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TC Council Packet 08-14-2001
Town Council Meetings Roll Call Check Sheet Date: 8/14/01 Michael Brown % Debbie Buckley 'V/ Peter Buckley V Rick Cuny Mac McDevitt ,- Buz Reynolds / Judy Yoder Roll calls are called at start of meeting and for Ordinances. Do not call Mayor except for meeting roll call or to break a tie vote. Seating arrangements from west to east: P. Buckley, Cuny, Reynolds, Yoder, McDevitt, D. Buckley, Brown Staff Present: Bill Efting Larry Brooks ?" Burt Levin Kris Nash -7-Jacquie Halburnt Scott Wright Jeff Layman Norm Wood Meryl Jacobs Bob Reed Harry Taylor Ruth Borne Other Staff V111('0 STATE OF COLORADO ) COUNTY OF EAGLE ) SS TOWN OF AVON ) NOTICE IS HEREBY GIVEN THAT A WORK SESSION OF THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, WILL BE HELD AUGUST 14, 2001, AT 2:45 PM IN THE MUNICIPAL BUILDING, 400 BENCHMARK ROAD, AVON, COLORADO FOR THE PURPOSE OF DISCUSSING AND CONSIDERING THE FOLLOWING: 2:45 PM - 3:30 PM 3:30 PM - 4:15 PM 4:15 PM - 4:30 PM 4:30 PM - 4:45 PM 4:45 PM - 5:00 PM 5:00 PM - 5:15 PM 1.) Chamber of CommerceNVTCB Merger Update (Jen Brown) 2.) Town Center Plan 3.) Capital Improvements Budget Priorities 4.) McGrady Acres Annexation Application Discussion <r 5.) Eagle River Water & Sanitation District ) (Bob Trueblood) 6.) Staff Updates Consent Agenda Questions Council Committee Updates AND SUCH OTHER BUSINESS AS MAY COME BEFORE THE COUNCIL THIS MEETING IS OPEN TO THE PUBLIC TOWIfOFAVON, COLORADO BY: moisten Nash Town Clerk POSTED AT THE FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON ON AUGUST 10, 2001: AVON MUNICIPAL BUILDING IN THE MAIN LOBBY AVON BEAVER CREEK TRANSIT BUS STOP AT AVON CENTER AVON RECREATION CENTER CITY MARKET IN THE MAIN LOBBY BUSINESS PLAN COMBINING THE RESOURCES OF THE VAIL VALLEY TOURISM AND CONVENTION BUREAU WITH THE VAIL VALLEY CHAMBER OF COMMERCE August 3, 2001 EXECUTIVE SUMMARY Through the proposed merger of the Vail Valley Tourism and Convention Bureau with the Vail Valley Chamber of Commerce, the leadership of both organizations will create the business organization prepared to lead the community into the next 30 years of resort growth. The combined organization will have a broad base of business support, serving over 900 of the 1400 businesses in the Vail Valley. By consolidating the marketing and visitor services operations of the VVTCB with the business support services provided by the VVCofC, efficiencies can be realized that will serve to enhance and expand the already successful programs offered by both organizations. The combining of Boards of Directors and memberships also provides the support base necessary to begin offering a range of new actions on behalf of the business community. Proposed new programs for the combined organization include ? Economic Enhancement ? Service Quality Assurance ? Tourism Advocacy at the State and National Level ? Leadership in Expanded Small Business Services The focused efforts of the new organization's leadership will provide coordinated action on behalf of the business community, and a renewed emphasis on the guest experience that is compatible with our World Class goals! The vision and strategic direction of the new organization will rest with the Board of Directors, composed of funding partners, representatives of business community groups throughout the region, and elected business leaders. The proven executives of the VVTCB and VVCofC, supplemented by specialists in public affairs, economic development, and other disciplines, will manage the organization's activities. New programs will be funded by investments from the most significant governmental entities, who will gain from incremental sales tax generated by the enhanced programs, and major business entities within the area. An initial incremental finding requirement of $600.000 has been established. The Vail Valley Tourism & Convention Bureau and the Vail Valley Chamber of Commerce are proposing a merger to create a regional business organization with extraordinary leadership, credibility, and the necessary experience to prioritize issues of the business community and act toward their achievement. A consolidation of the resources and membership bases of the Vail Valley Tourism and Convention Bureau, and the Vail Valley Chamber of Commerce will produce the synergy and efficiencies required to address common issues and produce positive results. Two primary recurring community values, which were first articulated during the Vail Tomorrow process, have lead us to this decision: The economy sustains us ...every community is dependent on its economy to provide for the needs of its citizens, though each micro-community within the Vail Valley must define, develop and constantly re-evaluate its' niche and its' purpose for serving the community at large. Regional problem solving works best ...overlapping issues affect all of the various micro-communities throughout the Vail Valley, and it is therefore most effective to pursue a valley-wide approach when it comes to planning and problem solving. VISION TO IMPROVE THE ECONOMIC WELL-BEING OF THE CITIZENS OF THE VAIL VALLEY BY IMPROVING THE CLIMATE FOR DOING BUSINESS IN EACH COMMUNITY. The vision for the new organization is to create a unified. strengthened business leadership organization with over 900 supporting members. This organization will act as the conduit among the business community, our guests, local residents, and the world. It will work to enhance the success of each business community within the Vail Valley, thereby bringing about the greatest chance of success for the entire region. Merging the Vail Valley Tourism and Convention Bureau (VVTCB) with the Vail Valley Chamber of Commerce (VVCC) will enable the combined organization to offer a new array of business services while at the same time continuing to improve current programs at a much greater efficiency. The new organization can provide one focal point for consumer inquiry of all types, and more efficient distribution of accurate information. The focus of energy, resources, and programs will benefit the greatest number of businesses most effectively. In addition, through the elimination of duplicate requests for funding of various programs, we can attract higher levels of funding from key stakeholders to produce a better service product. Proposed Merger Benefits Outlined below are the benefits that will be recognized by the business community through the proposed merger of the Vail Valley Tourism and Convention Bureau and the Vail Valley Chamber of Commerce. Existing services provided today by both organizations have the ability to improve and expand, while we are adding services that do not currently exist in our community. Simplification: -Offers "one stop shopping" for business and resident information -900-business member base -Cohesive/credible business community leadership -Increased Effectiveness/Efficiency,'Productivity Economic Enhancement: -Blueprint for long term community planning & visioning -Expanded support for existing businesses (health insurance childcare. INS and visa assistance) -Air Service Expansion -New Business Recruiting -Business Diversification Service Quality Assurance: -Continued/expanded lodging quality improvement -Retail service quality improvement -Improved/expanded guest service education Business Support: -Employee Recruitment -Service training -Employee Reinforcement/Recognition -Retention through benefits enhancement programs Public Affairs: - Focus on most significant issues affecting community -County issues information -Business community representation-- county, state; and national level °? -, cs 0 tD ?. 41 N? iy P-r O T1 C O rn FIRST YEAR PRIORITIES OF NEW DEPARTMENTS Outlined below are the proposed first year responsibilities and goals of the new departments created by funding from the proposed funding partners. Shortfalls in funding of the new programs will cause revisions in the scope of work proposed. Economic Enhancement Department Principle Responsibilities 1. Establish Economic Develop collaborative task force to identify direction of effort 2. Develop blueprint for diversifying- business base in the resort community ?. Encourage expansion of year round air service into Eagle County Regional Airport 4. Work with area landlords to establish "business friendly" practices. 5. Promote active community reinvestment among all local financial institutions. 6. Provide creative financing and affordable capital for business growth through public/private partnerships 7. Establish working knowledge of grant/financial aid opportunities relating to economic development projects -- 4 Service Quality Assurance Department Principle Responsibilities: Expand Lodging Quality Assurance program and concepts to include overall service quality improvement 2. Lead in the continued development and implementation of year `round service quality "shopping" programs in the business community. Develop Service Quality Assurance program utilizing objective "shopping", manager/employee training and reinforcement techniques. 4. Improve Manager/Employee leadership, management skills, and guest relationship skills training opportunities to reinforce standards established by service quality assessment programs. Business Support Department Principle Responsibilities: 1. Develop community-wide recruiting programs to assist in developing qualified employee pool. 2. Establish relationships with "hospitality" programs at major universities to explore internship opportunities. 3. Research and develop employee recruitment opportunities through "Work Keys" program 4. Develop working relationship with INS officials to assist in securing alien workforce. 5. Develop process for procurement of visas for work-training programs in hotels and restaurants 6. Working with Service Quality Assurance program, establish incentive/recognition program to reinforce extraordinary service. 7. Develop reduced cost health insurance program and other similar benefits to assist smaller employers with employee retention 6 Public Affairs Department Principle Responsibilities: 1. Develop relationships with other lobbying organizations within Vail Valley community and at the county and state level to leverage dollars 2. Establish relationships with elected officials at local, county, state, and national level, and local business groups. 3., Determine county, state, and national "hot issues" list based on input from VRI, VVF, Merchant Groups and determine who follows these issues at the legislative level. 4. Attend all County commissioner meetings 5. Attend town council meetings in Vail, Avon, Eagle, Minturn as needed to represent the interests of business members 6. Develop "One Community Leadership Coalition" to help define and address "hot issues" within the region 7 GOVERNANCE The Board of Directors of the organization will be comprised of between 21 and 25 business persons, representing the entities that have supported the new organization with funding, the legally constituted organizations representing the business interests within each community in the region, and the supporting businesses that are members of the organization. The responsibilities of the Board will be to set the strategic and policy direction for the organization, establish the budget each year for operations and approve major changes thereto; and approve organizational changes within the operation. A seven person Executive Committee will be elected by the full Board of Directors annually. No more than three of the Executive Committee members may represent the funding entities. The responsibilities of the Executive Committee will be monthly operational oversight and direction to staff, the administration of personnel issues, and any emergency decisions that must be made prior to the next full Board of Directors meeting. y A chart outlining this Board structure follows. 0 N C ? ? U m L O y.. If (3 cSS C O o o M ? r m E a Q) J O a N yd E Q m i ca O w U) o ? a) m CZ L m o m c i ? Q v c C o U c c ° O C) Q) L U L O O .= E = V O OU) E O O O O (o a U) , = N 0 Q U v > ca O p _ O U Q O O N n N O (n O N fn (n O c Q Q •? r N v O V) -0 Q N ? 0 Q U) W O t0 C O d N MM 'N O? U •? C L O Gf a N V) N C C p O oO m L O U) V) . d d O a O m O T O U O U ca U) m N m> cn ? m L > 'o C: O O N N n N co c> N ca U ' ?' O O. o ?? = a? ? mww ' > w L` c? _ c co ?< t ? O CL) o m 0 U N O L' X X i a W d' '?? C N N m N Q c .v v C O (0 N d ? y c O o o _ 0 tV V C: M .C: (? N ~ N (n N o 0 CD moo a S? y ?. c C E a i co V) 0 Q - C a. CD Z O ? p 0 dj p to Q av, O O ? V L O = 6,3, co ?j O n i z O O v ? 3 m- c o U) L p a? Y c E > U c L a o r ?o o- LL= ? o O p >z? U U- ( O E o-2 w a> te V U F f-- o ca 0) .. < a ) L 0 0 0 0 Q 07 4 ru N O E Lo 0 E O o >> d c c m m 3 C6 N v1 cn C) (n U) 'L cn U °? ° m m W fo > v O W L) M CU U O co X - LLB Immediate Priorities-Transition Task Force ? Recruit Funding Partners ? Complete By-laws with legal counsel ? Convert membership and dues structure to new organization as of 1/1/02 ? Prepare for new board to be in place by 1/l/02 ? Establish broad goals and work plan for 2002 ? Begin job search for key personnel additions First Year Priorities of Board of Directors ? Finalize prionties/work plan for 2002 ? Finalize personnel hiring, assignments; etc. ? Establish standards of performance for all new programs ? Evaluate ongoing programs for value delivered to community ? Review proposed budget for income and expense adjustments ? Communicate first year goals and objectives to business community/stakeholders ? Implement actions to contribute to economic prosperity ? Develop research to increase awareness of the role of Tourism in Eagle County and State of Colorado ? Build foundation for meaningful dialogue between the Vail Valley and our State Government 10 Budget A preliminary working budget for the consolidation of the VVTCB with the. VVCofC and the implementation of the aforementioned new programs follows. This budget assumes that income and expenses of both organizations remains the same for Contracted and Non-contracted services, except as noted below. Since both the VVTCB and VVCofC are not-for-profit corporations, both operate on a break-even or slightly below break-even basis. Highlights of the attached "Working Budget Summary-Operations & Contracts" are as follows: ? Destination Sales & Marketing Functions includes Group Sales, Central Reservations, Communications, and Cooperative Marketing programs of the VVTCB. It does NOT include marketing expenditures of the Vail Local Marketing District administered by the VVTCB Staff. ? Special Events and Information Services functions are carried out by the VVTCB under a contract with the Town of Vail (illustrated on the Working Budget for Contracted Functions), and Information Services functions are carried out by the VVCofC under a contract with the Town of Avon. ? Business Services income reflects a decrease in the combined organization due to the elimination of overlapping dues paid by members of both organizations (16% overlap in membership), and the elimination of existing contributions to the VVCof C by Vail Resorts, the Town of Vail, and Beaver Creek Resort Company replaced in the Funding Partner Support category. ? The reduction in Undistributed Expense is a result of elimination of duplication in expenses as a result of consolidation. A detailed budget for implementation of the aforementioned new programs also follows. In order to bring on staff at the appropriate expertise levels to execute successful Public Affairs, Economic Enhancement, Employee Attraction/Retention, and Service Quality Assurance programs and provide them with the tools and resources to accomplish their goals, a budget of $600;000 is required. Equal financial investments of $100,000 from the following entities will make these erihance.d services possible. These investments represent incremental new funding. Beaver Creek Mountain Operations Beaver Creel: Resort Company Eagle County Government Town of Avon Town of Vail Vail Mountain Operations 11 Working Budget Summary - Operations & Contracts I I INCOME: WTCB 2001 Budget: Chamber 2001 Budget Combined Totals , Combined Totals less duplicate income Combined Totals including new I functions I I Destination Sales & Mktg Functions $1 864 444 $0 $1,864,444 $1;864,444 $1,864,444 ' I I Special Events Functions- Vail Specific $694,543 $0 I $694,543 $694,543 $694,543 I Lodging Quality Assurance Functions $259,500 $0 $259,500 $259,500 I $259,500 I , Information Services Functions $251,900 $73,700 $325,600 I $325,600 $325,600 I Public Affairs Functions $o $o $o $0 so Economic Development $o ! $0 $0 $0 I $o I I I Business Services $215,770 $237,994 $453,764 $354,764 $354,764 Networking/ Community Events $0 $31,000 $31,000 $31,000 $31,000 Funding Partner Support $600,000 I i TOTAL INCOME: $3,286,157 $342,694 $3,628.851 $3,529,851 $4,129,851 EXPENSE: i I Destination Sales & Mktg Functions $1,645,637 $o $1,645,637 $1,645,637 $1,645,637 I Special Events Functions- Vail Specific j - $783,321 - $0 $783,321 $783,321 $783,321 T I Lodging Quality Assurance Functions j $254,629 $0 $254,629 $254,629 $254,629 I ? I Information Services Functions $344,381 $100,175 $444,556 $444,556 $444,556 I i Public Affairs Functions $o $o $o $o $127,425 I I Economic Development $0 I ' $o $o $o $146,975 I I Business Services $0 $157,592 $157,592 $157,592 $351,492 I I Networking/ Community Events $0 $27,500 $27,750 $27,750 $27,750 Undistributed Expense j $214,104 $82,723 j $296,827 $270,577 $270,577 TOTAL EXPENSE: $37242,072 $367,990 $3,610,312 4584.062 $41052,362 NET INCOME: $44,085 ($25,296)1 $18,539 ($541211) I $77,489 12 Working Budget for Contracted Services 7/26/01 VVTCB 2001 Chamber 2001 Budget Budget Income from Contracts Beaver Creek Marketing Program $78,484 $0 Local Marketing District Fees $140,000 $0 Special Events Functions- Vail Specific Corporate Sponsorships $83,000 $0 Event Revenue $328,043 $0 Town of Vail Contracts $366,500 $0 Total $777,543 $0 Information Services Functions j Town of Avon Contract $65,000 Town of Vail Contract $155,800 $0 Corporate Sponsorships $25,000 $0 Vail Visitor Center Income $96,100 $0 Relocating Magazine Income $7,500 Map Commission Income $1,200 Total $276,900 $73,700 Total Revenue: $1,272,927 $73,700 Exiiense from Contracts Beaver Creek Marketing Program $78,484 $0 Marketing Contingency Fund (Local Mktg. District) $122,000 $0 Special Events Functions- Vail Special Events (contract svc.) $783,321 $p Total $783,321 $0 Information Services Functions Visitor Services $344,381 $0 Visitor Center Personnel/ Taxes- 100% of budget $0 $62,440 Internet (includes total for chbr. budget) $0 $3,600 Office Expenses for Info Ctr. (minus copier/computer) $0 $13,854 Occupancy Expenses for Info. Ctr. $0 $20,281 Total $344.381 $100,175 Total Expense: $13287186 $100,175 Net Income: ($. 5,259} $26 475 13 Working Budget for Non-Contracted Services 7/26/01 VVTCB 2001 Budget Chamber 2001 Budaet Combined Totals Less Duplication plus new programs INCOME: Destination Sales & Mktg Functions Co-Op Programs $602,041 $0 $602,041 FIT Commissions $464,760 $0 $464,760 Package Commissions $54,214 $0 $54,214 Cancellation & Service Fees $115,000 $0 $115.000 Group Commissions $288.145 $0 $288,145 Miscellaneous Income $13,800 $0 $13,800 Total $1.537,960 $0 $1,537,960 $17537,960 $1,537,960 Lodging Quality Assurance Functions LQI Inspection Fees/Ad Sales $259,500 $0 $259,500 Total $259,500 $0 $259,500 $259,500 $259,500 Public Affairs Functions Income side $0 $0 $0 Total $0 $0 $0 $0 $0 Economic Development Income side $0 $0 $0 Total $0 $0 $0 $0 $0 Business Services Membership Dues & Programs $210,750 $175,000 $385,750 $333,750 $333,750 Contributions (TOV, BCRC, VRI, TOM) $0 $49,000 $49,000 $2,000 $2,000 Conference Room Income $0 $2,400 $2,400 Other Income $0 $2,020 $2.020 Service/ Management Training $0 $0 $0 Interest Income- CD ss n?n ,?q non T9n r))r) Other Commissions/ Callboard, W. comp, etc $0 $574 $574 Total $215,770 $237,994 $453,764 $354,764 $354,764 Networking/ Community Events Business Consumer EXPO $0 $1,000 $1.000 Blue Jeans Lobster Party $0 $7,000 $7,000 Scholarship Income $0 $1,000 $1,000 Beverage Income $0 $7,000 $7,000 Community Mixer $0 $15,000 $15,000 Total $0 $31.000 $31,000 $31,000 $31,000 Funding Partner Support $600,000 TOTAL INCOME: $2,013,230 $268,994 $2,282,224 $2,183,224 -$2,783,224 EXPENSES: Destination Sales & Mkta Functions Meetings & Conventions $350,918 $0 $350,918 Partnership Servies (Co-Op exp.) $516,693 $0 $516,693 Central Reservations $481,104 $0 $481.104 Communications $96,438 $96,438 Total $1,445,153 $0 $1,445.153 $1,445.153 51,445,153 IL_UUy111y WUauey M55UfaFfGC r-Ullf UU1i5 I I I ?LQI $254,629 J $G $254,629 Public Affairs Functions Total $1 I _ Total I $0 I $0 I $0 so 1 1- It997 A99; Economic Devel 14 Working Budget for Non-Contracted Services 7/26/01 VVTCB 2001 Budget Chamber 2001 Bud et Combined Totals Less Duplication plus new programs Attracting New businesses $0 $0 $0 $53,450 Total $0 $0 $0 $0 $146.975 Business Services Employee Recruitment/ Internships- NEW $0 $0 $0 $92.400 Health Insurance- NEW $0 $0 $0 $0 INS- NEW $0 $0 $0 $0 Merchant Association Coordination $0 $0 $0 $0 Service Standards/ Employee Recog- NEW $0 $0 $0 $101,500 B to B Discounts $0 $0 $0 $0 Business Welcome Program $500 $500 $0 Service/ Management Training $0 $2,500 $2.500 $0 Personnel $0 $147,992 $147,992 Other Expenses (Advtg., dues, mbrshp., photos) $4,500 $4,500 Ambassadors $0 $2,100 $2.100 Total $0 $157,592 $157,592 $157,592 $351,492 Networkin_al Community Events Business Consumer EXPO $0 $200 $200 Blue Jeans Lobster Party $0 $7,000 $7.000 Scholarship Expense $0 $1.000 $1,250 Beverage Expense $0 $4,300 $4.300 Community Mixer $0 $15,000 $15,000 B to B Mixers $0 $0 $0 Leadership Awards $0 $0 $0 Total $0 $27,500 $27,750 $27.750 $27,750 Occup.l Personnel Expenses C nancy Rent, Rep./ Maint., Utilities, r&E $0 $39,244 $39,244 C. - taxes, fees, postage, ins./ leoai $0 $17,229 $17,229 Personnel- wages/ taxes/ bene its/ training/ w comp $0 $26,250 $26,250 $0 Undistributed Expense $214,104 $0 $214.104 Total $214,104 $82,723 $296.827 $270,577 $270,577 Total Expense: $1,913,886 $267,815 $2,181,951 $2,355,701 $2,624,001 Net Income: $99,344 $1,179 $100,273 $27,523 $159,223 Total Net Income for Contracts and Ops $44,085 ($25,296) $18,539 ($54,211) $77,489 15 Budget of New Functions Expense Details Public Affairs Salary Expense (1.5 FTE) 78,500 Taxes 6,025 Benefits 9,000 Contract Exp 12,000 Misc. Office / Dues 6.250 Travel 1,450 Entertainment 3,000 Publications 11,200 Total Expense: 127,425 Personnel 105.525 Operating 21;900 Economic Development Salary Expense (1.5 FTE) 78,500 Taxes 6,025 Benefits 9,000 Misc. Office / Dues 6,250 Travel 4,500 Programs 20,000 Entertainment 3,000 Publications 19,700 Total Expense: 146,975 Personnel 93,525 Operating 53,450 Business Services Salary Expense (1.5 FTE) 63,500 Taxes 4,900 Benefits 9,000 Education 1,000 Misc. Office /dues 6,000 Travel 5.000 Entertainment 31000 Total Expense: 92,400 Personnel 77,400 Operating 15,000 Total New Functions Expense: 468,300 Guest Satisfaction/Service Quality Salary Expense (1.5 FTE) 58.500 Taxes 4,450 Benefits 7,800 Misc office 3,250 Programs 25,000 Travel 1,500 Entertainment 1,000 Total Expense: 101,500 Personnel 70,750 Operating 30,750 16 ??? crc 0 c n cP t Memo To: Honorable Mayor and Town Council Thru: Bill Efting, Town Manager fj-- V From: Tambi Katieb, Community Developme Date August 9, 2001 Re: Draft Town Center Plan Summary: Pat Dawe of RNL Design will present to Council a first draft copy of the Town Center Plan. The presentation will include a brief overview of the format of the draft report and allow Council time for discussion. This draft report was presented to the Planning and Zoning Commission on August 7, 2001. Ford Frick of BBC Research and Holly Miller of Fellsburg, Holt, & Ullevig will also be present to answer any questions you may have on the financial and traffic analyses. I have also attached the tabulated Public Survey Results for your review. Town Manager Comments: Attachments: RNL Design `Town Center Plan Draft'. Town Center Plan public survey results. Memo to Town Council, August 9, 2001 Page 1 of 1 Re: Draft Town Center Plan Memo To: Honorable Mayor and Town Council Thru: Bill Efting, Town Manager From: Norm Wood, Town Engineer Date: August 9, 2001 Re: Capital Improvements Budget - 2002 Summary: A list of potential capital projects is attached for your consideration and prioritization. This list includes previously identified potential projects as well as some that have been identified as possible needs by the town staff. Please review the attached list and add any potential projects that we may have missed. We would like to develop a prioritized list at Tuesdays work session to better proceed with development of a Five Year Capital Improvements Program. Town Manager Comments: I:\Engineering\Administration\CIP Budget\2002\Priority Memo I.Doc POTENTIAL CAPITAL PROJECTS / WISH LIST 2002 CIP BUDGET August 9, 2001 Project Avon Road Pedestrian Bridge I-70 Information Center Information Kiosks - Town Center Metcalf Road Improvements Municipal Government - Space Needs Analysis Municipal Parking Facilities Nottingham Road - I-70 to Buck Creek Road Nottingham Road - Buck Creek Road to Metcalf Road Public Works Administration Building Public Works Equipment Storage & Work Area Buildings Recreation Center Phase II Swift Gulch Road Relocation Town Center Plan Implementation Transportation Center Wildridge - Emergency / Bike Access Wildridge Park Improvements & Playground Wildridge Pavilion Wildridge Pocket Park - New in Block 5 Wildridge Pocket Park - Upper Area (New in Block 3 or 4) Wildridge Traffic Calming / Pedestrian Circulation Other Rating (1- 5) Note: Rate all Projects from 1 to 5, with 1 being lowest priority and 5 being highest priority. I:\Engineering\Administration\CIP Budget\2002\Priority List 2002.Doc It EAGLE RIVER WATER & SANITATION DISTRICT / 846 Forest Road • Vail, Colorado 81657 (970) 476-7480 • FAX (970) 476-4089 August 13, 2001 Avon Town Council 400 Benchmark Road Post Office Box 975 Avon, Colorado 81620 To the Honorable Avon Town Council: At the July Board Meeting of the Eagle River Water & Sanitation District, Mac McDeavitt raised concerns on behalf of the Avon Town Council regarding the District's position on Avon's current odor ordinance. I would like to take this opportunity to respond to those concerns. The first concern Mac stated was that the Council felt the District was "backtracking" on its position regarding the Ordinance not allowing for odor exceptions during maintenance or upgrades to the Avon Wastewater Treatment Plant. To be perfectly clear, our position has been, and will continue to be that any odor ordinance must include an exception