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06-02-2004 INTER-MOUNTAIN ENGINEERING LTD NOTTINGHAM ROAD PHASE I SUBSOIL STUDY BY HEPWORTH-PAWLAK GEOTECHNICAL INC0 jv==- June 2, 2004 Ms. Anne Martens Town of Avon P.O. Box 975 Avon, CO 81620 Via: Delivery RE: Nottingham Road Phase I ✓ Subsoil Study by Hepworth-Pawlak Geotechnical, Inc. Dear Anne: Inter-Mountain Engineering would be pleased to administer the subsoil study by HP Geotech as outlined in their proposal dated June 1, 2004. The estimated fee for the scope of services is $4,025.00. This amount will not be exceeded without prior authorization from the Town. Note that you will be billed monthly for services to date. Invoices are due upon receipt. If invoices remain unpaid after 30 days, you will be charged a service charge of 1.75% per month. If it should become necessary to enforce collection, Inter-Mountain Engineering will be entitled to recover its collection costs, including attorney's fees. Also note that the only warranty or guarantee made by Inter-Mountain Engineering, Ltd. in connection with the services performed hereunder is that we will use that degree of care and skill ordinarily exercised under similar conditions by reputable members of the engineering profession practicing in this area. No other warranty, express or implied, is made or intended by this proposal for consulting services or by furnishing oral or written reports. Sincerely, Inter-Mountain Engineering, Ltd. Frederick E. Tobias, P.E. Accepted by: TOA Represkntative &/S/C,V Date 8392 Continental Divide Road, Suite #107 • Littleton, Colorado 80127 • Phone: 303/948-6220 • Fax: 303/948-6526 77 Metcalf Road, #200 9 Box 978 • Avon, Colorado 81620 9 Phone: 970/949-5072 • From Denver Direct: 893-1531 i 10 Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Norman Wood, Town Engineer Anne Martens, Assistant Town gineer Date: June 3, 2004 Re: Nottingham Road Improvements (I-70 to Buck Creek Road) Inter-Mountain Engineering, Ltd. Geotechnical Services Proposal Summary: Inter-Mountain Engineering, Ltd., has submitted the attached amendment to the Nottingham Road Improvements (I-70 to Buck Creek) design service agreement approved on May 25, 2004. The amendment is for sub-consultant geotechnical subsoil services. The original geotechnical study the entire Nottingham • Road Improvement project was completed in July of 2000. Therefore, it is necessary to reevaluate the existing pavement and subsoil condition to insure the correct roadway sections are specified for construction. The proposed services include borings, analysis of the subsoil material and recommendations for subgrade and pavement section. The sub- consultant work is to be complete by the end of June 2004. The proposed cost of services is not to exceed $4,025 without written approval. The current approved 5-Year Capital Improvements Fund Budget includes $304,000 in 2004 for construction documents and right-of-way acquisition and $2,210,000 in 2005 for construction. The cost of these services is within the current Budget. Approval of this Proposal for geotechnical subsoil study services administered by Inter- Mountain Engineering, Ltd., for Nottingham Road Improvements (I-70 to Buck Creek Road) at a cost not to exceed $ 4025 is recommended. Recommendations: Approve Proposal from Inter-Mountain Engineering, Ltd. for Nottingham Road Improvements (I-70 to Buck Creek Road) geotechnical subsoil study services at a cost not to exceed $ 4025. Town Manager Comments: C:\Documents And Settings\Nwood\Local Settings\Temporary Internet Fi1es\OLK2\Geotech Prpsl Memo.Doc Jun-03-04 11:10A Town of Avon • KIlEeIrI6M=1td!. June 2, 2004 Ms. Anne Martens Town of Avon P-0. Box 975 Avon, CO 91620 Via: Delivery 970 748 1958 r.. ~ti r wan , r~i, a I4. RE: Nottingham Road phase l Subsoil Study by Hepworth-Pawlak r4eotechnical, Tnc. Dear. Anne: later-MOUntain Eaginc0fi,AS would be pleased to administer the subsoil study by HP Ge=rt, as o-,jtl-Lned in their propOsPJ dated June 1. 