TC Council Packet 08-05-2001Town Council Meetings
Roll Call Check Sheet
Date: 5/8/01
Michael Brown
Debbie Buckley
Peter Buckley
Rick Cuny XZ
Mac McDevitt
Buz Reynolds
Judy Yoder j
Roll calls are called at start of meeting and for Ordinances. Do not call Mayor except for
meeting roll call or to break a tie vote.
Seating arrangements from west to east: P. Buckley, Reynolds, Cuny, Yoder, McDevitt,
D. Buckley, Brown
Staff Present:
Bill Efting Jeff Layman Mike Matzko
Larry Brooks Charlie Moore Other Staff:
Burt Levin ? Norm Wood
1.
Kris Nash ? Meryl Jacobs
Jacquie Halburnt Bob Reed A-P tie__
Scott Wright Harry Taylor
STATE OF COLORADO )
COUNTY OF EAGLE ) SS
TOWN OF AVON )
NOTICE IS HEREBY GIVEN THAT A WORK SESSION OF THE TOWN COUNCIL
OF THE TOWN OF AVON, COLORADO, WILL BE HELD MAY 8, 2001, AT 4:00
PM IN THE MUNICIPAL BUILDING, 400 BENCHMARK ROAD, AVON,
COLORADO FOR THE PURPOSE OF DISCUSSING AND CONSIDERING THE
FOLLOWING:
4:00 PM - 4:20 PM 1.) Council Communications
4:20 PM - 4:50 PM 2.) Bike Path Preliminary Plans - Confluence
4:50 PM - 5:00 PM 3.) Recreation Center Refurbish Final Plans
5:00 PM - 5:15 PM 4.) Contribution Request Policy
5:15 PM - 5:30 PM 5.) Staff Updates
Consent Agenda Questions
Council Committee Updates
AND SUCH OTHER BUSINESS AS MAY COME BEFORE THE COUNCIL
THIS MEETING IS OPEN TO THE PUBLIC
TOWN OF AVON, COLORADO
BY:
Marlene Perrine
Deputy Town Clerk
POSTED AT THE FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON
ON MAY 7, 2001:
AVON MUNICIPAL BUILDING IN THE MAIN LOBBY
AVON BEAVER CREEK TRANSIT BUS STOP AT AVON CENTER
AVON RECREATION CENTER
CITY MARKET IN THE MAIN LOBBY
TOWN OF AVON
APPLICATION GUIDELINES
CONTRIBUTION REQUEST
FALL 2000 FOR 2001 FUNDING
Please include the following information in your request to the Town of Avon for non-
profit funding. The deadline for receipt of application is August 31, 2000. Return the
application to:
Kristen Nash, Town Clerk
TOWN OF AVON
P.O. Box 975
Avon, CO 81620
Application Information
1. Name of organization.
2. Mailing address.
3. Contact person and telephone number.
4. Purpose of the organization or event.
5. Amount requested from the Town of Avon.
6. Amount requested and/or provided from other agencies, organizations,
companies (i.e. other funding committed).
7. Explanation of the need for funds:
a. Description of the event or organization.
b. How the event or organization benefits the Avon community.
C. Anticipated budget for the organization or event.
d. If applicable, what marketing effect the event or project has for the
Town of Avon.
e. The Town may request a progress report on the event or
organization prior to its implementation and final report once the
event is completed.
8. Include a description of any "in-kind" contributions that the Town of
Avon provides to your organization, including but not limited to: land,
buildings, and their facilities and/or services.
INCOMPLETE OR LATE APPLICATIONS WILL BE GROUNDS FOR IMMEDIATE
REJECTION.
If you are a tax exempt organization, please include a copy of the determination letter
from the Internal Revenue Service recognizing your tax exempt status under IRS 501(c)
(3).
TOWN OF AVON
APPLICATION GUIDELINES
CONTRIBUTION REQUEST
FALL 2000 FOR 2001 FUNDING
Page 2 of 2
If your planning/budget cycle does not permit you to submit a complete application
by the due date, you will not have any opportunity to request funding until Fall
2001. Individuals will not be considered for funding. Sports groups/organizations will
be considered only if the request is for a marketing event, and that is no guarantee that
funding will be granted.
Please use separate/additional sheets of paper if necessary. Please number each item on
those sheets to correspond to the application guidelines.
