05-21-2004 INTER-MOUNTAIN ENGINEERING LTD NOTTINGHAM ROAD IMPROVEMENTS - PHASE 1 I-70 TO SHERWOOD MEADOWS ENGINEERING AND CONTRACT ADMINISTRATIONjr=~=&Mtd.
May 21, 2004
Ms. Anne Martens
Town of Avon
P.O. Box 975
Avon, CO 81620
Via: Delivery
RE: Nottingham Road Improvements - Phase 1 v
I-70 to Sherwood Meadows
Engineering and Contract Administration
Dear Anne:
We appreciate the opportunity to submit the following proposal for engineering design and contract
administration services in connection with the Town of Avon's Nottingham Road Phase 1 Improvements
project. This proposal addresses the items in your fax dated April 27, 2004, as well as our meeting on
April 23, 2004. Please be advised that certain requirements have changed since the design plans were
initially prepared, and we have included these within the scope of our work.
This proposal has been prepared so that additional costs have been anticipated and included. This will
eliminate any "extras", other than items requested from the Town that are outside the scope of the
proposal. This is in response to similar request made by the Town for the Metcalf Basin Drainage
proposal.
Scope of Services
IME will provide the following general services to complete the plans for construction and through the
bidding process:
1. Combine Signage and Striping (N/C); New Table for signs
2. Label all properties
3. Create Easement Sheet (separate from individual easements)
4. Indicate Easements on Plan
5. Review Erosion Control - Prepare SWMP/ Report Requirements & Permit
6. Clearly Indicate "Demolition" Items
7. Begin ROW Acquisition (Town of Avon task)
8. Permitting and Utility Approvals (COE, CDOT, Utilities)
9. Prepare Bid Package, Contract Documents and Specifications
10. Attend Public Meeting
11. Check Quantities/Cost Estimate (Revise per As-Built Conditions)
12. Add "Manhole" note
13. Revise Cover Sheet Note 13
14. Revise Cover Sheet Note 4 to reference CDOT Specifications
$800.00
N/C
$500.00
N/C
$3,750.00
N/C
N/C
$3,200.00
$3,200.00
$500.00
$800.00
N/C
N/C
N/C
8392 Continental Divide Road, Suite #107 • Littleton, Colorado 80127 • Phone: 303/948-6220 • Fax: 303/948-6526
77 Metcalf Road, #200 9 Box 978 • Avon, Colorado 81620 • Phone: 970/949-5072 • From Denver Direct: 893-1531
Ms. Anne Martens
Proposal - Nottingham Road Phase I
Page 2
15. Revise Sheet 9, Section 40+50, Guardrail Slope
N/C
16. Revise Sheet 9, Section 39+50 for Existing Guardrail
N/C
17. Review X-Sections for Additional Patchback
N/C
18. Revise Intersection Signs at RA
N/C
19. Revise Sheet 4 - Sign Locations
N/C
20. Revise Sheet 5 - Sidewalk/Wall Conflict
N/C
21. Revise Sheet 5 - Matchlines to Overlap
N/C
22. Revise Sheet 6 - Label/Identify Pipes to be Removed
N/C
23. Revise Sheet 6 - Mountain Star RA Sheet Number Reference
N/C
24. Prepare Driveway Tie-in Detail
$400.00
25. Revise Sheet 19 - Sawcut/Patchback Conflicts
N/C
26. Revise Sheet 19 - Revise Post Detail
N/C
27. Revise Labels/Walls at Sta 44+00 and 43+50
N/C
28. Verify Grading Slopes at Sta 42+75N and 44+50N
N/C
29. Revise Sheet 13 - Sta 1+00 Sidewalk/Shoulder
N/C
30. Revise Structure/Pipe Schedule
N/C
31. Provide Riprap Detail
N/C
32. Revise Lighting Details and Spacing - AEC
$1,000.00
33. Provide Power Details - AEC
$500.00
34. Add Conduit for Electrical
$500.00
35. Revise Plan/Section Conflict at Sta 41+10
N/C
36. Revise Sections to Show Rotomill
N/C
37. Revise Paving Detail per HP Geotech Recommendations
N/C
38. Revise Path Width on Tract V
$800.00
39. Revise Grading for Crosswalks to add 1"
$500.00
40. Revise Median to Extend to Swift Gulch Road (Plan and Sections)
$2,000.00
41. Revise Limits of Milling (Plan and Sections)
$800.00
42. Prepare Topographic Survey and Plan for As-Built Conditions
$2,100.00
43. Prepare Nineteen (19) Easement Descriptions
$16,150.00
44. Reimbursables (IME) - Not to Exceed without prior authorization
$500.00
45. Attend Pre-Bid Mtg, Prepare Addendums, RFI's, Review Bids
$3,600.00
46. Revise and Complete Landscape/Irrigation Dwgs, Specs, Quantities
$3,000.00
47. Reimbursables (Landscape Architect) - NTE w/o prior authorization
$500.00
Fees
The estimated fee for the proposed scope of services is $45,100.00. A copy of our Fee Schedule
is enclosed. This amount will not be exceeded without prior authorization from the Town.