2004, -Tbc estimaTed fee for the scope of services is $4,025,00. 'This amount will not be exceeded without prior authorization from the Toyer. • Note that you will be billed monthly for services to date. Invoices are due upon receipt. if invoices remain unpaid after 34 days, you will be charged a service charge of 1.73% per month, Jf it should become necessary tu • feesenforce collectiM biter-Moualin. Engineering will. be eatitled to recover its collection costs, including atwruCy's . Also note that the only wan=a v or guarantee rnn f)c by Inter-hour in with the services performed hereunder is that we will use that dsbrce of care mid skill Yord~inarily~extcrc.tsed under similar conditiow by reputable membc s of the engineering profession practicing in this area, No other warranty, express or implied;, is made or intended by this proposal for consulting setvkcs or by furnishing oral or written reports. Sincerely, beet-MouDtain Engineering. Ltd Frederick E. Tobias, P.E. Accepted by: TOA Representative Dou P_02 rWur- n1IU1 • 0 8392 Continental Divice Road. Sulte 8107 - Littleton, Colorado 80177 • Phone; 303/94A-R93,p 9 Fax 303/948-6526 7 7 Metcalf Poao, v;eoU • box 97a - Avon. Colorado 81620 - Ph"- 9701949-5072 - From Denver Dirrct B93.1531 Jun-03-04 11:10A Town of Avon • tech HEPWORTH - PAWLAK GEOTECHidICAL June 1, 2004 970 748 1958 I lepworih - I'owhik ( ;colodhnir..<1, 11 1C. 502,1 :uunn Iln;:a 1'~ (:ilcin~•u~ul 5rrui~,~„ ',~Icn~,iai~ i`I6~'1 Fax: vm,-61: 111)14CO(90111 ",IQ' 1(ec1. ()fri P-03 Inter-Mountain Engineering Attn: Fred Tobias 77 Metcalf Road P. O. Rc)x 978 Avon, C'oi)rado 81620 Proposal No. 92-04 Subject: Prolmsal for Subso.11 Study, Phase 1 of Nottingham Road Improvements, Avon, Colorado Dear Fred: We are pleased to submit this proposal 10 cOnducl. a SubSOil study for subrrade. evaluation at the subject site. The proposal is based on our discussions with you and Ann Marten with the Towrl of Avorr, and our experience in the area. Hepworth - • Pawlak Geotechnical previously perfortrr.ed a geotechnical engineering study for the proposed Nottingham Road 1rnprovernents suhmit.t.ing OUT findings in a report July 26, 2000, Job No. 100 303. Project Data: Phase 1 of the proposed roadway improvements will extend from the round-about at Interstate ITighway 70 (ahow &a. 56+00) t() alioul Sta. 35+00. Prom the round-abr►ut to Swift Gulch Road turn-off,.the improvements will consist of primarily of an asphalt overlay. From Swift Gulch Road to about. Sta. 35+00, the roadway will be re-built, widened and atiphalt paved. Of primary concern in the roadway reconsl.ructic)n area is the potential for soh subgrade conditions and mitigation prior to the pavement colistntction. It has also been requested we review OUT asphalt p,lvemenl. section thickness recommendations with respect to the subgrade conditions and up-dated traffic loading information, Scope of Services: We propose to drill four borings in the Phase T portion of the proposed roadway irnproventcnts. We expect to encounter clay and silt soils below the existing pavement and assume the, borings will be S to 10 feet deep. The borings will be logged by a representative Of OUT office and monitored for groun(Iwater level. We will have underground utilities located prior to the drilling and traffic control during the drilling operations. • Laboratory testing of samples taken frond the [wrings will be performed to determine their engineering, Chal•actertSUM The information obtained fronn t.be field and laboratory testing will be analysed and a report prepared providing recommendations for subgrade improvementS, if needed and asphalt pavement, section thickness. Parker 303-841-711.9 0 (~r)lc',r;3c~i> Shrinks 719=633-5562 • Silverthorne 970=468-1989 .Jun-03-04 11:11A Town of Avon 970 748 1958 Inter-Mountain Engineering J unc 1, 2004 Page 2 Crust: The total cost to perform I.he scope of services is estimated to he from $3,200 to $3,500. The fees will be based on the unit costs and ether costs presented in l.he attached Fee. Schedule. We will not exceed the total maxiamin fee without justification and prior authorization. Schedule: We propose to initiate our services within about. 