Memo
To: Honorable Mayor and Town Council
Thru: Bill Efting, Town Manager
From: Norm Wood, Town Engineer "VAN
Anne Martens, Engineer
Date: May 3, 2001
Re: Eagle River Recreation Path II (West Beaver Creek Blvd to Confluence Lot)
Preliminary Design
Summary: Peak Land Consultants, Inc. has completed Phase I of the
Design Services for the analysis of alignments for the Eagle River Recreation Path II. The
review of the path alignments are based upon review of alternates in regards to feasibility and
costs.
The Attached diagram depicts the four proposed alignments. In addition, the proposed
detailed cost estimates for each alignment is attached. A summary description of each
alignment is as follows:
Alignment A - Begins at West Beaver Creek Boulevard at the intersection with
Millies Lane and continues to the East in the Railroad Right-of-Way until it
connects to the existing Confluence Lot path. This section of trail is level and
fairly easy to construct. However, it will require a 6' - 8' chain link fence on
both side5of the path for almost the entire section. Also a 15' wide section of
the Railroad Right-of-Way will need to be acquired.
Estimated Cost: $184,335*
Alignment B - Begins at West Beaver Creek Boulevard at the intersection with Millies
Lane and continues to the East just south of the Railroad Right-of-Way until
the Eagle River Water and Sanitation District (ERWSD) property. Along the
ERWSD property the path meanders between ERWSD and the Railroad
Properties dependant upon the site constraints. This option includes several
retaining walls and sections that have chain link fence on both sides of the
path.
Estimated Cost: $312,741
I:\Engineering\CIP\Eagle River Rec 11\2.0 Contract Services\2.2 Design (Eng)\2.2.2 RFP & Proposal\Pelim Design Memo.Doc
Alignment C - Begins at West Beaver Creek Boulevard at the intersection with Millies
Lane and continues to the East just south of the Railroad Right-of-Way until
the Eagle River Water and Sanitation District (ERWSD) property. Then the
path heads south between the ERWSD and Sunridge at Avon Phase I property.
Lastly, it heads east along the Eagle River adjacent to the ERWSD plant. This
alignment will require several retaining walls and may require wetlands
permits.
Estimated Cost: $543,909*
Alignment D - Begins at West Beaver Creek Boulevard between the Eagle River and
Sunridge at Avon Phase I. The path continues along the Eagle River until it
connects to the existing Confluence Lot path. The alignment will require
several retaining wall along the ERWSD property and may require wetlands
permits at the East end of the project.
Estimated Cost: $504,362
* Cost estimates excludes the cost of land acquisition.
Peak Land Consultants, Inc. has categorized the alignments based upon probable costs,
impacts on land owners, environmental impacts, construction impacts and aesthetic value.
Complete copies of Peaks Land Consultants, Inc report on the Alignment, Analysis and
Recommendations for the Eagle River Recreation Path II are available in the Town Clerk's
Office for those that are interested in reviewing them.
The staff is requesting Council to select a preferred alignment in order to pursue final design.
Town Manager Comments:
I:\Engineering\CIP\Eagle River Rec II\2.0 Contract Services\2.2 Design (Eng)\2.2.2 RFP & Proposal\Pelim Design Memo.Doc 2
4.2 Probable Costs For Each Completed Alignment
The costs tabulated for each individual alternative were used to calculate a probable cost
for each completed alignment through the entire site. Final design fees were excluded
from the total costs of each alignment. Additionally, costs may change after wetland
delineation occurs and land acquisition costs are determined.
4.2A Alignment A
Alignment A contains Alternate I and is approximately 2122' long. The total cost
calculated for alignment A is $184,335. This number excludes any costs associated with
land acquisition from Union Pacific Railroad, which once determined may significantly
change the total cost of the alignment. The average price per linear foot for Alignment A
is $86.90/ft.
ALIGNMENT A - ALTERNATE 1
ITEM COST
Total cost of Alternate 1 $ 146,335.00
Mobilization $ 20,000.00
Construction Staking $ 6,000.00
Erosion Control $ 2,000.00
Drainage Improvements $ 5,500.00
Geotechnical Testing $ 4,000.00
Permits $ 500.00
Total Cost- Alignment A $ 184,335.00
NOTE: COST EXCLUDES THE PRICE OF LAND
ACQUISITION FROM UNION PACIFIC
4.2B Alignment B
Alignment B combines Alternates 2 & 3 and is approximately 2121' long. The total cost
calculated for Alignment B is $312,741. The average price per linear foot to construct
this alignment is $147.40/ft. Since this alignment runs through Town of Avon right of
way and Eagle River Water and Sanitation District property there are not any costs
associated with land acquisition. Additionally, costs associated with wetland disturbance
along this alignment will be minimal.
ALIGNMENT B -ALTERNATES 2 & 3
ITEM COST
Total cost of Alternate 2 $ 42,351.00
Total cost of Alternate 3 $ 222,390.00
Mobilization $ 20,000.00
Construction Staking $ 12,000.00
Erosion Control $ 2,500.00
Drainage Improvements $ 5,500.00
Geotechnical Testing $ 7,500.00
Permits $ 500.00
Total Cost- Alignment B $ 312,741.00
NOTE: COST EXCLUDES THE PRICE OF LAND
ACQUISITION FROM UNION PACIFIC
4.213 Alignment D
Alignment D is 2626' long and combines Alternates 5 and 6 to create a complete
alignment through the site. The total cost calculated to complete Alignment D is
$504,362. This price excludes costs associated with obtaining property from adjacent
land owners. Additionally, the limits of wetlands disturbance associated with Alternate 6
cannot be quantified at this time and may change costs associated with this alignment.
The average cost per linear foot calculated to construct this alignment is $192.06/ft.
ALIGNMENT D - ALTERNATES 5 & 6
ITEM COST
Total cost of Alternate 5 $ 81,241.00
Total cost of Alternate 6 $ 369,071.00
Mobilization $ 20,000.00
Construction Staking $ 12,000.00
Erosion Control $ 4,800.00
Drainage Improvements $ 7,500.00
Geotechnical Testing $ 7,500.00
Permits $ 2,250.00
Total Cost- Alignment D $ 504,362.00
NOTE. COST EXCLUDES THE PRICE OF LAND ACQUISITION
FROM ADJACENT LAND OWNERS
4.2C Alignment C
Alignment C is approximately 2775' long and combines Alternates 2, 4, and 6 into one
complete alignment through the site. The total cost calculated for Alignment C is
$543,909. This cost excludes the cost of land acquisition from adjacent land owners.
Additionally, the limits of wetlands disturbance along Alternate 6 cannot be quantified at
this time and may change costs associated with this alignment. The average cost per
linear foot calculated to construct Alignment C is $196.00/ft.
ALIGNMENT C - ALTERNATES 2, 4, & 6
ITEM COST
Total cost of Alternate 2 $ 42,351.00
Total cost of Alternate 4 $ 78,437.00
Total cost of Alternate 6 $ 369,071.00
Mobilization $ 20,000.00
Construction Staking $ 12,000.00
Erosion Control $ 4,800.00
Drainage Improvements $ 7,500.00
Geotechnical Testing $ 7,500.00
Permits $ 2,250.00
Total Cost- Alignment C $ 543,909.00
NOTE: COST EXCLUDES THE PRICE OF LAND ACQUISITION
FROM ADJACENT LAND OWNERS
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Memo
To: Honorable Mayor and Town Council
Thru: Bill Efting, Town Manager
From: Norman Wood, Town Engineer f?
Anne Martens, Engineer I
Date: May 3, 2001
Re: Avon Recreation Center Refurbishment of Locker and Changing Rooms
Final Design Plan
Summary: Attached is the final design and cost estimate for the Avon
Recreation Center Refurbishment of the Locker and Changing Rooms. The redesign of the
locker and changing rooms includes the lockers, seating areas, floors, shower stalls, vanities,
urinals, water closets, storage, and water and ventilation issues.
The final plan also modifies the family changing room to provide two changing rooms and a
vestibule, which hosts the family lockers. In addition, the entrance to the Men's Locker Room is
reconfigured to provide additional storage. Both Locker Rooms will have modifications to the
vanity areas to provide additional locker area. The lockers proposed include a bench directly in
front of the lockers to eliminate the common bench. The lockers will no longer operate by keys
but will instead require padlocks. This will ease operation problems such as front desk
requirements, lost keys, and door mechanisms that do not work. The end result of the project
will be to provide more functional locker and changing room areas with materials to withstand
heavy use.
The proposed Cost Estimate uses the products, which the Design Team has recommended as the
best choices from the standpoint of durability and cost. The current Project Budget is $553,000,
with $39,990 allocated to design services. The proposed cost estimate for construction by our
design team is $505,329. The construction documents will include several alternates in the
construction bids to provide options for adjusting the actual construction contract amount to
conform to the Project Budget.
The staff is requesting Council concurrence with regard to the proposed color palette and final
design.
Town Manager Comments:
Co'I C- " v
IAEngineering\CIP\Rec Center Refurbish\3.0 Design\3.1 General CorrTinal Designmemo.Doc
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MEMORANDUM
TO: Hon. Mayor and Town Council
CC: Bill Efting, Larry Brooks
FROM: Burt Levin
RE: Contribution Policy
DATE: April 5, 2001
1. Today I filed a motion for entry of default against Barbara Andrews Events, Inc.
The clerk of the court will in the near future enter a default and thereafter I will
move for entry of judgment based on the default.
2. At a recent meeting of the board of directors of Crime Stoppers of Eagle County
the attached materials stating the Town of Vail's policy concerning contribution
requests and grants was circulated. I took a copy of the materials from the
meeting, thinking you might want to review and consider them.
TOWN OF VAIL
75 South Frontage Road
Vail, Colorado 81657
970-479-2100
Fax: 970-479-2157
www. ci. vail.co. us
July 24, 2000
Kim Andree
Crime Stoppers of
Eagle County
P.O. Box 1616
Eagle, CO 81631
RE: Contributions
Dear Kim:
The Town Council has reviewed and approved the contribution request procedure for 2001
contributions. Please note that contributions will. only be awarded to applicants who can show
the contribution will be used directly to benefit the entire community of Vail.
Attached please find the following forms that relate format and policy the Town of Vail has
implemented in regard to requests for funding. These forms are as follows:
1) Contribution Policy/ Disclosure
2) Application for Town of Vail Funding
3) Application for Town of Vail Funding/Balance Sheet
4) Application for Town of Vail Funding/ Statement of Sources and Uses
5) List of 2000 Requests and Approvals
A completed submission must be received at the Town of Vail by Friday, August 25, 2000, in
order to qualify for funding in 2001. Funding will be determined solely from the written
application; no in-person presentations will be held. If the Town Council has questions about
your application, you may be contacted by a staff member at a later date. Requests for parking
passes and/or parking days must be included in the disclosure. Individual requests throughout
the year, outside this process, will not be considered.
When making your request, please keep in mind the Town is experiencing uncertainty in its
revenue levels and, therefore, is not planning to increase its contribution budget.
If you have any questions on materials to be submitted, please do not hesitate to contact Reatha
Schmidt, Cashier, at 479-2100.
Sincerely,
TOWN OF VAIL
TM
t?? RECYCLEDPAPER
CONTRIBUTION POLICY
TOWN OF VAIL
1. All contribution requests received by the Town of Vail will be processed in the
following manner:
A. All requests must be submittted in writing using the Town's application for
funding. You may submit financial information (Balance Sheet and Statement
of Sources and Uses) ONLY IF it does NOT exceed 2 pages in length. Please do
not attach additional information. Incomplete applications and supplemental
information will not be accepted. The Town Council will only be given your
completed application forms. No supplemental information will be given to
the Town Council.
B. All applications for funding in 2001 shall be sent to the Town by Friday,
August 25, 2000.
C. The Town Council will evaluate the various proposals based on their support
of the following outcomes:
1. A positive, sustained economic climate
2. An environmentally sensitive high quality of life
2. Disclosures to all applicants:
A. No money will be disbursed until March 1, 2001. Each recipient must invoice
the Town of Vail for the total approved contribution prior to March 1, 2001.
B. Because of uncertainty of revenue estimates, please note the following
possibilities:
1) Contribution funding may be reduced based on 2000 revenues.
2) The Town of Vail may choose to disburse funding in quarterly installments
throughout 2001.
C. Notification of awards will be sent after the Council approves the final budget,
currently scheduled for November, 2000
2
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by August 25, 2000. You must provide
11 copies of the application. Any application received after that date or any application packet
with fewer than 11 copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization:
2. Contact person:
3. Mailing address:
4. Telephone:
5. Members and Titles of your governing board:
6. Amount of contribution requested:
7. Organization fiscal year-end:
8. Are your books audited?
9. How will the contribution be used?
10. How does your request support item 1C of the contribution policy?
11. Who currently funds your organization (other governments, private donations,
user fees, etc.)?
12. Organization's mission statement:
(If more room is needed to answer questions, please use the back of this page.)
3
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: Round all figures to the nearest dollar. Please present in as much detail as
possible.
Most Recent Completed
Fiscal Year (Date: )
Assets:
Total Assets
Liabilities:
$
Total Liabilities $
Net Worth (Total Assets Minus Total
Liabilities) $
4
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budget
Revenues: $
(List by funding source)
Total Revenue
$
Expenses: $
Total Expenses
Total Revenue Minus Expense $
5
+dWfit41~ VAS. UlVDI1Cr?t15T ?,F tr 2000
GENERAL FUND: Final
1
2
3
3
4
5
6
7
8
8
8
8
8
8
8
8
ECONOMIC:
Bravo! Colorado/John Giovando 25,000
CARTS/Jim Scherer 2,500
The Chamber of Commerce/Jen Brown 4,000
The Chamber of Commerce/Jen Brown 1 day ice
LH Merchants-Jamin Jazz Nights/Gary Boris 15,000
VV Merchants-Block Parties/Kaye Ferry 15,000
LH/VV Merchants Assoc-The Guide/Kaye Ferry 10,000
Vail Jazz Foundation/Howard Stone 7,000
Vail Valley Foundation/Rick Beveridge:
American Ski Classic 17,000
World Mountain Bike Championships (for 2001) 50,000
American Cycle Classic 0
Winter Concert Series 0
Parking 2,300 c
Vail International Dance Festival 11,500
Gerald R. Ford Ampitheater (Hot Summer Nights) 5,000
Chevy International Ski Festival
Subtotal - VVF 85,800
TOTAL ECONOMIC lti4?3U0:
EDUCATIONAL:
Colorado Avalanche Info Center/Knox Williams 500
Gore Range Natural Science School/Kim Langmaid 0
Learning Tree/Moe Mulrooney 0
Meet the Wilderness/Thomas McCalden 0
The Vail Symposium/Ebby Pinsen 0
The Youth Foundation/Sandra Nadeau 0
Environmental Educator 0
Turn It Up Vail Parry/Kaye Ferry (1)
Turn It Up Vail Training/Kaye Ferry (2)
TOTAL EDUCATIONAL h3ifl?
HEALTH AND HUMAN SERVICES:
The Jimmie Heuga Center/Bruce Valentine 0
United Way of Eagle River Valley/Kathy Henry 1,000
Vail Mountain Rescue Group/Tim Reinholtz 2,000
TOTAL HEALTH AND HUMAN SERVICES 3i
RECREATION:
Ski Club Vail/Kate Asoian 4 days
Vail Internat'I Hockey Club/Peter Zent 1,000
Vail Jr Hockey Association/Peter Zent (3)
TOTAL RECREATION 1,00id
PRIOR YEAR REQUESTS
) 5II#1 TOTAI - CONTRIBUTIONS 168,$00`:
Bndgtf for 220011
ARRANGEMENTS and AGREEMENTS:
Channel 5 (40% of our franchise fee received) 44,880
Vail Valley Foundation
Vail Valley Exchange 6,300
Berry Creek 5th - operating expenses (4)
Vail Valley Athlete Commission 5,000
Vail Valley Tourism & Convention Bureau:
Events & Information Staff 3,675
Marketing 0
Information Booths 155,800
Special Events 332,000
Vail 100 10,625
Lodging Quality Initiative 75,000
Total VVTCB 577,100
ARM oll
55
i Vail Alpine Garden Foundation/Ry Southard 0
i Vail Alpine Garden Foundation/Ry Southard 38,500
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
24
24
24
24
24
25
lebits
Blue Passes
25 Blue Passes
cnc'I app'd 10/19/99
TOWN OF AVON
REGULAR COUNCIL MEETING AGENDA
May 8, 2001 - 5:30 PM
1. Call to Order / Roll Call f i II n,
2. Citizen Input
a.) Employee Bonus Awards
3. Ordinances
a.) First Reading of Ordinance No. 01-04, Series of 2001, An Ordinance Concerning
Wildlife Protection E - ,
4. Resolutions'`
5. Unfinished Business > (( ??,
6. New Business airl?t° ??
a.) Village at Avon Preliminary Plan - Public Meetings L n ?? 4d W `J L~?
L
7. Town Manager Report ??? CZuJ h
8. Town Attorney Report --^ r r? r u
9. Mayor Report .. n
CIA
10. Other Business
??t?Kr;-
11. Consent Agenda.
j? a.) Approval of the April 24, 2001 Council Meeting Minutes
C b.) Eagle River Bike Path Change Order
?(!! EtC c.) Appointment of Planning & Zoning Commission Members
12. Adjournment I ?t. ((
re-
elrVd-
ORDINANCE NO. 01-04
SERIES OF 2001
AN ORDINANCE CONCERNING WILDLIFE
PROTECTION.
WHEREAS, the purpose of this ordinance is to protect human life and
property, and to minimize the destruction of wildlife; and
WHEREAS, several bears were killed during 2000 due to their
interactions with humans and trash; and
WHEREAS, there is a need to protect our wildlife and a need to co-exist
with wildlife in a way that prevents wildlife from being jeopardized,
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, COLORADO:
Section 1. A new Section 9.16.121 of the Avon Code is added to
provide as follows:
15.16.121. Wildlife Protection. No person (including a corporation, partnership,
or unincorporated -association) shall knowingly leave or store any refuse, food
product, pet food, grain, or salt in a manner which would constitute a lure,
attraction, or enticement of wildlife. As used in this section, "wildlife" means
any non-domestic mammal indigenous to the Eagle Valley, including but not
limited to, bear, deer, elk, raccoon, coyote, beaver, skunk, badger, bobcat,
mountain lion, porcupine, and fox.
INTRODUCED, APPROVED ON FIRST READING, AND ORDERED
PUBLISHED IN FULL AND POSTED, this day of , 2001, and a
public hearing on this ordinance shall be held at the regular meeting of the Town Council
of the Town of Avon, Colorado on the day of , 2001, at 5:30 p.m. in the
Municipal Building of the Town of Avon, Colorado.
TOWN OF AVON, COLORADO:
1
Mayor
ATTEST:
Town Clerk
INTRODUCED, APPROVED
ORDERED PUBLISHED AND POSTED this
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ON SECOND READING, AND
. day of , 2001.
TOWN OF AVON, COLORADO:
Mayor
2
Memo
To: Honorable Mayor and Town Council
Thru: Bill Efting, Town Manager ?4?K- --
From: Norm Wood, Town Engineer ' G,
Date: May 1, 2001
Re: The Village (at Avon), Filing No. 1
Preliminary Plan Subdivision - Public Hearing
Summary: Traer Creek L.L.C. has submitted an Application for
Subdivision Preliminary Plan Approval for the "Village (at Avon) Filing No. 1". The
submittal also includes applications for approval of two variances from the Subdivision
Regulations.
The Preliminary Plan has been referred to Colorado Department of Transportation, Eagle
County Engineer's Office, Eagle River Fire Protection District and Eagle River Water and
Sanitation District for review and comment. These Agencies were provided 24 days for
review and comment ending May 7, 2001. Comments received from these agencies will
incorporated in the public hearing record and will be considered in recommendations for
action regarding the Preliminary Plan.
Notices of Public Hearing have been mailed and posted as required.
Recommended actions at this meeting are introduction of the Preliminary Plan followed by
a brief presentation by the Applicant and opening of the public hearing for comment. Upon
receipt of all public comment, close the public hearing and continue action on this item
until the next regular council meeting on May 22, 2001. At that time council will be
presented a resolution with recommended actions regarding the Preliminary Plan
Application. This resolution and recommendations will include consideration of issues
raised by the reviewing entities and during the public hearing process.
I:\Engineering\Avon VillageTrel P1affub Hearing Mem-1.D- 1
Background: Filing No. 1 includes the area between I-70 and the Union Pacific
Railroad. The proposed subdivision essentially divides the site into two areas. The easterly
portion of the site is divided into four lots for proposed development, one lot for proposed
parkland and various tracts for open space, parkland, roads and utilities. Lot 5 in this area
is proposed as a 4-acre public works site. The westerly portion is designated as Lot 1 and
it extends from the original town boundary easterly to the proposed road connecting I-70
and US Highway 6. It is anticipated that this Lot 1 will be resubdivided in the future as the
development plan for this area is completed.
One Variance Application is for a variance from the Subdivision Regulations to allow a
cul-de-sac length greater than 1000 feet. The cul-de-sac road providing access to the
proposed public works site is approximately 1780 feet long. The other Variance
Application is for a variance from the Subdivision Regulations to allow a permit to be
issued for overlot grading prior to approval of the Final Plat. The proposed overlot
grading includes stockpiling excavated materials at various locations complete with
pollution control and revegetation of disturbed areas.
Improvements proposed with the subdivision include the 1-70 Interchange, connecting road
to US Highway 6 with a railroad underpass and a new bridge over the Eagle River.
Temporary easements and roadway construction are proposed to extend East Beaver
Creek Boulevard and Chapel Place to connect with the connector road between I-70 and
US Highway 6. A temporary roadway is also proposed from the intersection of
Stonebridge Drive and Eaglebend Drive across the railroad tracks to connect with the
temporary extension of East Beaver Creek Boulevard. This temporary road is proposed to
provide access for delivery of construction materials and equipment to the site while it is
inaccessible from Swift Gulch Road and the existing Ranch Road due to the I-70
Interchange and Eagle River Bridge construction. Other proposed improvements include
utilities, storm drainage and pollution control facilities.
Recommendations:
1. Introduce Preliminary Plan Application by Staff
2. Brief Presentation by Applicant
3. Public Hearing
4. Council Comments
5. Continue Action to May 22, 2001, Council Meeting
Town Manager Comments:
1:\Fngineming\Av0n Villag?Pre1 P1at\Pub Hearing Mein-1.Doc 2
MINUTES OF THE REGULAR MEETING OF THE TOWN COUNCIL
HELD APRIL 24, 2001
A regular meeting of the Town of Avon, Colorado was held in the Municipal Building,
400 Benchmark Road, Avon, Colorado in the Council Chambers.
The meeting was called to order by Mayor Judy Yoder at 5:30 PM. A roll call was taken
with Councilors Mike Brown, Debbie Buckley, Peter Buckley, and Mayor Protem Buz
Reynolds present. Councilors Rick Cuny and Mac McDevitt were absent. Also present
were Town Manager Bill Efting, Town Attorney Burt Levin, Assistant Town Manager
Larry Brooks, Town Clerk Kris Nash, Human Resources Director Jacquie Halburnt,
Police Sergeant Chris Peck, Town Engineer Norm Wood, Public Works Supervisor Gary
Padilla, Transportation Director Harry Taylor, Asst. Director of Community
Development Ruth Borne, as well as members of the public.
Citizen Input:
Mr. Bob Trueblood of Eagle River Water and Sanitation District approached the Council.
Mr. Trueblood stated that he is the new wastewater operations manager for the District
and will be located in Avon. Mr. Trueblood gave a brief history of himself.
Mr. Trueblood then informed the Council that Mr. Pete Miller, of the Sanitation District
staff, will be promoted to lead odor control technician. He will be responsible for
optimizing and improving reliability of the odor control system.
Resolutions:
Resolution No. 01-08, Series of 2001, A Resolution Approving the Master Deed
Restriction Agreement for Lot C PUD ("Mountain Vista Resort"), Avon Center at Beaver
Creek Subdivision, Town of Avon, Eagle County, Colorado
Assistant Director of Community Development Ruth Borne stated that this resolution
approves the deed restriction agreement for Lot C. She stated that there are 20 employee
housing units.
Councilor Debbie Buckley motioned approval of Resolution No. 01-08, Series of 2001.
Councilor Brown seconded the motion. The motion carried unanimously.
Consent Agenda:
a.) Approval of the April 10, 2001 Meeting Minutes
b.) Financial Matters
c.) Letter Authorizing the Extension of Planning & Zoning Commission Members
Councilor Brown motioned approval of the Consent Agenda. Councilor Debbie Buckley
seconded the motion. The motion carried unanimously.
There being no further business to come before the Council, Councilor Debbie Buckley
motioned to adjourn the meeting. Councilor Brown seconded the motion. The motion
carried unanimously and the meeting adjourned at 5:39 PM.
RESPECTFULLY SUBMITTED:
Kristen Nash, Town Clerk
APPROVED:
Michael Brown
Debbie Buckley
Peter Buckley
Rick Curly
Mac McDevitt
Buz Reynolds
Judy Yoder
Regular Council Meeting
April 24, 2001
Memo
To:
Thru:
From:
Date:
Re:
Honorable Mayor and Town Council
Bill Efting, Town Manager
Norm Wood, Town Engineer f GZ/
Anne Martens, Engineer
May 2, 2001
Eagle River Recreation Path - Change Order No. 3
Summary: The attached Change Order No. 3 for the Eagle River Recreation Path
Project represents minor changes required to address actual conditions encountered in the field. Change
Order Number 3 is to extend the hand / guard railing required due to the steep bank near an irrigation
ditch, an increase in keystone block retaining wall due to existing grade conditions, and deletion of 60'
of 2' high boulder retaining wall which was not necessary. The cost of this Change Order is summarized
as follows:
Change Order No
Delete 60 LF of 1' to 2' High Boulder Wall <$ 2,100.00>
Add 100 SF of Keystone Block Wall $ 2,500.00
Add 100 LF Hand / Guard Railing $10,000.00
Total of Change Order No. 3 Add $ 10,400.00
The net effect of this Change Order is to increase the Contract Amount from $ 266,460.00 to
$ 276,860.00. These changes are typical for this type of construction and are provided for by the
contingency item in the project budget. It is anticipated that there will be another change order for
deletion of a portion of the hand / guard railing to the east end of the project, which will allow for
additional cost savings.
The approved Capital Improvements Project Budget Total is $392,000. The Town of Avon also received
a $272,000 grant from ECO Trails for the Project.
I:\Engineering\CIP\Eagle River Bike Path - West\4.0 Construction Docs\4.5 Change Orders\CO Memo 3.Doc
J,
1
The current detail of the Project Budget is as follows:
Original Construction Contract $259,412
Approved Change Orders No. 1 & 2 $ 7,048
Proposed Change Order No. 3 $ 10,400
Engineering Design Services $ 20,805
Easement - Survey / Title / Appraisals $ 5,078
Easement - Acquisition $ 72,687
Construction Testing / Contract Administration $ 5,000
Public Relations & Administration $ 800
Remaining Contingency $ 15,848
Approved Project Budget $392,000
Approval of Change Order No.3 to the Site Resources Management, Inc. contract for construction of the
Eagle River Recreation Path is recommended, increasing the Contract amount $ 10,400.00 from
$ 66,460.00 to $ 276,860.00.
Recommendations: Approve Change Order No. 3 to the Site Resources Management,
Inc. contract for construction of the Eagle River Recreation Path, increasing the Contract amount
$ 10,400.00 from $ 266,460.00 to $ 276,860.00.
Town Manager Comments:
I:\Engineering\CIP\Eagle River Bike Path - West\4.0 Construction Docs\4.5 Change Orders\CO Memo 3.Doc 2
G
CHANGE ORDER
Order No.: ,3
Date: 4 119 1 o l
Agreement Date:
NAME OF PROJECT:,
OWNER: ouj to Lai
CONTRACTOR:
The following changes are hereby made to the CONTRACT DOCUMENTS:
Justification:
Avo KagtT-r4,G ? c,? Im SF ZS `= Z.Sc?t?
' Avv F64o/6vft" -ZAwu,rA, f Co'LF a loop l O? Ooo =
DE vucr Ito z' f/iytl ?uco?Q klwc? !oo ?- e, 3 5:.? 2 t °° M
Change to CONTRACT PRICE:
Original CONTRACT PRICE: $ Z59, 417.
Current CONTRACT PRICE adjusted by previous CHANGE ORDER
The CONTRACT PRICE due to this CHANGE ORDER will be (increased)(deeFeased) by
$ 1-Q Igo
The new CONTRACT PRICE including this CHANGE ORDER will be
Change to CONTRACT TIME: t . CAPA&C
The CONTRACT TIME will be (increased)(decreased) by calendar days.
-..?-
The date for completion of all work will be (Date).
APPROVALS REQUIRED:
' Approved by Engineer:
Accepted by Contractor:
Accepted and Approved by Owner:
Federal Agency Approval (where applicable):
CO-1
Memo
To: Honorable Mayor and Town Council
Thru: Bill Efting, Town Manager (U-f-
Norm Wood, Director of Community Development
From:
Ruth Borne, Asst. Director Community Development
Date May 2, 2001
Re: Planning & Zoning Commissioner Appointments
Summary: On May 1, 2001, the Planning and Zoning Commissioners interviewed
eight applicants for the three vacancies. The following individuals were chosen as
new members:
1. Andrew Karow -reappointment
Wildridge Resident
2. Michael McClinton
Eaglebend Resident
3. Ronald Wolfe
Mountainstar Resident
Recommendation: Staff recommends approval of the new members for the
Planning & Zoning Commission.
Town Manager Comments:
Attachment: Resumes for Michael McClinton
Ronald Wolfe
Andrew Karow
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