10-11-2011 AGREEMENT-EAGLE COUNTY RTAir
AGREEMENT
BETWEEN
THE TOWN OF AVON
AND
THE EAGLE COUNTY REGIONAL TRANSPORTATION AUTHORITY
REGARDING TRAIL MAINTENANCE FUNDS
THIS AGREEMENT, made and entered into this 1 I %\� day of QC4) R Z , 2011,
by and between the Town of nl�/61/`, , Colorado (hereinafter referred to as the
"Town') and the Eagle County Regional Transportation Authority (hereinafter referred to
as "ECO').
WHEREAS, Resolution No. 96-22 created ECO and provided for its duties and powers, which
include determining grants and bikeway projects to be funded from the monies budgeted
and appropriated therefore; and
WHEREAS, ECO has received a request for ECO funding from the Town, in accordance with
the Trail Repair and Safety Grant program adopted by ECO in February, 2005.
IN CONSIDERATION of that request, the parties agree as follows:
That the section of trail within the Town for which the ECO contribution is being granted
will be constructed to the standards adopted by the Town of Avon in the Eagle Valley
Regional Trails Plan in 2001.
2. That the project will consist of reconstruction of 250 feet of paved trail located on the
north bank of the Eagle River, east of West Beaver Creek Boulevard. The project will
repair trail damage due to the tree root heaving. The work will include removal of
existing trail, installation of root barrier, reconstruction of subgrade,gnd base, and re-
paving. The project cost estimate is $14,000. The project work is described in Town's
application for funds submitted in August, 2011.
The ECO Trails fund, per the recommendation of the Eagle Valley Trails Committee and
ECO Board, will contribute 48% of the project cost or $7,000.00 whichever is less.
4. The section of the Eagle Valley Regional Trail for which the contribution is being
requested will be maintained by the Town as follows:
1. Monthly sweeping, March through November
2. Monthly vegetation control including weed removal, mowing, cutting and trimming
3. Trash removal
4. Repair and replacement of signs, fences, railings, striping, drainage and other trail
features
5. Snowplowing, in season
6. Inspections monthly, or no les§ than quarterly
Zo �1
S. That the term of this Agreement sh commence on the date executed by both parties and
shall terminate on December 31, ess the Agreement is extended by both parties
prior to that end date. Any unexpended funds may be required to be returned to ECO as
well as any funds not properly expended according to project objectives. ECO may
terminate this Agreement between ECO and the Town on ten (10) days notice if it is
deemed by ECO that the project is not as agreed upon.
6. ECO's financial obligations under this agreement are contingent upon its receiving
sufficient revenues within its budget.
7. In order to receive the funds granted under this Agreement, Contractor will submit an invoice to
ECO at the completion of the project. Invoices will be submitted to ECO Trails, P.O. Box 1070,
Gypsum, Colorado 81637. Payment will be made according to the County's regular bill paying
procedure.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
year first above written. One counterpart each has been delivered to ECO and to the
Town.
ATTEST:
Clerk to the Regional
Transportation Authority
TOWN OF AVON ATTEST:
LIM
COUNTY OF EAGLE, STATE OF
COLORADO by and through its
REGIONAL TRANSPORTATION
AUTHORITY
Jeff Shroll, Chairman
by:
Town of Avon Authorized Representative
40
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
Legal Review: Eric Heil, Town Attorney
From: Jennifer Strehler, Director of Public Works and Transportation
Date: o G+ 11
Re: ECO Trails' "Trail repair and Safety Grant" IGA
Summary:
The Avon Town Council is requested to approve the attached IGA (Exhibit A) prepared
by Eagle County. This IGA provides the Town with $7,000 In grant funding to be used
toward reconstruction of a section of ECO Trail within the Town limits. This grant
funding was requested by the Town of Avon and was awarded by the ECO Trails
committee (see Exhibit B for application and project details).
Previous Council Actions:
December 14, 2010 - Adopted the FY2011 budget which includes funding for Avon's local
match of $7,000 (fund 415 - 63999) toward this trail maintenance project.
Background:
In 1995, voters approved 0.05% sales tax increase within Eagle County to be applied
toward construction and maintenance of the Eagle County Regional Trail System. ECO
Trails is a program within Eagle County government and is managed by Ellie Caryl.