1 week of notice to proceed. Preliminary design inforrnoomi should be available within 1 week after completion of the field investigaL m and the report should he completed within about another week. We will keep you advised of our progress and any ch;rnges that arc encountered. Terms and Conditions: On the reverse side of I.he Pee 'Schcdulc are (iur florm'. J tears and conditions for performing professional services. Please note there is a limitation of liability, clause included. P_04 S • Acceptauce: if this proposal meets with your approval, please sign a espy and return it to us. If YOU have any questions, please CMILact the undersigned. 's'hank you for the opportunity of submitting 1.his proposal. We are looking, forward to • working with you. Sincerely, I RTII - PAWLAK GLO'1'LC"NIC:AL, INC. David A. Y g,T-EDAY/qih cc: Town. of Avon - ALM: Ann Martens Accepted this slate: by: Signed • I'rupnsal No. 92-04 r:; ~ P,.. - - h Jinn-03-04 11:11A Town of Avon 0 Fmt,, e~c: 970 748 1958 P_05 HEPWORTH - PAWLAK GEOTECHNICAL. INC. 5020 County Road 154 Glenwood Springs, Colorado 81601 Phone: 970-945-7988 Fax., 970.945-8454 e-mail: hppao@hpgeotech.com 2004 FEE SCHEDULE GLENWOOD SPRINGS PROFESSIONAL SERVICES FIELD INVESTIGATION Truck-mounted drill rig (Longyear BK-51HD or CME-45B) , , $135/hour Mobilization . . . $3.00/mile All-terrain drill rig . . . . Cost + 20% Crew firauel : - - W/man/hour Special equipment (backhoe, drill bits, well supplies, etc.) , . , , , Cost + 20% Field Engineer or Technician $70-$75/hour Overtime (over 8 hours/day, Saturday, Sunday and Holidays) 1.5 x hourly rate LABORATORY TESTING • Fee schedule available on request. CONSTRITCTION OBSERVATION AND MATERIALS TESTING Fee schedule available on request. ENGINEERING (includes project: planning, administration, analysis, consultation, report preparation, field and travel time. Expert witness service has a 50% premium hourly rule.) Principal $135/hour Project Manager $1101hour Senior Proiect Engineer/Geologist $100/hour Project Engineer/Geologist . . $90/hour Staff Engineer/Geologist . $70-$80/hour CAD/Drafting . . $65/hour Word Processing . $48/hour OTHER DIRECT CHARGES Auto or pick-up mileage . . $35/day + $.50/mile Out of town living expenses, equipment rental, supplies, etc. Cast + 20% • REMARKS Late fee of $30.00 or 1.5% per month (whichever is the greater) charged 30 clays from invoice date plus collection costs, hank, ch,,ugcs and reasonable attorney's fees. Up to 3 topics of report provided for each project. Minimum 2 hour trip charge per day for field engineer or technician. Tome and (Ann(iliuus up Buck rr i.:......_. , - Jun-03-04 11:11A Town of Avon 970 748 1958 P-06 TERMS AND CONDITIONS ,STANDARI'l OF CARL: Soviet,; performed by HEPWORTH PAWLAk GEOTECI.IN1('Al., INC. irt:R-rrrd to as C;14077(_1I) under this Agreement will hr. t:nnduc:ted in a manner consrsrent wi[h tlta lrvc] Of earc and skill ordinarily eexerci. by members of the profession currently practicing under similai crinditinnti in Ihv same locale. Ntt warranty, r.xpress or iurltlird, k Heath. Or intrndcd by the proposal for consulting soviets or by furnishing oral ur written report;- of the fiudin-! rnaclt.:. The client recot, ixr... dial subsurface. conditions may vary from those rncvuntered at the loeatinn w1mr-c borings, t:_stc od c:xploratiniis are made by Ill' GWIT- H mid that Ihr data, mil.