon Transit's total ridership
during ski season (an average of about 112 riders each day). Riders during the 6:30 -
8:30pm time period represent about 6% of the total ridership during ski season (an
average of about 78 riders each day). Riders impacted by the cut in evening service
during other months of the year were considerably less.
The predicted effect of adding back bus service between 6:30pm- 8:30pm would be to
pick up about 78 additional riders each day on average during ski season and a range of
about 18 -38 additional riders during other the months of the year.
Page 2 of 3
Figure 1. Ridership Diurnal Curve for Ski Season
250 --
X" I zoo
150
L
100
S0 ti -
L
a o
5:00 AM 9:00 AM 1 :00 PM 5:00 PM/14
M 9:00 PM
About 6% of total use occurs during 6:30pm- 8:30pm
(about 38 passengers per hour)
Financial Implications:
Restoring service during 6:30pm- 8:30pm would require a budget amendment and an
increase in the subsidy from the General Fund to Avon Transit. The amount of this
increase depends on the duration of the service provided. If such evening service was
provided for ski season only, the amount would be approximately $41,000. If such
evening service was added for a full year, the additional subsidy required would be about
$107,500.
Town Manager Comments
Page 3of3
Memo
To: Honorable Mayor and Town Council
Thru: Lang Brooks, Town Manager
Legal Review: Eric Heil, Town Attorney
Approved By: Scott Wright, Assistant Town Manager /Finance
From: Jennifer Strehler, Director of Public Works & Transportation
Justin Hildreth, Town Engineer
Date: December 14, 2010
Re: Town needs for Lot 5 (Parcel 0385), VOA Filing 1 to support Swift
Gulch Project
Summary
This memo describes the need and intended use of the Lot 5 site in the Village at
Avon. This lot is currently leased to the Stone Creek School with a lease expiration
date of 6/30/2011. The construction plan for the Swift Gulch Site depends on the use
this site, starting no later than 7/1/2011 and ending about 11/30/2014, assuming no
project delays. A description of the Swift Gulch construction schedule and relocation
plan for the Public Works Department staff and associated vehicles, equipment, tools,
and materials is provided here.
Previous Town Council Actions
November 8, 2010 - Meeting to discuss proposal by Stone Creek School to extend
lease of Lot 5 for another five years (until June 30, 2015) and have the Town
temporarily occupy another site or sites instead for a 2 -3 year period.
November 24, 2009- Town Council voted to extend lease one more year (until June
30, 2011) per request made by Stone Creek School. (2"d Amendment, Res. 09 -38)
May 29, 2009 - Presentation to Town Council by Stone Creek School officials
regarding the status of the school's efforts to become financially self - sufficient and to
find a permanent site. Officials requested extension of the lease for final year allowed
by Amendment 1, through June 30, 2010. Town Council agrees to this request.
February 13, 2007- Town Council voted to amend the lease and allow Stone Creek
School the ability to extend the lease for a maximum of three 1 -year periods. (1st
Amendment, Res. 07 -01) with acknowledgment of the Town's need for site no later
than June 30, 2010.
June 13, 2006 - Approval of original 1 -year lease of Lot 5 to Stone Creek School,
with a lease rate of $21,200 per year and an expiration date of June 30, 2007
(Res. 06 -29).
Background
Lot 5 in the Village at Avon is located immediately east of Home Depot, is 4.03 acres
in size, and is owned by the Town of Avon. It was obtained as part of the Village at
Avon PUD in an effort to establish one consolidated location from which Public Works
Department employees could operate and have access to the town -owned vehicles,
equipment, tools, and materials that used to perform road, bridge, parks, and facilities
maintenance for the Town of Avon. Lot 5 is currently leased to the Stone Creek
School with a lease expiration date of 6/30/2011. The construction plan for the Swift
Gulch Site depends on the use of Lot 5, starting no later than 7/1/2011 and ending on
or before 11/30/2014.
Discussion
This discussion is organized into several sections, headed by questions which were
recently asked by Avon Town Council. Generally, these questions pertain to the
expected construction schedule, reasons for off -site relocation of public works, facility
needs for an alterative site, and the cost associated with not having access to Lot 5 in
the event that the Stone Creek School does not vacate the site to accommodate the
Town schedule
What is the planned construction schedule?
Key construction work periods are shown in Table 1. This schedule identifies two
phases of construction. The first phase involves demolition of much of the existing
lower tier area, considerable site work, installation of buried utilities, upper tier
grading and paving, and construction of a replacement bus wash and fueling facility.
Phase 1 also includes construction of the foundation of the Bus Storage and
Maintenance Building (to be built in phase 2). Funding for phase 1 has been secured
through grants and local cash match and is generally '"ready-to-go". The Federal
Transit Agency (FTA) wants this project to break ground as planned in spring 2011, as
part of the national program to stimulate the economy and create jobs. 1
Phase 2 shows the approximate sequence and timeline for erection and completion of
the Bus Storage and Maintenance Building. Funding for this phase has not yet been
secured but looks promising. Avon's request for endorsement by the Colorado Transit
Coalition for a state -wide transit congressional earmark (from the FTA 5309 Bus and
Bus Facilities Program) which would include funding for phase 2 was submitted on
12/9/2010. If successful, this building could be incorporated into the general
construction contract for phase 1. Notice of award and availability of funding from this
grant program would not occur until October 2011 and October 2012, respectively. If
it is not successful, other grant programs will be explored and funding for phase 2
may be delayed a year or so. Thus, the attached schedule - which shows completion
of construction by November 2014 - can be viewed as "optimistic" from the Town of
Avon's perspective. There is a reasonable possibility that an additional year (i.e.,
construction through November 2015) will be needed to allow some flexibility for
federal and state funding and grant contracting processes.
' Town staff continues to believe in this schedule, although actions by CDOT are taking longer
than originally expected which may delay groundbreaking on phase 1.
2
Table 1. Approximate Construction Schedule for Swift Gulch Site
Phase 1: Sitework, Bus Fuel /Wash Bid, New Fuel Depot
1. Obtain pre -award authority or signed grant contract on 1�` grant: Jan 2011
2. Utilities, earthwork, geotech walls: May 2011 -Nov 2011
3. Winter break Dec 2011 - March: 2012
4. Final grading, paving in upper tier; relocate Transit to upper tier by June 1, 2012
5. Lower tier demo, foundation construction June 2012 -Nov 2012
6. Bush fuel /Wash Bld and new Fuel island construction Nov 2012 -Aprl 2013
7. Lower tier paving, site restoration May 2013 -July 2013
8. Substantial completion /TCO July 2013
Phase 2: Bus Storage and Maintenance Bid
1. Sign 2nd grant contract; funding available on /after Dec 2012
2. GC lets subcontract packages during winter Dec 2012 -March 2013
3. Erect Barn Structure, add roof April 2013 -Sept 2013
4. Exterior trade work April 2013 -Nov 2014
5. Interior trade work Sept 2013 -Oct 2014
6. Substantial completion and TCO Nov 2014
When does the Town need Lot 5 and for how long?
The Town has need for Lot 5, or a suitable alternative site for construction staging, on
or before 7/1/2011. Because Lot 5 is designated as a long -term permanent site for
public works operations, the construction staging plan involves re- location of key
public works personnel and functions to Lot 5 who could remain there in perpetuity.
Several other functions could also be sited there temporarily, for the duration of
construction. If an alternative site to Lot 5 was provided for temporary use, the Town
will incur additional costs as estimated in Table 2. To minimize the Town's moving -
related costs and operational disruption, any other alternative site should satisfy the
full duration of the construction schedule explained above.
How does the Town intend to use Lot 5?
The Town intends to use Lot 5 to meet the following needs:
• Operational facilities for 12 public works employees (e.g. 3,200sf portable
trailers with offices, bathrooms, meeting space, lockers, break room)
• Circulation area for all vehicles and equipment (about 2 acres)
• Parking for 15 employee -owned cars and light trucks (about 3,000sf)
• Parking for 8 pieces of large equipment and 15 -20 pieces of smaller equipment
(about 4,600 sf)
• Site electrical service to include 15 -20 outdoor plugs for engine block heaters
• Automatic refueling facility
• Unheated covered storage for road maintenance supplies, chemicals, parts
(600sf)
• Heated storage for miscellaneous seasonal items (400 sf)
• Yard storage for town's bulk materials (2 acres)
• Restricted access / site security (e.g., construction fencing and re- located video
surveillance system)
• Greenhouse
• Tree planting heal -in area
• Site paving to facilitate heavy vehicle traffic and snow plowing
• Snow storage area
Relocating public works to Lot 5 is ideal because it is town -owned and permanent
facilities can be set up there upon relocation. This site is also sufficiently large, close
to the core part of town, has needed site utilities, is flat, and is well screened (hiding
the noise, odors, and aesthetics of such operations). It is also handy that the site is
located near to a hardware store.
Can we site public works staff separate from their vehicles, heavy equipment,
tools, and materials that they use on the job? Can we leave any of the public
works things or people at Swift Gulch?
It is vital that the public works staff (12) need to be relocated off site and to the same
place as the vehicles, equipment, fuel, tools and materials that they use on a daily
basis and that they stop accessing Swift Gulch during construction. There are two
main reasons for this. First, the number of town - related vehicle trips per day in /out of
Swift Gulch must be cut down considerably during construction. Approximately 3,000-
4,000 large side -dump trucks of excavated material must be loaded and hauled off
site. The general contractor requires access and room for this operation, parking of his
own equipment and personal, and materials staging. This reduces site area
considerably.2 The second reason is that dividing up the staff from their vehicles,
tools, materials, etc. causes considerable inefficiency of operations. This has been
demonstrated in the past when multiple smaller sites and outdoor lots were used for
Public Works operations and a loss of efficiency up to 30% was observed (equivalent
to about $150,000 per year in today's dollars). Such inefficiencies were caused by the
lack of a convenient and consolidated "home base" from which to operate and the
need to drive to one building for a tool, another location for the bathroom or meeting
space, someplace else to pick up a parked vehicle, etc. Thus, it is not in the Town's
best interest to separate public works staff from their vehicles, heavy equipment,
tools, and materials that they use on the job.
Would it be better to try and re- locate transit instead?
No. The purpose of this Federal Transit Authority funded capital project is to provide
for improved facilities for transit. All improvements built in this project will be used by
Avon Transit. Avon Transit needs to stay in operation at Swift Gulch throughout
construction. Also, Lot 5 (4 ac) is not large enough for transit access, circulation, and
parking anyway.
2 Avon Transit and Avon Fleet operations must stay on site at Swift Gulch and remain fully functional
throughout construction. The capacity of the site during construction will be maxed out by the circulation
area and number of trips required for these divisions plus the general contractor's equipment and haul -off
operation. Town operations will be accessing the same driveway and circulation area as the General
Contractor's vehicles.
4
What is the cost associated with moving the public works department to an
alternative site, such as Buck Creek Lots A and B. and then moving them back
at a later date to Lot 5?
The cost estimate for use of a site other than Lot 5 was prepared by Engineering and
Public Works and is shown in Table 1. This estimate was based on the assumption of
using the Buck Creek Lot A (2.171acres) Lot B (2.125 acres) for the duration of
construction (i.e., through November 2014). The Town Engineer estimates that these
two lots together offer about 3.5 ac of usable land after site geometry is considered.
Consideration has been made for multiple moves and the inefficiency of operations
associated with use of distributed sites for storage of materials and equipment. A
total of $200,000 of initial and site restoration costs are associated with this concept,
with an additional about $100,000 per year in secondary and "lost opportunity" costs.
These secondary and opportunity costs are attributed to the temporary nature of the
solution and the reduced Buck Creek site size compared to Lot 5.3 As a result, a 10%
loss of efficiency in staff time (equivalent to about $56,200/yr) is predicted for the
Road and Bridge Division, the crew most impacted by this relocation. Note that costs
would differ if other alternative sites were used or if the duration of use was more or
less than the planned construction period.
What are the minimum needs for an alternative site, one which would only be
used during construction at Swift Gulch?
The minimum required site criteria which would fulfill the Town's temporary needs
during construction of the Swift Gulch project are as follows:
• 4 flat buildable acres
• Already zoned appropriate for intended uses prior to conveyance to the Town
All utilities present on site suitable for the town's planned uses (includina
electric, water, sewer, telephone, data)
• All tap fees paid by the property owner
• Located proximate to the town core area
• Direct access to abutting paved road
• Geometry to accommodate intended
equipment with a 50 -foot turning radius.
• Appropriately screened and mitigated
commercial areas.4
• Otherwise acceptable to the Town
uses, including large vehicles and
from the closest residential and /or
Any alternative site use arrangement would need to be formally proposed by the
property owner to the Town. To be sure associated costs are fully covered, the Stone
Creek School would also need to be a party to such an agreement. The Town
Attorney has previously provided draft agreement terms and conditions to Town
Council for consideration.
3 Opportunity costs include, for example, the delay in creation of a greenhouse and heal -in tree beds at
Lot 5 to reduce the Town's cost for purchased plants and trees.
4 Consideration should be given to the industrial- nature of public works operations. There are time of
use, traffic, noise, dust, and other implications that suggest temporary public works facilities should not
sited be too close to residential and commercial areas.
Conclusions
The analysis provided here indicates that extending the lease to Stone Creek School
for Lot 5 will interfere with the Town's ability to conduct planned improvements to the
Swift Gulch site unless alternative and appropriate land is made available to the Town
for the duration of construction. The ending date for such alternative use should be
conservatively estimated as November 2015. It is important to secure Lot 5, or an
equivalent alternative site, soon in order not to jeopardize the Town's ability to
promptly obligate the $7,500,000 FTA State of Good Repair grant. Lack of an
equivalent replacement 4+ acre site, or attempted use of multiple separate smaller
sites, will create construction staging problems, operational inefficiency, and added
costs for the Town.
Costs associated with use of an alternative site would not be grant - eligible expenses
since they would not be caused by the project but rather by an optional land lease
action. Thus, in order to consider another lease extension, the Stone Creek School
would need to find a suitable alternative site for the Town to use during construction,
and to establish a means by which they could pay the Town for all costs associated
with the Town's inability to access Lot 5. The estimated cost for the Town to use Buck
Creek Lots A and B through 11/30/2015, instead of establishing permanent use of Lot
5, is significant and is shown in Table 2. Details have not been worked out to
determine if this idea is acceptable to the property owner, the Town Council, or the
Stone Creek School.
Financial Implications:
Financial implications are discussed above and shown in Table 2 (see last page).
Town Manager Comments
Table 2. Cost Estimate for Public Works Relocation to a Site Other than Lot 5 for 5 year use
Initial Cost
$14,565
Site Revegetation 91476 FT2 0.25
$22,869
Phase II ESA 1 LS 15,000
6" Gravel for Parking Lot
971
Ton
25
$24,275
Site Grading
2000
CY
3
$6,000
6" Asphalt Turnaround
180
Ton
95
$17,100
Sewer Service
1
unit
3,200
$3,200
Sewer Tap (0.75 ")
1
unit
10,180
$10,180
Water Tap (0.75 ")
1
unit
11,900
$11,900
Plant Investment Fee
1
LS
7,254
$7,254
Town of Avon Tap Fee
1
LS
6,000
$6,000
Electrical
1
LS
15,000
$15,000
Security /Screening Fence
700
FT
40
$28,000
Erosion Control
15000
LS
1
$15,000
Subtotal
$143,909
Site Restoration Costs
Remove Gravel 971 Ton 15
$14,565
Site Revegetation 91476 FT2 0.25
$22,869
Phase II ESA 1 LS 15,000
$15,000
Subtotal
$52,434
Secondary and Opportunity Costs
Relocate Offices/Trailer 2nd time
1
LS
50,000
$50,000
Building Permit Fee Waiver Value
1
LS
56,670
$56,670
Inability to reduce plantings budget
1
LS * 5 years
15,000
$75,000
Refueling surcharge (own vs. lease)
50,000
gal -year
$0.15
$37,500
Inefficiency Cost (10% total R &B labor)
1
LS * 5 years
56,200
$281,000
Subtotal
$500,170
Grand Subtotal
$696,513
Contingency for unforeseen costs (20 %)
$139,303
Grand Total
$835,816
7
Patty McKenny
To: Patty McKenny
Subject: FW: Non - renewal of SCCS Lease
- - - -- Original Message---- -
From: Larry Brooks
Sent. Saturday, December 04, 2010 2:23 PM
To: Patty McKenny; Kristi Ferraro email
Subject: FW. Non - renewal of SCCS Lease
- - - -- Original Message---- -
From: Ronald Wolfe [mailto:r.c.wolfeC&comcast.netl
Sent: Saturday, December 04, 2010 9:57 AM
To: Rich Carroll email
Cc: Larry Brooks; RINDONE MIKE
Subject: Non - renewal of SCCS Lease
Dear Mayor.
To facilitate our workout with our creditor, may Stone Creek receive a letter from the town that our lease at the current site cannot
and will not be renewed because of the immediate need for the site as part of the Swift Gulch project funded by grants. Add any other
resigning that the town desires... maybe the required provision of a 4 acre alternative turnkey site. We will not use the non - renewal in
any negative way toward the town but only for a definitive support of our current situation.
Cal me and we can talk through this more.
Ron
376 -6945
President SCCS