TC Council Packet 10-03-2000STATE OF COLORADO )
COUNTY OF EAGLE )
TOWN OF AVON )
SS
NOTICE IS HEREBY GIVEN THAT A WORK SESSION OF THE TOWN COUNCIL
OF THE TOWN OF AVON, COLORADO, WILL BE HELD OCTOBER 3, 2000, AT
4:15 PM IN THE MUNICIPAL BUILDING, 400 BENCHMARK ROAD, AVON,
COLORADO FOR THE PURPOSE OF DISCUSSING AND CONSIDERING THE
FOLLOWING:
4:15 PM - 4:30 PM 1.) Jim Lair, Director of ECO Transit
4:30 PM - 4:45 PM 2.) Chapel Square Discussion
4:45 PM - 5:00 PM 3.) Wildridge Undergrounding
AND SUCH OTHER BUSINESS AS MAY COME BEFORE THE COUNCIL
THIS MEETING IS OPEN TO THE PUBLIC
TOWNIq'F AVON, COLORADO
BY:
Ibis Nash
Town Clerk
POSTED AT THE FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON
ON SEPTEMBER 29,2000:
AVON MUNICIPAL BUILDING IN THE MAIN LOBBY
AVON BEAVER CREEK TRANSIT BUS STOP AT AVON CENTER
AVON RECREATION CENTER
CITY MARKET IN THE MAIN LOBBY
To: Honorable Mayor and Town Council
From: Bill Efting, Town Manager
Date: September 29, 2000
Re: Palmos Development Request
Attached you will find the Palmo's Development Request and the draft response from Norm Wood. It is
very clear that the staff recommendation is to deny this request. We had requested stamped copies of the
building plans concerning the discrepancies, Mr. Palmos couldn't supply them.
f
41
September 14, 2000
Town of Avon
Bill Efting, Town Manager
500 Swift Gulch Road
Avon, CO 81620
Re: Chapel Square Development
Dear Mr. Efting:
First of all, I would like to thank you, Mayor Yoder, the Town of Avon Council and the
Town of Avon Staff for the civic professionalism and courtesy shown to Palmos
Development and its contractors, homeowners and tenants throughout the Chapel Square
development process. We hope that Chapel Square will be a source of civic pride,
substantial tax revenue and continued employment for the Town of Avon and the Vail
Valley.
As we are nearing the completion of the Chapel Square Development, I would like to
propose finalizing certain financial and construction issues related to the Town of Avon.
Unfortunately, as you are aware, the Chapel Square project has faced significant
challenges in building the largest retail center in the Vail Valley over the last three years,
most of which were out of our control (i.e. two consecutive bad snow years, added
competition in the market, the Wal-Mart delay, cost overruns, etc). However, we are
exerting substantial efforts to complete the final construction "punchlist items" and
leasing of Chapel Square.
The proposed issues are as follows:
Benchmark Road Improvements Contribution: Chapel Square, LLC requests
that the requirement for a $50,000.00 contribution to the development of Benchmark
Road be removed.
Reduction of Letter of Credit for Chapel Place and Chapel Alley: The
Subdivision Improvements Agreement dated May 7, 1999, between Chapel Square, LLC
and the Town of Avon required a Letter of Credit for 110% of the estimated costs of the
construction of Chapel Alley. Chapel Square, LLC requests that the Town of Avon
accept the construction of Chapel Alley and accordingly reduce the outstanding
Irrevocable Standby Letter of Credit for $402,679.00 drawn on Bank One, Colorado,
N.A. to 10% or $40,268.00 for one year from September 30, 2000. The $40,268.00
Letter of Credit should adequately cover any remaining construction costs for Chapel
Alley or Chapel Place required by the Town of Avon.
- `r
Final Payment of $50,000.00 of the Total $200,000.00 Reimbursement by the
Town of Avon Toward the Cost of the Dedication of Chapel Place: Chapel Square,
LLC requests that the Town of Avon pay the final $50,000.00 of the total $200,000.00
reimbursement toward the cost of dedication of Chapel Place to Chapel Square, LLC by
September 30, 2000. As stated above, the $40,268.00 Letter of Credit should adequately
cover additional construction costs, if any, for Chapel Place and Chapel Alley.
Building D Trash Enclosure: On August 16, 1999, the Town of Avon Planning
Board approved the conceptual design for Chapel Square Building D. The construction
drawings were completed on August 24, 1999, and submitted to Karen Griffith of the
Town of Avon Community Development Staff on August 25, 1999. The Building Permit
was issued thereafter based on the construction drawings submitted and attached hereto
(see Construction Drawings for Chapel Square Building D dated August 24, 1999).
Please note that the trash enclosure constructed to the east of Building D was noted in the
Construction Drawings and the doors were designated to swing into the street. We
hereby request that the trash enclosure be left intact. However, it will not be utilized
until resolution with the Town of Avon is achieved. Also, note that the trash enclosure
was approved by the various utility companies and was observed by Town of Avon
officials continually during construction.
Washers and Screws on the Green Hardy Board Paneling on the Exterior of
Buildings A, B and C: Chapel Square, LLC hereby requests that the washers and screws
located on the green hardy board exterior of Buildings A, B and C remain unpainted.
Although the washers and screws were noted in the construction drawings approved,
there was no mention of the color by Oz Architecture and Kelly Davis of OZ
Architecture does not recall the Town of Avon asking about the color of the washers and
screws. Kelly Davis believes it is a detail that is reasonable and is a detail that is beyond
the scope of the Town of Avon conceptual review and approval.
Island between Buildings D and C: Chapel Square, LLC requests that the
unbuilt parking lot island between Buildings D and C be painted only. Wal-Mart
requested that the island not be built due to trucks requiring additional space to turn if
proceeding west from Chapel Alley along Chapel Place and the then turning north out of
Chapel Square (behind City Market). It will also enhance potential bus ingress and
egress (see "Alteration of Bus Route through Chapel Square" below).
City Market Permanent Wall: Please keep us informed of the status of a
permanent wall that the Town of Avon is requiring be constructed behind City Market by
City Market to hide the dumpsters and trucks located in the rear of the building. We
request that the Town of Avon consider requiring that the fence be permanent in nature
and painted to match the color of Chapel Square.
e
Alteration of Bus Route through Chapel Square: Chapel Square, LLC
requests that the Town of Avon bus route that travels east and north along East Beaver
Creek Blvd. and stops at the bus stop northwest of Wal-Mart proceed east on Chapel
Place and stop on the north side of Building D before proceeding north behind City
Market and out of Chapel Square.
Again, we appreciate the continued professionalism and cooperation demonstrated by the
Town of Avon and look forward to your response to the requests noted above. Thank
you.
Sincerely,
Leonidas Palmos
President
chaptown.le4
September 20, 2000
Palmos Development
Leonidas Palmos, President
2775 his Avenue
Boulder, CO 80304
Re: Chapel Square Development
Dear Mr. Palmos:
This is response to your letter of September 14, 2000 regarding obligations and
responsibilities related to completion of the Chapel Square Development Project.
The related responses are as follows:
Benchmark Road Improvements Contribution: This $ 50,000 contribution
was agreed upon in lieu of a requirement that Chapel Square construct the improvements
to Benchmark Road required to assure adequate access and circulation to the Avon
Market Center / Chapel Square Development. This commitment represents a substantial
saving to the Chapel Square Development and at substantial cost to the Town of Avon.
These improvements are currently budgeted at over $2,000,000 for construction during
2001 and this $ 50,000 is a critical part of the available funds for this Project.
Reduction of Letter of Credit for Chapel Place and Chapel Alley: A final
walk through for acceptance of Chapel Place and Chapel Alley improvements was
scheduled for June 8, 2000. A very quick review of the site revealed that the
improvements were not complete and that some major issues and questions needed to be
resolved and/or corrected prior to final acceptance of the improvements by the Town.
Some of the major issues identified that must be addressed prior to release of any portion
of the letter of credit include:
1) Completion of all work in the Chapel Place and Chapel Alley rights-of-
way per approved plans
2) Expansion of the retaining wall at southeasterly corner of City Market
parking lot and repair of resultant damage to City Market parking lot and drainage
structure,
3) Submittal of as-built information prepared by a licensed land surveyor
showing Chapel Place and building entrance grades near Stolport property line
(building entrance and grades in Chapel Place appear to have been unacceptably
modified from the approved grading plans)
C:\WINDOWS\TEMP\Completion Response-I.Doc
4) Trash enclosure at northeasterly corner of Building D must be removed
from Chapel Place right-of-way and installed at a location that does not create a
potential safety hazard for traffic on Chapel Place
5) Asphalt core sample reports indicate that asphalt did not meet project
specifications and that some resolution is required to address this issue
6) Submittal of Certification by Registered Professional Engineer verifying
that storm drainage facilities were installed in conformance with approved plans
When these items have been satisfactorily addressed, we can recommend the town
council approve your request to reduce the letter of credit to $ 40,268. This should then
be adequate to assure completion of the outstanding minor items to be corrected and
provide for the stipulated 1-year warranty period from the official date of acceptance.