-rprr.Ordinns and rrt:ummcndations of Ill' GROTF.M1 tier based solcly upon thr data awtikbie to fill GEM,HC H. 1111 UEU VEC:11 will he responsible for those data, intcrprtaatit,ns„ anti recuuuucdtdation , but Shall nnr be responsibie for the interpretations by others of the information developrfl. LINIf PATIO N OF LLARIL ZTY; Thr clicnt agrrrs to lirnit HP GrOTFCH and its cniployccs, tlirrcion,, officers and subeomullant, liability to the cliem arising, front or in any way related to the Project or- rht. Agi-ccmcnt including, prok:N%;inrral acts, errors, or omissions or hreach of contract of. other cause of action, such that the tntal :t6Lrcgate liability nl' I IP (;K0'I'FiCl 1, including reasonable atturrley's fees and expert witness' fees. to all those named shall not exceed 550,000 or Hl' GE-011C IA's total fir for the services rendered on this I'roicn, whic•.hevcr h; greater, anti elirnl hereby releases I IP GpnThCH ;end its emplovcrs. directors, nflit:er:ti and subconsul[ants from any liability above Skid, amount, S['I't A(' TSS: I lnlrss oth; rwisr. agmed, the client will Furnish Ill' GFiO'rIi('Ti with right-of •acccs, to thc• site in nrdcr to urnduct the planned exploration. While 11P (.*,F0'I'l:('.'FI will take rcasonahic precautions to lirnit damage to the property, it is understood by the chenl that in the normal course of service; some damage may occur, the re,aturalion of which is not part of this Acreeincnt and shall not he the ohligation of lIP GEO'FEC:H. Unlt•ss otherwise agrr..cd, the client will SecurC All nrcrts;rry apnrovxls, permits, licenses and consents necessary to the performance of the services hereunder. UTILTTIi~S: In the performance of its services, HP GEOTECH will take reasonable precautions to avoid damage of injury to subterranean structures or utilidcs. The elieni agrees to hold TIP GEOTF.CH hannicss and indemnify HI' GEOTECH for any claims, payments or other liability, including attorney's fees and cnsts, incurred by IIP GEOTECH for any damages to subterranean structures or utilities which arc not called ter liP OECTI'LC:H's attention and correctly shown. on the plans furidshcd to lip t 1NAN'I'lClPA'I'[:U I IA'LARDOUS IVIATERIAL.S: it shall he the duty of the nwoer, Ilte clicnt, or their representative to adv' 1-i11 GHO'MCH of any known Or suspected Ituardous substances which may exist on or new any premises upon which Scrv arc to be pcrfotmed by HP GEOTECl l' c employees, agents or subcontracturs, If 12 GEOTECH observes or susptt:ts the existence of unanticipated hazardous materials during the course of providing srrvioes, HP GEOTECH may at its option terridnair. further services on the project and notify client of the condition. St:rviCC5 will he resumed only after t+ renegotiation cif scope of services and fees. Ili the event that sucb renegotiation cannni occur to the satisfaction of Hil GEO I'L'C'11, TIP GEUTECH may at its option terminate this contract. 1N'VOICES; HP GEOTECH will submit invoices to thr- client tntintlrly and a Baal hill upon cornplction of services. Payment is clue upon pre-scntation of invoice and is past dUc thirty (30) days t'rom the invoice date. Client agrees to pay a late fcc of $30,00 Or trite. and one halt' percent (11/2 per month (whichever is the greater) on past dui: arcounn. Client also agrees to pay all costs and exf,cnses, including reasonable attorney's fees incurred by HP GEOTECH relating to collection proccduren on Ovcrduc accounts. UWNERSHII' OF DOCUMi-NTS: All reports, Thus, specifications, computer files, field data. notes and Other documents and instruments prz:pared b) 111' ULOTECI:I cs iann•umcnts of service sli0l remain dhc prtopcrry nor ?TF' G70 T 1'_CIL 111' GEOTT'.C R shall retain all common law, stannory and other rtsrrved riphis, including the copyright thereto. SAMPLES; RP GF,0'rnc'I1 will retain all soil and rock samples .bat arc trin.sportcd u, 11P GroTECH's laboratories until submission of the project rcpon. Further storage or transfer or miliples can be glade at client's expense upon writcn rrquest. DISPUTE RESOLUTION: All claims, disputes and uthcr rrlatrrs in controversy between 1111 GEE TECH tind client arising out of or in any way rrlared to this Agi-cc-umor will be subrnrted to "alternative dispute resolution" (AUkJ soub as'mcdiatint. andlur arbitration, hefurv and as a condition precedent to other remedies prnvided by law. If and to the extent clicnt and HP GEO'1'EiCIT have agmetcl On methods for resolvivig such dispurtes, .loco