provision for maintenance and/or upgrades. We have, and will continue to use our best efforts to control odors from the plant, but we must be allowed some leeway for unavoidable circumstances resulting from our operations. Second, Mac inquired whether the District had begun to implement any of the steps outlined in the Bowker & Associates report, or whether we were waiting for the results of the Brown report to take any action. In fact, we have already undertaken a number of steps recommended in the Bowker report to address the issues at the Avon plant: ? Ozone system installed in February 2001 ? Backup ozone system ordered; installation in August 2001 ? Improved air flow rates from the centrifuges to the scrubber ? Carbon filters installed on roof vents ? Discontinued use of odor masking agent ? Changed chemical injection point for better efficiency and reduced odor ? Upgrading PLC to alarm system ? Hired Air Tech consultants to evaluate in-plant airflow ? Developing operator training programs ? Ongoing training of lead supervisors ? Met with Avon Town Manager to develop plan for Fourth of July and other special events AV ? Reviewing all ATAD operations for further refinements. WATER, WASTEWATER, OPERATIONS & MANAGEMENT SERVICES Avon Town Council August 13, 2001 Page 2 of 2 When we receive the final results of the Brown report, we will review those results and consider how best to integrate any recommendations. It is our goal to continue to be a cooperative public service provider in the Avon community. We have kept the commitments we made to you and the residents of Avon. We have worked diligently to keep the Council you informed and improve communications with Town. And, most important, we have continually decreased the incidence of odors in Avon. However, we also will continue our objection to the unreasonable terms of your new Ordinance. Please be assured that we will continue to operate the Avon plant using state-of-the-art technology to control odors to the best extent the industry standards allow. We look forward to continue working with you in good faith to resolve these issues. Sincerely, __1 _') - ??i Rick Sackbauer, Chairman Eagle River Water & Sanitation District Board of Directors Memo To: Honorable Mayor and Town Council Thru: Bill Efting, Town Manager ?r2 Norm Wood, Acting Director of Community Development From: Ruth Borne, Asst. Director Community Development Date July 19, 2001 Re: Amendment to Temporary Certificate of Occupancy ("TCO") provisions in the Avon Municipal Code, Sections 15.08.090 C and D - Second Reading of Ordinance No. 01-05 Summary: Staff is recommending revisions to the TCO provisions to accomplish clarification of several issues. Currently, the language of the Cleanup, Landscaping and General Construction Deposit ("Deposit") does not clearly explain that all conditions/items (including building requirements) that remain outstanding must have collateral provided. The Deposit has historically been used to provide collateral for landscaping and paving requirements. The proposed Amendment will allow staff to obtain a deposit for all remaining planning, building, engineering and public works related items. In addition, the Amendment will shorten the time between a TCO and a Certificate of Occupancy ("CO"). Staff is recommending three (3) months for all TCOs with one three (3) month extension for a maximum period of six (6) months. The six months is necessary to allow a project, which obtains a TCO in the winter to complete all of the irrigation, landscaping, and paving by spring. The extension may only be issued by the Chief Building Official and must be in writing; there is no automatic extension. Thus, the proposed Amendment will streamline the TCO and Deposit process for the Town and enable staff to consistently enforce the regulations for each construction project. Recommendation: Staff recommends approval of the Second Reading of Ordinance No. 01-05, An Ordinance Repealing and Reenacting Sections 15.08.090 C and D of the Avon Municipal Code Concerning Temporary Certificates of Occupancy. Proposed Motion: I make a motion to approve Ordinance No. 01-05, An Ordinance Repealing and Reenacting Sections 15.08.090 C and D of the Avon Municipal Code Concerning Temporary Certificates of Occupancy. Town Manager Comments: Attachment: Ordinance No. 01-05 C STATE OF COLORADO ) COUNTY OF EAGLE ) SS TOWN OF AVON ) NOTICE IS HEREBY GIVEN OF A PUBLIC HEARING BEFORE THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO AT 5:30 P.M. ON THE 14th DAY OF AUGUST 2001, AT THE TOWN OF AVON MUNICIPAL BUILDING FOR THE PURPOSE OF CONSIDERING THE ADOPTION OF ORDINANCE NO. 01-05, SERIES OF 2001: An Ordinance Repealing and Reenacting Sections 15.08.090 C and 15.08.090 D of the Avon Municipal Code Concerning Temporary Certificates of Occupancy A copy of said Ordinance is attached hereto, and is also on file at the office of the Town Clerk, and may be inspected during regular business hours. Following this hearing, the Council may consider final passage of this Ordinance. This notice is given and posted by order of the Town Council of the Town of Avon, Colorado Dated this 30th day of July 2001. OF AVON, COLORADO BY: Clerk POSTED AT THE FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON ON AUGUST 3, 2001: AVON MUNICIPAL BUILDING IN THE MAIN LOBBY AVON BEAVER CREEK TRANSIT BUS STOP AT AVON CENTER AVON RECREATION CENTER CITY MARKET IN THE MAIN LOBBY ORDINANCE NO. 01- 05 SERIES OF 2001 AN ORDINANCE REPEALING AND RE- ENACTING SECTIONS 15.08.090 C and 15.08.090 D OF THE AVON MUNICIPAL CODE CONCERNING TEMPORARY CERTIFICATES OF OCCUPANCY NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, that Sections 15.08.090 C and 15.08.090 D of the Avon Municipal Code are repealed and re-enacted to provide as follows: 15.08.090 C. Section 109.1.2 -- Cleanup, Landscaping and General Construction Deposit. A Cleanup, Landscaping and General Construction Deposit ("Deposit") is designed to provide security for all conditions contained in the Temporary Certificate of Occupancy ("TCO"). The Deposit shall be paid in cash and shall be paid to the Town of Avon. In lieu of cash, and upon a showing to the Town that adequate security will be provided thereby, the deposit may be by a letter of credit. The letter of credit must be valid for one (1) year and renewable upon the Town's request. The amount of the deposit required shall be based upon a current bid by a reputable contractor, plus 25% of the bid, good for sufficient time to allow completion of the work, or upon some other basis deemed acceptable by the Town. The bid shall be based upon completion of all remaining work indicated on the approved building permit plans, and any subsequent conditions of approval. If the cleanup, landscaping and general construction, as defined in this chapter, is not completed within three (3) months of the date the TCO is issued, the Town may, but shall not be obligated to, complete such cleanup, landscaping, and general construction, the cost of doing so, together with a fee in the amount of twenty percent (20%) of such costs, to be charged to the permit holder and deducted from the cash or other security deposited. If the cost for completion by the Town, plus the fee, exceeds the amount of the deposit, the excess, together with interest at twelve percent annum, shall be a lien against the property and may be collected by civil suit, or may be certified to the Treasurer of Eagle County to be collected in the same manner as delinquent ad valorem taxes levied against such property. 15.08.090 D. Section 109.4.1 -- Conditions of Temporary Certificate of Occupancy (1) A Temporary Certificate of Occupancy ("TCO") shall be valid for three (3) months. The Chief Building Official may grant one (1) TCO extension for up to three (3) months. Such extension shall be granted in writing. (2) The following shall be completed prior to the issuance of a Temporary Certificate of Occupancy for Commercial or Multi-Family, (A, B, E, F, H, I, M, S and R-1 occupancies): a. The exterior of the building is complete, including painted vents, meters, and light fixtures. b. The interior shell building is complete with all required final inspections approved, including building, fire sprinkler (if required), electrical, plumbing and mechanical smoke detectors, fire alarms and sprinklers. C. Two operative bathrooms on each floor being occupied in other than R occupancies. d. Entrance and other work within the public right of way must be approved. e. All required parking paved and marked. f. All utility tap fees paid. g. Positive drainage away from the building in all directions at 2% for a minimum of 5 feet. h. Where the required cleanup, landscaping, or construction required for a Certificate of Occupancy is not complete, a Temporary Certificate of Occupancy (TCO) may be issued upon submittal and approval of a Cleanup, Landscaping, and Construction Deposit in accordance with Section 15.08.090 C. The surety will be returned to the permittee upon issuance of the Final Certificate of Occupancy. (3) The following shall be completed prior to the issuance of a Temporary Certificate of Occupancy for one and two family dwellings: a. The exterior of the building is complete, including painted vents, meters, and light fixtures. b. The interior shell building is complete with all required final inspections approved, including building, fire sprinkler (if required), electrical, plumbing and mechanical. C. One bathroom operative as per the approved plans. d. Entrance and other work within the public right of way must be approved. e. Positive drainage away from the building in all directions at 2% for a minimum of 5 feet. f. Sufficient roadway access for emergency vehicles and minimum parking requirements must be met. g. All utility tap fees paid. h. Where the required cleanup, paving, landscaping, or construction required for a Certificate of Occupancy is not complete, a Temporary Certificate of Occupancy (TCO) may be issued upon submittal and approval of a Cleanup, 2 Landscaping, and Construction Deposit in accordance with Section 15.08.090 C. The surety will be returned to the permittee upon issuance of the Final Certificate of Occupancy. INTRODUCED, APPROVED ON FIRST READING, AND ORDERED PUBLISHED IN FULL AND POSTED, this 24 day of July , 2001, and a public hearing on this ordinance shall be held at the regular meeting of the Town Council of the Town of Avon, Colorado on the 14 day of August , 2001, at 5: 30 Q.m. in the Municipal Building of the Town of Avon, Colorado. TOWN OF AVON, COLORADO: or ATTES Town Clerk INTRODUCED, APPROVED ON SECOND READING, AND ORDERED PUBLISHED AND POSTED this day of , 2001. TOWN OF AVON, COLORADO: Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney 3 Memo Date: August 8, 2001 To: Honorable Mayor and Town Council Thru: Bill Efting, Town Manager From: Norman Wood, Director Community Development Al Ruth Borne, Assistant Director Community Development ? e Re: Ordinance 01-06 Adopting the updated Official Zone District Map, 2nd Reading Summary: Staff has prepared an updated Zoning Map for adoption by Town Council. Sections 17.16.030 and 17.28.100 of the Zoning Code require that if changes are made to the zoning of property, such changes shall be considered by the Town Council in a public hearing and then entered on the Zoning Map. This map update reflects all ordinances, resolutions, rezonings, and annexations that changed the zoning of property in the Town since 1999 as well as technical corrections that were identified since the last update. On July 17, 2001 the Planning and Zoning Commission unanimously approved Planning and Zoning Commission Resolution 01-05 recommending approval of the Official Zone District Map. On July 24, 2001 the Town Council unanimously approved Ordinance 01-06, approving the updated Zoning Map on the first reading. The draft map is displayed in the Council Chambers and in the Community Development Department. If you would like a copy please contact staff. Recommendation: Staff recommends the Town Council approve Ordinance 01-06, approving the updated Zoning Map on second reading. Proposed Motion: "I make a motion to approve on second reading Ordinance No. 01-06, an Ordinance approving the updated Zoning Map." Town Manager Comments: Attachments: A. Ordinance 01-06 B. Planning and Zoning Resolution 01-05 ORDINANCE NO. 01-06 SERIES OF 2001 AN ORDINANCE ADOPTING THE UPDATED ZONING MAP BE IT ENACTED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Council hereby adopts the updated Zoning Map, as required by Sections 17.16.030 and 17.28. 100 of the Avon Municipal Code, attached hereto as Exhibit A of this ordinance. INTRODUCED, APPROVED ON FIRST READING, AND ORDERED PUBLISHED IN FULL AND POSTED, this 24 day of Ju 1_y , 2001, and a public hearing on this ordinance shall be held at the regular meeting of the Town Council of the Town of Avon, Colorado on the 1 4 day of August , 2001, at 5:30 p.m. in the Municipal Building of the Town of Avon, Colorado. TOWN OF AVON, COLORADO: INTRODUCED, APPROVED ON SECOND PUBLISHED AND POSTED this _ day of ATTEST: or READING, AND ORDERED .2001. TOWN OF AVON, COLORADO: Mayor Town Clerk STATE OF COLORADO ) COUNTY OF EAGLE ) SS TOWN OF AVON ) NOTICE IS HEREBY GIVEN OF A PUBLIC HEARING BEFORE THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO AT 5:30 P.M. ON THE 14th DAY OF AUGUST 2001, AT THE TOWN OF AVON MUNICIPAL BUILDING FOR THE PURPOSE OF CONSIDERING THE ADOPTION OF ORDINANCE NO. 01-06, SERIES OF 2001: An Ordinance Adopting the Updated Zoning Map A copy of said Ordinance is attached hereto, and is also on file at the office of the Town Clerk, and may be inspected during regular business hours. Following this hearing, the Council may consider final passage of this Ordinance. This notice is given and posted by order of the Town Council of the Town of Avon, Colorado Dated this 30th day of July 2001. TO" OF AVON, COLORADO BY: Nash Town Clerk POSTED AT THE FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON ON AUGUST 3, 2001: AVON MUNICIPAL BUILDING IN THE MAIN LOBBY AVON BEAVER CREEK TRANSIT BUS STOP AT AVON CENTER AVON RECREATION CENTER CITY MARKET IN THE MAIN LOBBY TOWN OF AVON PLANNING & ZONING COMMISSION RESOLUTION NO. 01-05 SERIES OF 2001 A RESOLUTION ADOPTING THE 2001 UPDATED ZONING MAP WHEREAS, Section 17.16.030 and 17.28. 100 require that any changes to the zoning of property by ordinance within the Town of Avon be entered on the Zoning Map; and WHEREAS, notice was properly posted for the zoning map update and the Planning and Zoning Commission reviewed the proposed map update at a regular Planning and Zoning Commission meeting, NOW, THEREFORE, BE IT RESOLVED, that the Planning and Zoning Commission hereby adopts the year 2001 updated Zoning Map for the Town of Avon as set forth in Exhibit "A", attached hereto and incorporated herein by this reference, and further recommends that the Town Council of the Town of Avon adopt the updated Zoning Map as the official Zoning Map for the Town of Avon as set forth in 17.16.030 of the Municipal Code. ADOPTED THIS 17th DAY OF JULY, 2001 Date: -7 (7 (i . isEacaas, Chair Attest: Date 7 -1?L o I FAPlanning & Zoning Commission\Resolutions\2001 Resolutions\01-05 Zoning Map update.doc ORDINANCE NO. 01-07 SERIES OF 2001 AN ORDINANCE ADDING A USE TAX ON CONSTRUCTION MATERIALS. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON,COLORADO: Section 1. Chapter 3.08 of the Avon Municipal Code is amended as follows: (a) Title. The title of chapter 3.08 is amended to state "SALES AND USE TAX." (b) §3.08.020. Taxable items. A new subpart D. is added to state as follows: "D. Upon the purchase price paid for or the acquisition costs of construction materials brought within the boundaries of the town for the purpose of being used to build, construct, reconstruct, alter, expand, modify or improve any building, dwelling or other structure or improvement to real property in the town." (c) §3.08.030. Sales tax levy. (i) The title of §3.08.030 is changed to state "Sales and use tax levy." (ii) Section 3.08.030C is repealed and reenacted to state as follow: "The retailer shall add the sales tax imposed hereto to the sale or charge of the item sold, showing such tax as a separate and distinct item, and, when added, such tax shall constitute a part of such price or charge, shall be a debt from the purchaser to the retailer until paid, and shall be recoverable at law in the same manner as other debts." (iii) A new subpart E. is added to state as follows: "E. (1) A tax of four percent is imposed upon the purchase price paid for or the acquisition costs of construction materials brought within the boundaries of the town for the purpose of being used to build, construct, reconstruct, alter, expand, modify or improve any building, dwelling or other structure or improvement to real property in the town. (2) Any person who shall build or improve any dwelling or other structure or improvement to realty within the town, including underground improvements, and who shall purchase the necessary construction materials needed therefore from any source inside or outside of the town, shall keep all invoices and statements regarding such materials from both the general and subcontractors, along with a summary sheet showing such purchases, and shall, on or before the tenth day of each succeeding month following the start of construction, file a return with the Finance Director, to which he shall attach such invoices, statements and summary for the construction materials purchased the previous month, and shall thereupon pay to the Finance Director the full amount of the use tax due thereon for the preceding month or months. Any failure to preserve such statements and invoices, and to make such return and payment of such use tax, shall be deemed a violation of this chapter. The full amount of any use tax due and not paid for construction materials shall be a lien upon the real property benefited by such improvements, and the Finance Director is authorized to file a notice of such lien with the County Clerk and Recorder. (3)(a) Any person who shall build or improve any dwelling or other structure or improvement to realty within the town, including underground improvements, and who shall purchase the necessary construction materials needed therefore from any source inside or outside of the town, may, at such person's option, remit a deposit to the Finance Director prior to the issuance of any building permit for such improvement, such deposit to insure and indemnify the town for the amount of use tax due. The amount of the deposit shall be based upon an estimate of the use tax to be payable on the construction materials used for the improvement. Such estimate shall be made, and such deposit shall be paid, at the time that the applicable building permit is issued. The estimate of the cost of the construction materials shall be determined by the Town Building Official, and the estimate shall be subject to adjustment if the actual cost of the construction materials needed for the improvement is either less than or greater than such estimate. If the taxpayer elects the deposit procedure set forth in this subsection (3), then the provisions of subsection (2) hereof shall be waived. Upon payment of the deposit as set forth herein, the Finance Director shall issue the taxpayer a receipt identifying the property that is the subject of the deposit and the building permit number. (b) For the purpose of calculating the amount of the deposit as provided for herein, the value of the construction materials in the improvement shall be estimated to be equal to fifty percent of the total value of the improvement as determined by the Building Official for building permit purposes. The deposit shall be in the amount of four percent of such estimated value of the construction materials. (c) If it is determined by the Finance Director that the actual cost of the construction materials for the improvement is greater than the estimate therefore, and that the amount of the use tax deposit is not sufficient to 2 provide for full payment of the use tax, then the Finance Director shall make a demand to the taxpayer for the additional use tax owed; provided, in no case may the Finance Director make a claim for amounts due over and above the amount of the deposit more than three years after a certificate of occupancy or final inspection approval has been issued by the town for the improvement. A taxpayer's failure to honor the Finance Director's claim for additional tax due, as set forth in this paragraph, shall constitute a violation of this chapter. (d) If it is determined by the Finance Director that the deposit is sufficient to provide for full payment of the use tax, then the deposit shall be used to pay the amount of the use tax due. If the Finance Director determines that the amount of the deposit is in excess of the use tax owned, then he shall return any excess amount of the deposit to the person who made the deposit within thirty days of such determination. (4) If a taxpayer purchases construction materials subject to the use tax imposed herein from a vendor possessing a valid Town of Avon retail sales tax license, and if he pays the town's sales tax at the time of purchase of such construction materials, then he shall be entitled to a credit, to the extent of such sales tax paid, to be applied to the amount of use tax owed. (5) Construction materials subjected at the time of purchase to a sales or use tax lawfully imposed on the purchaser by another statutory or home rule municipality in the State of Colorado, if taxed at a rate equal to or greater than the four percent rate provided for herein, are exempted from the Town of Avon's use tax. If the rate of the sales or use tax imposed by such other Colorado statutory or home rule municipality is less than four percent, the, difference between the tax due under this chapter and the tax paid by the purchaser shall be due to the Town of Avon, and shall be remitted to the Finance Director. (6) All use tax funds collected in accordance with the provisions of this chapter shall be appropriated and spent solely for transportation and recreation capital projects and services." (d) ? 3.08.320. Sales tax - Credit for sales or use taxes previously paid to another municipality. (i) The title of § 3.08.320 is changed to state "Sales and use tax - Credit for sales or use taxes previously paid to another municipality." (ii) Section 3.08.320 is repealed and reenacted to state as follow: "For transactions consummated on or after January 1, 1986, the town's sales tax shall not apply to the sale of tangible property at retail or the furnishing of services if the transaction was previously subjected to a sales or use tax lawfully imposed on the 3 purchaser or user by another statutory or home rule municipality equal to or in excess of that provided for in Section 3.08.030. A credit shall be granted against the town's lawfully imposed local sales or use tax previously paid by the purchaser or user to the previous statutory or home rule municipality. The amount of the credit shall not exceed the town's sales or use tax imposed pursuant to Section 3.08.030." Section 2. Election and Effective Date. Under Article X, Section 20 of the Colorado Constitution, the Council refers the tax increase provided in this ordinance to the qualified electors of the Town for approval at the special Town election now scheduled for November 6, 2001. If the tax increase is approved by a majority of the electors voting thereon, this ordinance shall become effective when the Town Clerk or other designated election official duly files the required certificate of election, or on January 1, 2002, whichever occurs last. Section 3. Ballot Title and Question. The ballot title and question submitted to the electors shall be as follows: SHALL TOWN OF AVON TAXES BE INCREASED $1.6 MILLION ($1,600,000) ANNUALLY IN 2002, AND BY WHATEVER ADDITIONAL AMOUNTS ARE RAISED ANNUALLY THEREAFTER, BY THE IMPOSITION OF A FOUR PERCENT (4%) USE TAX ON THE PRIVILEGE OF USING OR CONSUMING IN THE TOWN ANY CONSTRUCTION MATERIALS, SUCH USE TAX REVENUES TO BE APPROPRIATED AND SPENT SOLELY FOR TRANSPORTATION AND RECREATION CAPITAL PROJECTS AND SERVICES, ALL IN ACCORDANCE WITH ORDINANCE NO. 01-07 ADOPTED BY THE TOWN COUNCIL; AND SHALL THE REVENUES COLLECTED FROM SUCH TAX AND ANY EARNINGS FROM THE INVESTMENT OF SUCH REVENUES BE COLLECTED AND SPENT AS A VOTER APPROVED REVENUE CHANGE AND AN EXCEPTION TO THE LIMITS WHICH WOULD OTHERWISE APPLY UNDER ARTICLE X, SECTION 20 OF THE COLORADO CONSTITUTION OR ANY OTHER LAW? YES 4 NO Section 4. Repealer. If the electors approve this ordinance, then on the effective date specified above, all ordinances or parts of ordinances in conflict herewith are hereby repealed, but only to the extent of such inconsistency. Section 5. Severability. The provisions of this ordinance are severable, and invalidity of any part shall not affect the validity or effectiveness of the rest of this ordinance. INTRODUCED, APPROVED ON FIRST READING, AND ORDERED PUBLISHED IN FULL AND POSTED, this day of , 2001, and a public hearing on this ordinance shall be held at the regular meeting of the Town Council of the Town of Avon, Colorado on the day of 2001, at 5:30 p.m. in the Municipal Building of the Town of Avon, Colorado. TOWN OF AVON, COLORADO: Mayor ATTEST: Town Clerk 5 INTRODUCED, APPROVED ON SECOND READING, AND ORDERED PUBLISHED AND POSTED this _ day of , 2001. TOWN OF AVON, COLORADO: Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney c 6 Memo To: Thru: From: Date: Re: Honorable Mayor and Town Council Bill Efting, Town Manager Norm Wood, Town Engineer August 8, 2001 McGrady Acres Annexation - Resolution No. 01-18, Series of 2001 Summary: EMD Limited Liability Company and Traer Creek LLC have filed the attached Petition for Annexation for a portion of McGrady Acres Subdivision. The Petition appears to be in substantial compliance with Colorado State Statutes. Resolution No. 01-18 Series of 2001 initiates the annexation process by a finding of substantial compliance and setting a hearing date of September 25, 2001 for the annexation. An outline of the annexation process including subdivision and zoning approvals is attached along with a tentative schedule to complete the process. We recommend approval of Resolution No. 01-18 Series of 2001, A Resolution Initiating Annexation Proceedings for a Portion of McGrady Acres to the Town of Avon; Finding Substantial Compliance of a Petition for Annexation; and Setting a Hearing Thereon. Recommendations: Approve Resolution No. 01-18 Series of 2001, A Resolution Initiating Annexation Proceedings for a Portion of McGrady Acres to the Town of Avon; Finding Substantial Compliance of a Petition for Annexation; and Setting a Hearing Thereon. Proposed Motion: I move to approve Resolution No. 01-18 Series of 2001, A Resolution Initiating Annexation Proceedings for a Portion of McGrady Acres to the Town of Avon; Finding Substantial Compliance of a Petition for Annexation; and Setting a Hearing Thereon. Town Manager Comments: ? C o ?? (' a i! .r ? r S ? ?'