Final Payment of $50,000 of the Total $200,000 Reimbursement by the Town
of Avon Toward the Cost of the Dedication of Chapel Place: The previous payment
of $150,000 was made even though Chapel Square had not met their obligations under
the Reimbursement Agreement. The final payment of $50,000 will be recommended for
release when these obligations, including satisfactorily addressing the above items, have
been met by Chapel Square.
Building D Trash Enclosure: This enclosure appears to encroach into the
Chapel Place right-of-way and is a potentially serious safety hazard to traffic on Chapel
Place. This must be corrected. Revised plans should be submitted to the Department of
Community Development for approval of a satisfactory location for this facility.
Washers and Screws on the Green Hardy Board Paneling on the Exterior of
Buildings A, B, and C: This is a design review / building permit issue and should
be dealt with through the Department of Community Development and their conditions
for issuance of a Certificate of Occupancy.
Island between Buildings D and C: These islands were included in the
approved design to provide positive directional traffic flow control between parking lots
and Chapel Place. These islands should be constructed per approved plan to avoid undue
safety hazards.
City Market Permanent Wall: This is a design review issue and should be
discussed with the Department of Community Development.
C:\WINDDWS\TEMP\Completion Response-l.Doc 2
Alteration of Bus Route Through Chapel Square: The requested Bus
Route would be partially on private property even after Town acceptance of Chapel
Place. Current policies limit bus routes to public streets and rights-of-way because of
liability issues. If you have any further questions concerning this issue, they should be
addressed to Harry Taylor, Director of Transportation.
We look forward to the satisfactory resolution of these issues and the success of your
project. If you have any questions concerning any of the above, do not hesitate to contact
me.
Sincerely,
C:\WINDOWS\TEMP\Completion Response-I.Doc
MEMORANDUM
To: Bill Efting, Town Manager
From: Norm Wood, Town Engineer
Date: September 26, 2000
Re: Wildridge - Underground electric Cost Estimates
SUMMARY:
The following is a brief summary of information related to Wildridge, Preliminary Cost
Estimates to place overhead electric transmission lines underground and approximate
financing costs and cost per residential development right:
Wildridge:
Area 685 Acres
Residential Lots and Dwelling Units (Residential Development Rights) Platted and
Zoned:
Development Type Number of Lots Development Rights
Single Family 9 9
Duplex (2) 267 534
Triplex (3) 4 12
Four-Plex (4) 36 144
Fiveplex (5) 3 15
4- Units 1 4
6-Units 11 66
7-Units 1 7
8-Units 2 16
10-Units 3 30
12-Units 1 12
Totals 338 Lots 849 Units
Wildridge Block 5 11 Lots 75 Units
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Alternate Number 1- All of Wildridge
Note: Excludes Metcalf Road Overhead Lines
Estimated Costs:
Construction 7000 LF @ $380
Design, Administration, Etc.
Contingencies
Total Estimated Construction Cost
Bond Issuance Cost
Total Estimated Project Cost
Approximate Annual Cost:
20 Year Bond Issue @ 5.5 % $ 292,888
30 Year Bond Issue @ 6.0 % $ 254,271
$ 2,660,000
266,000
439,000
$ 3,365,000
135,000
$ 3,500,000
Approximate Cost per Zoned Residential Unit:
20 Year Bond Issue $ 292,888 / 849 Units = $ 345 / Year
30 Year Bond Issue $ 254,271 / 849 Units = $ 300 / Year
Alternate Number 2 - Wildridge Excluding Block 5 Overhead Lines
Estimated Costs:
Construction 5500 LF @ $380 $ 2,090,000
Design, Administration, Etc. 209,000
Contingencies 345,000
Total Estimated Construction Cost $ 2,644,000
Bond Issuance Cost 106,000
Total Estimated Project Cost $ 2,750,000
Approximate Annual Cost:
20 Year Bond Issue @ 5.5 % $ 230,118
30 Year Bond Issue @ 6.0 % $ 199,785
Approximate Cost per Zoned Residential Unit - Excluding Block 5:
20 Year Bond Issue $ 230,118 / 774 Units = $ 297 / Year
30 Year Bond Issue $ 199,785 / 774 Units = $ 258 / Year
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