TC Council Packet 07-10-2001Town Council Meetings
Roll Call Check Sheet
Date : 7/10/01
Michael Brown /
Debbie Buckley
Peter Buckley
Rick Cuny
{ M
Mac McDevitt r
Buz Reynolds
Judy Yoder ' "
J
Roll calls are called at start of meeting and for Ordinances. Do not call Mayor except for
meeting roll call or to break a tie vote.
Seating arrangements from west to east: P. Buckley, Cuny, Reynolds, Yoder, McDevitt,
D. Buckley, Brown
Staff Present:
Bill Efting
Larry Brooks
Burt Levin
Kris Nash
Jacquie Halburnt
Scott Wright
Jeff Layman
Charlie Moore
Norm Wood
Meryl Jacobs
Bob Reed
Harry Taylor
Mike Matzko
Other Staff:
STATE OF COLORADO )
COUNTY OF EAGLE ) SS
TOWN OF AVON 1
NOTICE IS HEREBY GIVEN THAT A WORK SESSION OF THE TOWN COUNCIL
OF THE TOWN OF AVON, COLORADO, WILL BE HELD JULY 10, 2001, AT 4:30
PM IN THE MUNICIPAL BUILDING, 400 BENCHMARK ROAD, AVON,
COLORADO FOR THE PURPOSE OF DISCUSSING AND CONSIDERING THE
FOLLOWING:
4:30 PM - 4:45 PM 1.) Transportation Discussions (Harry Taylor)
4:45 PM - 5:00 PM 2.) Recreation Center Contract Discussions
(Norm Wood)
5:00 PM - 5:15 PM 3.) Staff Updates
Consent Agenda Questions
Council Committee Updates
AND SUCH OTHER BUSINESS AS MAY COME BEFORE THE COUNCIL
THIS MEETING IS OPEN TO THE PUBLIC
TOWN, OF AVON, COLORADO
BY:
Karsten Nash
Town Clerk
POSTED AT THE FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON
ON JULY 6, 2001:
AVON MUNICIPAL BUILDING IN THE MAIN LOBBY
AVON BEAVER CREEK TRANSIT BUS STOP AT AVON CENTER
AVON RECREATION CENTER
CITY MARKET IN THE MAIN LOBBY
Memo
To: Honorable Mayor and Town Council
Thru: Bill Efting, Town Manager
From: Norm Wood, Town Engineer w/
Date: July 5, 2001
Re: Recreation Center Refurbishment Construction Contract
Summary: We are in the process of finalizing negotiations with the two low
bidders for this project. We anticipate having these concluded in time to present a
proposed agreement to the Council prior to the work session on the 10th. It appears that
we will be able to keep the project in budget and complete the work reasonably close to
the projected time frame.
Town Manager Comments:
I:\Engineering\CIP\Rec Center Refurbish\4.0 Construction Docs\4.2 Bid DocumentsWemo Recommendation-2.Doc
Recommendations: Accept the revised proposal from Harney-Naill, Inc.
in the amount of $464,048 for the Recreation Center Refurbishment Construction
including Alternate No. 1 with a completion time of 29 calendar days and subject to all
provisions and conditions of the original project bid documents except as noted above.
Town Manager Comments:
I:\Engineering\CIP\Rec Center Refurbish\4.0 Construction Docs\4.2 Bid Documents\Memo Recommendation-3.Doc
Memo
To: The Honorable Mayor and Town Council
From: Harry N. Taylor, Director of Transportation
Thru: Bill Efting, Town Manager
Date: July 3, 2001
Re: Impacts of the accelerated transition of the ECO Contact
Summary:
The purpose of this report is to update Town Council on the impacts of ECO moving the
effective date of the transition (transportation contract) forward by two months and the
financial impacts on future years.
Discussion:
The end of an era has arrived. The Town of Avon will no longer provide transportation
services for Eagle County effective September 1, 2001. This event will impact both the
Transit Enterprise Fund and the Fleet Maintenance Internal Service Fund.