? ?/ VC(D IAEngineering\Avon Village\Armexation\Compliance Memo.Doc I RESOLUTION NO. 01-18 SERIES OF 2001 A RESOLUTION INITIATING ANNEXATION PROCEEDINGS FOR A PORTION OF THE LAND KNOWN AS MCGRADY ACRES INTO THE TOWN OF AVON; FINDING SUBSTANTIAL COMPLIANCE OF THE PETITION FOR ANNEXATION; AND SETTING A HEARING THEREON. WHEREAS, Petitioners EMD Limited Liability Company and Traer Creek LLC filed with the Town Clerk a Petition for Annexation (Exhibit A hereto) concerning a portion of the land known as McGrady Acres and as particularly described in such petition, which petition has been referred to the Town Council; NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. Findings. The Town Clerk has referred to the Town Council the Petition for Annexation attached hereto as Exhibit A. The Town Council specifically finds upon review of said petition that it is in substantial compliance with the requirements of C.R.S. § 31-12-107(1). Section 2. Hearing. A hearing on the petition shall be held at 5:30 P.M. on September 25, 2001, at the Council Chambers in the Avon Municipal Building, 400 Benchmark Road, Avon, Colorado, to determine if the proposed annexation complies with §§ 31-12-104 and 31-12-105, C.R.S., and whether the subject property is eligible for annexation. Section 3. Publication. This Resolution shall be published once a week for four successive weeks in The Vail Daily newspaper, a newspaper of general circulation in Eagle County, Colorado, commencing no later that August 23, 2001. Section 3. Effective Date. This Resolution shall be effective immediately upon approval. ADOPTED this 14th day of August, 2001. TOWN OF AVON, COLORADO Judy Yoder, Mayor ATTEST: Kris Nash, Town Clerk APPROVED AS TO FORM: Burt Levin, Town Attorney PETITION FOR ANNEXATION TO THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: The undersigned (collectively, "Petitioners"), in accordance with the Municipal Annexation Act of 1965 as set forth in Article 12, Title 31, Colorado Revised Statutes, as amended and as in effect on the submission date set forth below ("Annexation Act"), hereby petition ("Petition") the Town Council of the Town of Avon, Colorado ("Council"), to annex to the Town of Avon ("Town") the unincorporated territory located in the County of Eagle, State of Colorado, which property is more particularly described in Exhibit A attached hereto and incorporated herein by reference ("Pro a "). In support of this Petition, Petitioners allege that: 1. It is desirable and necessary that the Property be annexed to the Town. 2. The requirements of Sections -104 and -105 of the Annexation Act exist or have been met. 3. Not less than one-sixth (1/6) of the perimeter of the Property is contiguous with the Town's current municipal boundaries: 4. A community of interest exists between the Property and the Town. 5. The Property is urban or will be urbanized in the near future. 6. The Property is integrated with or is capable of being integrated with the Town. 7. The Petitioners comprise more than fifty percent (50%) of the landowners in the Property owning more than fifty percent (50%) of the Property, excluding public streets, and alleys and any land owned by the annexing municipality, and the Petitioners hereby consent to the establishment of the boundaries of the Property as shown on the annexation plat submitted herewith. 8. The Property is not presently a part of any incorporated city, city and county, or town; no proceedings have been commenced for incorporation or annexation of part or all of the Property to any other municipality; no election for annexation of the Property or substantially the same territory to the Town has been held within the twelve (12) months immediately preceding the filing of this Petition. 9. The proposed annexation will not result in detachment of area from any school district or attachment of same to another school district. 10. Except to the extent necessary to avoid dividing parcels within the Property held in identical ownership, at least fifty percent (50%) of which are within the three (3) mile limit, the proposed annexation will not extend the municipal boundary of the Town more than three (3) miles in any direction from any point of the current municipal boundary. 11. The proposed annexation will not result in the denial of reasonable access to any landowner, owner of an easement, or owner of a franchise adjoining a platted street or alley which has been annexed by the Town but is not bounded on both sides by the Town. 12. In establishing the boundaries of the Property, no land which is held in identical ownership, whether consisting of a single tract or parcel of real estate or two or more contiguous tracts or parcels of real estate: (a) is being divided into separate parts or parcels without the written consent of the landowner or landowners thereof unless such tracts or parcels are separated by a dedicated street, road, or other public way; or (b) comprising twenty (20) acres or more and together with buildings and improvements situate thereon having a valuation for assessment in excess of $200,000.00 for ad valorem tax purposes for the year next preceding the proposed annexation, is included in the Property without the written consent of the landowner or landowners. 5126052 A4.AYFR 13. If a portion of a platted street or alley is to be annexed, the entire width thereof is included within the Property. 14. The legal description of the land owned by the Petitioners is set forth underneath the name of each such Petitioner on Exhibit B, attached hereto and incorporated herein by this reference. 15. The affidavit of the circulator of this Petition certifying that each signature on this Petition is the signature of the person whose name it purports to be and certifying the accuracy of the date of such signature is attached hereto as Exhibit C and is incorporated herein by this reference. 16. This Petition is accompanied by four prints of an annexation map containing, among other things, the following information: (a) A written legal description of the boundaries of the Property; (b) A map showing the boundary of the Property; (c) Within the annexation boundary map, a showing of the location of each ownership tract in unplatted land and, if part or all of the area is platted, the boundaries and the plat numbers of plots or of lots and blocks; and (d) Next to the boundary of the Property, a drawing of the contiguous boundary of the annexing municipality abutting the Property. 17. In connection with the processing of this Petition, the Petitioners request that the Town: (a) Institute zoning and subdivision approval processes for the Property in accordance with applicable provisions of the Municipal Code of the Town of Avon and in accordance with Section -115 of the Annexation Act; and (b) Approve and execute an annexation and development agreement ("Annexation and Development Agreement") which establishes vested property rights for the Property for an agreed upon term of greater than three years, pursuant to Chapter 17.14 of the Municipal Code of the Town of Avon and Article 68, Title 24, Colorado Revised Statutes, and which otherwise establishes the development plan for the Property. 18. Petitioners have filed this Petition subject to the following conditions: (a) Concurrently with its approval of annexation of the Property, the Town Council: (i) approves for those portions of the Property which are not public right-of-way zoning and subdivision which is substantially consistent with the applications for zoning and subdivision which Petitioners Traer Creek LLC and EMD Limited Liability Company submit in connection with this Petition; and (ii) approves and authorizes execution of the Annexation and Development Agreement. (b) Petitioner Traer Creek LLC shall have the right, with or without the consent or agreement of any other landowner within the Property, to withdraw this Petition by so notifying the Town Clerk in writing prior to the fortieth (40th) day after the latest effective date of the final ordinances or resolutions approving annexation of the Property, the Annexation and Development Agreement, or zoning or subdivision of the Property; provided, however, that such withdrawal right may be exercised only if a third party commences a formal challenge to any of the approvals within such period. (c) Prior to expiration of the period described in the foregoing subparagraph (b) without Petitioner Traer Creek LLC having withdrawn the Petition, neither Petitioners nor the City shall cause or permit the occurrence of the conditions to effectiveness of the annexation as set forth in Section -I 13(2)(b) of the Annexation Act. 19. Upon the annexation of the Property becoming effective, and subject to the conditions set forth in this Petition and to be set forth in the Annexation and Development Agreement, the Property shall become subject to all ordinances, resolutions, rules and 512605.2 MLAYER regulations of the Town, except as otherwise set forth in the Annexation and Development Agreement, and except for general property taxes of the Town which shall become effective on January 1 of the next succeeding year following adoption of the annexation ordinance. 20. Except for the terms and conditions of this Petition and of the Annexation and Development Agreement, which terms and conditions Petitioners expressly approve and therefore do not constitute an imposition of additional terms and conditions within the meaning of Section -107(1)(g) of the Annexation Act, Petitioners request that no additional terms and conditions be imposed upon annexation of the Property to the Town. THEREFORE, Petitioners request that the Town Council of the Town of Avon, Colorado, complete and approve the annexation of the Property pursuant to the provisions of the Municipal Annexation Act of 1965, as amended. Respectfully submitted this 2Nd day of 19a e ys : 2001. Signatures of Landowners/Petitioners: EMD LEMTED LIABILITY COMPANY, a Colorado limited liability company By:LAVA CORPORATION, a Colorado corporation, its Manager B . Nani : Ma s Lindholm Title: President Date of Signature: !F4.10 / Mailing Address: P.O. Box 640 Vail, CO 81658 Attn: William J. Post, Esq. Resident of the Property? NO TRAER CREEK LLC, a Colorado limited liability company ` By: ? [2? Name: Magnus dholm Title: Manager Date of Signature: I&AD / Mailing Address: P.O. Box 640 Vail, CO 81658 Attn: William J. Post, Esq. Resident of the Property? NO 5126D5 2 MLAYER EXHIBIT A TO PETITION FOR ANNEXATION Legal Description of the Property Those parts of the Denver and Rio Grande Western Railroad right-of-way and those parts of U.S. Highway 6 and 24 right-of-way, both lying in the S 1/2 Section 7, Township 5 South, Range 81 West of the Sixth Principal Meridian, Eagle County, Colorado; together with those parts of McGrady Acres, according to the final plat thereof recorded in Book 558 at Page 533 in the office of the Eagle County, Colorado, Clerk and Recorder; together with the 60 foot wide public right-of-way shown on (Corrected) Final Plat - Condominium Map SUN RIVER CONDOMINIUMS according to the map thereof recorded in Book 318 at Page 186 in the office of said Clerk and Recorder, all being described as a whole as follows: Beginning at a point on the existing Town of Avon boundary and the northerly right-of-way line of the Denver and Rio Grande Western Railroad, whence the northwest corner of said McGrady Acres bears S25°38'00"W 100.00 feet; thence the following four courses along said common line: (1) S64°22'00'E 376.11 feet; (2) 28.04 feet along the arc of a curve to the left, having a radius of 1860.00 feet, a central angle of 00°51'50", and a chord that bears S64°47'55"E 28.04 feet; (3) S00°12'23"E 22.04 feet; (4) 548.06 feet along the arc of a curve to the left, having a radius of 1880.00 feet, a central angle of 16°42'10", and a chord that bears S73°51'55"E 546.11 feet; thence, departing said common line, S07°47'00"W 60.00 feet to a point on the southerly right-of-way line of said Denver and Rio Grande Western Railroad and the northerly right-of- way line of Nottingham Ranch Road as shown on said final plat of McGrady Acres; thence the following two courses along said common line: (1) S82°13'00"E 1136.53 feet; (2) 42.66 feet along the arc of a curve to the right, having a radius of 5699.70 feet, a central angle of 00°25'44", and a chord that bears S82°00'09"E 42.66 feet; thence, departing said common line and continuing the following nine courses along the easterly, southerly and southeasterly right- of-way lines of said Nottingham Ranch Road: (1) 209.28 feet along the arc of a curve to the right, having a radius of 120.00 feet, a central angle of 99°55'26", and a chord that bears S57°49'17"W 183.75 feet; (2) N72°13'00"W 277.44 feet; (3) N82°13'00"W 1056.24 feet; (4) 167.20 feet along the arc of a curve to the left, having a radius of 265.00 feet, a central angle of 36°09'00", and a chord that bears S79°42'30"W 164.44 feet; (5) S61°38'00"W 113.82 feet; (6) 159.29 feet along the are of a curve to the right, having a radius of 557.63 feet, a central angle of 16°22'00", and a chord that bears S69°49'00"W 158.75 feet; (7) S78°00'01"W 93.40 feet; (8) 149.40 feet along the arc of a curve to the left, having a radius of 500.00 feet, a central angle of 17°07' 12", and a chord that bears S69°26'25"W 148.85 feet; (9) S60°52'49"W 101.94 feet to the southwesterly line of said McGrady Acres and the northeasterly line of said Sun River Condominiums; thence, along said common line, S47°59'03"E 0.24 feet; thence, departing said common line, S60°53'00"W 78.88 feet, along the easterly line of the 60 foot wide public right- of-way shown on said (Corrected) Final Plat - Condominium Map SUN RIVER CONDOMINIUMS, to the southwesterly line of said Sun River Condominiums and the northeasterly right-of-way line of said U.S. Highway 6 and 24; thence, along said common line, 264.30 feet along the arc of a curve to the left, having a radius of 1830.00 feet, a central angle of 08°16'30", and a chord that bears S70°43'32"E 264.07 feet; thence, departing said common line, S 15°08' 13"W 130.00 feet to the southwesterly right-of-way line of said U.S. Highway 6 and 24; thence the following two courses along said southwesterly right-of-way line: (1) 400.12 feet along the arc of a curve to the right, having a radius of 1960.00 feet, a central angle of 11°41'47", and a chord that bears N69°00'54"W 399.42 feet; (2) N63°10'00"W 100.72 feet; thence, departing said southwesterly right-of-way line, N26°50'00"E 123.00 feet to the southwesterly line of said Sun River Condominiums and the northeasterly right-of-way line of U.S. Highway 6 and 24; thence, along said common line, the following three courses: (1) S79°52'00"E 24.35 feet; (2) S63°10'00"E 77.40 feet; (3) 34.82 feet along the arc of a curve to the left, having a radius of 1830.00 feet, a central angle of 01°05'25", and a chord that bears S63°42'43"E 34.82 feet; thence, departing said common line, N60°53'00"E 102.46 feet, along the westerly line of the 60 foot wide public right-of-way as shown on said (Corrected) Final Plat - Condominium Map SUN RIVER CONDOMINIUMS, to the northeasterly line of said Sun River Condominiums and the southwesterly line of said McGrady Acres; thence, along said common line the following two courses: (1) N47°59'03"W 198.62 feet; (2) N37°40'59"W 102.73 feet to the most westerly corner of said McGrady Acres and the existing Town of Avon boundary; thence, departing said common line, N45°53'00"E 125.14 feet along the 5126052 NILAYER A-1 northwesterly line of McGrady Acres and the existing Town of Avon Boundary; thence, departing the existing Town of Avon 'boundary, S40°32'42"E 318.00 feet along the southwesterly line of Lot 6, said McGrady Acres to the southeasterly line of said Lot 6 and the northwesterly right-of-way line of said Nottingham Ranch Road; thence, along said common line, the following four courses: (1) N60°52'49"E 18.00 feet; (2) 170.31 feet along the are of a curve to the right, having a radius of 570.00 feet, a central angle of 17°07' 12", and a chord that bears N69°26'25"E 169.69 feet; (3)N78°00'01"E 93.40 feet; (4) 19.13 feet along the arc of a curve to the left, having a radius of 487.63 feet, a central angle of 02°14'51", and a chord that bears N76°52'36"E 19.13 feet to the most easterly corner of said Lot 6; thence, departing said common line, N57°59'05"W 462.86 feet, along northeasterly line of said Lot 6, to the northwesterly line of said McGrady Acres and the existing Town of Avon boundary; thence, departing said northeasterly line, N45°53'00"E 240.92 feet along said northwesterly line of McGrady Acres and the existing Town of Avon boundary to the northwest corner of said McGrady Acres; thence, departing said northwesterly line of McGrady Acres and said existing Town of Avon boundary, N25°38'00"E 100.00 feet to the point of beginning, containing 11.49 acres, more or less. C 512605.2 MLAYER A-2 EXHIBIT B TO PETITION FOR ANNEXATION Legal Description of Property Owned by Each Petitioner Name of Landowner/Petitioner: EMD LIMITED LIABILITY COMPANY, a Colorado limited liability company Lot 2, McCrady Acres, according to the final plat thereof recorded in Book 558 at Page 533, in the office of the Eagle County, Colorado, Clerk and Recorder. Name of Landowner/Petitioner: TRAER CREEK LLC, a Colorado limited liability company Lots 3, 4 and 5 McGrady Acres, according to the final plat thereof recorded in Book 558 at Page 533, in the office of the Eagle County, Colorado, Clerk and Recorder. 5126051 MLAYER B-1 EXHIBIT C TO PETITION FOR ANNEXATION Affidavit of Circulator The undersigned, being of lawful age, who being first duly sworn upon oath deposes and says: That he was the circulator of the foregoing Petition for Annexation of lands to the Town of Avon, consisting of 7 pages including this page, and that the signatures of the Peitioners thereon were witnessed by the circulator and are the true and original signatures of the persons whose names they purport to be, and that the dates of such signatures are correct. Circulator '/ - STATE OF C%W e rx+w ) ) ss. COUNTY OF EA1??? ) The foregoing AFFIDAVIT OF CIRCULATOR was subscribed and sworn to before me this twr day of Ni4w-r , 2001, by WxwPm J. %&-T Witness my hand and official seal. My commission expires: 12.8• Z; 51205.2 NILAYER Memo To: Norman Wood, Town Engineer From: Tambi Katieb, AICP, Community Development Date: July 3, 2001 Re: McGrady Acres Subdivision Annexation Process Per your request, here is a rough outline of the process for annexing land in and adjacent to the McGrady Acres Subdivision. This process also includes a checklist of items necessary for subdivision approval, since we understand that a Preliminary Plan will accompany the annexation petition. Annexation (Per C.R. S. Title 31-12,101): Petition for Annexation: The property owner submits to the Town a petition request for annexation. Determination of Substantial Compliance: The Council holds a hearing to determine if the petition is in substantial compliance with the statute. There is no public notice requirement, or time limit other than "without undue delay." The Council's findings should be adopted by resolution. Establish Public Hearing Date for Eligibility of Annexation: At the same hearing for compliance, the Council sets a hearing date determining that the parcel meets statutory requirements for annexation. That hearing date is between 30 and 60 days from the date of the resolution adopted at the compliance hearing. Annexation Impact Report: 25 days before the hearing date, the Town prepares an annexation impact report and forwards a copy to the Board of County Commissioners. This report includes a map of the parcel, town boundary, streets and utilities (existing and proposed realignments), existing and proposed land use, provision of municipal services, special districts, and impacts on public schools. This requirement can be waived if the Town and County agree to do so, or if the annexation is less than 10 acres in size (as is the case with McGrady Acres). Public Hearing Requirement: Council will evaluate the annexation based upon the following criteria: 1. No less than one-sixth (1/6) of the perimeter of the parcel must be contiguous with the Town. 2. A `community of interest' exists between the area proposed and the Town; the property is or will be urbanized, and the parcel is or is capable of being integrated with the Town. 3. Whether or not an election is required; 4. Whether or not to impose additional terms or conditions on the annexation. Assuming that Council determines the annexation does not require an election and that no additional conditions are required, the annexation may proceed through the adoption of an ordinance. Zoning: The zoning of McGrady Acres may occur at any time prior to annexation, provided that Council adopts the zoning ordinance at the same time it adopts the annexation ordinance. It may be zoned after the annexation, however must occur within 90 days of the annexation ordinance. We would expect that zoning should occur prior to or in conjunction with the Preliminary Plan. Subdivision: Subdivision may occur at any time following the substantial compliance hearing, provided that the Council adopts any subdivision resolution/plat at the same time it adopts the annexation ordinance. It may also occur after annexation, and should occur after zoning has been adopted. At the minimum, however, we expect that a Preliminary Plan will be submitted with the annexation petition. Since McGrady Acres has already been subdivided and platted with Eagle County, we will only require Preliminary Plan and Final Plat to accommodate the changes in land use and roadway access. At the time of annexation, the Town will receive and review the form and content of all previously approved zoning and subdivision files from the County. We will accept all relevant documentation from the County, however, should still require the following (at a minimum) for Preliminary Plan: Map and plan requirements as required by Section 16.20.140 and 16.20.150, specifically plans describing the following information in the appropriate form and scale required: a. Legal Description & Maps b. Utility, road, grading & drainage plans c. Soils reports* d. Landscaping plan e. Geologic reports* f. Wildfire reports* (*These may be waived if information submitted for County subdivision is deemed sufficient) 2. Street Names, Lot and Block numbering systems 3. Approximate area & use of each lot 4. Sites to be reserved or dedicated for public uses 5. Common open space not reserved or dedicated to public uses 6. Name of proposed subdivision (if changed) 7. Description of proposed covenants 8. Proposed zoning and use of each lot 9. Proposed terms of reservations or dedications of public sites & facilities 10. Statement demonstrating need for subdivision 11. Vicinity Sketch Map required as per 16.20.160. 12. Supplemental plan for roads and drainage at same scale as preliminary plan showing all requirements as per 16.20.180, including: a. Generalized grading plan for roads and drainage ways including existing & revised contours and proposed retaining structures b. Cross-sections of difficult grade relationships between proposed roads and building sites with recommended solutions for problem areas c. Street Plan & Profiles d. Drainage Study 13. Water & Sewer service information, including service plans and physical utility distribution layout as per 16.20.190. 14. Landscape and revegetation plan for areas disturbed by development After a Preliminary Plan is adopted alongside an annexation petition and a potential zoning ordinance, the applicant will be required to final plat the subdivision. At that time, the Town may issue building permits for the subdivision. Cc: R. Borne, Community Development F:\Correspondence\Village\McGrady Acres Annexation Process.doc F:1CorrespondencelVillagelVillage, Fil 1, Final Plat Completeness Review. doc The Village at Avon McGrady Acres Annexation, Zoning & Subdivision Optimum Review Schedule July 26, 2001 Submittal Date Annexation Preliminary Plan Zoning Application July 27, 2001 Initial Council Presentation August 14, 2001 ? Annexation Petition: Set public hearing Prepare resolution on submittal ? Zoning Application: Application to P&Z 4 Preliminary Plan: Refer to P&Z for comments Agency Transmittals 4 Preliminary Plan (Allow 24 days) Determination of Annexation Impact Report (AIR) Waiver (Allow 25 days if not waived/ Send out this day) Annexation Public Notice (4 consecutive weeks 8/23, 8/30, 9/6, 9/13) Public Notices Mailed 4 Planning & Zoning (Last Day) August 15, 2001 August 15, 2001 August 23, 2001 August 23, 2001 Planning & Zoning Commission Review September 4, 2001 Preliminary Plan- Comments Zoning- Public Hearing / Resolution to Council Public Notices Mailed ? Preliminary Plan (Last Day) Agency Responses Due Town Council Action Zoning Ordinance - First Reading Preliminary Plan - Resolution September 5, 2001 September 10, 2001 September 11, 2001 Receive Final Plat Submittal September 12, 2001 Town Council Hearing September 25, 2001 4 Annexation Resolution (Substantial Compliance) Town Council Hearing October 9, 2001 4 Annexation Ordinance - First Reading 4 Only held if AIR waived Town Council Hearing October 23, 2001 Annexation Ordinance - Second Reading Zoning Ordinance - Second Reading Final Plat -Approval Resolution F:Annexation/McGradyAcres Version 5.0.doc Memo To: Honorable Mayor and Town Council Thru: Bill Efting, Town Manager' From: Ruth Borne, Asst. Director Community Development, Norm Wood, Acting Director Community Development Date August 10, 2001 Re: Preliminary Plan and Re-zoning for a portion of McGrady Acres Summary: Traer Creek LLC has submitted an Annexation application for McGrady Acres, Lots 1-5 accompanied by an application for Preliminary Subdivision and Re-zoning. These applications will be processed concurrently with the Annexation. State law prohibits the zoning approval prior to the Annexation. The Preliminary Subdivision application will be processed in compliance with the provisions of Title 16 of the Avon Municipal Code. The first step is to refer the application to the following agencies: Eagle River Water & Sanitation, Eagle River Fire Protection, and Eagle County Engineer. A public hearing is tentatively scheduled for September 11, 2001. The Re-zoning application includes two parcels for Neighborhood Commercial ("NC") zoning. NC zoning allows the uses: retail stores; professional offices; car wash; restaurants; accessory apartments exclusive of ground level; and churches. The re- zoning hearing by the Planning & Zoning Commission is scheduled for September 4. Their determination will be forwarded by Resolution to Council for adoption by ordinance. Town Manager Comments: i. MINUTES OF THE REGULAR MEETING OF THE TOWN COUNCIL HELD JULY 24, 2001 A regular meeting of the Town of Avon, Colorado was held in the Municipal Building, 400 Benchmark Road, Avon, Colorado in the Council Chambers. The meeting was called to order by Mayor Judy Yoder at 5:29 PM. A roll call was taken with Councilors Michael Brown, Debbie Buckley, Peter Buckley, Rick Cuny and Mac McDevitt present. Mayor Protem Buz Reynolds was absent. Also present were Town Manager Bill Efting, Town Attorney Burt Levin, Assistant Town Manager Larry Brooks, Deputy Town Clerk Marlene Perrine, Human Resource Director Jacquie Halburnt, Finance Director Scott Wright, Police Chief Jeff Layman, Town Engineer Norm Wood, Recreation Director Meryl Jacobs, Public Works Director Bob Reed, Transportation Director Harry Taylor, Asst. Director of Community Development Ruth Borne, Planning Technician Eric Johnson, Engineer Anne Martens, Special Events Coordinator Sarah Lai as well as members of the public. Summerfest Update: Special Events Coordinator Sarah Lai stated that Avon Summerfest will take place on Saturday, August 11 at 5:00 pm in Nottingham Park. Ms. Lai gave an update of the event. Employee Bonus Awards: Mayor Yoder presented second quarter employee bonus awards. Mayor Yoder stated that a team award is presented to the finance department for their hard work during the computer upgrade. Those awards were presented to Julie Kessenich, Judy Popeck, Joye Gelo, Valerie Barry, and Terry Rounds. Next Mayor Yoder presented an award to Penny Olsen and Mike Knowle of the transportation department, Mike Leake of the police department, and Anne Martens of the engineering department. Citizen Input: Mr. Buzz Didier, resident of Eaglebend Drive, stated that a petition was submitted to the Town to request a cul-de-sac at the east end of Eaglebend Drive. He is requesting the Town's help to make this happen. Ordinances: First Reading of Ordinance No. 01-05, Series of 2001, An Ordinance Repealing and Reenacting Sections 15.08.090 C and 15.08.090 D of the Avon Municipal Code Concerning Temporary Certificates of Occupancy Assistant Director of Community Development Ruth Borne stated that Staff is recommending revisions to the TCO process to streamline the requirements. Staff recommends approval on first reading. Councilor McDevitt motioned approval of Ordinance No. 01-05, Series of 2001. Councilor Curly seconded the motion. Mayor Yoder asked for a roll call. The motion carried unanimously. Ordinances: First Reading of Ordinance No. 01-06, Series of 2001, An Ordinance Adopting the Updated Zoning Map Planning Technician Eric Johnson stated that Staff has prepared an updated zoning map for adoption. This update reflects all changes to the town zoning since 1999 as well as technical corrections. Councilor Brown motioned approval of Ordinance No. 01-06, Series of 2001. Councilor McDevitt seconded the motion. Mayor Yoder asked for a roll call. The motion carried unanimously. Resolutions: Resolution No. 01-15, Series of 2001, A Resolution Approving the Preliminary Plat, A Resubdivision of Lot 15, Block 1, Wildridge, Town of Avon, Eagle County, Colorado Mayor Yoder stated this is a public hearing. Town Engineer Norm Wood stated that this is a four-plex project requiring preliminary plan approval. Staff recommends approval. Regular Council Meeting July 24, 2001 Councilor Debbie Buckley motioned approval of Resolution No. 01-15, Series of 2001. Councilor Brown seconded the motion. The motion carried unanimously. Resolutions: Resolution No. 01-16, Series of 2001, A Resolution Approving Modification of Appendix A to the Water Service Rules and Regulations for the Town of Avon, Eagle County, Colorado Town Engineer Norm Wood stated that this proposed modification to the rules and regulations puts in writing something that has been going on for years. If you add an additional 3000 sq. ft. on to your house you are charged the same as you would be charged for new construction. This does not change the fees. This is a housekeeping item. Councilor Brown motioned approval of Resolution No. 01-16, Series of 2001. Councilor McDevitt seconded the motion. The motion carried unanimously. Town Manager Report: Town Manager Efting stated that Harry Taylor and Jeff Wetzel of the transportation department have returned from a very successful recruiting trip to New Zealand and Australia. Mayor Report: Mayor Yoder thanked Deputy Town Clerk Marlene Perrine for doing the Council meeting tonight in the absence of Town Clerk Nash. Mayor Yoder encouraged everyone to attend Summerfest. Other Business: Councilor Peter Buckley stated that Avon still does not have a full-time postmaster. He also stated that Matt Zalaznik is still the Avon reporter for the Vail Daily. Consent Agenda: a.) Approval of the July 10, 2001 Council Meeting Minutes b.) Financial Matters Regular Council Meeting July 24, 2001 c.) Resolution No. 01-17, Series of 2001, A Resolution Approving the Final Plat, A Resubdivision of Lot 15, Block 1, Wildridge, Town of Avon, Eagle County, Colorado d.) Eagle River Recreation Path II - Design Services Proposal e.) 2001 Street Repair and Improvements- Change Order No. 1 Councilor Brown motioned to approve the Consent Agenda. Councilor McDevitt seconded the motion. The motion carried unanimously. There being no further business to come before the Council, Councilor Cuny motioned to adjourn the meeting. Councilor Debbie Buckley seconded the motion. The motion carried unanimously and the meeting adjourned at 5:44 PM. Y SUBMITTED: ash, T APPROVED: Michael Brown Debbie Buckley Peter Buckley Rick Cuny Mac McDevitt Buz Reynolds Judy Yoder Regular Council Meeting July 24, 2001 MEMORANDUM c? TO: Hon. Mayor and Town Council FROM: Burt Levin RE: November 6, 2001 Mail Ballot Election - Eagle County IGA DATE: August 8, 2001 The attached Intergovernmental Agreement (IGA) is on your consent agenda for August 14, 2001. By entering into this agreement the Town of Avon is requesting that Sara Fisher, Eagle County Clerk and Recorder, coordinate the Town's participation in the November 6, 2001 Mail Ballot Election. (Such an IGA is regularly entered into whenever Avon holds an election.) The Town's participation in the election, if at all, will be limited to the TABOR ballot question of whether the Avon citizens approve a new use tax on construction materials. Of course, the question will only appear on the ballot if the Council approves an ordinance adding the new tax. SARA.). t=iSi-ER EAC J COLINTY CLERK & RFC'ORD!:f<. August 6, 2001 Town of Avon Kris Nash PO Box 975 Avon, CO 81620-0875 Dear Kris: ?.O. B o \ 537 j00 Bnrld v,a, ?le_ C'ulinadu 8 1 0,. 7 1)70 32ti- ,' 10 v,?i %\-Ca?llc-cou n(\. Conn Rcco din': fl)7M?2ti-472; T D: ( Vi)i(' ) 31-4-L 7 y-7 Enclosed please find the Intergovernmental Agreement between Eagle County and Town of Avon for the conduct of the November 6, 2001, Mail Ballot Election. This Agreement must be executed by Town of Avon and returned to this office on or before September 7, 2001 at 4:00 p.m. Also enclosed is the Street Locator for Town of Avon. As outlined in the Agreement, this list must be reviewed by the District, errors noted and the list returned with the IGA by the time frame above. The Statement of Certification must be signed by the Designated Election Official for Town of Avon and returned with the corrected/approved list. In your review of the list, should you find excessive errors, please notify our office as soon as possible. Please pay close attention to the guidelines for preparing your ballot text. The information you supply us must be converted into uniform text with all participating districts and that task is complicated when the guidelines are not adhered to. The next major deadline is for ballot certification which is September 12, 2001 at 4:00 p.m. Final text must be received by this office on or before that time both on disk and in written form. Please include a Affidavit of Completion signed by the Designated Election Official or the formal action taken by the District's Board which certifies the ballot language and/or candidates. Information will be provided to the Press in the weeks to come. I would encourage any written materials distributed by Town of Avon to include information regarding the last day to register to vote and/or to update voter registration information. That date is October 9, 2001. Please do not hesitate to contact me (328-8728) or the Elections Deputy, Damon Baillie, (328-8715) should you have any questions or concerns. Sincerely, -4? Sara I Fisher EAGLE COUNTY, COLORADO Coordinated Election Intergovernmental Agreement This Agreement is made and entered into this day of , 2001, by and between Eagle County and Town of Avon (hereinafter referred to as "Political Subdivision"), concerning the administration and the conduct of the November 6, 2001 Coordinated Mail Ballot Election. In consideration of the benefits and promises contained herein, and subject to the terms and conditions as are hereinafter set forth, the parties agree as follows: Coordinated and Designated Election Officials Except as otherwise provided in this Section, the County Clerk shall act as the Coordinated Election Official for the conduct of the Election for the Political Subdivision for all matters in the Uniform Election Code which require action by the Coordinated Election Official. The Political Subdivision shall name a "Designated Election Official" who shall act as the primary liaison between the Political Subdivision and the County Clerk and who will have responsibility for the conduct of the election procedures to be handled by the Political Subdivision. Nothing herein shall be deemed or construed to relieve the County Clerk or the Governing Body of the Political Subdivision from their official responsibilities for the conduct of the Election. Jurisdictional Limitation This agreement shall apply only to the portion of the Political Subdivision within the boundaries of Eagle County. Costs The County Clerk shall keep a careful and accurate accounting of all chargeable items to the Political Subdivision and shall submit to the Political Subdivision, a statement of charges (for costs incurred by the County and not billed directly to the Political Subdivision by an outside vendor) within thirty work days following the date of the Election. Costs shall include but are not limited to: election judges and other associated personnel, ballots and related election forms, printing, election supplies, legal notices paid for by the County, postage, rental charges, software updates, related computer hardware and technical support. The County Clerk shall charge each Political Subdivision taking part in the Coordinated Election on a prorated basis based primarily on the number of ballot issues and/or items to be included on the ballot for each Political Subdivision. In the event that additional costs are incurred, the Political Subdivision promulgating such costs will be charged accordingly. The Political Subdivision shall remit all payments due to the County upon receipt of an itemized statement. Call and Notice The Political Subdivision shall publish all legal notices relative to the Political Subdivision's election. The County Clerk will publish one notice required by 1-5-205 of the Uniform Election Code in the Eagle Valley Enterprise and the Roaring Fork Sunday. Petitions: Preparation and Verification The petition process for the Political Subdivision shall be entirely the responsibility of the Political Subdivision, and shall be done in compliance with applicable Colorado statutes, ordinances or charter provisions. This process includes, but is not limited to, approving the candidate or initiative petitions to be circulated within the Political Subdivision, receiving the petitions, and verifying the signatures on the petitions. Ballot Certification The Political Subdivision is responsible for furnishing the text of the ballot to the County Clerk at least 55 days before the Election (September 12, 2001) in final written form and on an IBM DOS formatted 3 1/2 inch Double Density or High Density floppy disk. Appendix A further specifies all format requirements. Disks not meeting these requirements will be subject to additional fees. The Political Subdivision assumes all responsibility and cost for any judicial proceedings regarding whether or not issues legally belong on the ballot. The list of candidates/questions must be typed exactly as it is to appear on the ballot, including correct order. For candidates, specify titles of offices, the order of the names to appear for each office and the order of offices. For issues, specify the ballot title, and the order of the issues. Wording shall be in upper and lower case except as is dictated by law (e.g., TABOR Amendment). The Political Subdivision has responsibility to proofread and approve the layout and text of the official ballots before the County Clerk will authorize printing of the ballots. From the time of receipt of the ballot proof, the Political Subdivision has 24 hours to proofread, correct if necessary, sign and return the proof to the County Clerk and its failure to disapprove and correct errors within that time shall constitute an approval of the ballot proof. Preparation of Voter Lists All lists shall be provided to the Political Subdivision when specifically requested by the Political Subdivision in writing and in accordance with 1-5-304 of the Uniform Election Code. Tabor Notice Each Political Subdivision shall determine the order of the ballot issues for their Political Subdivision in accordance with the requirements of Article X, Section 20 of the Colorado Constitution. Each Political Subdivision shall provide an opportunity for all comments concerning ballot issues to be summarized as required by Article X, Section 20 of the Colorado Constitution. The Designated Election official shall transmit the summaries and any other required material to the Coordinated Election official no later than 42 days before the Election (September 25, 2001)in final written form and on an IBM DOS formatted 3 1/2 inch Double Density or High Density floppy disk. Appendix A further specifies all format requirements. Disks not meeting these requirements will be subject to additional fees and may be rejected by the County Clerk in the event they can not be reformatted. The County Clerk shall be responsible for mailing the notice required by Article X, Section 20(3) (b) in the most cost effective manner feasible to all Eagle County residents. The Political Subdivision is responsible for supplying mailing labels to the County Clerk for all eligible electors residing outside of Eagle County prior to the deadline for mailing said notice. A amar each Politica3 for costsmelating basis based of ballot issues saM notice for al Subdivisfimn. In 3W. 9AMMUL ..castes are incurred„ ? -APTitical Subti'vis ion =*x.v be merged accordimgb_;,- shall acquire -1he pmperty ownerskip list 3.E the Assessca_ M?* Est of the list is #pstm -ant-?L he paid direr Assessor by the ._The Political Subdiv!E&mem off shall be solely Txd on the Assessme-s Zist and may camtact the ac.tm vatex me€gistration xecuak -;m required. Vat later # al. amxdivision will in the County Clerk a to those nmers within their *?ie nagaizmmts to recei-m a _ The Clt=k shall to tkase for whom a :?g received. id- Ayreemem is a copy ct the Mmet Locator &,ist for #'• It is the re -ti-My of The Pblitical 3 xwo6or-the List and correct any mss. An Affidavit of 3. acumpmrT the mourned list, ir sivwd by the Designated _ 3beFa;?¢* 1 Subdivisis,ad I ed with the signed W September 7, 20DDM 10Q p.m. c& X1ecU- Judges LA, shall be appointed amri ml by the County Clerk. L are needed, tb`MzYEkz'al Subdivision will m=i vs?zal to serve in dutcapacity. ?fi,ar ,-tv M t-.dmlation of ball sizes be the respmsibility abstract of namyM he provided to the camp1ietTon of the ccumthg 3Ef ail. ballots. Aug.." u be conducted by them mi zE Canvassers appointed -MmmY -•3Wk will be co wm later than e5ght days moults of the c? AiM, be providid to all .-gaeticing in the Any a*11tional # zki+eh ame required by 3,ab-tv k-- forwarded tz another -xiWMMMMWMhWH -be the responsibility3f 15beDaitical Subdivision. IM s ees to indemnift-, and hold hamnless the mplaymem, from any anti .-M mss, posts, demands or mr?rjwzatyd to any acticros, or omissioan of the its responsi , ing to the&lection Cancellation In the event the Election is canceled by the Political Subdivision after the signing of this Agreement and on or before the day of the Election, the Political Subdivision shall be responsible for all expenses incurred on behalf of the Political Subdivision to the date that notice was received by the County Clerk together with all expenses incurred thereafter which could not be avoided by reasonable effort. Time is of the Essence The statutory time requirements of the Uniform Election Code and the time requirements set by the Secretary of State in the Rules and Regulations Governing Election Procedures shall apply to the completion of the tasks required by this Agreement. In witness whereof, the Parties hereto have executed this Agreement to be effective the day of , 2001. Designated Election Official for Town of Avon Tom C. Stone, Chairman Attest - Sara J. Fisher County Clerk & Recorder Appendix A Coordinated Election Intergovernmental Agreement DISKS Disks must be formatted with IBM DOS 3.0 or higher. All disks submitted must be 3 1/2 inch Double Density or High Density. SOFTWARE WordPerfect 4.1, 4.2, 5.x, 6.x Word 2.0, 3.x, 5.x, 6.x MS-DOS Text (ASCII file) FONTS All fonts must be 10 pt. Only the following fonts will be accepted: Arial Centruy Gothic Universe Courier MARGINS Set margins so that text appears in an area measuring 5" x 811. Sides @ 1.75, top and bottom @ 1.5). SPACING All text must have single line spacing. TEXT For TABOR Notice, all ballot issue text must be in CAPITAL LETTERS. Pro/Con statements themselves may appear in upper and lower case. TABLES/COLUMNS Do not use tables or columns in setting up files. These are difficult to reformat and often require type size adjustments. USE TABS to put information in rows and/or columns. PRINT OUT A hard copy must be submitted with the disk and the file name clearly noted on first page. LABELING The disk must be labeled as follows: (example) Political Subdivision Name Contact Name & Phone Number Word-processing Software and Version File Name(s) .6 1 . . Appendix B ELECTION CALENDAR FOR NOVEMBER 6, 2001 COORDINATED MAIL BALLOT ELECTION July 30, 2001 September 7, 2001 September 12, 2001 September 25, 2001 October 5, 2001 October 9, 2001 October 12, 2001 4 Y' October 20, 2001 October 22, 2001 November 6, 2001 November 14, 2001 Last day to notify County Clerk for coordinated election -1-7-116(5) Intergovernmental Agreement due in County Clerk's office - CRS 1-7-116 Certify ballot content to County Clerk CRS 1-5-203(1) Transmittal of Tabor Notice Summary to County Clerk - CRS 1-7-904 Deadline for mailing Tabor Notice Article X, Section 20(3)(b) Last day to register to vote for the General Election - CRS 1-2-201 First day to mail ballot packages CRS 1-7.5.107 (3) (c) Last day for the designated or coordinated election official to provide notice of mail ballot election - 1-7.5-107(2.5)(a) Last day to mail ballot packages CRS 1-7.5.107 (3) (c) Election Day - All ballots must be received by 7:00 p.m. Complete Canvass of Ballots - CRS 1-10-102 Appendix C Statement of Certification - Street Locator List - Town of Avon I, as Designated Election Official for Town of Avon, do hereby certify that the list provided to District has been reviewed, corrections made, and to the best of my knowledge I believe it is a true and complete list of the addresses located within the District. Designated Election Official for Town of Avon Date TOWN OF AVON . 0/ 16/2061 GEFROM GETO STREETPR STREETNAME PRECINCTSTREET STREETPO MUNI C DIS DISTRICT CODE- CUb -}6- 500 AVON 015 RD AVON 07 AVO 2525 -2098- 2-7 0 a BEAR TRAP 019 RD AVON 07 AVO 1 1200 BENCHMARK 015 RD AVON 07 AVO 1} 5/00 29' BLUEFLnA?X V BUCK GREEK 015 013 77? ?7'+ R4 AVON A [ T - ?' 07 e' AVO 3 1 9999 BUCK CREEK 015 2 :; RD 1 QP AVON J 07 AVO C>?` -w 900 BVR CRK 015 PL AVON 07 AVO Un -3- -9i- W 1 I t??? BVR CRK 015 BLVD AVON 07 AVO 00 -4fP 1285 E BVR CRK 015 BLVD AVON 07 AVO 240 -+68 9j ?> v CHAPEL 015 PL AVON 07 AVO Dn `983 9187 CHIMING BELLS 015 AVON 07 AVO 5'?'00, 44,0+ 5650 COYOTE RIDGE 019 RD AVON 07 AVO 2400 2581 DRAW SPUR 019 AVON 07 AVO 3000 <2600 6202 2999 EAGLEBEND EAGLEBEND 015 015 DR DR AVON AVON 07 07 AVO AVO ^K? 5300 43915 7 FERRET 019 LN AVON 07 AVO 4500 4398' FLAT POINT 019 AVON 07 AVO 2- ° -3- 2a" 24--cl FOX 019 LN AVON 07 AVO pL? _.I$ 500 GOLDEN ROD 015 AVON 07 AVO ooh 500 GROUND PLUM 015 AVON 07 AVO t 9999 _ ? coo 2000 HURD 015 LN AVON 07 AVO 70o C -3739§- 39377 HWY 6 017 AVON 07 AVO coo -r 500 JASMINE 015 AVON 07 AVO 2900 29b'? W ii',` -'o JUNE CREEK 019 TRL AVON 07 AVO 4043 435.1' G1 ?fnp JUNE POINT 019 AVON 07 AVO 2683 2825 KED SPUR 019 LN AVON 07 AVO Lj F?' 41-42 4111 42 t> ' LITTLE POINT 019 AVON '1?6N -- 07 --- •-07 AVO --- - ---AVE) f 5666 A 2100 2-195 2200 LONGSPUR 019 RD AVON 07 AVO 5100 5500 LONGSUN 019 LN AVON 07 AVO ?1 2500 METCALF 015 RD AVON 07 AVO 1 2500 METCALF 019 RD AVON 07 AVO 998 998 MILLIE'S 015 LN AVON 07 AVO 1 500 MOUNTAIN SAGE 015 AVON 07 AVO 1 9999 MOUNTAIN STAR 015 DR AVON 07 AVO 4611 46-91I' +700 NORTH POINT 019 AVON 07 AVO 1 1900 NOTTINGHAM 015 RD AVON 07 AVO 479 -27957 OLD TRAIL 019 RD AVON 07 AVO 1 3000 ONEAL SPUR 019 AVON 07 AVO 1 -I =o vu?7 PAINTBRUSH 015 AVON 07 AVO 1 500 PRIMROSE 015 AVON 07 AVO 1 500 RABBIT BRUSH 015 AVON 07 AVO ?_frhF-° -$7 -- - '--V6--- - - _ hf' /00 ROSECROWN 015 AVON 07 AVO DO 2 i 0 } 2498 SADDLE RIDGE 019 LOOP AVON 07 AVO 2750 2899 SHEPHERD RIDGE 019 RD AVON 07 AVO 1 500 SHOOTING STAR 015 AVON 07 AVO 1 3000 STONEBRIDGE 015 DR AVON 07 AVO 1rs -66 SUN 015 RD AVON 07 AVO vo 491- sue} & a SWIFT GULCH 015 RD AVON 07 AVO 1 500 WILD ROSE 015 AVON 07 AVO 141>0 l 4$71' 4725 W 1000 WILDRIDGE 019 RD AVON 07 AVO .0'//16/2061 GEFROM GETO STREETPR STREETNAME PRECINCTSTREET STREETPO MUNI C DIS DISTRICT CODE 3 WILDRIDGE 019 RD AVON 07 AVO l 1-0(3 20740 -W- WILDWOOD 015 RD AVON 07 AVO t 9999 1 300 WOODRUSH 015 AVON 07 AVO 1 500 WOODVIOLET 015 AVON 07 AVO 21 00 cc ??"1?1? I-vtv??"` ?`vc??7?1? /?? L?tk?-'???? E'? ?V v Memo To: Honorable Mayor and Town Council Thru: Bill Efting, Town Manager From: Norm Wood, Town Engineer Anne Martens, Engineer Date: 8/9/01 Re: 2001 Street Repair and Improvements Change Order Number Two Summary: This change order is to adjust contract quantities and complete the modifications to the Street Repair and Improvements project. The section of West Beaver Creek Boulevard to the West of the construction area that was widened by Change Order Number One did not include the cost for reinstallation of the guardrail, due to the fact that the costs were not available at the time the Change Order needed to be processed. This change order includes the costs for reinstalling the guardrail and the final quantities used for the construction of the Street Improvements. The reinstallation of the guardrail is an increase of $3,800 and the final quantities is a decrease of $944.85. Attached is a summary of total quantities used compared to the contract quantities. The net effect of this Change Order is to increase the Total Contract amount by $2,855.15 from $61,431.65 to $64,286.80. This increase is within the current Street Repair and Improvements Project Budget. Discussion: Work in the 2001 Street Repair and Improvements Contract with corresponding Contract Amounts and changes per Change Order Number Two, are summarized as follows: CO Number Two - This change order for the reinstallation of the guardrail at the widening a section of West Beaver Creek Boulevard that allowed for proper traffic flow and the final quantity amounts used for the Street Improvements Project. The costs included in the Change Order include reinstallation of the guardrail, traffic control and the final quantities for roto-milling and asphalt. The net impact of the changes is to increase the Contract Amount by $2,855.15 from $61,431.65 to $64,286.80. A increase in the contract time by 14 days is also requested. This increase is within the Capitol Improvement Budget. Financial Implications: This Change Order increases the Total Contract amount by $2,855.15 from $61,431.65 to $64,285.80 and increase the contract time by 14 days. All of the work is within the original budget for Street Repair and Improvements. I:\Engineering\CIP\Street Improvements\2001\4.0 Contruction Docs\4.5 Change Orders\CO #2.doc Recommendations: It is recommended that Change Order Number Two, to Contract for 2001 Street Repair and Improvements with Grand River Construction, Inc. be approved, increasing the Contract Amount by $2,855.15 from $61,431.65 to $64,286.80 and increase the contract time by 14 days. Town Manager Comments: 9 Page 2 CHANGE ORDER Order No.: Date: 8/9/01 Agreement Date: June 14. 2001 NAME OF PROJECT: Town of Avon 2001 Street Repair & Improvements OWNER: Town of Avon CONTRACTOR: . Grand River Construction The following changes are hereby made to the CONTRACT DOCUMENTS: Justification: Install 75 LF Type 3 Guard Rail Install 1 3K End Anchor $3,800 Adjusted Quantities - (944.85) Change to CONTRACT PRICE: $ 2,855.15 Original CONTRACT PRICE: $ 46,131.65 Current CONTRACT PRICE adjusted by previous CHANGE ORDER 61.431.65 The CONTRACT PRICE due to this CHANGE ORDER will be (increased)(c;Wffgj1by $ 2,855.15 The new CONTRACT PRICE including this CHANGE ORDER will be $ 64, 286.80 Change to CONTRACT TIME: The CONTRACT TIME will be (increased)(&== ) by 14 calendar days. The date for completion of all work will be September 4, 2001 (Date). APPROVALS REQUIRED: Approved by Engineer: Accepted by Contractor: Accepted and Approved by Owner: Federal Agency Approval (where applicable): CO-1 Phone (970) 945-7758 Fax (970) 945-1018 Town of Avon 2001 Street Repair Improvements Approved Quantities P. O. Box 1236 Glenwood Springs, CO 81602 Description Units Unit Price Extension Mobilization 1 $ 31750.00 $ 3,750.00 Traffic Control 1 $ 4,500.00 $ 4,500.00 HBP Overlay 430 $ 47.25 $ 20,317.50 HBPLeveling 75 $ 47.25 $ 3,543.75 Milling 1,922 $ 3.20 $ 6,150.40 Petrotak 70 $ 8.50 $ 595.00 Manholes 3 $ 100.00 $ 300.00 Valve Box 1 $ 100.00 $ 100.00 Epoxy Paint 1 $ 6,875.00 $ 6,875.00 Total $ 46,131.65 Used Quantities (Pay Request #1) Description Units Unit.Price Extension Mobilization 1 $ 3,750.00 $ 3,750.00 Traffic Control 1 $ 4,500.00 $ 4,500.00 HBP Overlay 430 $ 47.25 $ 20,317.50 HBP Leveling 42 $ 47.25 $ 1,984.50 Milling 2,114 $ 3.20 $ 6,764.80 Petrotak 70 $ 8.50 $ 595.00 Manholes 3 $ 100.00 $ 300.00 Valve Box 1 $ 100.00 $ 100.00 Epoxy Paint 1 $ 6,875.00 $ 6,875.00 Total $ 45,186.80 Adjusted Quantity Credit $ 944.85 Change Order #1 (pay request #1) $ 15,300.00 Change Order #2 $ 3,800.00 $ (944.85) $ 2,855.15 $ 2,855.15 Total New Contract Price $ 64,286.80 Memo To: Thru: From: Date: Re: Honorable Mayor and Town Council Bill Efting, Town Manager Norm Wood, Town Engineer/V? Anne Martens, Engineer I August 9, 2001 Eagle Valley Regional Trails Plan Summary: ECO Trails has submitted the Final Draft of the Eagle Valley Regional Trails Plan for review and adoption by Town Council. The comments from the previous draft have been corrected and the staff feels that there are no outstanding issues. This document will supplement, but will not supercede the Town of Avon Recreation Plan. Attached is the Agreement between the Governments to establish the partnership in supporting the Eagle Valley Regional Trails Plan. Recommendations: It is recommended that the Agreement adopting the Eagle Valley Region Trails Plan be approved by the Town of Avon. Town Manager Comments:/ I'S -Jkcfi 60 "9 c; v , I:\Engineering\Design Review\ECO Trails\Eco Master Trail Final Review Memo.Doc 1 AGREEMENT BETWEEN THE GOVERNMENTS EAGLE COUNTY, TOWN OF GYPSUM, TOWN OF EAGLE, TOWN OF AVON, TOWN OF VAIL, TOWN OF MINTURN, TOWN OF RED CLIFF The purpose of this Intergovernmental Agreement is to establish an on-going partnership between the Towns of Avon, Eagle, Gypsum, Minturn, Red Cliff and Vail (Towns) as well as Eagle County (County) to work together towards the common goal of creating a system of non-motorized transportation and recreation trails throughout Eagle County. In signing this Agreement, the partners will adopt the cooperatively prepared document known as the Eagle Valley Regional Trails Plan (attached as Exhibit A). The Eagle Valley Regional Trails Plan (Plan) is intended to serve as the guideline for the partners to follow in their mutual effort to create a safe and enjoyable trails system that connects the communities of Eagle County. Whereas, the interested governments and citizens of the towns and county have cooperatively worked to formulate the Eagle Valley Regional Trails Plan contents, and Whereas, the Plan is a recommended guideline that will be implemented as appropriate and as possible by each cooperating entity, and Whereas, signing this Agreement does not commit any partner entity to the expenditure of any funds towards the implementation of the Plan, and implementation is expected to take place over several years and as funds are appropriated. Any party may terminate this agreement thirty (30) days' written notice without cause, or immediately with cause, and Whereas, the Plan supports and supplements the comprehensive planning documents previously adopted by the town and county governments to specifically provide information on trail alignment options, design issues, design standards, maintenance and funding; and Whereas, the Plan is conceptual and revisions to reflect changing circumstances, new opportunities or insurmountable obstacles may be necessary over the expected five to ten year life of this version of the Plan, and Whereas, implementation of this plan is considered an important action by each partner for enhancing the transportation and recreation opportunities available to the citizens of each Town and the County. Therefore, it is the intent of the signers of this Agreement to work together to support the above purpose and implement the Plan to the best of their abilities on behalf of the citizens of each Town and the County. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date of the last signature shown below. Town of Gypsum Town of Eagle Date Date Town of Avon Town of Minturn Town of Vail Town of Red Cliff Eagle County Date Date Date Date Date yle VA((ev E e, Re9ior,al TrAtets PlAr, for the Towns of Gypsum, Eagle, Avon, Vail, Minturn, Red Cliff and Eagle County July 2001 EAGLE VALLEY REGIONAL TRAILS PLAN Table of Contents Chapter 1 Plan Overview Page Introduction 1-1 Geographic Scope of the Plan 1-1 Location Map 1-2 Goals of the Eagle Valley Regional Trails Plan 1-3 Types of Trails 1-4 Types of Trail Users 1-5 Implementation of the Regional Trails Plan 1-6 Relationship to Other Planning Documents 1-7 Amendment of the Regional Trails Plan 1-7 Recommended Related Studies 1-7 Trails Plan Process 1-8 Funding the Trails System Construction 1-8 Chapter 2 Estimated Costs and Construction Priorities Summary of Estimated Costs of the Planned Core Trail 2-1 Criteria for Core Trail Construction Priorities 2-2 Core Trail Construction Priority Projects 2-3 Priorities for Shared Road Improvements 2-4 Chapter 3 Planning Maps for the Eagle Valley Regional Trails System 3-1 to 29 Chapter 4 Design and Construction Standards Introduction 4-1 Fundamentals of Trail Design 4-1 Design Standards 4-2 to 16 Chapter 5 The Railroad Corridor as a Trail Corridor Background 5-1 Options for Trail Use of the Corridor 5-1 Summary of Options 5-2 Corridor Analysis Maps 5-3 Analysis by Section 5-6 Summary of Rail Corridor Analysis 5-10 Chapter 6 Trail Maintenance Recommended Core Trail Maintenance Program 6-1 Other Considerations 6-2 Appendices: Appendix A Detailed Cost Estimates by Trail Section Appendix B Trail Plan Process Participants Appendix C References Appendix D Recommended Core Trail Furniture CHAPTERI Plan Overview Introduction As the population of Eagle County has grown over the last twenty years, so has the demand for walking and bicycle trails for transportation or recreation. This regional trails plan was created to specifically describe the vision for an Eagle Valley Regional Trails System that will connect the communities of the Eagle River and Gore Creek Valleys. The primary focus of this Plan is the creation of a paved arterial "core" trail, the Eagle Valley Trail, that will span the county from Vail Pass at the east end to Glenwood Canyon at the west end. The Plan also depicts a major "spur" trail traveling from Dowd Junction to the town of Red Cliff, through Minturn. Additionally, links to other existing or planned public trails, paved and unpaved, are included in the Plan information. Shared use of roads by bicycles, pedestrians and motor vehicles is also an important part of the total system. Together, these components will create a network of non-motorized transportation routes and recreation opportunities throughout Eagle County. Geographic Scope of the Plan The Eagle Valley Regional Trails Plan pertains to the portion of Eagle County that coincides with the watershed boundaries of the Eagle River and part of the Colorado River valley. The specific focus of this Plan is the Interstate 70 and Highway 24 corridors. The Roaring Fork River and Fryingpan River watershed area of Eagle County is not included in this plan. That portion of Eagle County is addressed in separate Eagle County or Town of Basalt planning documents specific to the Roaring Fork Valley side of Eagle County. The following map depicts that area that is specifically addressed by this plan, the valleys of the Eagle River and Gore Creek, but the mission to create a safe and enjoyable trails network applies to the whole of Eagle County. Ch. 1 Pg. 1 O O a -cu w+ L W 20 Of s OZ2# T $c la ....... J o ?r C--l-L Goals of the Eagle Valley Regional Trails Plan This plan is intended to: Promote COOPERATIVE PARTNERSHIPS for trail planning, funding, design, construction and maintenance between local governments, organizations, businesses and citizens. 2. Provide ALIGNMENT AND DESIGN DETAILS for a valley-wide, shared use, non-motorized off-road trail system that is safe and enjoyable. 3. Promote IMPROVEMENT OF LOCAL ROADWAYS and revision of standards to accommodate certain types of non-motorized uses. This plan promotes both the creation of a valley-wide trail system and the improvement of local roads with wider shoulders, bike lanes or bike routes to improve safety overall. 4. Provide information on TRAIL SEGMENT CONSTRUCTION COSTS for capital improvement budgeting and annual work programs. This baseline information is formatted for periodic updating, every three years recommended. 5. Provide a PRIORITIZED LIST OF CONSTRUCTION PROJECTS which can be periodically evaluated and updated as necessary. 6. Provide recommendations and GUIDANCE FOR LAND USE DEVELOPMENT REVIEW by local governments and supports the goals of existing land use plans regarding provision of trail facilities. 7. Provide documentation that can be referenced and presented while FUNDRAISING from private sources and grant agencies. 8. Serve as a PUBLIC INFORMATION AND SUPPORT BUILDING TOOL for efforts by ECO Trails, the towns and Eagle County. Ch. 1 Pg. 3 Types of Trails For the purpose of this plan, the word "trail" is used to refer to both paved and unpaved routes, and the exact type differentiated as necessary in the text. Path is commonly used to describe paved bike trails (e.g. bike paths) but for consistency in this plan, only the word "trail" is used. The regional trail system is planned to be a three season system, with some sections remaining usable throughout the year. Types of trail in the system include: Off-Road Shared Use Trail - typically a paved trail from which motor vehicles are prohibited and is shared by bicycles, pedestrians, joggers, equestrians, in-line skaters and other non-motorized users. Where such trail or path is part of a highway right-of-way, it is separated from the roadway and from motor-vehicle traffic, by an open space, grade separation, or barrier. A 2000 report issued by the Colorado Department of Transportation documents that paved off street bike paths are preferred over roadways for recreation or commuting by bicycle. Unpaved Trails - In Eagle County, hiking trails on U.S. Forest Service or Bureau of Land Management public lands are the most common form of this trail type. Most common use is for recreation. Some jurisdictions in Eagle County have constructed unpaved nature walks or pathways along waterways which are typically narrow and meandering and not open to bicycle use. Trail links to, and into, the backcountry are shown on the trail plan maps and additional backcountry detail is available on other maps prepared by Eagle County and EGO Trails. Some sections of the core trail route may remain unpaved until demand warrants the expense but at eight to ten feet, the planned core trail and the major spurs will be much wider than the typical unpaved three to four foot wide hiking or nature trail. Shared Roadways - most roads in Eagle County are open to both motor vehicle and bicycle or pedestrian travel. In some locations, signed bike lanes or bike routes (see Chapter 4 for definitions) exist but generally travel is relegated to the shoulder of the road which is not specifically designed or striped to accommodate non-motorized users. Sidewalks are also part of a shared roadway system but are typically for pedestrian traffic only. Users of shared roadways include all types - commuters, fitness trainers and for casual recreation. Ch. 1 Pg. 4 Types of Trail Users The following types of users will be considered during the planning, design and management of the Eagle Valley Regional Trail system: Pedestrians, joggers or runners, equestrians, in-line skaters, cross country skiers, hikers, fishermen, boaters and bicyclists. These user types can be grouped into four distinct categories based on the type of use, why they choose that type of use and where they prefer to do it: The 'Recreational" trail or shared-road user primarily includes walking or cycling children and families or adults out for social or exercise reasons. Recreational users are generally local residents but may include tourists from outside of the area that want to enjoy some exercise and exploration. In general, recreational users prefer separated trails and low volume streets. Children account for a large percentage of users in neighborhoods and on routes to schools, recreation areas and some commercial centers. Typically, a large percentage of children under 16 ride or own a bike. The "Trainer" category defines cyclists training for competition who generally prefer to travel faster and longer distances than the recreational cyclist. Trainers tend to prefer roads over shared-use trails separated from roads because of allowable higher speeds, fewer intersections that require the road traffic to stop, and conflicts with other paths users. Once in motion, trainers like to keep up their momentum. The Trainer category also applies to runners, joggers and in-line skaters. Those users have influenced shared-use trail design in the last ten years to include adjacent soft-surface running paths or increased width to accommodate in-line skating patterns. The "Commuter" or "Utility" user walks or bikes to work or school on a trail or road. This category is usually local residents and they prefer the most direct routes with the least stops and delays. Low volume streets or trails are ideal but a high volume street may be part of their route because of being more direct. Utility trips include trips to the store, library, bank, etc. The perceived benefits of bike and pedestrian commuting includes financial savings, improving health and environmental stewardship. The "Equestrian" trail user warrants specific mention because they have different needs or preferences than the other user types. Equestrians generally prefer not to mix with vehicular traffic, especially avoiding busy roads. Horses and bicycles, or horses and pedestrians with pets are sometimes not compatible. Paved trails are generally not designed for use by horses and not preferred by riders. Surface maintenance issues may also arise if the trail is swept on an infrequent basis. Opportunities do exist within the proposed system to construct bridle paths alongside the core trail but located at a safe, compatible distance. The planning maps identify trail sections where a bridle path or horse trailer parking can likely be accommodated. The use and enjoyment of horses is a large part of the region's history and present day lifestyles and this plan advocates accommodating that use where compatible with more common types of users listed above. Ch. 1 Pg. 5 Implementation of the Regional Trails Plan Implementation of this plan will require close coordination among local, state and federal government agencies and private interests. There are essentially two methods through which the public trails system will be developed: Initiated by Local Government on private land with public use easements or on public land, including road rights-of-way. Local government includes towns, Eagle County, metropolitan districts and the multi-jurisdictional ECO Trails program of the Eagle County Regional Transportation Authority. ECO Trails acts as the general coordinating agency to facilitate communications between all involved parties regarding trail issues, but will also be available for specific project tasks such as design coordination, grant applications, construction management, etc. Trail construction will be managed as applicable by towns, county or ECO Trails. 2. Initiated by Private Land Development, either voluntarily or as part of an approved development. The specific requirement for trails shall be determined by the local jurisdiction based on the criteria in their land use regulations and typically linked to the scale of the development and it's associated impacts. Either a trail easement or trail easement and construction may be required. Existing trail connections to public lands should be identified on development plans and jurisdictions are encouraged to require retention or replacement of the existing access trails. Creation of new access to adjacent public lands is also encouraged where none exists, provided it is compatible with the character of the public land. Paved surfacing is not recommended for this type of trail. This Plan identifies potential trail routes but options are not restricted to what is shown on the planning maps. If other opportunities present themselves or obstacles prevent implementation, the route is flexible. The core trail and spur trail alignments depicted within this Plan are conceptual until constructed. If a trail alignment is shown on the following route maps as traveling through a property, the trail should be included as part of the overall development plan. The development plan should also show how the trail, sidewalk and shared road circulation system internal to the property will link to the overall trails system. Areas Outside of the Core Trail Corridor: If a developing area is not addressed by this plan (i.e. tributary side valleys), the specific local government land use plan for that area should be consulted for guidance. If no specific guidance exists, trail construction and/or easements should be required if trail sections exist in that area to which connections can eventually be made and/or a new trail connection is warranted by the scale of the development project. As stated in the design standards in Chapter 4, spur trails should be at least eight feet wide and the minimum recommended trail easement at least 20 feet wide unless exceptionally wide road rights-of-ways can accommodate a portion of the trail corridor without future road widening threatening the trail. Ch. 1 Pg. 6 Relationship to other land Use Management Plans Existing land use and trail plans for local governments in the Eagle Valley were consulted as part of this plan preparation, including the Eagle County Trail Plan 1993, Town of Vail Comprehensive Open Lands Plan 1994, Minturn Parks and Recreation Master Plan 1992 and Town of Avon Recreation Master Plan 1992. This plan is intended to supplement the specific trail component of the existing plans, particularly to clarify the location of the core trail route, for the purpose of coordinating local efforts. If a conflict is found to exist between any of the above referenced documents and this plan, this plan does not necessarily supercede the previous trail plans. The underlying jurisdiction will need to evaluate and render the necessary decisions. The language in the adopting resolution by each town and the county should be reviewed for further guidance in these decisions. Amendment of the Regional Trails Plan Trail alignments may be subject to change for a variety of reasons such as establishing more effective connections, protection of natural resources, elimination of conflicts, better land use buffering or siting, or because of difficulties in construction or acquisition. As a policy document, this Plan must be open to amendment in order to remain viable and accommodate changing conditions. Minor amendments, such as altering an alignment in order to improve it's usability or mitigate a land use issue, will be reviewed and acted upon through the standard development review process or through administrative review that can be thoroughly documented and defended as meeting the following criteria: 1. There is justification for the proposed change 2. The proposed change conforms with the goals of the Trails Plan 3. The proposed change would be compatible with existing and planned surrounding land uses. Review of the plan should take place every seven years, or more frequently if necessary (e.g. revise the maps to show significant alignment changes or construction accomplishments, etc.). Major revisions should be processed through the same type of inter-governmental agreement process as this original version. Recommended Related Studies BadcountryTrails: The effort to document and plan new routes to and from the public lands in Eagle County, referred to commonly as the "backcountry" , should be continued and gradually integrated with this plan through updated mapping. As the population grows, there will more use demand on existing backcountry trails and increased pressure for new trails to be created. The term "frontcountry" trails which appears in this plan refers to trails that may be located on undeveloped or lightly developed private land between the densely populated urban area and the public lands. Ch. 1 Pg. 7 Tributary Valley Trails: This current planning effort is very specific to the main valley of the Eagle River. However, all tributary valleys and the Colorado River valley should be included in future trails planning efforts given the aggressive rate of development and population growth in those valleys which include: • Lake Creek Valley • Brush Creek Valley • Gypsum Creek Valley • Colorado River Valley, including Dotsero, Burns, McCoy and Bond A recommended project is the mapping of all existing trail sections and easements in these areas (and currently there are few). This project should be undertaken in the next two years (by 2003). For the short term, the process outlined in the previous Plan Implementation section should be followed for making trail decisions or recommendations for land development in the tributary valleys. Trail Plan Process The Eagle Valley Regional Trail Plan process began in January 2000 and was initiated by a request made by the Eagle Valley Trails Committee to the ECO Trails staff. The Eagle Valley Trails Committee, created in 1996 as part of the passage of the'/2 percent transportation sales tax served as primary steering committee for the creation of this plan. The Committee membership represents bicycling, pedestrian, equestrian and family interests. The Committee works with the staff and board of the Eagle County Regional Transportation Authority, known as ECO, to accomplish it's mission to develop, promote and cooperatively maintain a scenic and safe urban and backcountry multi-use, non- motorized trail system throughout Eagle County. County and town government staff contributed specific information and guidance on feasible and preferred routes. Public meetings were held at the outset of the process with elected officials from each of the partners in the planning effort which included the towns of Gypsum, Eagle, Avon, Minturn, Red Cliff, and Eagle County. Representatives from state and federal government agencies provided valuable input as well. The local engineering firm was hired to create planning maps and prepare cost estimates of each segment. Final map work was performed by the Eagle County Geographic Information Systems (GIS) department. A complete list of participants is included in the Plan Appendix B. After a series of final public worksessions and hearings with each of the partner jurisdictions, the collective adoption of the Plan through Intergovernmental Agreement in 2001. Funding the Trails System Construction Paying for the creation of the trail system will require a combination of funding sources and methods since no existing single source can fully pay for the estimated cost to complete the system. It will require partnerships, creativity and aggressive fundraising. Ch. 1 Pg. 8 Sources of funding include: Local Governments: 10% of the revenues from the local mass transportation sales tax, as authorized by Eagle County voters, managed by Eagle County Regional Transportation Authority (ECO) and available to the towns and county for trail projects Matching funds from the towns and county towards building trails sections within their jurisdictions Matching funds from other local governmental entities such as metropolitan districts Grants, including: • Colorado State Trail Program Grants • Great Outdoor Colorado grants from lottery proceeds • Colorado Department of Transportation "Enhancement" grants • Federal cost sharing grants (i.e. through Forest Service or BLM) • Private local, state or national foundations such as the Vail Valley, Gates or Taylor Foundations Contributions from citizens, businesses or corporations of cash, labor or supplies. Incidental projects such as development, highway projects, utility projects or improvement districts may also help facilitate construction of some sections of the trail. Other potential funding methods that have been or can be explored further include: • Voter approval for bonding for the final sections of the trail. The possibility of selling bonds to raise funds for construction was explored in 2000. Study determined that annual revenues did not generate enough income to pay off a 20 year debt; if bonding for entire cost of the trail system. The final decision was to remain with a "pay-as-you-go" approach and revisit bonding at a later date. • Dedicate annual lottery entitlements received from the state by the towns and county to fund local trail projects • Adopting development impact fees for trail construction (sometimes combined with parks and recreation or open space fees) within each jurisdiction • Minor fees such as trail use fees or bicycle registration fees • "Sale" of trail items such as benches or landscaping in return for a plaque on that item • Sales of trail program items (t-shirts) • Non-profit group events that name the trail project as the funding recipient and trail race sponsorship. Ch. 1 Pg. 9 CHAPTER 2 Estimated Costs and Construction Priorities The following information includes a summary of the estimated cost of construction of specific sections of the planned core trail, the list of construction priorities through the next five years and a summary of the priorities for road improvements that would augment the regional trails system and core trail route in particular. Summary of Estimated Costs of the Planned Core Trail: The boundary limits of each cost-estimated trail section is marked on the maps in Chapter 3. See Appendix A for the detailed cost estimates for each section. The estimates include design and construction costs but are preliminary estimates. Prior to final budgeting, each section should reevaluated to determine current and accurate costs of construction. Trail Section Core Trail GLENWOOD CANYON to DOTSERO $10,603.00 DOTSERO to GYPSUM $2,176,271.00 TOWN of GYPSUM $316,558.00 GYPSUM to EAGLE $1,113,216.00 TOWN of EAGLE $1,061,103.00 EAGLE to WOLCOTT $2,177,261.00 WOLCOTT to WEST EDWARDS $2,438,831.00 WEST EDWARDS to AVON $480,000.00 TOWN of AVON $600,000.00 AVON to DOWD JUNCTION to NORTH MINTURN $355,245.00 DOWD JUNCTION THROUGH VAIL to VAIL PASS Missing links: a. Vail Valley Drive Separated Trail $1,300,000 to Vail Valley Drive East Ch. 2 Pg. 1 b. Lionshead Bypass $225,000 c. Vail Village Bypass $40,000 d. Golf Course Separated Path $260,000 DOWD JUNCTION to MINTURN $162,822.00 TOWN of MINTURN $1,232,647.00 MINTURN to RED CLIFF $903,489.00 TOTAL $14,853,046.00 Criteria for Core Trail Construction Priorities In establishing the priorities for trail system construction, the following criteria were reviewed by the team working on the Plan including local government staff and the Trails Committee. The projects were compared to these criteria but it is also important to note that priorities do change - opportunities arise, funding abilities are limited, or incidental issues create obstacles or amend the timing of the project. The list of priorities that follows this criteria should be considered as a conceptual list, based on current desires and available funding. 