We understand that HP Geotech will investigate the current condition of the road and may
update the recommendations made in their report from July 2000. Please be advised that
additional costs may be incurred if revisions to the construction drawings are required based on
the updated report.
Note that you will be billed monthly for services to date. Invoices are due upon receipt. If invoices remain
unpaid after 30 days, you will be charged a service charge of 1.75% per month. If it should become necessary to
enforce collection, Inter-Mountain Engineering will be entitled to recover its collection costs, including attorney's
fees.
Ms. Anne Martens
Proposal - Nottingham Road Phase I
Page 3
Also note that the only warranty or guarantee made by Inter-Mountain Engineering, Ltd. in connection
with the services performed hereunder is that we will use that degree of care and skill ordinarily exercised
under similar conditions by reputable members of the engineering profession practicing in this area. No
other warranty, express or implied, is made or intended by this proposal for consulting services or by
furnishing oral or written reports.
We look forward to working with the Town toward a successful project.
Sincerely,
Inter-Mountain Engineering, Ltd.
Frederick E. Tobia , F P% f
~t
25 boy
Date " s~
` 4
JrE==SMUd.
PROFESSIONAL FEE SCHEDULE
March 1, 2001
PROFESSIONAL FEES:
Principal Engineer
$120.00/hr
Project Manager
$100.00/hr
Senior Engineer
$ 90.00/hr
Project Engineer
$ 80.00/hr
Design Engineer
$ 70.00/hr
Field Engineer
$ 75.00/hr
Surveyor
$ 90.00/hr
Survey Crew without GPS
$115.00/hr
2 Man Survey Crew with GPS
$137.50/hr
1 Man Survey Crew with GPS
$115.00/hr
CADD Technician
$ 70.00/hr
Technician
$ 60.00/hr
Technical Typist
$ 35.00/hr
Computer Processing
$ 65.00/hr
Photocopies
$ 0.15/each
Blueprinting - Paper
$ 3.00/Sheet
Blueprinting - Mylar
$10.00/Sheet
Outside Services
Actual Cost
+15%
Mileage @ $0.40 per mile
Scheduled overtime (after 6:00 p.m. and weekends) 1.5 x base rate. Overtime must be scheduled 24
hours in advance on weekdays and on Thursday for weekends.
8392 Continental Divide Road, Suite #107 • Littleton, Colorado 80127 • Phone: 303/948-6220 • Fax: 303/948-6526
77 Metcalf Road, #200 9 Box 978 ® Avon, Colorado 81620 • Phone: 970/949-5072 9 From Denver Direct: 893-1531
0 Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Norman Wood, Town Engineer
Anne Martens, Assistant Town En veer
Date: May 20, 2004
Re: Nottingham Road Improvements (I-70 to Buck Creek Road)
Inter-Mountain Engineering, Ltd. Construction Document and Easement
Description Services Proposal
Summary: Inter-Mountain Engineering, Ltd., has submitted the
attached Proposal for finalization of Design, Construction Document preparation and
easement description services for the Nottingham Road Improvements (I-70 to Buck
is Creek Road). The improvements include reconstruction of Nottingham Road from I-70 to
the Easterly entrance to Sherwood Meadows. Since the final design was completed in
2001, the plans need to be revised to reflect current conditions. In addition one of the
large revision in the design include extending the median from the future roundabout at
Buck Creek Road to Swift Gulch Road. The road template is already part of the design,
but the median is being recommended to be installed as part of this project. By installing
the median at this time future negotiations will be unnecessary with undeveloped sites in
this vicinity. Lastly, a public meeting is going to be held in June to re-familiarize the
public with the approved plans prior to commencing acquisition of right-of-way.
The proposed services include 1) plan revisions, 2) permitting and coordination,
3) preparation of construction documents and cost estimates, 4) public meetings,
5) easement descriptions and 6) sub-consultant charges. The design and easements are to
be completed by July 2004. A geo-technical service proposal is anticipated to be
presented to council in June. These services will re-evaluate the existing road condition
and proposed road sections for Nottingham Road. The project will be ready to go to bid
in January 2005 for construction in the summer of 2005.
•
1AEngineeringCIMottingham Rd (RA 1 To Buck Creek)\2.0 Contract Services\2.2 Designengr\2.2.3 Service Contract\Design Prpsl Meino.Doc
1
The proposed cost of services is not to exceed $45,100 without written approval and is
broken down as follows:
1.
Plan Revisions
$ 7,400
2.
Permitting and Coordination
6,950
2.
Construction Documents & Cost Estimate
7,600
3.
Public Meetings
500
4.
Easement Description
16,650
5.
Sub-Consultant Charges (AEC, Terrasan)
5,000
6.
Reimbursibles (not to exceed)
1,000
Total Cost - Not to Exceed
$ 45,100
The current approved 5-Year Capital Improvements Fund Budget includes $304,000 in
2004 for construction documents and right-of-way acquisition and $2,210,000 in 2005 for
construction. The cost of these services is within the current Budget.
Approval of this Proposal for design revisions, construction document preparation, and
easement description services by Inter-Mountain Engineering, Ltd., for Nottingham Road
Improvements (I-70 to Buck Creek Road) at a cost not to exceed $ 45,100 is
recommended.
•
Recommendations: Approve Proposal from Inter-Mountain
Engineering, Ltd. for Nottingham Road Improvements (I-70 to Buck Creek Road) design
revision, construction document preparation and easement description services at a cost
not to exceed $ 45,100.
Tnwn
er Comments:
•
I:Tngineering\CIP\Nottingham Rd (RA I To Buck Creek)\2.0 Contract Services\2.2 Designengr\2.2.3 Service Contract\Design Prpsl Memo.Doc
2
Mountain
• MagINEWWA MgLihL
May 21.2004
Ms. Acme Martens
To" of Avon
P.O. Box 975
Avon, CO 11620
Via: Delivery
RE: Nastingbam Road Improvements - Phew 1
1-70 to Sherwood Meadows
Engineering and Contract Administtatwo
Dear Anuc:
We appmei= the opportunity to submit the .following proposal for engutiscring design and contract
adrtcinisttation services in connecxion with the Town of Avon's Nott4Mrn Road Phase 1 Improvements
pmject, This proposal addresses the items in your fax dated April 27, 2004, as well as our mewing on
April 23, 2004. Please be advised that certain requirements have ebauged since the desi.ga plans were
initially prepared, and we have included tbecse within the scope of our work.
This proposal has been prepared so that additional costs have been. anticipated and included. This will
eliminate any "cxuas". other than items requested from the Town that are outside the scope of the
proposal. This is in response to similu request made by the Town for the Metcalf Basin Drainage
proposal.
'come of Secdces
IME will provide the following general services to complete the plans for constmCdou and dcroug6 the
bidding pcoccss;
1. Combine Sigaage and Striping (N/C); New Tablc for signs
$800.00
2. Label all properties
N/C
3. Create Eaam umat Sheet (sel awe from individual eammcm)
$500.00
4. isulicate Easernena on Plan
N/C
5. Review Erosion Comrol. - Prepare SWMP/ Report Requirements & Permit
53,750,00
6. Clearly lttdicsoe "Demolition" Items
N/C
7. Begin ROW Acquisition (Towu of Avon task)
N/C
8. Permitting and Utility Approvals (COE, CDOT. Utilities)
53,200.00
9. Prepare Bid Package, Coatract Docamenms and Specifrcasiom;
$3,200.00
10. Aid Public Meeting
8500.00
11. Check Quantities/Cost Estimate (Reviso per As-Built Conditions)
$800.00
12. Add "Manhole" now
N/C
13. Revise Cover Sheet Notc 13
N/C
14. Revise Cover Sheet Note 4 to reference CDOT Specifications
N/C
•
8392 cor tinentd DMde Food, Suite 0107 • Littleton, Colorado 80127 • Phone: 303/946-6220 • Fax: 303/948.6526
77 Memelf Road. 02UU • Box 978 • Avon, Colorado 81620 9 Phone: 970/949-5072 0 From Denver Direct: M-1-531
Ms. Amu Meriona
Proposol - MaMnphem Road Puss I
Pape 2
15. Rcvisc Shcct 9, Section 40+50, Guardrail Slope
N/C:
6. Rcvisc Sbcct 9, Sedtoo 39+5^v Fol Existing Guardrail
1
Nrtc
.
