06-02-2004 EAGLE COUNTY CLERK & RECORDER POLLING PLACE AGREEMENTLJ
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Patty McKenny, Town Clerk
Date: June 2, ,3
Re: Polling Place Agreement - Eagle County Clerk & Recorder
Summary: Teak Simonton, Eagle County Clerk & Recorder, has made a request of the Town to
use the Municipal Building (Council Room) as an official polling location to serve precincts Nos. 15 &
19 for the November general election and in even-numbered years for the primary (August) &
general (November) election. The Town Council has agreed in the past that the Municipal Building
should serve as a polling location. The attached agreement formalizes that commitment between
the Town and Eagle County Clerk & Recorder.
Background: John Dunn has reviewed the agreement. Note this is not a multi-year agreement and
the Town reserves the right to terminate the agreement if need be.
Proposed Motion: "I move to approve the Consent Agenda".
Town Manager Comments: 4j
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POLLING PLACE AGREEMENT
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This agreement is e ered into by Teak J. Imo ton, Eagle County Clerk and Recorder and
0 , agent for LanMnial Buil mg- w •ch location is to be used as a polling place for
elections being held on August 10, 2004 and Tuesday, November 2, 2004.
WHEREAS, C.R.S. `1-5-101 et seq. provides that the Clerk and Recorder of each County shall
desil--ate tr:e locations "There elections are to be held;
WHEREAS, Avon Municipal Building is desirous of having its locations designated as a polling
place;
NOW THEREFORE, in exchange for valuable consideration, the receipt of which is hereby
acknowledged by the parties, it is agreed as follows: 0
The agent agrees to allow the following described areas, including available parking areas
and directly connecting passageways to be used as a polling place: Avon Municipal Building
The premises are to be occupied and used primarily for election purposes from 6:00 a.m. to 8:00
p.m. or until all Election Day activities are complete. No other scheduled activities should be allowed
to interfere or compete with the election process and judges' work until the entire process is complete.
2. The agent will permit access to the premises on dates and times in addition to the above
mentioned date for purposes of checking the location and phone line, delivering, setting up and
removal of election equipment and supplies. Arrangements between the Clerk's office and the agent
will be made by mutual agreement. •
3. The agent understands the building will be posted as an polling location on or before July
29, 2004 for the Primary Election and on or before October 21, 2004 for the General Election, and that
as of said posting no electioneering, (including but not limited to advertising, distribution of literature,
• meetings or campaigning) can knowingly take place within 100 feet of the official entrance/exits of the
polling location. Every effort should be made by the agent to reasonably comply. The agent is asked
to notify the County Clerk immediately if electioneering activity occurs.
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4. The agent will provide the premises in a clean and usable condition. The Clerk's office will
leave the premises in as much the same condition as is possible at the end of the Election Day.
5. The agent will provide a minimum of a . 8 - foot tables and ~ chairs to be
used throughout the day and trash receptacles.
6. The agent will provide convenient access to a telephone throughout the day. That telephone
number is 0 If unable to do so, agent will notify the Clerk immediately
to make alternative arrangements.
7. The contact person for the agent is P"C who
can be reached during business hours by calling q q~j O ?J or during non-business
hours by calling
8. The agent agrees to permit entry to the premises on Election Day at 6:00 a.m. according to
the following arrangements:
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9: The agent requires the following additional conditions:
The parties have executed this Agreement on the dates stated below:
Teak J Simonton date
Eagle County Clerk & Recorder
Patty McKenny date
Avon Municipal Building