1. Links population centers (communities, neighborhoods) and traffic generators (commercial centers, schools, recreation sites) 2. Minimal physical constraints (low level of natural hazards, amenable topography, room for re- vegetation and stabilization, etc.)/construction will not be extremely difficult 3. Minimal ownership constraints and disruption of existing property use 4. Accommodates a mix of user groups/benefit the most people 5. Improves existing safety issues by reducing conflict with automobiles and incorporate design features that mitigate hazardous conditions 6. Without immediate acquisition/construction, is lost as an opportunity 7. Multiple entities can share costs, design, construction, signs, maintenance, right-of-way, etc. 8. Creates no or minimal impact on the area's wildlife or habitat 9. Is critical link in the establishment of a continuous system or connects existing trails 10. Services an existing heavy demand by commuting or recreation traffic 11. Maximizes opportunities to view or pass through scenic features such as unique land forms, waterways, vistas, vegetation, wildlife 12. Provides non-motorized, appropriate access to public lands (open spaces, trailheads, waterways) 13. Can be constructed and maintain at a relatively reasonable cost in a reasonable amount of time 14. Creates a variety of trip options via connections 15. Meets funding agency criteria 16. Provides an-opportunity for historic or natural feature interpretation without disturbance 17. Is able to be used year round or at least in three seasons 18. Facilitates the development of a inter-county or statewide non-motorized network of trails. Ch. 2 Pg. 2 PRIORITY TRAIL CONSTRUCTION PROJECTS - Five Year Plan Potential Trail Section Location Partners GYPSUM TO EAGLE - PHASE I Gypsum & County Town of Gypsum Red Table Acres to Gateway Center Maps # 5 & 6 Eagle County ECO Trails DOWD JUNCTION TO MINTURN - PHASE I Town of Minturn Minturn Minturn North Bridge to Downtown Map #20 ECO Trails WEST AVON - PHASE II Avon Town of Avon West Beaver Creek Blvd to Avon Road Map #17 ECO Trails VAIL CORE TRAIL MISSING LINKS Town of Vail Vail Costs vary, see previous list Maps #25,26,27 ECO Trails WEST EDWARDS TRAIL - PHASE II Eagle County Eagle County from Trailer Park to Hillcrest Drive Map #15 Edwards Metro ECO Trails AVON TO DOWD - PHASE 1 Town of Avon & County Avon through proposed Village at Avon Maps #18 & 19 Eagle County to River Run Apts entrance Developer ECO Trails GYPSUM TO EAGLE - PHASE II Town of Eagle & County Eagle As part of 1-70 interchange project Maps #6 & 7 Eagle County Gateway Center to Brush Creek Road State/Federal through County fairgrounds. ECO Trails AVON TO DOWD - PHASE II Eagle County Eagle County River Run Apts. entrance to Map #19 ECO Trails Dowd Junction Pedestrian Bridge State DOWD JUNCTION TO MINTURN - PHASE II Town of Minturn & County Minturn From Pedestrian Bridge to North Bridge Map #19 Eagle County in Minturn over Eagle River ECO Trails Remaining Trail Sections to Prioritize: 1. Eagle through Wolcott to West Edwards 2. Downtown Eagle 3. North Minturn to and base of Battle Mountain 4. Battle Mountain to Red Cliff 5. Dotsero to Gypsum 6. Gypsum to Glenwood Canyon Ch. 2 Pg. 3 Priorities for Shared Road Improvements: To resolve safety issues on shared road improvements, the following list is provided as a record of what the participants in this planning process, some of them frequent users of local roads for running, biking or walking, believe to be the highest priorities for widened shoulders, bike lanes or bike routes on the primary local travel routes through the length of the Eagle Valley: Highway 6: 1. Avon to Edwards 2. Eagle to Gypsum 3. Edwards to Wolcott 4. Wolcott to Eagle 5. Gypsum to Dotsero Highway 24: 1. Minturn to Red Cliff Highway 131: 1. Wolcott to State Bridge - widened shoulders Other Major Roadways: 2. North and South Vail Frontage Roads - Ford Park to East Vail Exit - shoulders 3. Pedestrian Bridge to Main Vail Roundabout on North Frontage Road - shoulders 4. Brush Creek Road -shoulders and/or separated trail 5. Lake Creek Road - shoulders and/or separated trail 6. Colorado River Road - shoulders "Share the Road" Sign Priorities: 1. Highway 6 from Gypsum to Glenwood Canyon 2. Lake Creek Road 3. Brush Creek Road 4. Highway 131 All local roads administrated by town or country government should be evaluated for bicycle and pedestrian issues when improvements are under consideration. This includes widening with either asphalt or recycled asphalt (rotomill), improved signing, removing hazards such as grates, ditches, drop-offs, revised striping and timing chip seal projects to accommodate other users besides vehicles. Ch.2 Pg. 4 CHAPTER 3 Planning Maps for the Eagle Valley Regional Trails System Old Highway 24 near Gilman Edwards trailside park Planned trail route near Dowd Junction Planned trail route from Minturn to Dowd Junction Riverwalk pedestrian bridge in Edwards Trail at Eagle River Villas in Eagle Hurd Lane trail in Avon RA A a? ? ,.'"s -Alk `'„?7s`?_ re8 f`4 -O - Z, IS 8?'9e8r ?e 12 - E2 O F v W 'O F- m •? N D C O j =O p c_n iyfrMO_5 9;9 - F- 0 Cc (9 C) t U) to C.) CL a) Eu 0 V J U W 0) o 0) s o ?0 o) c_ co o o a) O C O O •C W U) CO fn O d y m W cm a) N (A N x0 c ?" O 0 X 2 X o E2 Omf =D 2 X X[2 o w ? QZ ?° J a Qawa w L) LM) (L w w t-?w cnm?? -Co ? 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J y ? ? ?1? 4 Q /4 ? , n ?, ?`'?, t ;, 0 9 m 011111, v _ r{ T m m e c { LIJ m I }i j ;fir ;.•'?'? { f .+df f-?f ''?"I l "'`a t 2 m o `o 75 c E E t ?e i{ a t? ?c'ek.,' j ri it ?SrjC`1 t 1. F p ri k1_ F YtP l't ?/ ? t ; t tf q,.? s.• r '. ?r 0 d .. Ilr?•y?r AN, j ? r , ?'m{Fti 5 p r 11 ? , Mt ? ra' tti.oaa h 1 ,? C r??C? $ t' y Lf \ 3 '?;' Jt ?. rf YS 4 u .r & F8S° ??F g QY i { .2 You, 0 TAN; 1031 _.v ri 3 ? ? k-• p ? jam' Yy (// ST y i5'. J O ri k ?qs3 I. r H tl? O ?rA t 7 ? J 1 e - -------------- ecareas :ORE TRAIL Exhibit 14 Wolcott to Edwards Sheet 14 of 29 LEGEND ^/ Proposed Core Trail Alternative to Proposed Core Trail Proposed Spur Trail N Railroad - Rail and Trail Can Share Constrained for Rail and Trail Shared Corridor Intersecting Roads Driveway Bridge/Underpass Box Culvert (Under railroad, retrofit for trail, add small bridg or construct. Texas crossing where possibl( Z Railroad Bridge Trail must cross railroad. At grade preferred if line inactive Nesting Site River & Wetlands Area Avoidance or Mitigation Required 0 BLM 0 Town Boundary ;ontours are at 10' Intervals A N 1' = 1000' GIS Department This map was produced by the Enq county GIS D.parlmenl m -w ration wth dolnsan, Kunkel aW Associates. Use W Ms map sh.Wd M for g.m purposes Dory. Eagle coumyda.s nd warrant the accuracy of lh. don conWin•d herein. Map Revised: 605-0 1 e:lspacyrgsWco tr.ilsUrailslAwa emyrgact fdderbwtrallsrd2_ra is.apr u A C ' 2., = E2 E2 it Fu -0 W 'E Z = !- > N z N H H f0 c 0 O U O 0 +_+ 0 0 w O 7 fl. U o a uA O O U -O o y U CO a) d y ' o U U) a C tC co 2 ? Ws w y I m m . o ? 2 ? m . X 3 t J N y n. a 2 U) N > 0 LU a w w a w w ' 0 m , -5s-02 Z fB ? o O a?z8??= ? 8-ha N a + + N ?• ? z O s x 12 ".-W' 0 I fg§ 3 ? c Q '0 L U 7 o m o ? y . Z's r§= °s . ? a CD C) 0) o a m U) r Co a) 2 g ,S Y 0- > ?`v m CL LL 3 ayi v "m cn Q? ui of ® ®® ® 0 O U ? e ry I (7 ?g 1 ?? ?fa ! ?v ril?r r ?? . st,°y; -i,,a :., ?+ ° i 'i,?r. M. "•,M ?? 'S ??? ? r ,:, ? '??'? r? n ' f ^ l?kk? , A ( ~. S A k Ufa i. '1r,??}} $. A **it Y r .?', L 1 J B .3 [.? 7 1>v4 . :ley w.w C r` , ,t e: '?? `t:.• l „9..M?? } - yr / _ .. SES. C r .. r ?! 1 ^? l d rI r .. rt Y y.+ Proposed park, non-motorized access only b Trail becomes sidewalk on vehicular bridge. Planned to +?tNtj- r`S + Town of AVON f ! Fp-?-N boat ramp/ trail park. Extensive sidewalk system throughout downtown Avon. rt 'r r d t ?a, j _5A afa r ?j,a Y?Y Pursue relocation of core trail route to north ` r \X g V :ti+1 K '? ?4 a side of tracks. Eaglebend Drive development ask ?\ , ' x"10 ?" vy • - limits the ability to continue separated trail. f )?p rr At' .v;? iaN,? r Existing 8' paved trail on The ?k` .r.` ,e`bd' • '4? 'F 'Na trail to Beaver Creek Confluence property. Possibly"' I ?6? A The specific cure trail route through widen to 10' at further date. The Village (at Avon) property shall t ` Not in public ownership at ?(? > wn be defined by The Town of Avon and this time { •t r??? f?rR? private property owner through the q .+! rea ??''" vim, development review process. Trail travels under Bob the Bridge. Steep , N j i r ` i ? ' !' r ?' switchback up to Hurd Lane Retrofit in yp A` y.. „ f r + yyy future with more gradual ramp or swthbacks 4tr ¢ t> .1^' irn .:t •t "{ ti?/?, `hM1'p rho t. 1 d} M r? r, Existing trail attached to curb for ti!' y Hurd Lane. Several intersecting b. l? f r" r x! ? driveways impede smooth flow. p .r n yrt ??1; f "? f + ?. it t?? S*'... h "_.wxLr -.v t •?4' ? L'. r ?{ X f Y ? Yr• ? r,YT. ., .. r14i` r?/ -h y r y. xXx y ' >, t: 4 . ? x`N_ ?w? e, !c'`s.?,. ?.')?' _. a,r '.a >+ ';t •C .< `xf x'" ?r ? try x ..?5!' ? t?Catrails CORE TRAIL Exhibit 17 Avon Sheet 17 of 29 LEGEND Proposed Core Trail ? Alternative to Proposed Core Trail /V Existing Core Trail Existing Spur Trail Proposed Spur Trail Railroad - Rail and Trail Can Share Constrained for Rail and Trail Shared Corridor Driveway Intersecting Roads Bridge/Railroad Crossing Q Public Park Railroad Crossing by Trail ® USFS ? Town Boundary Contours are at 10' Intervals 1 ' =1000' GIS Department This map was produced by the Eagle County GIS Department in cooperation with Johnson, Kunkel and Associates. Use of this map should be for general purposes only. Eagle County does not y, warrant the accuracy of the data contained herein. Map Revised, 6-05-00 e:.lspec_projsleco_trailsllrailslplanl eco project_folderlecotrailscd3_revis.apr ECOfrails CORE TRAIL Exhibit 18 Avon Sheet 18 of 29 LEGEND Proposed Core Trail Alternate to Proposed Core Trail N Existing Core Trail Existing Spur Trail Proposed Spur Trail Railroad - Rail and Trail Can Share +• Constrained for Rail and Trail Shared Corridor Existing Backcountry Trail Driveway Intersecting Roads Busy Intersections Bridge/Underpass Public Park Railroad Crossing by Trail ® USFS ? Town Boundary Contours are at 10' Intervals GIs Department This map was produced by the Eagle County GIS Department in cooperation with Johnson, Kunkel and Associates. Use of this map should be for general purposes only. Eagle County does not warrant the accuracy of the data contained herein. Map Revised: 7.1 B-01 e:lspec_projsleco trailsltrailslplanl eco_project folderlecotrailscd3_revis.apr eCOfrails CORE TRAIL Exhibit 19 Avon to Vail Sheet 19 of 29 LEGEND Proposed Core Trail t Alternative to Proposed Core Trail N Existing Core Trail N Railroad - Rail and Trail Can Share ? , Constrained for Rail and Trail Shared Corridor Existing Backcountry Trail Busy Intersections Bridge/Underpass z Railroad Bridge Railroad Crossing by Trail Public Park © Parking 88 Restroom F771 State Land Board ® USFS ? Town Boundary Contours are at 10' Intervals N 1' =1000' GIs Department This map was produced by the Eagle County GIS Department in cooperation with Johnson, Kunkel and Associates. Use of this map should be for general purposes only. Eagle County does not warrant the accuracy of the data contained herein. 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'? .1111 11 11 111111 ? 1 1111 11 111111111 ?,?; 11 1111 , CHAPTER 4 Trail Design and Construction Standards Introduction Core Trail at Riverwalk in Edwards This chapter includes recommended standards for design and construction of the Regional Core Trail and connecting Spur Trails that are separated from roadway and offer a transportation option and recreation opportunity. These trails are intended for use by the public. Also addressed in this section are standards for unpaved trails, private trails, sidewalks, and safely sharing roadways with non-motorized uses. Fundamentals of Trail Design These standards are based primarily on the 1999 guidelines from the American Association of State Highway and Transportation Officials (AASHTO) for the development of bicycle facilities, particularly their recommendations regarding shared use paths and shared Roadways. Several other studies and standards resources were consulted in the formulation of this chapter as well (see References, Appendix C) . In addition to following the detailed design recommendations, implementation of this plan should reflect several basic design philosophies. In developing the route for the Core Trail, these philosophies were considered: 1. CONSIDER THE POTENTIAL USER RANGE OFABILITIES, and carrying capacity when designing a trail segment. Trail width, slope, surface and accessibility determine the type of trail user (e.g. road bike vs. mountain bike) and overall carrying capacity (e.g. 6' trail vs. 10' trail). The Core Trail project, for example, is being designed with a certain user in mind - a family on a bike ride with children either in a burley or on their own bikes. That image helps define the level of safety, grade, design speed, and overall quality of experience. 2. LOCATE TRAILS IN THE MOST EFFICIENT, DIRECT TRAVEL ROUTE WHERE POSSIBLE except where the purpose of the trail has been determined to be primarily scenic and recreational. 3. DESIGN TO AVOID OR MITIGATE ENVIRONMENTAL IMPACTS by not encroaching upon wetlands or riparian corridors, critical habitat areas, and erosive landforms. Follow natural contours to minimize cut and fill activities. Meander around fragile or established features. Make every effort to preserve existing vegetation. If environmental impacts are unavoidable, mitigate with proven successful methods. Where possible, utilize areas of existing disturbance such as utility line easements, abandoned rail corridors or ditches. Ch. 4 Pg. 1 4. MINIMIZE OR MITIGATE IMPACTS OF TRAIL UPON ADJACENT LANDOWNERS. Some trail sections may be in close proximity to residential, commercial, industrial or agricultural development. These conflicts must be identified as part of the analysis for each trail segment. Mitigation measures shall be identified and may include but are not limited to realignment, fencing, berming, and screening. This aspect of the trails segment analysis and design is very important to the community success of the system. The "good neighbor" policy is particularly important during the construction period. 5. MAXIMIZE SCENIC VIEWS. Site the alignment to view scenic features while actively using the trail and at rest stops. 6. CONSIDER SAFETY IN ALL LEVELS OF SITING AND DESIGN. Safety is the primary focus of the following recommended design standards. 7. DESIGN FOR EASE OF USE AND NAVIGATION. Keep construction (uniform surface type and width) and accessories (signs, striping, lighting, striping, trailheads) consistent throughout the system to promote an image of reliability and ease of use. 8. DESIGN FOR EASE OF MAINTENANCE. If possible, avoid constructing trail sections through areas of poor drainage, unstable soils, rock or snow slide areas, through shaded icy spots, immediately adjacent to winter sanded roadways, vehicular use areas or snow storage sites, or in areas of mature vegetation that is prone to deadfall, debris or surface roots. Consider vandalism susceptibility and prevention when selecting materials and accessories (lighting, bollards, furniture, etc.). 9. DESIGN AS A FOUR-SEASON TRAIL, if possible, in the most heavily populated areas. This will require prior commitment to winter maintenance by the managing agency and mitigatable wildlife issues. Design Standards For Trails In certain cases, deviation from these recommended standards should be allowed by the managing jurisdiction where safety or user experience are not compromised, and the rationale for the deviation is defensible. For example, narrowing the core trail to less than the recommended width in areas where there are exceptional property or environmental impacts may be allowable if minimized to the greatest extent possible. For more specific guidance or for items not addressed in the following standards, consult the most current American Association of State Highway and Transportation Officials and Colorado Department of Transportation guidelines. Trail Width: 10 feet wide for the majority of the Core Trail System for medium levels of use by a variety of user types, with 1 to 2 foot clear areas, graded for drainage, on each side of the trail. 8 feet wide for Spur Trail sections connecting to the Core Trail, or on other public trails where traffic is expected to be moderate, even on typical peak days during peak hours, and there are safe opportunities to pass. Provide 1 to 2 foot clear areas, graded for drainage on each side of the trail. Ch. 4 Pg. 2 TYPICAL TRAIL CROSS SECTION 10' WOE ASPHALT BIKE PATH 1.0LD ER 1.0' SHOU SHOULDER O 2X MIN O 2X MIN 2X CROSS ROPE J' ASPHALT MATS SUBORADE COMPACTED TO 95X MINIMUM BASE COURSE SHOULDER MiN:MUM 6" BASE COURSE CRUSHED STONE COMPACTED TO 95% OPTIMUM. COMPACTED TO 95% OPTIMUM • 12 feet wide for trail sections with expected heavy use by a variety of user types (pedestrians, bicycles, occasional maintenance vehicles, cycling two abreast, roller skaters), with 1 to 2 foot clear areas graded for drainage on each side of the trail. • For any width of trail listed above, where demand exists and budget allows, a 3 to 5 foot soft surface trail is recommended for separate jogging use, either immediately adjacent to the trail or separation. AdlacentSlopes • Adjacent uphill slopes, 3:1 preferred, 1:5:1 maximum • Adjacent downhill slopes, 3:1 preferred, 2:1 maximum. Railing, fence or dense landscape barrier required for greater than 2:1 slopes. Surfacing: • A minimum of 3 inches Bituminous Asphalt over 6 inches of compacted CDOT Class 6 aggregate base course (ABC) over a compacted subgrade. A soils report is advisable to determine appropriate pavement and submaterial thickness. • Concrete trails are encouraged when feasible and constructed with 4 inches of reinforced 3,000 psi concrete over 6 inches of compacted CDOT Class 6 ABC. In areas prone to erosion or flood, concrete may be required. • Transitions between different surfacing types (e.g. new asphalt to existing asphalt, asphalt to concrete, asphalt to base course) should be flush with no more than a 1/4" differential. Compaction: • All asphalt, base course (including shoulders) and subgrade material to be compacted to 95% of maximum density obtained at optimal moisture content as determined by AASHTO T180-57, Method Ch. 4 Pg. 3 A, Testing. Subgrade and base course must be dry and free of frost when asphalt is placed. Shoulders may require additional treatment to retain compaction and methods include adding lime or sakrete to base course in areas where shoulders are exceptionally prone to erosion. Design Speed: 20 mph for the paved trail specified above/15 mph for unpaved paths Bicyclists can travel faster than 20 mph but it is inappropriate to do so in a mixed-use setting. Meanders may be used to encourage reduced bicycle speed. Raised surface methods, such as speed bumps and upright barriers, such as bollards, should not be used to reduce speeds as they create more of a hazard than a deterrent. (See Barriers section below). Sight Distance: All alignments should incorporate safe sight distance in compliance with the AASHTO design guidelines, especially at narrow sections, intersections, curves and shall give special attention to wet, shaded, unpaved or otherwise hazardous sections. Minimum Curve Radius: The recommended minimum curve radius for a 20 mph design speed is 36 feet, based on a 15 degree lean angle. When substandard radius curves must be used on shared use trails because of right-of-way, topographical or other considerations, standard curve warning signs and supplemental pavement markings should be installed. It is advisable to widen the trail in order to increase the lateral space available to bicyclists as they lean to the inside of the turn. Cross Slope: 2 - 3% maximum cross slope, may be increased to up to 5% on curves but overall disabled access should be evaluated as part of the design decision. Grade: 2% to 3% slope preferred, 1 % acceptable but drainage should be considered. Grades on shared use trails should be kept to a minimum; especially on long inclines. Grades should be kept to 5% or less as much as possible. On shared use paths, where terrain dictates, designers may need to exceed the 5% grade recommended for bicycles on some short section. Ch. 4 Pg. 4 Accessibility: The summarized American with Disabilities Act trail guidelines adopted in 2000, are as follows and should be accommodated. This list also includes AASHTO standards for the category of 5% to 8.33% which are not specifically addressed by the ADA standards. • 5% grade or less for any distance • 5-6% for up to 800 feet (per AASHTO) • 7% for up to 400 feet (per AASHTO) • Up to 8.33% grade for 200 feet maximum. Resting intervals no more than 200 apart. • Up to 10% for 30 feet maximum. Resting intervals at 30 feet. • Up to 12.5% maximum. Resting intervals at 10 feet. • No more than 30% of the trail may exceed a running slope of 8.33% • Passing Space: provided at least every 1000 feet where trail width is less than 5 feet. • Signs shall provided indicating the length of the accessible trail segment. Good signing at trail access points that identify situations that could be difficult to negotiate will help users determine for themselves whether to use the trail. ADA guidelines recognize that in some cases it may be difficult to meet the recommended standards. It is understood that it may be very difficult to build fully accessible trails but every effort should be made in design and construction to accommodate disabled access. Excessive grades may be mitigated by widening the trail, signing to alert trail users to grades and allowable speeds, providing longer sight distance and wider clearance, installing railings, or incorporating short switchbacks where possible. Equestrian Trails/Bridle Paths: Bridle paths separated from paved shared use paths are recommended because of potential conflicts between horses, bicycles, dogs, in-line skaters and pedestrians Recommended width is 5 to 8 foot, graded to drain properly. Surfacing should be soil, fine gravel, crusher fines or wood chips. Recommended separation between a paved shared-use trail and a bridle path is 10 feet or greater. Standard Trail Easement Width: 20 foot minimum for off-road, paved trail 30 foot minimum for combination paved, off-road trail and unpaved, equestrian trail It may be acceptable to request less than 20 feet, depending on the location. Ch. 4 Pg. 5 r11 NMUrl Abandonment of any easement required for a portion of the trail system may be requested by the property owner or initiated by the local government if it is determined that the easement and trail segment are no longer necessary as part of the trails system. Clearance: Lateral: 1 foot to 2 foot graded clear area with a maximum 6:1 slope should be maintained adjacent to both sides of the trail. 3 feet or more is desirable to provide clearance from trees, poles, retaining walls, fences, railings, guardrails or other lateral obstructions. Where the trail is adjacent to ditches or slopes down steeper than 3:1, a wider separation should be considered. A 5 foot separation from the edge of pavement to top of slope is desirable. Depending on height of embankment, and condition at bottom, a physical barrier such as a railing, fence or dense shrubbery may need to be installed. Vertical : 10 feet or higher is optimum, 12 feet minimum for equestrians for passing under structures or vegetation. For existing structures (i.e. bridges, underpasses) with substandard clearances, hazard signs and dismount signs should be posted where necessary. Railings/Fences: • 54 inches (4.5 feet) minimum height recommended when the trail users include bicyclists. 42 inches is the minimum railing height for railings on pedestrian-only trails. • Smooth surfaces recommended including sanded and painted steel or wood or vinyl coated chain link. • An attractive yet safe railing and fence design should be selected for the Core Trail and used consistently throughout. • Railing or fence should extend 4 to 8 feet beyond the edge of the drop-off or hazard area. • Railing ends should be flanged or flared to prevent users from colliding with the exposed of the railing. The flanged end also helps to visually tie the railing to the site (also see Bridge section below). Separation from Adjacent Roadway: 10 foot minimum, wider separation strongly recommended. 