17. Rcvirw X-Scctioos for Additional Patchback
N/C
18. Rxviae JuwsectiWy Signs at RA
`I/C
19. Revue Shea 4 - Saga Locations
N/C
20. Rcvisc Sheet 5 - Sidewallc/Wall Confllu
N/C
21. Revise Sheet 5 - Mar4di s to Overlap
N/C
22. Revise Sheet 6 - Labevidentify Pipcs to be Rctnovcd
:4/C
23. Revise Shea 6 - Maucuain Star RA Sheet Number Rcference
N/C
24. Prcpare Driveway Tio-in Detail
5440.00
25. Revise Shea 19 - Savimt/Patchback Conflicts
Mc
26. Revise Sheet 19 - Revise Post Detail
~T/C
27. Revise Labels/Walls at Sta 44, 00 and 43 + 50
N/C
28. Verify Grading Slopes at Sta 424-75N aad 44, 50N
N/C
29. Rrvisc Shoct 13 - Sts 1 +00 Sidewalk/Shoulder
N/C
30, Revise Strucbrd'ipc SChadulG
VC
31. Provide Riprap Detail
N/C
32. Revise Lighting Details and Spacing - AEC
$1.060.00
33. Provide Power Details - AEC
5500.00
34. Add Conduit for Electrical
5500.00
35. Revise Plan/Section Conflict at Sta 41 ~ 10
N/C
36, Revise Sections to Show Rotomill
NIC
37. Res•isc Pa-.ing Detail per HP Geoteeb Recommendations
N/C
3 S. Revise Path Width on Tract V
$800.00
39. Revise Goading for Cronvalks to add 1"
5500.00
40. Revise Median to Extend to Swift GuWh Road (Flan and Sections)
$1,000.00
41. Revise Limits of 1lriiliirg (Plan and Sections)
5800.00
42. Prgwt Topogrsplac Survey and Plar, for As-Buih Conditiutn
$2,100.00
43. Prepare Nmeteen (19) Easement Descriptions
$16,150.00
44. Rximbursables (BM) - Not to Exchod withoutpriwz a vlo iaaaion
5500,00
45. Attend Pre-Bid M$, Prepare Addabtums, RFI's, Review Bi&
53,600.00
46. Rovise and Complete LandacapdIrtigation Dwgs, Specs, Quantities
$3,000.00
47. Reimbursables OL=dscapc Architect) - NTE w/o prior suthorizauon
5500.00
The estimated fee for the proposed scope of services is 545,100.00. A copy of our Fee Schedule
is enclosed. This amount will not be exceeded without prior authorization from the Town.
We understand that HP taeotech will investigate the current condition of the road and may
update the recommendations made in their report from July 2000. Please be advised that
additional costs may be incuaed if revisions to the construction drawings ace required based on
the updated report.
•
U
Note that you will be billed monthly fhr services to dom. Invoices are dtse upon receipt. If invoices rrolain
vnod after 30 daysj you Will be chst$ed a service cltarge of 1..75% per month, If it should becorne necessary to
enforce collection, Inter Mountain Engineering will be coitled to recover its collection costs, incbading aftorr y'a
fees.
r~
Ma, Anne Madeae
propoa•I _ NddWghwn Rood Pheae
PaOa 3
Also note that the only vntrlanry or guarantee mode by Inter.Mmotain FoSincering, Ltd. in cOMWdon
is with the services perknned bermder is that we will use that degree of We and skill ordinarily exercise
under similar conditions by reputable members of the engine ri profession practicing in this "a- No
other warranty, express or implied is made or inteoded by this prc►pasal for WMuhmg services or by
ft mome oral or wraren reports.
We look forward to woddng with the Town toward a sucoessfnl project.
Sincerely,
Inter-Mountain Eoginceri.ng, Ltd.
Frederick E. Tobias, P,B.
Anne Martcea
Date
•
0
Ira"
MMURMOM - 0
vQnatrcSWAL FEE SCE
.
March 1, 2001
$120.00/hr
Principal Engineer
3 I(1(J.uulhr
Nr01 Manager
S 90.00/hr
Senior Engineer
S 80.001hr
Project Engim ei
S 70.00/hr
Design E neer
$ 75.00ft
Field Engineer
S 90 00lhr
Surveyor
Survey crew without GPS
$115.00/hr
2 Man survey crew with GPS
S X37, 50/hr
UU/ r
$115
1 Man Survey Crew with GPS
-
00/hr
S 70
CADD Technician
.
$ 60.001hr
Technician
•
S 35.00ft
Todrdcw Typist
c 65.001hr
C Pr g
S 0 A 5/each
Photocopies
S 3.00; Sheet
Blu~~~ - Paper
510.00/Shoet
B1ueQrinting - My1ar
Ch~I C09t
A
a
Outside Services
+1
l
Weap ® SO.40 per mile
Scheduled overtimz ;after 6.00 p.rn. and weekend;) 1.5 x base r=. Overtime llwmst be schedules 24
hours in advance on weekdays and on Thursday for weekends,
•
9392 Continental Divide Road, 9 8 Avon,,
0o rado 01620 4 PB0127 0 none: 070/949-.5~ a Kr pm Denver YDirec 989 -153
AIM ~
77 M8LCd1~ RGO--