such methods will be set forth in thc! "Alterndve Dispute Resolutitnt Agreement" which, if attached, is incorponiir-d and made a purl of this Agreement. if a dispute at law arises related to the, services provideil under this Agrccmrnt and that dlispute re:piires litigation instead of ADR as pruvitlcd above, [hen, 1) 'I'hc claim will br. Ili ought and Iried injudicial jurisdiction ofthe court of Ihc c ortrity where f fr' C;LU'l*D I '.:1n•nlctpal p. M business is 1w.ated and client wFtiVC, the riglil to remove the at:tion lu any other counry or judi(A;i1 jurisdiction, and 'I'hc prevailing parry shall br f:utitlcci to rri:uver from the stun-Prrvailin!; I)arry all re.iSO INU t:o is incurred, int:huling ,nttf time, court cysts, attornn..y's fees and all richer related r.xlocnsc; in such litig;tdiou. In Iltr teen Of a non-adjtttlit:ative settlenlr.rrt iof litigation In iwee:n the parties Ora resulutiUU of dispute- by niedialiolt 01 arbitra[iuu, the cerni "prr:v;riling parry" shall br determined by dial. Natnc prnccss. Y ter ALA s md. ASM July 21, 2004 Ms. Anne Martens Town of Avon P.O. Box 975 Avon, CO 81620 Via: Delivery RE: Nottingham Road Improvements - Phase 1 1-70 to Sherwood Meadows Addendum to Engineering and Contract Administration Dear Anne: Please accept this addendum to our proposal dated May 21, 2004 for the above project. Scope of Services IME will provide the following services in addition to those outlined in the May 21, 2004 proposal: 1. Topographic survey at Balas East trash and Lot 1 West of Pizza Hut $1,850.00 2. Prepare Balas East trash enclosure relocate plan & adjust bid schedule $1,200.00 3. Revise Irrigation Plan $700.00 4. Additional revisions to the Landscape Plan $1,000.00 5. Verify existing trees and Coordinate Engineering & Landscape Plans N/C Fees The fee for the proposed additional services is $4,750.00 Sincerely, Inter-Mountain Engineering, Ltd. Frederick E. Tobias, P.E. (~k" I - ktj~_Ojf Town of Avon °f a-, Date 8392 Continental Divide Road, Suite #107 © Littleton, Colorado 80127 e Phone: 303/948-6220 ® Fax: 303/948-6526 77 Metcalf Road, 4200 ® Box 978 o Avon, Colorado 81620 e Phone: 970/949-5072 e From Denver Direct: 893-1531 Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Norman Wood, Town Engineer Anne Martens, Assistant Town Engineer Date: July 22, 2004 Re: Nottingham Road Improvements (I-70 to Buck Creek Road) Inter-Mountain Engineering, Ltd. Additional Engineering and Contract Administration Services Proposal Summary: Inter-Mountain Engineering, Ltd., has submitted the attached Proposal for an addendum to the engineering and contract administration services agreement to deal with field modifications and current conditions for the Nottingham Road Improvements (I-70 to Buck Creek Road). The original design was completed in 2001 and does not reflect some recent site changes and / or modification to the topography. As a reminder the Nottingham Road Improvements include reconstruction of Nottingham Road from I-70 to the Easterly entrance to Sherwood Meadows. The proposed addendum to the existing contracted services is not to exceed $4,750 without written approval. The current approved 5-Year Capital Improvements Fund Budget includes $304,000 in 2004 for construction documents and right-of-way acquisition and $2,210,000 in 2005 for construction. The cost of these services is within the current Budget. Approval of this Proposal for the addendum to engineering and contract administration services by Inter-Mountain Engineering, Ltd., for Nottingham Road Improvements (I-70 to Buck Creek Road) at a cost not to exceed $ 4,750 is recommended. Recommendations: Approve Proposal from Inter-Mountain Engineering, Ltd. for Nottingham Road Improvements (I-70 to Buck Creek Road) for addendum to engineering and contract administration services at a cost not to exceed $ 4,750. Town Manager Comments: 1AEngineering\CIP\Nottingham Rd (RA 1 To Buck Creek)\2.0 Contract Services\2.2 Designengr\2.2.3 Service Contract\Design Prpsl Memo072204.Doc 1