5 foot minimum from parking lot and trail separation. In extreme cases of less than a 10 foot separation, a barrier a maximum of 42 inches high such as guardrail or shrubs may be required. Attention must be paid to sight distance during design and Ch. 4 Pg. 6 placement. Other structures designed to withstand vehicular impact may also be used, upon review and approval. Trail and Road or Driveway Intersections: • Crossings should be 90 degrees and feature a flat approach. • Trail users should come to a complete stop at appropriately signed intersections. Signs will include Stop Ahead, Stop and for minor driveways (i.e. single family residences), Yield. • Establish exceptionally clear sight lines to and from roadway for safe crossing. Remove or mitigate visual obstructions. • For crossings of high traffic roadways, consult AASHTO for detailed guidelines. Traffic control devices such as timed or user-activated signals may be necessary at certain crossings. • Where possible, trail crossings should be placed at existing stop-signed or signalized road intersections. • Commercial or industrial driveways that are paved as part of the trail should be evaluated to determine need for thicker pavement to withstand higher loading, a wider path section to prevent edge raveling and curve radius to prevent scattering of road shoulder gravel across the path by motor vehicles. • Overpass or underpass structures, while the optimum method of crossing high volume roadways, are often cost prohibitive. If an overpass or underpass becomes a real option, consult AASHTO and CDOT standards (see section on Underpasses/Tunnels below). Drainage: Sloping in one direction at an optimum of 2% (5% on curves) is preferred over crowning to provide drainage and simplify construction and maintenance (see section on Cross Slope above). Hillside trails may require drainage swales on the uphill side to intercept downhill drainage. Swales should be located outside of the shoulder area. An exception to this recommended guideline is when the area available to construct the trail is very constrained and the trail must be narrowed for a distance. The uphill shoulder could be deleted and the uphill disturbed area revegetated to the edge of asphalt. The revegetation will control some drainage and debris coming from the uphill side prior to sheet flowing across the path. Design should include retention of natural groundcover or revegetation to aid in drainage retention. Catch basins and cross culverts may be necessary. Culvert openings should be protected and hidden if possible. Stone facings are recommended but flared end sections shall be used at minimum. Ch. 4 Pg. 7 Clearance between the edge of the culvert and the trail surface should be 3 feet so as not to create a hazard. When box culverts are used as part of the trail system, drainage must be considered in design or retrofitting. Erosion Control: Erosion control regulations and best management practices adopted by the pertinent jurisdiction shall be adhered to during the trail construction. Barriers to Motor Vehicles: • Shared use trails may occasionally need some form of physical barrier at highway intersections to prevent unauthorized motor vehicles on the trail. Because barriers are sometimes a hazard, they should only be used where encroachment by vehicles is a chronic problem, enforcement is difficult and they can be clearly seen by trail users. • Common barrier types in include bollards, boulders, low landscaping, plastic breakaway posts or fencing and should be at least 3 feet tall. Barrier selected should be vandal resistant and able to be moved. • Bollards should be of the removable, lockable variety to permit authorized vehicles. • All barriers other than landscaping should be reflectorized for visibility and a painted a bright color for daytime visibility. Striping an envelope around the barrier is recommended. • Barriers should be spaced to allow wheelchairs and bicycles with trailers to pass through. utility structures: Utility structures such as valve boxes, manhole frames, lids and grates, sanitary sewer clean outs and storm drain inlets shall be located outside of the trail corridor. If they cannot be removed, they shall be flush with pavement, non-skid and bicycle safe lateral clearance standards noted above. Bridges: All other utility structures should conform to the New bridges should be 2 to 4 feet wider than approaching path and a minimum of 12 feet for shared pedestrian/bicycle bridges. The top horizontal rail should be a minimum of 54 inches high (4.5 feet). Rub (hand) railings mounted below should be a minimum of 42 inches high (3.5) and of a smooth material such as sanded, stained wood or steel. Ch. 4 Pg. 8 • Bridge railings should extend a minimum of 5 feet beyond end of bridge and flare out away from the bridge and match the approach grades. Longer approach rails between 12 to 15 feet are recommended when the connecting path is on an incline. • New bridges should be built for weight loads associated with maintenance vehicles, a minimum of 10,000 pounds with the weight limit posted. 12,500 pounds is preferred. • Decking shall be of a high friction type and laid perpendicular to the direction of travel. Joints should be bicycle safe. Drainage off of the bridge must be considered in the bridge design. • Bridges shall be designed in accordance with local flood regulations and other pertinent state and federal regulations. Clearance for rafting and other watercraft should be considered in the site design. • Highway bridges undergoing renovation or reconstruction should be designed to accommodate bike traffic if a bike lane or route leads bikes to that bridge. Underpasses or Tunnels: • Minimum width should be 10 feet with 12 feet or more desirable. • Minimum overhead clearance should be 10 feet or more if vehicles will use the structure, 8 feet is sufficient if no vehicles likely. • Walls should be coated with epoxy paint for easy graffiti removal. • Include gutters on one or both sides for drainage. • Where possible, vandal resistant lighting should be mounted on the walls. • Signs shall be mounted in the approach zones to warn of hazards. • All of the above should be considered in retrofitting existing underpasses (e.g. box culverts) but if minimum width and height will remain substandard, reflectors and black and yellow hazard symbols and signs should be posted. At-Grade Railroad Crossings: Crossings are typically subject to specific standards per railroad policy and state regulations. Signs, signalization, widths and type of crossing will typically be specified in the railroad's conditions of approval. In making a proposal for a crossing, design the trail crossing at a right angle to the railroad tracks and with a flat approach (0.5% to 2%) to the crossing. Ch. 4 Pg. 9 Lighting: Lighting of the entire Core Trail system is not proposed. However, lighting of certain sections that will service commuting traffic or are areas of potential hazard or conflict (tunnels, road intersections) should be considered. Placement should be considerate of adjacent land uses. Light standards should be at a scale appropriate for pedestrian uses (e.g. 12' high posts with lights shielded to shine downward upon the path), meet minimum clearances and be vandal proof if possible. Maintenance responsibility for the lights must be established prior to installation. Style of lighting fixtures should remain consistent throughout the system. Signs: The Core Trail system is proposed to pass through several jurisdictions and consistency of sign type and design becomes an important issues in order to promote reliability and continuity particularly since one goal of the system is to link existing and proposed trail systems together. Construction plans for each trail segment should include specifications for location and type of signs necessary for the specific trail. There are generally three types of sign types: Safety (Caution or Regulatory), Etiquette, and Information. 18" x 18", 24" x 24" or 12" x 18" are the standard sizes for trail safety signs, per the MUTCD. r Regarding the Core Trail Sign Plan: • The current Manual of Uniform Traffic Control Devices (MUTCD) should be followed as closely as possible for standard sizes, colors, and shapes but custom signs are sometimes necessary to address a specific trail situation. • Trailhead signs should be coordinated for similar design and content along the trail with the pertinent jurisdictions. • A Core Trail symbol should be affixed to select signs at various intervals along the Core Trail route to promote the identity and continuity of the trail system e.g. 4" x 4" rounded edge square with name of trail - The Eagle Valley Trail - inscribed. • Post mile markers approximately every two miles in rural areas and every mile in developed areas. However, sign clutter should be avoided and the mile marking program should not commence until several long sections (3+ miles) have been established. Ch. 4 Pg. 10 Signs to community centers should be installed at select locations along the Core Trail including mileage. Locations where the trails ends temporarily, informational signs should be installed to direct users to the safest route through the gap in the system Signs should be installed in a consistent manner along the trail according to the following specification for free standing poles. Low profile monument signs may be appropriate in certain locations such as for trailhead signs or at activity center entry points. Signs will be placed to avoid conflicts with vegetation growth. Each trail segment should be evaluated for appropriate signs, such as the following commonly used caution or regulatory signs: Slow, Hill Ahead, Curve symbols, Posted Speed, No Motor Vehicles, Railroad/Road Crossing, Trail Narrows, Narrow Bridge, Bridge and Trail May be Icy, Rough Pavement, Low Clearance, Trail Ends Ahead, Trail Ends, Stop, Yield, Signs advising motor vehicles of trail (Watch for Pedestrians or Trail Crossing). Common information and etiquette signs are: Bikes Yield to Peds, etc., Keep to the Right, Name of Trail, Bridge, River or Creek, Share the Trail, Directional Signs to Towns, Activity Centers, City Limits, Please No Trespassing, Trailhead Signs. Off-road paved trails that end and become either shared road trails or unpaved trails should include a Trail Ends warning sign. Depending on the particular location, a directional sign may also be warranted to direct users to the next section of trail. sign Installation: Core Trail sign installation should remain consistent with the following installation specifications: • Signs should be mounted on 4" by 4" treated posts that are either pretreated or coated with sealant prior to installation. • Post will be six feet measured from ground level. • Post should be buried at least 2 to 3 feet in the ground. • Top of backfill should be ramped slightly away from post for drainage. • Mix dry cement into backfill before filling in the hole And tamp. • Top of sign shall be flush with top of post. • Sign will affixed with lag bolts, vandalism proof variety recommended. Trail Accessories: See Appendix B for styles selected for the Core Trail System. Place furniture to meet the recommended clearance of 3' feet or farther from the trail. Bicycle racks - at trailheads and access points. Developers shall be encouraged to provide bicycle racks where applicable. Ch. 4 Pg. 11 • Furniture - Benches and picnic tables should be made of durable material, in a style that reflects the natural setting and is consistent throughout the system. Benches should be placed at rest areas and at trailheads along the trail. • Trash containers - located in rest areas and at trailheads, made of a durable material and consistent in style throughout the system. Consider containers that encourage recycling where feasible. • Restrooms - locate facilities or direct trail to public restroom facilities at 10 mile intervals. Design should be easily maintained, environmentally sound and reflect the natural surroundings (e.g. no blue plastic "porto-potties"). • Drinking Water - facilities or access to potable water every 10 miles. Where restrooms with a water and sewer system are proposed a spigot, handpump or post type is acceptable. • Pet Waste "Stations" - dispenser for bags to pick up pet waste so not left on trail or in shoulders. Trailhead or Rest Area Design: Trailhead sites should be selected based on access, least impacts on adjacent neighborhood, ease of maintenance and no environmental impacts. Parking lots, restrooms, signs, etc. should be sited so as not to obstruct scenic views. Construction materials should blend in with the adjacent surroundings. Rest areas along the trail should be located in areas of likely need, such as at the end of an incline or at a shady spot after an exposed stretch, but they should also be considerate of the view opportunities. Trailhead accommodations will vary but the following items should be considered: • trailhead sign • parking • bike racks • trash receptacles • benches • picnic tables • landscaping • restrooms • drinking fountains Trailhead Signs should include pertinent usable or interesting information such as a trail map with distance information, Trail Rules, Contact Information, Flora and Fauna information, Trail Contact Information (e.g. for comments or reporting maintenance or enforcement issues), special considerations i.e. handicapped accessibility, hazards or interpretation, rest room or rest area locations. This photo is of a trailhead sign in Edwards. Ch. 4 Pg. 12 Landscaping: • Construction plans for each trail segment shall address landscaping. Prominent existing vegetation shall be indicated on the plan in relation to the trail location and protected in the field for preservation. Areas of landscaping for mitigation or general beautification (e.g. around rest areas or restrooms) shall also be identified on the plans with emphasis on native, low maintenance species. Supplemental irrigation to aid in plant establishment and first year survival must be specified on the plans. • All areas disturbed during construction shall be revegetated with an appropriate groundcover seed mix (see Appendix C for sample mixes). Steep areas may require additional stabilization (fiber matting, etc.) during plant establishment. Pavement Striping: • In areas where traffic is steady or high at peak hours, a center stripe is recommended. • Center striping is also recommended on curved or straight inclines to manage flow of uphill and downhill traffic. • Crosswalks should be painted at all road and major driveway intersections. Maintenance and Emergency Access: • If new trails are designed with proper clearances, bridge weight loads and trail width, trail maintenance should be efficient and relatively uncomplicated. However, special attention should be paid to maintenance vehicle access points and turnarounds and turning radius for vehicles through trail curves. • Emergency Access points should be identified during planning for construction of each segment, if not within 100 feet of a roadway. Standard Specifications and General Notes for Trail Construction Plans: • Available from the ECO Trails Program for inclusion in construction plan set. Use of similar construction techniques and management practices is encouraged among jurisdictions cooperating in the trail building program outlined by this plan. As-built Construction Drawings: • Shall be required at the discretion of the particular jurisdictions. As-builts should at a minimum include the surveyed final path location described by centerline or edges, culverts with inverts and sign location and type. Private Trails: • Designers of trails which are contained within a new or existing development and are for the exclusive use of its residents or owners are encouraged to use these standards for design. Ch. 4 Pg. 13 Unpaved Trails: • These standards are for trails not built adjacent to a paved trail but built as independent hiking, biking or equestrian trails in the frontcountry or backcountry. • Desired minimum width is 3 feet. Overhead clearance for bike use is 8 feet. Maximum sustained grades should not exceed 10%, for stretches of less than 150 feet, grades should not exceed 15%. • Include structures necessary to prevent erosion of surface material, such as concrete pans at cross drainage locations and water bars or short paved sections on slopes. • Accessibility to these types of trails should be evaluated per current ADA standards and designed accordingly. Shared Roadways: • For the purposes of this plan, shared roadways refers to essentially all roads in all jurisdictions in Eagle County except those where non-motorized users such as pedestrians and bicyclists are expressly prohibited. • Non-motorized users are typically not in the vehicle travel lanes but on the edges of the road platform in the shoulder, or on bike lanes or a bike route. These terms are often used interchangeably, but are defined as follows by the Colorado Department of Transportation Bikeway Design Guidelines: Bike Lane: "A portion of a roadway which has been designated by striping, signing and pavement markings for the preferential or exclusive use by bicyclists". Bikes lanes should be incorporated where possible into new street design or retrofit of existing streets. The minimum width of any bike lanes should be 5 feet excluding the gutter pan. Additional widths are desirable when substantial truck traffic, parallel parking, speeds over 55 mph or curves are present. Bike lanes should travel in one direction with traffic. Two way bike lanes on same side of roadway are not recommended. Consult current AASHTO or local road standards for bike lane specifications. Bike Route: "A roadway distinguished by (bicycle-related) signs only, which provides continuity to other bicycle facilities, or is designated as the proposed (bicycle) route through high demand corridors". Each jurisdiction is encouraged to incorporate bike routes into their comprehensive streets plan. Establishing bike routes, that are fairly direct, with relatively few stop signs or intersections and well signed, can reduce hazards to bicyclists on other shared routes. Signs and symbols painted on the road surface will also improve vehicle awareness of alternative modes of transportation. Shoulders often function as a de-facto bike lane or bike route and should be inspected for hazards prior to establishing a route (manholes, sewer inlets, blind driveways, etc.). Bike routes should travel in one direction with traffic. Incorporating bike routes into a streets system is typically easier than a bike lanes system because it utilizes existing pavement. Consult current AASHTO or local road standards for bike route specifications. Shoulder: "That portion of a roadway exclusive of the travel lane designated and ordinarily used for vehicle travel. It is that portion of the roadway to the outside of the white line. Colorado Bicycle Law 42-4-106.5-(5) states "...where a paved shoulder suitable for bicycle riding is present, persons operating bicycles shall ride on the paved shoulders." A paved shoulder is a de facto bikeway when present, but is different from a Bike Lane in that it is not signed nor Ch. 4 Pg. 14 meant exclusively for the use of bicycles". Shoulders should be provided and maintained on roads where is anticipated that cyclists will ride, pedestrians may walk and no off road facilities are available. A minimum of four feet of shoulder width is recommended, 6 feet or greater is preferred. if rumble strips are present, that area should be not be included in the above widths. If funding or right-of-way is limited, shoulder widening should occur first on uphill sections of roadway. Consult AASHTO or local road standards for additional specifications. See comment regarding two-way shoulder traffic below in Retrofit of Existing Facilities. Sidewalks: • Sidewalks are typically intended for pedestrians, built in conjunction with a roadway and generally six feet wide or less. Bicyclists are typically not legally permitted on sidewalks. Sidewalks are not considered safe for higher speed use because of width, pedestrian conflicts, copious intersections, poor sight distance and inconsistent maintenance levels. • Sidewalk design standards are not addressed in this plan. Sidewalks are encouraged throughout the developed areas of Eagle County as conduits to and from neighborhoods, community centers and other activity areas. Direct sidewalk connections to the Core Trail and Spur Trail system are also encouraged. Consult the pertinent Town or County improvement standards for sidewalk requirements. • The requirement for a sidewalk system (generally 6' wide or less) or a separated trail system (8' wide or greater) or a combination of both shall be the decision of the individual jurisdiction. Retrofitting Existing Facilities: Non-compliance with the recommended standards listed here does not imply that an existing trail facility is unsafe. It may be very serviceable for the level of use or compared to other trail systems. These standards are primarily a guideline for new trail development. Retrofitting of trail segments and structures throughout the entire system is encouraged over time. Retrofitting will most often apply to these items: curb ramps, clearance to obstructions or marking as unavoidable hazards, signs, intersections, edge drop offs, vehicular bridges without bicycle or pedestrian facilities. • Road shoulders that have been designed, widened or striped and signed to accommodate two-way non- motorized traffic should be modified for improved safety. Separation between the roadway and the two- way shoulder by a barrier or grade change (i.e. adding curb and gutter and elevating the platform) is recommended. Wildlife Protection: Trails improperly located or designed can have negative impacts upon resident wildlife including the initial impacts of construction disturbance, trampling of habitat, fragmentation of habitat and introducing humans into areas previously not accessible. The Colorado Division of Wildlife recommends the following design and management principles for the regional trail system to help reduce impacts on wildlife. The intent is to cause no significant impacts on our local wildlife population and if impacts are not mitigatable, the route should not be pursued: • Try to locate trails in already disturbed areas • Disturb as narrow an area as possible when constructing the trail • Consider screening trails with vegetation in known habitat areas • Try to curb opportunities to create casual spurs off of the main trail, particularly along stream Ch. 4 Pg. 15 banks • Be particularly sensitive to wildlife routes to local water sources and avoid crossing those routes • Include interpretive displays along the trail about respecting wildlife and habitat • Trails traveling through winter range should be closed during the critical survival period of December 1 to April 30. If a trail is adjacent to a major roadway, closure may not be necessary • Dogs should be restricted or not allowed in sensitive habitat areas • Railing and fences should be constructed to not impede wildlife movement • Riparian corridors and wetlands should be protected during and after construction, with no negative impacts to these prime habitats • Bear proof trash cans should be installed if trash cans are included trailhead or trail rest area facilities Ch. 4 Pg. 16 CHAPTER 5 The Railroad Corridor as a Trail Corridor The intent of this chapter is to identify how the rail corridor, if available for lease or purchase in all or part, could be incorporated into the core trail route. A range of potential scenarios is described below and each section of the corridor evaluated for feasibility as either a part of the core trail route or replacing the core trail route. Background The Union Pacific Railroad and Southern Pacific Railroad were approved for merger in 1997 by the federal government's Surface Transportation Board (STB). Included in the merger application was a request to abandon the 179-mile Tennessee Pass line from Canon City, Colorado to Sage (Gypsum), Colorado. Operational difficulties associated with the high altitude portion of the line were cited as the major reason for the abandonment request. The merger was approved but the abandonment was not. The STB questioned Union Pacific's ability to reroute traffic from the Tennessee Pass line to other track lines north and south of Colorado. The STB stated that they would reconsider the abandonment after the traffic rerouting had successfully occurred. Despite solving problems associated with that transition, UP has opted to not resubmit their request for abandonment of the Tennessee Pass line because of concerns about future demands for service and issues related to the Moffat Tunnel near Winter Park, Colorado. At this time, the portion of the line through Eagle County remains wholly under the ownership of Union Pacific Railroad (UP). Options for Trail Use of the Rail Corridor Each of the options defined below is entirely dependent on approval action from UP as current owners of the corridor. As of October, 2000, representatives stated that the company is not interested in selling the entire corridor at this point in time. However, if their position were to change at some time in the near (1-5 years) or long term (5+ years), the following options could become possibilities: option 1: Railroad sells to another railroad or non-railroad private sector owner. Impact on Core Trail Plan: The Core Trail can be constructed without using the rail corridor, but along many sections would be more expensive and less direct than if railroad corridor were available. The Core Trail Plan does depend on obtaining Ch. 5 Pg. 1 permission to cross the railroad corridor in a minimum of four locations so cooperation from the railroad or other owner is critical for implementation. If a private, non-railroad party were to acquire ownership, negotiations for purchase of sections, edges or crossings would occur with that entity. Option 2: Railroad corridor is acquired by state or local government and the existing rails remain intact for future commuter rail use and some possible freight traffic. Impact on Core Trail Plan: There are many locations along the length of the track line through Eagle County where rail and trail can share the corridor. There are other sections where it is extremely difficult or impossible. The section by section analysis below addresses those locations. Option 3: Railroad corridor is acquired by state or local government and the rails are removed but future rail transit use is planned. Trail shares the corridor. Impact on Core Trail Plan: Same comments as above. Option 4: Railroad corridor is acquired by state or local government and rails are permanently removed with no future plans for rail. Bridges can be easily retrofitted if only for trail use. All other constraints can be addressed with the exception of the contamination and hazard issues that exist in the area of the Gilman mines. Impact on Core Trail: Trail could be constructed directly on existing rail platform. From a trails implementation viewpoint, this is the ideal scenario. Option 5: Railroad agrees to sell selected portions of the corridor to local government for purposes of completing critical sections that are difficult to construct along the non-rail core trail alignment. Impact on Core Trail Plan: This option would allow bottlenecks in the core trail route to be resolved. By purchasing outside edges of the corridor in key locations, the rail operations would not be impacted and the trail implementation would not be curtailed or halted in certain areas such as Avon, Sage to Eagle or Minturn. Summary of Options: Option 4, trail on rail corridor after rails removed, is most ideal from a trail building perspective and since is the easiest option to implement, it is not part of the section by section analysis that follows. If at any point in the life span of this plan any of the above options become available, the rail corridor should be employed as the way to close the gaps that remain in the trail system at that time. Option 2 and 3 feature transit options which can blend easily with trails, although a rail freight component complicates matters. The following summarized analysis identifies issues that would be faced under Option 2 and 3 "Trail with Rails"; and Option 5 - pursuing purchase of narrow corridors on the outside edge of the corridor in the most critical locations. The following maps depict the width of the railroad right-of-way through Eagle County and constrained areas for shared rail and trail. Ch. 5 Pg. 2 J dW o Pao El AN ?j UJ E r Q ummia m?.yj m f ? 