The Transit Enterprise Fund will feel some impact in the 4th quarter of 2001 with the full
impact coming in 2002. The loss of two months of revenue (2001) for the pro-rated fixed
costs and management fees totals $44,105. Currently ECO contributes approximately
$214,000 towards our annual fixed costs. With Beaver Creek and the Town of Avon
sharing this sum next year, the town will pick up an additional $107,000 in fixed costs for
2002. Also, in 2002 the Town of Avon will lose the $50,000 management fee (by
contract) customarily charged to ECO for managing the regional routes operated by the
town. Combined that's around $157,000 less in transportation revenues for 2002.
The Fleet Maintenance Internal Service Fund is not slated to provide "repair and
maintenance" services on ECO equipment in 2002. This year ECO consisted of
approximately 31 % of the Fund's revenue base. It is estimated that we will lose
approximately $62,000 in revenues for 2002 that would normally go toward debt
repayment. The challenge to fill this void and/or reduce operating expenses will be a
priority in 2002.
The bottom line is that the Town of Avon will begin to pay a higher percentage of annual
fixed costs for transportation in future years.
Town Manager Comments: ,
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TOWN OF AVON
REGULAR COUNCIL MEETING AGENDA
July 10, 2001 - 5:30 PM
} 12'
1. Call to Order / Roll Call J
2. Citizen Input
a.) Triple Bypass and Thunderbird Arts Festival Updates (Sarah Stoutenburg-Lai)
3. Ordinances
4. Resolutions
5. Unfinished Business
6. New Business
7. Town Manager Report 3 µ v 5Cv `r c ?-
8. Town Attorney Report
9. Mayor Report
10. Other Business
11. Consent Agenda
a.) Approval of the June 26, 2001 Council Meeting Minutes
b.) Resolution No. 01-12, Series of 2001, A Resolution Authorizing the Town of Avon to
l Participate in the Coordinated Mail Ballot Election of November 6, 2001
c.) Resolution No. 01-13, Series of 2001, A Resolution Approving the Amended Final Plat,
e 1 Parcels B and C, the Ray Townhomes, A Resubdivision of Lot 51, Block 3, Wildridge,
Town of Avon, Eagle County, Colorado
d.) Resolution No. 01-14, Series of 2001, A Resolution Approving the Final Plat, A
Resubdivision of Lot 9, Block 3, Wildridge, Town of Avon, Eagle County, Colorado
e.) Recreation Center Construction Contract
f.) Eagle River Bike Path Change Order - Time Extension
12. Adjournment '
MINUTES OF THE REGULAR MEETING OF THE TOWN COUNCIL
HELD JUNE 26, 2001
A regular meeting of the Town of Avon, Colorado was held in the Municipal Building,
400 Benchmark Road, Avon, Colorado in the Council Chambers.
The meeting was called to order by Mayor Protein Buz Reynolds at 5:34 PM. A roll call
was taken with Councilors Michael Brown, Debbie Buckley, Peter Buckley, and Rick
Cuny present. Councilor Mac McDevitt and Mayor Judy Yoder were absent. Also
present were Town Manager Bill Efting, Town Attorney Burt Levin, Assistant Town
Manager Larry Brooks, Town Clerk Kris Nash, Police Chief Jeff Layman, Town
Engineer Norm Wood, Recreation Director Meryl Jacobs, Public Works Director Bob
Reed, Transportation Director Harry Taylor, Special Events Coordinator Sarah Lai as
well as members of the public.
Salute to the USA Update:
Special Events Coordinator Sarah Lai gave an update to the Council on the Salute to the
USA celebration. She stated the event starts at 5:00 PM with a free concert. There will
also be food and craft vendors. The fireworks display starts at 9:45 PM. Ms. Lai thanked
all the sponsors.
Wildridge Fire Station Staffing:
Fire Chief Charlie Moore of the Eagle River Fire Protection District stated that the
Wildridge fire station will be staffed full time on starting Sunday, July 1. There will be a
crew of 2 full-time firefighters on duty. Mr. Moore invited the Council to an open house
on Saturday, July 7 from 12:00 PM - 3:00 PM at the Wildridge fire station. Mr. Moore
stated that this staffing would reduce the response time to Wildridge by 6 to 10 minutes.
Appeal of Special Use Permit for Lot 88, Block 1, Wildridge Subdivision (Morgan
Turner)
Mayor Protein Reynolds stated that this item has been removed from the agenda per the
appellant's request.
Other Business:
Councilor Peter Buckley questioned when the issue of the secondary construction road
access to the Village at Avon would be voted on. Town Manager Efting stated late July
or early August.
Consent Agenda:
a.) Approval of the June 12, 2001 Council Meeting Minutes
b.) Financial Matters
c.) Approval of the Audit
d.) Contract for Building Permit Plan Review Services by Linhart
Petersen Powers Associates ("Lp2a")
e.) Quickbeam Systems Contract
£) Avon Rec Center Refurbishment Construction Bids
Councilor Debbie Buckley motioned approval of the Consent Agenda. Councilor Brown
seconded the motion. The motion carried unanimously.
There being no further business to come before the Council, Councilor Cuny motioned to
adjourn the meeting. Councilor Debbie Buckley seconded the motion. The motion
carried unanimously and the meeting adjourned at 5:40 PM.
Y SUBMITTED:
Nash, Town
APPROVED:
Michael Brown
Debbie Buckley
Peter Buckley
Rick Cuny
Mac McDevitt
Buz Reynolds
Judy Yoder
MEMORANDUM
TO: Hon. Mayor and Council Members
FROM: Burt Levin
RE: Resolution concerning November 6, 2001 election
DATE: 07/05/01
The November 6, 2001 election will be coordinated by the Eagle County Clerk (Sara
K. Fisher). Ms. Fisher will be presenting us with a draft of an Intergovernmental Agreement
between the Town and the. County at least 60 days before the election, as required by § 1-7-
116(2), which provides:
(2) The political subdivisions for which the county clerk and recorder
will conduct the coordinated election shall enter into an agreement with the
county clerk and recorder for the county or counties in which the political
subdivision is located concerning the conduct of the coordinated election. The
agreement shall be signed no later than sixty days prior to the scheduled
election. The agreement shall include but not be limited to the following:
(a) Allocation of the responsibilities between the county clerk and recorder
and the political subdivisions for the preparation and conduct of the
coordinated election; and
(b) Provision for a reasonable sharing of the actual cost of the coordinated
election among the county and the political subdivisions. For such purpose,
political subdivisions are not responsible for sharing any portion of the usual
costs of maintaining the office of the county clerk and recorder, including but
not limited to overhead costs and personal services costs of permanent
employees, except for such costs that are shown to be directly attributable to
conducting coordinated elections on behalf of political subdivisions.
The attached resolution authorizing the Town to participate in the coordinated
election run by the Ms. Fisher satisfies another section of the Election Code, § 1-7-116(5)
C.R.S., which provides:
(5) If, by one hundred days before the election, a political subdivision has
taken formal action to participate in a general election or other election that
will be coordinated by the county clerk and recorder, the political subdivision
shall notify the county clerk and recorder.
This resolution is similar to one approved last year for the November 2000 election.
Sherman & Howard L.L.C.
TOWN OF AVON USE TAX ELECTION
COORDINATED MAIL BALLOT ELECTION TIMETABLE
Ballot Issue Election
November 6, 2001
May, 2001
DISCLAIMER: The following timetable is based upon the laws currently in effect and will
likely change once the legislature has completed its session this year.