Most of the revenue to this program has traditionally been budgeted toward
construction of new trail, with only a small portion allocated to major maintenance
issues. Local jurisdictions are expected to pay for routine maintenance (e.g.,
sweeping, pruning, trash removal, snow plowing) and some portion of the major
maintenance (e.g., pavement repairs, overlays, tree removal, storm water
management, etc.). The ECO Trails Committee reviews the budget, prioritizes
construction and maintenance projects, and awards "Trail Repair and Safety Grants ".
The ECO Trail is an asset to Avon's residents and guests, as well as to the region at
large. It provides pedestrian and bicycle connectivity between Avon and Eagle -Vail
and Edwards, and destinations beyond. The long -term plan is to connect all sections
up such that it Is contiguous from Vail Pass through Glenwood Springs, and beyond.
More information about ECO Trails can be obtained from the web page at:
http : / /www.eaQlecounty.us /trails /, by phone (970- 328 - 3523), or e-mail
ecotrailsgeaglecounty.us.
Page 1 of 2
Discussion:
Sections of the ECO Trail within Avon town limits were constructed over a period of
years by a variety of agencies, land owners, and general contractors. Some portions
of this asphalt recreational trail are not in very good condition. Root Intrusion is a
particular problem in the section westbound from West Beaver Creek Blvd to the town
limits where asphalt is badly deformed and broken. The primary causes of this
problem are 1) the original path construction (asphalt is too thin, insufficient base, no
root barrier), and 2) trees were preserved too close to the path. Also, there is a water
ditch running alongside the trail which naturally draws root growth from cottonwood
and willow trees located above the ditch.
Last year, Avon and ECO Trails partnered to reconstruct about 360 linear feet (LF) of
root damaged path. The remaining length of ECO Trail requiring repair is over 700LF.
For 2011, Avon Public Works /Parks budgeted to repair about 250LF of trail using
$7,000 in division funds plus another $7,000 in grant funds from ECO Trails ($14,000
total project cost). Similar to last year's work, the scope includes removal and
replacement of asphalt, removal of tree roots, and installation of a root /bio barrier.
The attached IGA commits the Town to conduct this trail repair work and commits the
County to reimburse us for up to $7,000 via a grant award.
It should be noted that the Town has had a long history of cooperation with Eagle
County with respect to construction and maintenance of the ECO Trail within Avon.
Avon has been fortunate to receive maintenance grant funds for several years in a
row. Also, the Town, ECO, CDOT, and Eagle -Vail are currently collaborating on an
extension of this trail from Avon Road to the Eagle -Vail half- diamond (I -70
intersection) which is planned for construction in 2012.
Financial Implications:
Approval of this IGA results in acceptance of the $7,000 grant awarded to Avon. Upon
project completion (expected late October 2011), the Town will invoice Eagle County
and should receive payment within 30 -60 days.
Recommendation:
Move to approve the IGA with Eagle County Regional Transportation Authority
Regarding Trail Maintenance Funds.
Exhibits:
A. Agreement with Eagle County Regional Transportation Authority Regarding Trail
Maintenance Funds.
B. Copy of Avon's grant application
Town Manager Comments:
Page 2 of 2
Is
ecotrailt
APPLICATION FOR 2011
TRAIL REPAIR AND SAFETY MODIFICATIONS
GRANT PROGRAM
Elialble Protects:
Project must be located on the Gore Valley Trail or Eagle Valley Trail, both of which are
considered the main or "core" regional trail routes through the two valleys.
Application Requirements and Process:
1. Project must be a major repair and/or safety related. Examples Include but are not
limited to:
• Site distance hazards
• Crash hazards
• Lack of barriers, or substandard barriers
• Alignment issues
2. A project match amount must be provided; cash match minimum of 25% recommended.
3. Up to $20,000 total is available to all ECO Partners for a project or projects in 2011.
4. The citizen ECO Trails Committee will review applications at the next scheduled meeting on
MARCH 28, 2011 at 6:00 p.m. at the Gypsum ECO office. Applicants are required to attend the
meeting to explain the request.
5. Applicants need to submit the following brief application, via fax to 328 -3539, email to
ellie.carvl(a.eaalecounty.us (preferred method) or by mail to POB 1070, Gypsum, 81637 by
Friday, March 18, 2011.
6. Please provide:
• At least three color photos of the project
• Map of project location, 8.5 x 11 format
7. If approved, the Grantee will execute an Intergovernmental Agreement with the ECO Board,
as agents of Eagle County Government which collects and has accountability responsibility
for the ECO Trails fund. The IGA will define the funding amount, the project and other grant
approval terms. A sample IGA is attached.
8. The grant will be paid as a reimbursement following submittal of a final project budget and
contractor billings attached as backup.
trailr
APPLICATION for 2011
TRAIL REPAIR AND SAFETY MODIFICATIONS GRANT PROGRAM
Applicant (Agency): The Town of Avon
Contact Person: Joe Histed
Mailing Address: P.O. Box 975, Avon CO 81620
Phone and Fax: —(970)- 748 -4105. (9701- 748 -1958
e -mail: ihisted(d)-avon.ora
Town or County Location of Eagle Valley Trail or Gore Valley Trail project location (attach 8.5" x 11"
location map:
Description of Project (also attach 3 color photos):
In the fall of 2010, the Town repaved 360 feet of asphalt along the Avon Section of the Eagle Valley
trail due to root damage caused by Cottonwood and Willow trees. At the time, a bio- barrier was added
along the trail to prevent further root damage to the rebuilt portion of the trail. This project aims to continue
this process. Starting at the stopping point from the 2010 work (please see attached map) and heading west,
the old asphalt wil I be removed and replaced for 250 feet. 445 feet of bio - barrier will be added along the
north and south side of the trail do to the presence of Cottonwood and Willow trees on both sides, to
prevent or limit any further root damage. This location was chosen due to the fact the with the ongoing
Xcel project on HWY. 6, any work on the trail between Arrowhead and W. Beaver Creek Blvd. would
be too difficult to detour trail users around.
A detailed quote is attached to the application for information purposes. The project will be competitively
bid to two more companies.
Estimate of cost of work:
Work Item
Cost
I Applicant Share
Grant Request
Repaving and installation
of bio- barrier
$14,500
$7,500.00 (52 %)
$7000.00 (48 %)
Total $14,500.00
Total $7,500.00
Total $7000.00
Month Project Will Be Completed: Project will be completed in mid to late September 2011
AGREEMENT
BETWEEN
The Town of Avon
AND
THE EAGLE COUNTY REGIONAL TRANSPORTATION AUTHORITY
REGARDING TRAIL, MAINTENANCE
THIS AGREEMENT, made and entered into this day of 12011, by and
between the Town of , Colorado (hereinafter referred to as the "Town ") and the
Eagle County Regional Transportation Authority (hereinafter referred to as "ECO ").
WHEREAS, Resolution No-96-22 created ECO and provided for its duties and powers, which include
determining grants and bikeway projects to be funded from the monies budgeted and
appropriated therefore; and
WHEREAS, ECO has received a request for ECO funding from the Town, in accordance with the Trail
Repair and Safety Grant program adopted by ECO in February, 2005.
IN CONSIDERATION of that request, the parties agree as follows:
1. That the section of trail within the Town for which the ECO contribution is being granted will be
constructed and maintained to the standards adopted by the in the Eagle
Valley Regional Trails Plan in 2001.
2. That the Project will consist of . The project boundaries are represented
in the Town's application for funds submitted on
3. The ECO Trails fund, per the recommendation of the Eagle Valley Trails Committee and ECO
Board, will contribute $ to the cost of the Project.
4. That the term of this Agreement shall commence on the date executed by both parties and shall
terminate on December 31, 2011, unless the Agreement is extended by both parties
prior to that end date. Any unexpended funds may be required to be returned to ECO as
well as any funds not properly expended according to project objectives. ECO may
terminate this Agreement between ECO and the Town on ten (10) days notice if it is
deemed by ECO that the project is not as agreed upon.
5. ECO's financial obligations under this agreement are contingent upon its receiving
sufficient revenues within its budget.
In order to receive the funds granted under this Agreement, Contractor will submit an invoice to
ECO at the completion of the project. Invoices will be submitted to ECO Trails,
P.O. Box 1070, Gypsum, Colorado 81637. Payment will be made according to the County's
regular bill paying procedure.
ATTEST:
Clerk to the Regional
Transportation Authority
TOWN OF AVON ATTEST:
By:
Town of Avon Town Clerk
COUNTY OF EAGLE, STATE OF
COLORADO by and through its
REGIONAL TRANSPORTATION
AUTHORITY (ECO)
0
By:
Town of Avon Authorized Representative
IN
Double M Asphalt & Coatings, Inc.
P.O. Box 1956
Edwards, Co 81632
(970)926- 3343 -Office
(970)926 -0112
I Name /Address I
Town Of Avon
Parks & Recreation
P.O. Box 975
Avon, Co 81620
Joe Histed
Description
Paving Asphalt
Excavate Trench 24 inches to place BioBarrier(app: 445 linear ft)
Place BioBarrier with top side to bottom of new asphalt
Place dirt back with loader and grade
Clean asphalt for placement of tac oil
Note: Areas where roots have gone through asphalt will be scraped
down with torch and rake
Note:Roots that are in trench area will be removed
Spray ssh -1 tac oil for adhesion of new asphalt lift
Pave 2 inch compacted mat using sx grade 1/2 inch hot mix(spec)
for positive slope and drainage(min 2 %)
Compact asphalt for high density using roller(standard proctor)
App:2500 sq. ft.
Fully insured
oty I Cost
Total
Estimate
Date
Estimate #
8/19/2011
1431
14,500.00
Project
Total
14,500.00
$14.500.00
V
Memorandum
To:
Honorable Mayor and Town Council Initials
Thru:
Larry Brooks Town Manager
Sally Vecchio, Ass't Town Manager, Community Deve.
From:
Matt Pielsticker, Planner II
Date:
September 27, 2011 Work Session
Re:
Recreational Trails Master Plan / Beaver Creek Point Trail Improvements
Work Session
Introduction
On August 10`", the Community Development Department held an Open House meeting at the
Wildridge Fire Station to solicit community input from Wildridge residents on the planned
improvements associated with the Beaver Creek Lookout Trail.
The purpose of the meeting was to review the improvements (i.e. parking lot, shade structure,
vaulted toilets) contained in the Avon Recreational Trails Master Plan (`Trails Plan'), and to
gather public input to present to Council in light of the Land Exchange negotiations. Staff
summarized the collective comments in a memorandum to Council at the August 26, 2011
meeting. Based on the community input, Staff is now recommending that Council initiate a
formal review of the Trail Plan recommendations for the Beaver Creek Lookout Trail.
Summary
Most of the discussion and input at the Open House included reactions to the current and
future planned parking conditions on Beaver Creek Point. The consensus among the
participants was to provide multiple parking areas for 2 -3 vehicles along Beaver Creek Point
and Saddleridge Loop roads rather than one centralized parking area on the USFS property as
envisioned in the Trails Plan accessed from Beaver Creek Point.
Other comments received include the following:
Trails
o Do not decommission any of the trails in this area. The two trail sections
planned for decommissioning provide valuable loop options for trail users.
Improvements
• Why is there a pavilion planned at the end of Beaver Creek Point Trail? It is
unnecessary and it is a windy point.
• Toilets are not necessary at the parking area as this trail system is not a
"destination" hiking area.
Parking
• Is it possible to place parking behind a berm to screen the view from
neighboring residences?
• Parking spaces should be located at 45 degree angles midway between
residences on Beaver Creek Point.
• Move some parking to the loop access point on Saddle ridge Loop, and some
on Beaver Creek Point.
• Allow parking along the white line that was painted on the ROW by Public
Works.
• The trail area looks natural today and do not support a formal parking lot.
• Safety is a concern for people parking adjacent to the street with snow plowing
operations.
• The millings that were added on west side of Beaver Creek Point by the Public
Works department should be moved south to the white painted stripe area
further to the south.
Recommendation:
Based on the input received from the National Night Out (8/3/11) and the Public Open House in
Wildirdge (8/10/11), Staff recommends bringing the portions of the Trails Plan dealing with Beaver
Creek Point to the Planning and Zoning Commission for amendment considerations, and a formal
recommendation to Council.
Town Manager Comments:
Attachment:
Recreational Trails Master Plan (pages 31 -37; Appendix A -West Trails)
September 27, 2011 Town Council Meeting