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02-28-2008 VENTURONI SURVEYS & RESEARCH COMMUNITY SURVEY CONTRACT AGREEMENT02/28/2008 12:58 19704686820 VENTURONI PAGE 02/05 " - • Venturani Surveys & Research This agreement is made effective as of February ii, 2008 by and between Town Avon and yenturoni SUrvefs Research IVSRI The parties agree as follows: 1. AGREEMENT PERIOD. The term of this agreement shall commence February 11, 2008 and terminate by 12/31/08. 2. DESCRIPTION OF SERVICES. VSR shall conduct a Community Survey for the Town of Avon. The methodology, scope and deliverables of the Community Survey are described In more detail on Exhibit A, which is attached to this Agreement. 3. COST, COMPENSATION AND PAYMENT PROCEDURE. Vws compensation for this project shall not exceed $10,500. A more detalled description of cost for the survey Is provided on ©chlbit A. The Town of Avon shall pay VSR half upon signing of the contract and half upon delivery of the final report, within 30, days of receipt of the invoice. 4. ASSIGNMENT. VSR's obligations under this agreement may not be assigned or transferred to any other person, firm, or corporation without prior written consent of the Town of Avon. 5. TERMINATION. This agreement shall be effective from February 11, 2008 through 12131/08, unless either party provides 60 days written notice to the other party prior to the termination of the applicable term. The Town of nvon reserves the right to terminate the contract, upon 30 days written notice to contractor, for failure to perform services acceptable to the Town of Avon. 6. RELATIONSHIP OF PARTIES. The parties understand that VSR is an independent contractor with respect to the Town of Avon, and persons assigned by VSR to work on this project are not employees of the Town of Avon. 7. NOTICES. All notices required or permitted under this agreement shall be in writing and shall be deemed delivered in person or deposftd In the U.S. mail, addressed as follows: If to the Town of Avon: Town of Avon PO Box 975 400 Benchmark Road Avon, Co 81620 if to VSR: Venturonl Surveys & Research 422 Idlewild Drive Avon, CO 80435 8. ENTIRE AGREEMENT. This agreement contains the entire agreement between the parties and there are no other promises or conditions in any other agreement whether written or oral. This agreement supersedes any prior written or oral agreements between the parties. 9. AMENDMENT. The agreement maybe modified or amended by the mutual agreement of the parties if the amendment is made in writing and is signed by both parties. Venturoni Surveys & Research Contract Town of Avon Community Survey - Page 1 02/28/2008 12:58 19704686820 VENTURONI PAGE 03/05 . 1 lo. SEVERABILIIY. If any provision of this agreement shall be held to be invalid or unenforteable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this agreement is invalid or unenforceable, but that by limiting such provision It would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 11. WAIVER OF. CONTRACTUAL RIGHT. The failure of either party to enforce any provision of this agreement shall not be construed as a waiver or limitation of that party:s right to subsequently enforce and compel strict compliance with every provision of this agreement. 12. RETURN OF RECORDS. Upon termination of this agreement, VSR shall return any records, notes, data, memorandum, models, or other materials that were provided to VSR by the Town of Avon that the Town of Avon may request VSR to return. 13. APPLICABLE LAW. This agreement shall be governed by the laws of the State of Colorado. IN WITNESS THEREOF, the parties hereto have executed this agreement on the day and year first written above. VSR - Linda Venturoni Date Venturoni Surveys & Research Contract Town of Avon Comrnunity Survey - Page 2 02/28/2008 12:58 19704686820 VENTURONI PAGE 04/05 VE-Nqlac" surveys & Research. Inc. Exhibit A $ANF,. arbon.w.....«.:Wxn.-~r1u .moenw~u: w.wwae~ _ ,nnv.,..u .we Avon Community Survey Internet/Mail Surveys Scope of Services: I . Venturoni Surveys & Research, Inc (VSR) will provide a community survey for the Town of Avon which provides feedback from Town of Avon registered voters and 2n0 homeowners. The community survey will focus on questions related to Town of Avon services, town policies and direction, most important issues, future vision, etc. The community survey will be coordinated with the survey which is currently in the planning process for the Nottingham Park Master Plan. 2. The Town of Avon will provide sample frame lists to VSR. a. Town Sample Frames: i. Voter Registration List ii. Homeowner List (Assessor's database) 3. VSR will select the samples from the sample frames 4. VSR will work with Town of Avon staff to design the survey instrument 5_ Client and VSR will finalize cover letter. Client will provide logo and appropriate signatures. 6. VSR will send 1" survey letter a. Cover letter with web page address and ON 7. Client will help increase the response rate by building awareness of the survey: a. Articles in local newspaper b. Radio interviews c. Phone calls d. Note: Do NOT print web page address in any PR items 8. 2"d Mailing (if response rates from l" mailing do not meet projected numbers) a. Cover letter with web page address and IDN b. Paper version of survey c. Return envelope 9. VSR will provide Survey data entry 10. VSR will perform Survey analysis 11. Survey report a. Survey book with all results - Master Copy - I Large Notebook b, Summary books for each council member (8 Small Notebooks) (Additional small notebooks can be purchased for $50.00 each.) 12_ VSR will present survey findings a. VSR PowerPoint presentation with full survey findings i. One presentation included in survey package price b. Additional presentations charged at VSft hourly rates, as appropriate. 13. Payments: a. 50% payment upon signing of contract b. Remaining 50,119 upon completion of final report. Payments due within 30 days of receipt of an approved invoice. Any invoice that remains unpaid after thirty (30) days shall accrue interest at the rate of 1.5% per month. Approximate time frame for internet/mail survey; Venturoni Surveys & Research Contract Town of Avon community Survey - Page 3 02/28/2008 12:58 19704686820 VENTURONI PAGE 05/05 instrument Design 2-4 weeks Survey/Sample Preparation 2-3 weeks Data Collection 46 weeks (2 waves) Preparation for Analysis 4-6 weeks Analysis Report 3-4 weeks Approximate Costs for mail survey: :i ar ~ "n Survey Personnel Costs: Survey management $50 Sample preparation Instrument design and layout 5450 $1,500 Data clewing/coding 5400 Data analysis and reporting $3,500 Printing & Mailing Costs: Survey printing and folding, Sample and mail preparation, Mail merges, Postage, and Data entry $3,900 Total Cost for Survey $10,500 Venturont Surveys & Research Contract Town of Avon Community Survey - Page 4