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01-15-2004 CASTA AGREEMENT FOR 2005 APPROPRIATION REQUESTAGREEMENT FOR 2005 APPROPRIATION REQUEST This agreement is entered into by and between the Colorado Association of Transit Agencies (CASTA), a Colorado nonprofit corporation and each of the members of the Colorado Transit Coalition requesting 2005 appropriation for 5309 bus and bus facilities funding, which members are listed on Exhibit A, attached hereto and incorporated herein by this reference (referred to collectively as the "members'). Whereas, CASTA is a nonprofit trade association located in Denver, Colorado and represents Colorado transit agencies, and Whereas, the Federal Transit Administration (FTA) provides capital funding to transit agencies under the Capital Program (49 U.S.C. Section 5309) Transportation Equity Act for the 21 sc Century (TEA-21), and Whereas, a number of Colorado transit agencies are desirous of obtaining a statewide authorization in the re-authorization of TEA-21 and congressional earmarked funds, for the federal Fiscal Year 2005, under Section 5309 for bus and bus related capital purchases, and Whereas, those Colorado transit agencies seeking U.S.C. 49, Section 5309 funding have affiliated as a nonprofit unincorporated association, known as Colorado Transit Coalition (Coalition), and have agreed that CASTA will act as a coordinator for the Coalition in seeking U.S.C. 49, Section 5309 funding, and Whereas, CASTA has entered into an agreement with a Washington D.C. based public affairs and governmental relations consulting firm, to provide transportation funding consulting services on behalf of the Coalition. Now therefore, CASTA and each of the Coalition members agree as follows: 1. Term of Agreement. The term of this agreement shall be from January 1, 2004 through December 31, 2004. 2. Membership Membership in the Coalition will be open to any Colorado transit agency that provides services which qualify for U.S.C. 49, Section 5309 funding. While a multi-year effort is anticipated, members may participate on an annual basis dependent on the individual member's capital needs. Members who do not request in a particular year will pay a reduced fee outside of this agreement. 3. Members' