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06-03-2004 INTER-MOUNTAIN ENGINEERING LTD EAST BEAVER CREEK BLVD - PHASE II ENGINEERING AND CONTRACT ADMINISTRATION0 1rE==SLtd. June 3, 2004 Ms. Anne Martens Town of Avon P.O. Box 975 Avon, CO 81620 Via: Delivery RE: East Beaver Creek Boulevard - Phase II Engineering and Contract Administration Dear Anne: We appreciate the opportunity to submit the following proposal for engineering design and contract administration services in connection with the Town of Avon's East Beaver Creek Boulevard Phase II project. Scope of Services IME will provide the following general services to complete the plans for construction and bidding: 1. Revise Plans per Phase I Improvements 2. Prepare Easement Exhibit Sheet 3. Coordination, Permitting and Utility Approvals (including CDOT) 4. Prepare Technical Specifications, Special Conditions and Bid Schedule 5. Revise Engineer's Estimate 6. General Project Coordination with Town of Avon 7. Reimbursables Attendance at public meetings, preparation of addendums, BFI's and review of bids are not included. These items can be included if requested, and will billed on a time and materials basis at the rates shown on the attached fee schedule. It is assumed that lighting and landscaping details will not need to be revised. Fees The estimated fee for the proposed scope of services is $10,000.00. A copy of our Fee Schedule is enclosed. This amount will not be exceeded without prior authorization from the Town. Note that you will be billed monthly for services to date. Invoices are due upon receipt. If invoices remain unpaid after 30 days, you will be charged a service charge of 1.75% per month. If it should become necessary to enforce collection, Inter-Mountain Engineering will be entitled to recover its collection costs, including attorney's fees. 8392 Continental Divide Road, Suite #107 • Littleton, Colorado 80127 • Phone: 303/948-6220 • Fax: 303/948-6526 77 Metcalf Road, #200 ® Box 978 ® Avon, Colorado 81620 • Phone: 970/949-5072 • From Denver Direct: 893-1531 Ms. Anne Martens Proposal - East Beaver Creek Blvd Phase II Page 2 Also note that the only warranty or guarantee made by Inter-Mountain Engineering, Ltd. in connection with the services performed hereunder is that we will use that degree of care and skill ordinarily exercised under similar conditions by reputable members of the engineering profession practicing in this area. No other warranty, express or implied, is made or intended by this proposal for consulting services or by furnishing oral or written reports. We look forward to working with the Town toward a successful project. Sincerely, Inter-Mountain Engineering, Ltd. Frederick E. Tobias, P.E. Accepted by: TOA Represe tive 4/461oy Date ~1 Inter-Mountain Engineering>~d. PROFESSIONAL FEE SCHEDULE March 1, 2001 PROFESSIONAL FEES: Principal Engineer $120.00/hr Project Manager $100.00/hr Senior Engineer $ 90.00/hr Project Engineer $ 80.00/hr Design Engineer $ 70.00/hr Field Engineer $ 75.00/hr Surveyor $ 90.00/hr Survey Crew without GPS $115.00/hr 2 Man Survey Crew with GPS $137.50/hr 1 Man Survey Crew with GPS $115.00/hr CADD Technician $ 70.00/hr Technician $ 60.00/hr Technical Typist $ 35.00/hr Computer Processing $ 65.00/hr Photocopies $ 0.15/each Blueprinting - Paper $ 3.00/Sheet Blueprinting - Mylar $10.00/Sheet Outside Services Actual Cost +15% Mileage @ $0.40 per mile Scheduled overtime (after 6:00 p.m. and weekends) 1.5 x base rate. Overtime must be scheduled 24 hours in advance on weekdays and on Thursday for weekends. 8392 Continental Divide Road, Suite #107 • Littleton, Colorado 80127 • Phone: 303/948-6220 • Fax: 303/948-6526 77 Metcalf Road, #200 • Box 978 • Avon, Colorado 81620 • Phone: 970/949-5072 • From Denver Direct: 893-1531 0 Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager e From: Norman Wood, Town EnCnT Anne Martens, Assistant eer D ate: June 3, 2004 Re: East Beaver Creek Blvd Improvements - East Avon Phase H Inter-Mountain Engineering, Ltd. Design and Construction Document Preparation Services Proposal Summary: Inter-Mountain Engineering, Ltd., has submitted the attached Proposal for finalization of Design and Construction Document preparation services for the East Beaver Creek Blvd Improvements. The improvements include • reconstruction of East Beaver Creek Blvd from the Christie Lodge main entrance to the eastside City Market. The plans need to be revised to reflect the actual improvements completed during the first phase of the project. The proposed services include all of the necessary steps to prepare the project to bid for construction. These services include 1) plan revisions, 2) preparation of easement exhibit sheet, 3) permitting and coordination with utilities, 3) preparation of construction documents and 5) cost estimates. The design and construction document services are to completed by July 2004. The project will be ready to go to bid in February 2005 for construction in the summer of 2005. The proposed cost of services is not to exceed $10,000 without written approval. The current approved 5-Year Capital Improvements Fund Budget includes $142,000 in 2004 for construction documents and right-of-way acquisition and $1,175,000 in 2005 for construction. The cost of these services is within the current Budget. This project is to be funded by The Village (at Avon) as required by the Annexation and Development Agreement. Approval of this Proposal for finalization of design and construction document preparation services by Inter-Mountain Engineering, Ltd., for East Beaver Creek Blvd Improvements at a cost not to exceed $ 10,000 is recommended. • IAEngineering\CIP\E Bvr Ck Blvd\2.0 Contract Services\Design Prpsl MemO.Doc Recommendations: Approve Proposal from Inter-Mountain • Engineering, Ltd. for East Beaver Creek Blvd Improvements finalization of design and construction document preparation services at a cost not to exceed $ 10,000. Town Manager Comments: n • • l:\Engineering\CIP\E Bvr Ck Blvd\2.0 Contract Services\Design Prpsl MemO.Doc 2 Jun-03-04 01:01P Town of Avon jJune 3, 2004 Ms. Anne Martens Tom of Avon P.O. Box 971 Avon, CO 81620 Via: Delivery RE: East Beaver Creek Boulevud - Phase 11 Engineering; and Contract Administration Dear Anne: 970 748 1958 P-02 We appreciate the opportunity-to submit the following proposal for engineering design and oxl~act administration services in connection with the Town ot'Avon's East Scaver Creek R ilevard Phase T1 Pr41~- • 5gcope of S{yZsm ME will provide the followinJZ general servicos to complete the plans for construction and bidding: 1, Revise Plans per Phase I Improvements 2. Prepare Easement Exhibit Sheet 3. CoordinatiM Parmittin and Utility Approvals hneludinv C O-n 4- Prepare Technical Specifications, Special Conditions and Bid Schedule 5. Revise Fargineer's Estimate 6, General Project Coordinatinn with Town of Avon 7. Reimbursables Attendance at public meetings, preparation of addendums, RFJ's and rcvie%l of buds are not inclu'&d. Ike-so itsms can be included if requestod, and will billed on a time and materials basis of the rates shown of) the attached fee schedule. It is assumed that lighting and landscaping details t.,ill pot need to be revised. EM The estimated fee for the propmed Scope of services is S 10,rinn A copy ;,f o;u Falb Schedule is enclosed. This amount will not be exceeded tivithout prior authorization from the Town. Note that you will be billed monthly for sttvices to date. Invoices are due upon mcelpt. if invoices remain unpaid after 30 days, you will be charged a service charge of 1.75% per month. If it should become necessary to enforce collection, Intsr-Mountaiu Engineering will be retitled to recover its collection costs. including attorney's fees. • 8392 Cormnenial Divide Roaa, Suite #107 8, Lraleton. Colorado 80127 • Phone: 303/948.6220 • Fax: 3031948-6526 77 Metcalf Road, 02W • E30x 978 • Avon, Colorado 81620 a Phone: 970/949-5072 • From Denver Dirw- 693-1531 Jun-03-04 01:01P Town of Avon 970 748 1958 rWll1"'14 CI". Ms. Anni AAArtem Pmp93el - Fan Beava► reek Blvd Phase II Pa©a 2 P.03 PAGE 03/03 • Also note that the only warranty of $aaMotee amdc by Intor-Mountain Engineering, Ltd. in connectioa with tlae scrviu;es performed hereunder is tiuu we will use that dogree of care and skill ordinarily exerciser) under similar conditions by iepumble members of the cnginoenug profassiau practicing in this area. No ot4F wuranty, cxpmss or implied, is amdc ur uacrided by this proposal for consulting services or by .futnishittg oral or written rcport6. We look forward to working will, the Town Wward a successful project. Sincerely, h=-Mountain Engineering, Ltd. Gr. F.redcrick E_ Tobias, l'.r_ Accepted by: TOA Represcmati-VC Dau • 0