(Note: All statutory references are to the Colorado Revised Statutes, as amended; rule references are
to the Colorado Secretary of State Rules and Regulations Regarding Election Procedures, 1997)
DATE EVENT
July 10 Town Council adopts ordinance imposing the use tax
(which will not be effective until election) on first
reading.
July 19 (110 days before the election) Town notifies County Clerk regarding preference of
form of coordinated election. Rule 5.2.2
July 24 Town Council adopts ordinance imposing the use tax
(which will not be effective until election) on second
reading.
July 30 (100 days before the election) Town contacts County Clerk regarding the Town's
(Since 100 days is July 29, use July 30 participation in coordinated election, if the Town has
§ 1-1-106(4)) taken any formal action with respect to the election.
§ 1-7-116(5).
September 7 (no later than 60 days Intergovernmental agreement signed with County Clerk
prior to the election) regarding election duties. § 1-7-116(2).
Last day to file registration challenge with County
Clerk (hearing to be held no later than 30 days after
filing). § 1-9-101(1)(a).
September 12 (no later than 55 days Designated election official certifies-lee der- -the
before the election) ballot and the ballot content to the County Clerk. & 1-5-
203(3). The list of ballot issues shall be in the
roll-owing order: constitutional issues, statewide issues,
county issues, municipal issues, school district issues,
ballot issues for political subdivisions in more than one
county, and ballot issues for political subdivisions in
one county. Measures are ordered as follows:
measures to increase taxes, measures to increase debt,
citizen petitions, referred measures to increase taxes,
and referred measures to increase debt. § 1-5-407(5).
Rule 5.4.3.2.
Coordinated election official (the Town Clerk) notifies
the Secretary of State of the intention to hold mail
ballot election. Notification must include a proposed
plan for conducting election, which may be based on
the standard plan adopted by the Secretary of State. §
1-7.5-105(1) (See Rule 10.3.2 for required contents of
plan).
September 21 (the Friday before the Last day to file pro and con statements on ballot issues
45th day before the election) with designated election official. Colorado Constitution
Article X, § 20(3)(b)(v). TABOR notice should be
finalized. § 1-7-901(4).
September 24 (no later than 43 days If ballot issue is on the ballot as the result of a citizen's
before the election)(no later than 3:00 petition, petition representatives are required to submit
PM) to election official summary of favorable comments.
§ 1-7-903(3). Rule 5.4.4.5.
September 25 (no later than 42 days The designated election official shall prepare and
before the election) deliver to the County Clerk the full text of any required
ballot issue notices . §1-7-904. (Pursuant to the
intergovernmental agreement, the County Clerk may
have additional requirements or require notice earlier).
September 27 (last date for approval of Secretary of State shall approve the written mail ballot
written mail ballot plan by the Secretary plan within 15 days after receiving it and shall provide
of State) a written notice of approval. § 1-7.5-105(2).
September 27 (no later than 40`h day Designated election official sends notice of election to
preceding the election) County Clerk and orders the registration records. Rule
10.3.1.3. § 1-5-303(1).
For elections where owning property is a requirement
for voting in the election, the designated election
official shall give notice of the election to the County
Assessor (Rule 10.3.1.5) and shall order the list of
property owners from the County Assessor. § 1-5-
304(1).
October 5 (no later than 30 days before Mailing of TABOR Notice. Colorado Constitution
election) (Since 30 days is October 7, Article X, § 20(3)(b).
use October 5 § 1-1-106(5))
October 9 (no later than 29 days before Last day to register to vote. § 1-2-201(3).
the election) (Since October 8 is a
holiday, use October 9 § ]-1-106(4))
October 12-22 (No sooner than 25 days Designated election official mails a mail ballot package
before the election and no later than 15 to each active registered elector. § 1-7.5-107(3)(a).
days before the election. With prior
approval from the Secretary of State, no
later than 10 days before the election)
October 12 (no later than 25 days Last day to cancel election. § 1-5-208(2).
before election)
October 12 - November 7 (no sooner "Walk-in" voting available during regular business
than 25 days prior until 7:00 p.m. on hours at office of election official for eligible electors
Election Day). not appearing on lists discussed above. "In-person"
voting site available forballot delivery and replacement
ballots. § 1-7.5-107(3)(c). Rule 10.10.2.
October 17 (no later than 20 days Designated election official provides notice by
before the election) publication of mail ballot election. § 1-7.5-107(2.5)(a)
and mails a copy of such notice to the County Clerk.
§ 1-5-205(2). See § 1-5-205(1)(a) through (d) for items
to be included in notice.
County Clerk and County Assessor each submit to
designated election official supplemental listof eligible
electors or property owners whose names were not
included on the preliminary list. § 1-7.5-107(2)(b).
Rule 10.4.8.
(not more than 20 days prior to County Clerk holds classes for election judges. § 1-6-
election) 101(5).
October 22 (at least 15 days before the For coordinated elections, the canvassing board is
election) appointed in accordance with the intergovernmental
agreement. § 1-10-201
October 22 (at least one week before Last day for County Clerks to file contingency plans
any ballots are counted electronically) with the Secretary of State for their electronic vote-
counting facilities for mail ballot election. Rule 9.6
October 26 (10 days prior to election) Notice of election posted in office of designated
(Since 10 days is October 27, use election official (until 2 days after election). §1-5-
October 26 § 1-1-106(5)) 205(1.3).
October27 Election officials may begin counting mail ballots. § l -
7.5-107.5.
November 2 (no later than the close of Last day to apply for an absentee ballot. § 1-8-104(3).
business on the Friday immediately Rule 10.8.2.
preceding the election)
November 6 ELECTION DAY. (7:00 a.m. to 7:00 p.m.) § 1-1-
104(17). § 1-7-101(1).
November 13 (no later than 7 days Last day for Board of Canvassers to meet, survey
after election) returns and issue a certified statement of returns to the
designated election official. § 1-10-203.
(immediately after survey of retums) Designated election official notifies Town of election
results and makes certificate of election available for
public inspection for no less than ten days following
completion of survey. § 1-11-103(2).
November 14 (no later than the 8" day Last day for the County Clerk to certify the official
after the election) abstract and deliver a copy to the. Secretary of State.
§ 1-10-103(1).
November 16-23 (within 10 days after Last day to file statement of intent to challenge ballot
official survey of returns is filed with issue election in district court. § 1-11-213(4).
designated election official)
November 20 (no later than 14" day County Clerk and Recorder shall examine official
after election) abstract of votes cast and order appropriate recounts.
§ 1-10.5-103.
November 21 (within 15 days after Last day for an interested party to request a recount on
election) ballot issues at their own expense. § 1-10.5-106(2).
November 22 (within 1 day after Election official notifies the County Clerk that an
request for recount is filed) interested party has requested a recount. § 1-10.5-
106(2).
November 27 (no later than the 21st Mandatory recount must be completed. § 1-10.5-104.
day after election) Mandatory recount is required if the difference between
the highest number of votes cast and the next highest
number of votes is less than or equal to one-half of one
percent of the highest number of votes cast. § 1-10.5-
01(b).
December 6 (no later than the 30th day Requested recount must be completed. § 1-10.5-
after election) 106(2).
H:\CLIFNT,DWIS0R\001024000\2001 UseTax\Nov2001-coord-mail-tiPttbl.wpd
siiimi e-nA- 4
RESOLUTION NO. 12
SERIES OF 2001
A RESOLUTION AUTHORIZING THE TOWN OF AVON TO PARTICIPATE IN THE
COORDINATED MAIL BALLOT ELECTION OF NOVEMBER 6, 2001
WHEREAS, § 1-7-116(5), C.R.S. provides that "If, by one hundred days before the
election, a political subdivision has taken formal action to participate in a general election or
other election that will be coordinated by the county clerk and recorder, the political
subdivision shall notify the county clerk and recorder."