'm bF mm??? ? .\ 0 9 x W W° \ 1 M -1 U ma SEm?? ? ?, ? ti q cu l ?. 70 M a" co cn a m? ?? a T V) y s t rv g S 3 Y Y Y Y ?y 0 &88?? u 4? F7 may' a F -U, ? Y :" g's E 1 ? 1 ? nv°?a-9 `s7 _ 't i?L ig gv -? Flo°c°??fi`Ei SSW -2V 1 J, C, / "II 0 `?? ?b, ? E=?B7 TMs map was creaked by Eagle County GIS l3a a enl for ECO Trans. It is intmked to domonslrMe IM varbus wiAM d tM rakraad ngM d wry as It rum tNvNh Engle CwrKy. Use a Ihis may sh-M M for general pwpm. only. Eagle Courtly dms ant warrant the attwscy d tlu data - ned herein. For more accwote nte."m e canwk the Right of Way ark Track MAPS -Oemer 8 Rio G-de Rakroad. Analysis by Section: The majority of the corridor can accommodate the rail and trail together but in many areas a separation barrier should be installed and in all cases minor and larger bridges will require retrofitting. There are some segments where it is not feasible for the rail and trail to share the corridor due to severe constraints such as steep banks above and/or below the platform, sensitive areas such as wetlands on both sides, or hazard areas such as in Gilman and Belden. In these areas, it would be necessary for the trail to depart the corridor and be located in another alignment in existing road-rights of way or on private property easements. These areas include Eagle-Vail to Minturn North Bridge and Battle Mountain to Red Cliff. The railroad was evaluated from Sage to Red Cliff. Red Cliff to Tennessee Pass was not included in this evaluation because trails in the populated areas are the priority focus of the current version of this trails plan. Each section of railroad corridor was evaluated in the field and with railroad maps for widths (varies from 75 feet to 250 feet), terrain constraints, demand for trail from the surrounding population, cost to mitigate shared rail impacts or costs to retrofit for trail, comparative cost of the non-rail core trail route, and ability to transition back and forth from the rail corridor to the core trail, if necessary. Sage to Downtown Eagle [Eby Creek Road): Railroad corridor is very conducive to shared use with trail on outer edge of corridor, northern edge best. Rail power lines located on south side from Sage to Brush Creek. Width is 100' for the majority of the distance between Sage and Eagle. There are some short sections of double track line. Obstacles include narrow Brush Creek railroad bridge and Eagle River railroad bridge, bridge over Eby Creek Road and two other small bridges/box culverts along the route. There is high demand by the local population to link Gypsum and Eagle via a trail. Non-railroad Core Trail routes are hampered by timing issues (e.g. airport interchange in 2004, Cooley Mesa Road in 2003) or property ownership issues (e.g. Highway 6 trail near airport). Eagle [Eby Creek Road) to Wolcott: The railroad corridor is generally very conducive to shared use with trail on outer edge of corridor, best on the northern edge because of railroad power lines along the south side of tracks. Width varies from 100 feet to 200 feet, with a section of 60 feet on the west side of Red Canyon, but the terrain is relatively flat through the 60 foot wide section. Pockets of wetlands exist on the north side of the tracks, including man-made near irrigated fields and natural wetlands near Milk Creek. Ch. 5 Pg. 6 Small bridges and box culverts do exist along this stretch including one bridge over a perennial stream, Milk Creek. It is possible to retrofit all spans for shared trail use. Closer to Wolcott, a bigger challenge exists to retrofit two Eagle River rail bridge crossings between Milk Creek and Wolcott. Also just west of Wolcott, the rail corridor is constrained by steep slopes on the north side of the river near the BLM campground and across from the Department of Transportation yard. At this time, there is low demand for this trail section for transportation purposes because there is no nearby population center. This section would function primarily as a very scenic recreational route for the foreseeable future. If the corridor is not available, there are Core Trail route options through planned development in the Red Canyon area east of Eagle. Public land through Red Canyon and into Wolcott could accommodate some sections of the core trail, but in several locations it would have to follow the Highway 6 corridor because of the steep terrain and narrow valley through this area. Wolcott to Edwards: The railroad corridor through this section is the best route option for the trail because of the narrowness _..?.? of the valley from Wolcott to Edwards. The other `:.? ?. routes for the core trail are very constrained by the locations of Highway 6, Interstate 70, the'' ?. , Ar" Eagle River, and the hilly terrain. There are -. AN several constrained areas along this portion of y sin r Y t" rail corridor but they appear to be mitigatable. m> Obstacles include the Eagle Springs Golf Club, cliff areas and close proximity to the river in a? Nit, INV few locations. There are no major railroad bridge crossings of the Eagle River on this section that would require a bridge retrofit to accommodates the trail. Width varies between 100 feet to 200 feet. The south side of the tracks is more r>>= M?''? "' conducive to a trail platform. At this time, this section ranks as low demand because there is .: -.z4? ws not a population center nearby but it is very likely Ch. 5 Pg. 7 that Wolcott will experience development within the life of this plan and demand for a trail route will increase substantially. Edwards to Avon: If the railroad corridor were to become fully available for public uses, this section would be part of providing a continuous trail experience through the valley. If it is an interim matter of purchasing the outside of edge of the existing corridor to create links between communities, this section is not a high priority for acquisition because a continuous separated trail that parallels Highway 6 and the Eagle River will exist from West Edwards to West Beaver Creek Boulevard in West Avon by mid- 2001. Avon to Eagle-Vail: Use of a few select portions of the rail corridor in Avon would be very helpful in creating a continuous trail through Avon to Nottingham Ranch Road such as near the wastewater treatment plant in West Avon and crossing Avon Road. Otherwise, a significant portion of the trail through the town of Avon can be realized through development that is planned on land adjacent to the railroad corridor. At least one crossing of the railroad corridor will be necessary to create a continuous system in the Chapel Square area. Because Avon is a population center, the dormant track line already is heavily used by pedestrians. The corridor through Avon is predominantly 100 feet wide with short 200 feet wide sections. The railroad power lines are generally located along the north side of the tracks making the south side more viable for locating the trail. Eagle-Vail to Dowd !unction Pedestrian Bridge: This rail corridor section is seriously constrained by either man-made or natural obstacles including Interstate 70 structures causing narrow underpasses, cliffs, falling rock, steep river banks, retrofit of long railroad bridges and adjacent cut slopes. Widths vary from 100 feet wide to 200 feet wide. Ch. 5 Pg. 8 Demand is very high for a safe trail route through this narrow area of the valley but if the corridor must be shared with rail, it is impossible except for a few short stretches. The non-rail core trail route in this area is also very difficult and will involve expensive construction but few route options exist through this area. Dowd !unction Pedestrian Bridge to Downtown Minturn: This rail corridor section is physically too narrow for a shared rail and trail location until it intersects with the County Road bridge over the Eagle River. At that point, the rail corridor is wide and level, ranging from 100 feet wide to over 250 feet wide. There are multiple track lines because of the rail switching yard that formerly operated in Minturn but the corridor could be shared and still maintain distance between all of the track lines in place and a trail. The corridor is already used by pedestrians, bicyclists and even vehicles. Demand is high and constraints to construction are minimal. The other Core Trail routes are difficult because of terrain, such as on the Highway 24 side of the Eagle River, or would be relegated to following the right-of-way of the county road on the east side of the railyard. The ideal location for the trail, as reflected on the core trail maps in Chapter 3 is on the western edge of the railroad property, paralleling the Eagle River. Downtown Minturn to Battle Mountain: At the south end of the railyard, the rail corridor becomes constrained by cliffs on the east side for approximately %2 mile. it becomes more conducive for shared use after that cliff section and remains viable until west of the Two Elk trailhead area where there is another cliff area. These two sections could possibly be mitigated for shared use (e.g. cantilevered trail or separated by fence) depending on the type of rail use. Otherwise it requires costly sections of trail to be built away from the rail corridor on the hillside benches above. The rail corridor through this portion of Minturn ranges between 100, 200 and 250 feet wide. Demand is potentially high. Dormant corridor already heavily used by local residents walking, driving or snowmobiling. Ch. 5 Pg. 9 Battle Mountain to Red Cliff: This section of rail corridor is very dramatic and scenic but also features several types of natural and man-made hazards including cliffs, rock fall, mining shafts, mine building and hazardous or "hot" tailings piles. For much of the distance between the base of Battle Mountain and Red Cliff, there is a track on both sides of the Eagle River which would seem to allow for train traffic to occur on one side while a trail occupies the other side but the issues noted prevent that seemingly simple solution. The corridor through this section is 200 feet wide. The use would be as a recreational route as opposed to transportation although a few hardy citizens may use it to commute to and from Red Cliff in the summer season. Winter use of this section would not be recommended due to avalanche hazards. .Tr x Z'. 4 r :. a .? .- V..•.. ,_ _ 3 The other Core Trail route into Red Cliff features it's own set of issues, primarily navigating around or through the abandoned mining town of Gilman, also a hazardous waste site. In this case, the issues associated with the Core Trail route may be easier to overcome than those that accompany the rail corridor down in the canyon. Red Cliff to Tennessee Pass: This section is very scenic and it would function as a recreational route only since it is well removed from population centers. There are sections of the corridor that lend itself to shared use and others that are constrained by adjacent slopes. Additional study would be required on this section, if it were to become available for rail with trail or trail only use. The majority of the corridor through this section is 200 feet wide. Summary of the Rail Corridor Analysis: At this point in time, the highest demand for Core Trail completion is in the Minturn to Edwards area and the Gypsum to Eagle area. If the entire rail corridor is not available, and only narrow edge portions of these individual sections can be obtained (as depicted by the illustration below) from the railroad either by lease or purchase, the recommended priorities for partial acquisition are: 1. Dowd Junction to Downtown Minturn through the railyard 2. West Avon from West Beaver Creek Boulevard to Avon Road 3. Sage to Downtown Eagle Ch. 5 Pg. 10 If the entire rail corridor is available and it is not financially or physically feasible to develop the trail as one project, the recommended priorities for construction of a trail with or without the tracks left in place are: 1. Dowd Junction to Downtown Minturn 2. West Avon to Avon Road 3. Sage to Downtown Eagle 4. Minturn to Battle Mountain 5. Wolcott to Edwards 6. Eagle to Edwards Finally, u neither of the two above scenarios materialize within the life span of this plan, at minimum the following at-grade trail crossings are needed to successfully complete the Core Trail on it's non-rail corridor route through the valley: 1. East of Eagle at Red Canyon (convert existing private crossing to public) 2. From Hurd Lane to proposed Village of Avon (new pedestrian-only crossing) 3. West of Dowd Junction, across the river from the Colorado Department of Transportation yard (new crossing) 4. In Dowd Junction, a new crossing under the railroad bridge at east end of River Run condominiums. Ch. 5 Pg. 11 CHAPTER 6 Core Trail Maintenance Maintenance of the trails systems is essential for safe and enjoyable use. And if not maintained properly over the long term, the infrastructure of the trail system may be become a wasted investment of invaluable financial and natural resources. Spring Clean-up on the Vail Pass Trail The Core Trail Maintenance Program envisioned by this plan is comprised of two basic approaches: 1. A short term maintenance program for the core trail system 2. A long term maintenance program for the core trail system after it has attained some connectivity For the purposes of this plan and it's described system, trails other than the Core Trail and select spur trails, shall be the responsibility of the entity that constructed, currently maintains or otherwise controls that route. It is not the intent of this planning document to recommend a method of maintenance for every paved or unpaved, urban or backcountry trail or neighborhood sidewalk in incorporated and unincorporated Eagle County. The program recommended below applies to the core trail and select spurs only. Recommended Core Trail Maintenance Program Short Term: up to 5 years: Each jurisdiction that is part of cooperative effort to construct the core trail system will be responsible for the maintenance of the portion of the core trail located within their boundaries. Long Term: 5 years + Cooperatively develop a single-entity maintenance program to serve the need for coordinated multi-jurisdictional trail maintenance. Work towards combining equipment needs through the different jurisdictions and hire the necessary staff to handle associated maintenance tasks. Recommended Maintenance Schedule: Sweep trail once a month, starting in April, but sweep sections that are heavily impacted by debris from adjacent road, hillsides, etc. every two weeks as needed. Inspect trail surface, shoulders and structures such as bridges, walls, sign posts, Ch. 6 Pg. 1 etc. periodically using a checklist, every two weeks is suggested. A meticulous inspection should take place in the spring after the snow has fully melted and the path has been swept for the first time. • Perform weed and vegetation control including mowing up to 2 feet on each side of the trail as needed. • Repair and retrofit trail surface cracks or holes, shoulder erosion, structure damage, etc. or arrange for repair as needed. • Clean culverts as needed. • Install or replace signs and trail furniture as needed. • Empty trash containers as needed. • Remove trash from adjacent ground as needed. • Repaint trail or road crosswalk striping as needed. • Plowing is left up to the discretion of the individual jurisdiction. • Seal coating is left up to discretion of the individual jurisdiction but is encouraged every 5 years minimum. Other Considerations: 1. The Eagle County Regional Transportation Authority is currently committed to an annual per mile contribution to individual town and county jurisdictions to maintain their sections of core trail, subject to approval by the Authority Board. Authority partners may also request maintenance contributions as necessary for periodic overlays or reconstruction. 2. The Authority will coordinate annual forums with maintenance personnel to review the core trail maintenance program, issues and funding. The towns and county will collectively determine when it is financially feasible to create an independent maintenance entity to care for the entirety of the core trail system. 3. Annual inspections of the trail should be performed by each jurisdiction to determine potential internal budget issues and Authority trail maintenance funding requests for the following year. 4. Non-public sections of the core trail should be converted to public sections through grant of easement to the underlying jurisdiction to eliminate issues of inconsistent or inadequate maintenance and potential loss of access. Trails should be brought into conformance to safety standards prior to acceptance. Endowment for maintenance from the grantor should be sought to defray the additional costs of maintenance for the responsible jurisdiction. 5. Jurisdictions should avoid responsibility for the maintenance of trail easements until a trail has been constructed upon them. Until that time, easement maintenance (weeds, drainage, etc.) if necessary, should be the responsibility of the easement grantor unless otherwise specified by the easement document. Ch. 6 Pg. 2 6. In the case of widened shoulder or specially designated bike lanes on Town, County, State or Federal roadways, maintenance should include increased attention to debris clearing, pavement repair of edges and potholes, and scheduling of chip seals. 7. Volunteer maintenance shall be encouraged wherever appropriate. Volunteer efforts may be limited to clean-up of trash, sign and trail accessory placement or vegetation control, but certain minor construction or drainage projects could be undertaken by volunteers at the discretion of the pertinent jurisdiction. 8. Maintenance responsibility should be determined as part of the construction planning process and publicly documented. Ch. 6 Pg. 3 Appendix A Detailed Cost Estimates by Trail Section Main Avon and Avon to Dowd Junction only to correspond with color maps provided TRAIL SECTION TOWN OF AVON West Town Boundary to Village at Avon Interchange Total Section Length: 18,196 feet (3.4 miles) / 8102 feet built/10,093 remains to be built/ 2,700 feet located west of Avon Road and estimated below, remainder in Village at Avon The trail section between West Beaver Creek Boulevard and Avon Road (+/- 2,700 feet) is under development for construction. Given imminent status of project, no detailed data is shown below to substitute for the accurate construction estimating underway. Previous, preliminary estimates for the that section are $500,000 to $600,000 total. Given the prelimnary status of trails through the Village at Avon development, no estimates are shown for that trail section. Item Estimated Quantity Units Unit Price in Yr 2000 Estlmated Cost PLANNING AND DESIGN ROW and Land Purchase AC $0.00 ROW and Land Easement (survey, legal, etc.) EA $0.00 Permit Processing LS $2,000.00 $0.00 Engineering/Design (typ. 12% const. cost) LS $19,707.00 $0.00 GENERAL CONSTRUCTION COSTS Bonds and Insurance (typ. 3%) LS $4,927.00 $0.00 Mobilization (3K - 5K) LS $3,000.00 $0.00 Clean Up LS $1,500.00 $0.00 TRAIL CONSTRUCTION COSTS Clear and Grub AC $2,000.00 $0.00 Topsoil (Removal and Stockpile) CY $5.00 $0.00 Unclassified Excavation - CY Embankment - CY Subgrade Grading SY $1.25 $0.00 Base Course, Class 6 - 6" TN $20.00 $0.00 Asphalt Pavement - 3" TN $50.00 $0.00 Topsoil Slopes CY $7.00 $0.00 Revegetation LS $4,000.00 $0.00 Traffic Control /Signage EA $175.00 $0.00 Striping LF $0.50 $0.00 DRAINAGE CONSTRUCTION Culvert, CPP - 18" - LF $0.00 End Section, CMP - 18" - EA $0.00 Rip Rap - Cy $0.00 Erosion Control - LS $0.00 STRUCTURES AND SPECIAL FEATURES Guard Rail Railing - LF $0.00 Guard Rail End Anchors - EA $0.00 Crossing Warning Lights - EA $0.00 RR Crossing (At-Grade) - EA $0.00 Bridges - LS $0.00 Bridge Abutment and Wing Walls - CY $0.00 Retaining Walls - SF $0.00 Tunnels - LS $0.00 Relocate Utilities - LS $0.00 INDIRECT CONSTRUCTION Surveying ( typ. 5%) LS Material Testing (typ. 5%) LS Construction Management (typ. 2%) LS TOTAL PLANNING AND CONSTRUCTION ESTIMATE $500,000.00 TOTAL PROJECT CONTINGENCY (20%) $100,000.00 TOTAL PROJECT COST ESTIMATE $600,000.00 TRAIL SECTION AVON TO DOWD JUNCTION Village at Avon Interchange to Town of Minturn North Boundary Total Section Length: 16,653 feet (3.15 miles), none built at t his timet Item Estimated Quantity Units Unit Price In Yr 2000 Estimated Cost PLANNING AND DESIGN ROW and Land Purchase AC $0.00 ROW and Land Easement (survey, legal, etc.) EA $0.00 Permit Processing 1 LS $2,000.00 $2,000.00 Engineering/Design (typ. 12% const. cost) 1 LS $182,141.00 $279,940.50 GENERAL CONSTRUCTION COSTS Bonds and Insurance (typ. 3%) 1 LS $45,535.00 $69,985.00 Mobilization (3K - 5K) 1 LS $5,000.00 $5,000.00 Clean Up 1 LS $1,500.00 $1,500.00 TRAIL CONSTRUCTION COSTS Clear and Grub 9.30 AC $2,000.00 $18,600.00 Topsoil (Removal and Stockpile) 1,500.00 CY $5.00 $7,500.00 Unclassified Excavation 3,200.00 CY $4.50 $14,400.00 Embankment 3,200.00 CY $2.50 $8,000.00 Subgrade Grading 26,950.00 SY $1.25 $33,687.50 Base Course, Class 6 - 6" 11,350.00 TN $20.00 $227,000.00 Asphalt Pavement - 3" 3,800.00 TN $50.00 $190,000.00 Topsoil Slopes 1,500.00 CY $7.00 $10,500.00 Revegetation 3.80 AC $4,000.00 $15,200.00 Traffic Control/Signage 41.00 LS $175.00 $7,175.00 Striping 1,500.00 LF $0.50 $750.00 DRAINAGE CONSTRUCTION Culvert, CPP - 18" 615.00 LF $35.00 $21,525.00 End Section, CMP - 18" 82.00 EA $200.00 $16,400.00 Rip Rap - CY $0.00 Erosion Control 1.00 LS $3,000.00 $3,000.00 STRUCTURES AND SPECIAL FEATURES Guard Rail Railing 500.00 LF $20.00 $10,000.00 Guard Rail End Anchors 4.00 EA $650.00 $2,600.00 Crossing Warning Lights - EA $0.00 RR Crossing (At-Grade) 2.00 EA $20,000.00 $40,000.00 Bridges - 2 (Eagle River, Under Railroad Bridge) 2.00 LS $325,000.00 $650,000.00 Bridge Abutment and Wing Walls - CY $0.00 Retaining Walls 52,400.00 SF $20.00 $1,048,000.00 Tunnels (Railroad Tunnel may be required but not included in this estimate - +/- $200,000) - LS $0.00 Relocate Utilities - LS $0.00 INDIRECT CONSTRUCTION Surveying ( typ. 5%) LS $116,641.90 Material Testing (typ. 5%) LS $116,641.90 Construction Management (typ. 2%) LS $46,656.80 TOTAL PLANNING AND CONSTRUCTION ESTIMATE $2,962,704.00 TOTAL PROJECT CONTINGENCY (20%) $592,540.80 TOTAL PROJECT COST ESTIMATE $3,555,245.00 AppendixB Trail Plan Process Participants Eagle Valley Trails Committee Dick Cleveland Ginny Culp Louise Randall Amy Losa Fred Haslee Thomas Gutherie Paul Gotthelf John Bailey Buff Arnold Ken Rhoads Jeff Auxier Leslie Kehmeier Bill Fisher Mike Toughill Martha Miller Kip Mayer Chip Tallon Katherine Nannin Eagle County Regional Transportation Authority Kevin Foley, Town of Vail Debbie Buckley, Town of Avon Bob Mcllveen, Beaver Creek and Town of Avon Larry Grafel, Beaver Creek Willy Powell, Town of Eagle Donna Meyer, Town of Eagle Tom Stone, Eagle County Mike Gallagher, Eagle County George Roussos, Eagle County Jeff Shroll, Town of Gypsum Francis Barela, Town of Gypsum Jim Kleckner, Town of Minturn Alan Lanning, Town of Minturn Robert Slagle, Town of Red Cliff Private Sector Participants: Johnson and Kunkel Engineering Monroe and Newell Engineering Union Pacific Railroad Riverwalk at Edwards Avon Town Council Avon Planning Commission Vail Town Council Vail Planning Commission Minturn Town Council Minturn Planning Commission Red Cliff Town Council Red Cliff Planning Commission Eagle County Board of County Commissioners Eagle County Planning Commission Edwards Metropolitan District Arrowhead Metropolitan District Eagle-Vail Metropolitan District Local, State and Federal Government Staff: Norm Wood, Town of Avon Anne Martens, Town of Avon Vern Brock, Town of Eagle Larry McKinzie, Town of Eagle Lisa DeGraaf, Town of Minturn Greg Hall, Town of Vail Gregg Barrie, Town of Vail Todd Oppenheimer, Town of Vail Brent Wilson, Town of Vail Brad Higgins, Eagle County Bob Narracci, Eagle County Joe Forinash, Eagle County Keith Montag, Eagle County Helen Migchelbrink, Eagle County Peter Sulmeisters, Eagle County Mike Gruber, Eagle County Leslie Kehmeier, Eagle County GIS John Staight, Eagle County GIS Sean Koenig, Eagle County GIS Ellie Caryl, ECO Trails Janet Field, ECO Ann Allums, ECO Bill Heicher, Colorado Division of Wildlife Bill Andree, Colorado Division of Wildlife Keith Powers, Colorado Department of Transportation Brian Hopkins, US Bureau of Land Management Beth Boyst, US Forest Service Joe Doerr, US Forest Service The Citizens Serving on the: Eagle Town Board Eagle Town Planning Commission Gypsum Town Council Gypsum Town Planning Commission AppendixC References • AASHTO Guide for the Development of Bicycle Facilities, 1999 • Florida Bicycle Facilities Planning and Design Manual 1996, Florida Department of Transportation • Colorado Department of Transportaton's Bikeway Design Guidelines, 1994 • Bicycling info.org website, Produced by the Pedestrian and Bicycle Information Center, Exerpts from January, 2001 • National Bicycle and Pedestrian Clearinghouse, Technical Assistance Series Number 9, August 1996 • Successful Strategies for Trail Development, Rails-to-Trails Conservancy, Workshop Proceedings, November, 1998 • Commentary and Text, Section 14, ADA Accessibility Guidelines • Bicycle Facility Planning, Planning Advisory Service, Report Number 459, American Planning Association, 1995 • Summit County Recreational Pathways Master Plan, 1989 • Trails 2000 Program, Jefferson County Open Space Master Plan, 1998 • Scottsdale (Arizona) Bike Path Improvement Study, 1992 • Historic Union Pacific Rail Trail Master Plan, 1991 • Heart of the Rockies Historic Corridor, Trail Feasibility Study, 1996 • Eagle County Land Use Regulations 1998 • Eagle County Trail Plan 1993 • Town of Vail Comprehensive Open Lands Plan, 1994 • Minturn Parks and Recreation Master Plan, 1992 • Town of Avon Recreation Master Plan, 1992 • Boulder's Stream Corridors Design Guidelines, 1989 • Bicycling and Walking in Colorado, Colorado Department of Transportation, 2000 • Yampa Valley Trails and Recreation Conceptual Plan, 1992 • The Intermountain Connection, Rails and Trails Report, 1998 • Glenwood Springs Park, Recreation, Open Space, Greenway and Pathway Master Plan, 1998 • Heart of the Rockies Historic Corridor Trail Feasibility Study, 1996 0 Planning Trails with Wildlife in Mind, Colorado State Parks, 1998 Appendix D Recommended Core Trail Furniture and Accessories Recommended Picnic Table Style Order in Forest Green Recycled Plastic with galvanized base for low maintenance. Anchored in concrete to discourage vandalism. Available from RJ Thomas Manufacturing DBA Pilot Rock Products. Recommended Bench Style Order in Forest Green Recycled Plastic with galvanized base for low maintenance. Anchored in concrete to discourage vandalism. Available from RJ Thomas Manufacturing DBA Pilot Rock Products.