WHEREAS, the Town of Avon wishes to take this formal action to participate in the
coordinated mail ballot election of November 6, 2001.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. The Town of Avon hereby takes this formal action to participate in the
coordinated mail ballot election of November 6, 2001.
ADOPTED this _ day of , 2001.
TOWN OF AVON, COLORADO
Judy Yoder, Mayor
ATTEST:
Kris Nash, Town Clerk
APPROVED AS TO FORM:
Burt Levin, Town Attorney
Memo
To: Honorable Mayor and Town Council
Thru: Bill Efting, Town Manager
From: Norman Wood, Town Enginee
Anne Martens, Engineer I
Date: July 4, 2001
Re: Resolution No. 01 -13, Approving the Amended Final Plat, Parcels B and C, The Ray
Townhomes, A Resubdivision of Lot 51, Block 3, Wildridge, Town of Avon, Eagle
County, Colorado (4660 North Point)
Summary: John and Valerie Ball, owner's of Parcel B on Lot 51, Block 3, Wildridge, have
submitted an Amended Final Plat to resubdivide Lot 51, Block 3, Wildridge, Town of Avon,
Eagle County, Colorado. This is an amendment to an existing two unit townhouse
subdivision. The proposed subdivision expands the area of parcel B and reduces the
common area parcel C. The Subdivision is in conformance with the Title 16 of the Avon
Municipal Code, Subdivisions.
Recommendations: Staff recommends approval of Resolution No. 01 - 13, Series
of 2001, A Resolution Approving the Amended Final Plat, Parcels B and C, the Ray
Townhomes, a Resubdivision of Lot 51, Block 3, Wildridge, Town of Avon, Eagle County,
Colorado, subject to completion of technical corrections to be approved by staff.
Town Manager Comments:
CADocuments and Settings\nwoodlocal Settings7emporary Internet Files\OLK2\1-51 B3WR.doc
TOWN OF AVON
RESOLUTION NO.01-13
Series of 2001
A RESOLUTION APPROVING THE AMENDED FINAL PLAT, PARCELS B AND C,
THE RAY TOWNHOMES, A RESUBDIVISION OF LOT 51, BLOCK 3, WILDRIDGE,
TOWN OF AVON, EAGLE COUNTY, COLORADO.
WHEREAS, John and Valerie Ball have submitted an Amended Final Plat, Parcels B and C, the
Ray Townhomes for a Resubdivision of Lot 51, Block 3, Wildridge, Town of Avon, Eagle
County, Colorado; and
WHEREAS, the Amended Final Plat has been reviewed by the Town Staff; and
WHEREAS, the Amended Final Plat was found to be substantially in conformance with Title 16
of the Avon Municipal Code; and
WHEREAS, the proposed subdivision complies with the requirements for consideration as an
Amended Final Plat.
NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, that the Amended Final Plat, Parcels B and C, the Ray Townhomes, A
Resubdivision of Lot 51, Block 3, Wildridge, Town of Avon, Eagle County, Colorado, is hereby
approved by the Town of Avon subject to:
The completion of technical corrections as identified by Town Staff.
ADOPTED THIS
DAY OF , 2001.
TOWN COUNCIL
TOWN OF AVON, COLORADO
Judy Yoder, Mayor
ATTEST:
Kris Nash
Town Clerk
CADocuments and Settings\nwood\Local SettingsUemporary Internet Files\OLK2\L5 I WWRresO I 13.doc
Memo
To: Honorable Mayor and Town Council
Thru: Bill Efting, Town Manager
From: Norman Wood, Town Engineer
Anne Martens, Engineer I
Date: July 3, 2001
Re: Resolution No. 01 - 14, Approving the Final Plat, A Resubdivision of Lot 9, Block 3,
Wildridge, Town of Avon, Eagle County, Colorado (5010 Wildridge Road East)
Summary: George Plavec, owner of Lot 9, Block 3, Wildridge, has submitted a Final Plat to
resubdivide Lot 9, Block 3, Wildridge, Town of Avon, Eagle County, Colorado. This is a
Duplex Subdivision of a developed lot, creating Duplex lots 9A and 9B. The Subdivision is in
conformance with the Title 16 of the Avon Municipal Code, Subdivisions.
Recommendations: Staff recommends approval of Resolution No. 01 - 14, Series
of 2001, A Resolution Approving the Final Plat, a Resubdivision of Lot 9, Block 3, Wildridge,
Town of Avon, Eagle County, Colorado, subject to completion of technical corrections to be
approved by staff.
Town Manager Comments:
CADocuments and Settings\nwood\Local Settings7emporary Internet Files\OLKZL9B3WR.doc
TOWN OF AVON
RESOLUTION NO. 01-14
Series of 2001
A RESOLUTION APPROVING THE FINAL PLAT, A RESUBDIVISION OF LOT 9,
BLOCK 3, WILDRIDGE, TOWN OF AVON, EAGLE COUNTY, COLORADO.
WHEREAS, George Plavec has submitted a Final Plat for a Resubdivision of Lot 9, Block 3,
Wildridge, Town of Avon, Eagle County, Colorado; and
WHEREAS, the Final Plat has been reviewed by the Town Staff, and
WHEREAS, the Final Plat was found to be substantially in conformance with Title 16 of the
Avon Municipal Code; and
WHEREAS, the proposed subdivision complies with the requirements for consideration as a
Final Plat.
NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, that the Final Plat for A Resubdivision of Lot 9, Block 3, Wildridge, Town of Avon,
Eagle County, Colorado, is hereby approved by the Town of Avon subject to:
1. The completion of technical corrections as identified by Town Staff.
ADOPTED THIS DAY OF , 2001.
TOWN COUNCIL
TOWN OF AVON, COLORADO
Judy Yoder, Mayor
ATTEST:
Kris Nash
Town Clerk
CADocuments and Settings\nwood\Local Settings\Temporary Intemet Files\OLK2\L9B3WR0114.doc
Memo
To: Honorable Mayor and Town Council
Thru: Bill Efting, Town Manager
From: Norm Wood, Town Engineer ??V
Date: July 6, 2001
Re: Recreation Center Refurbishment - Construction Bids
Summary: Bids for the Recreation Center Refurbishment Construction
were opened on Friday June 15, 2001. The four Bids received ranged from $489,604.00 to
$773,182.00. These Bids are shown on the attached Bid Summary Sheet along with the
Architect's Estimate of $503,814.00. The construction bid documents stipulate a
completion time of 20 calendar days and assess liquidated damages at the rate of
$5,490,00 per day for every day completion extends beyond this time. Correspondence
received on the morning of the Bid Opening from OmniTech the specified floor system
installer, stated that the floor system installation, "will require 3 weeks to complete during
which times no other work shall be performed." All bidders responded accordingly by
stating in their Bid that it was not subject to completion time or liquidated damages
provisions stipulated in the Bid Documents making all bids received non-conforming.
Subsequently, all bids were rejected and we proceeded to work with Mark Donaldson,
Architect and the two low bidders, Harney-Naill, Inc. and J. L. Viele Construction, Inc. in
an attempt to achieve a contract for the work that would be within the project budget and
construction schedule.
The construction plans were slightly modified by changing the size of the proposed hot
water tank for the spa to a smaller diameter and eliminating the polymer concrete leveling
course under the new floor system. With these changes the negotiated proposals are
summarized as follows:
I:\Engineering\CIP\Rec Center Refurbish\4.0 Construction Docs\4.2 Bid DocumentsWemo Recommendation-3.Doc
J. L. Viele Construction, Inc.
Original Base Bid $550,074
Design Modifications Deduct 41,569
Revised Base Bid $508,505
Alternate No. 1 Add 13,980
Total Revised Bid $522,485
Harney-Naill, Inc.
Original Base Bid $489,604
Design Modifications Deduct 37,625
Revised Base Bid $451,979
Alternate No. 1 Add 12,069
Total Revised Bid $464,048
Note: Alternate No. 1 is for the installation of the new Acrylic Flake Floor Systems in
the sauna, corridor between hallway and pool, corridor from locker rooms to pool and the
pool mangers office.
The proposed construction schedules are:
J. L. Viele Construction, Inc. 28 Calendar Days
Harney - Naill, Inc. 26 Calendar Days - without Alternate No. 1
Harney - Naill, Inc. 29 calendar Days - with Alternate No. 1
Current Project Budget is summarized as follows:
Design Services $ 40,000
Construction 470,000
Contract Administration 15,000
Project Administration & Copying 2,000
Contingencies 26,000
Total Project Budget $553,000
We recommend acceptance of the revised proposal from Harney-Naill, Inc. in the amount
of $464,048 for the Recreation Center Refurbishment Construction including Alternate
No. 1 with a completion time of 29 calendar days and subject to all provisions and
conditions of the original project bid documents except as noted above.
I:\Engineering\CIP\Rec Center Refurbish\4.0 Construction Docs\4.2 Bid Documents\Memo Recommendation-3.Doc 2
Memo
To: Honorable Mayor and Town Council
Thru: Bill Efting, Town Manager
From. Norm Wood Town Engineer
Anne Martens, Engineer
Date: July 4, 2001
Re: Eagle River Recreation Path - Change Order No. 4
Summary: The attached Change Order No. 4 for the Eagle River Recreation Path
Project represents a modification to contract time. The current contract time expires on July 21, 2001.
The contractor is requesting an extension of the contract time by 55 days, with work to be completed by
September 14th, 2001. This construction project is on schedule, however the west end of the project
needs to be coordinated with the section of path being built by Vail Associates. Instead of trucking
materials across the existing sections of path along Sunridge and Brookside, it is recommended to
connect with the construction at the Vail Associates section. This will therefore minimize the amount of
impacts to the existing path and the residents. The extension for time is for the Vail Associates section
to be cleared allowing for access to complete our section.
Approval of Change Order No.4 to the Site Resources Management, Inc. contract for construction of the
Eagle River Recreation Path is recommended, increasing the Contract Time by 55 days, with work to be
completed by September 14, 2001
Recommendations: Approve Change Order No. 4 to the Site Resources Management,
Inc. contract for construction of the Eagle River Recreation Path, increasing the Contract Time by 55
days.
Town Manager Comments:
I:\Engineering\CIP\Eagle River Bike Path - West\4.0 Construction Docs\4.5 Change Orders\CO Memo 4.Doc I
CHANGE ORDER
Order No.:
Date:
Agreement Date:
NAME OF PROJECT: 9
OWNER:_ Ayart
CONTRACTOR: `--= __c?o• Ma.?AG Ertai?, S,k
The following changes are hereby made to the CONTRACT DOCUMEN"T"S:
Justification:
Change to CONTRACT PRICE:
Original CONTRACT PRICE:
S t?
S 7 ?qj 412. x
Current CONTRACT PRICE adjusted by previous CHANGE ORDER Zs b. RLO
The CONTRACT PRICE due to this CHANGE ORDER will be (increase d decreased) by
S a::( re c &
The new CONTRACT PRICE including this CHANGE ORDER will be $ Z*L,
Change to CONTRACT TIME: f;-M - w-e .. sapr+ew- tq*-.
The CONTRACT TIME will be (increased)(desfee&od) by X53 calendar days.
The date for completion of all work will be Srmrma n- 14'V-- _ (Date).
APPROVALS REQUIRED:
Approved by Engineer:
Accepted by Contractor:
Accepted and Approved by Owner.
Federal Agency Approval (where applicable):
CO-1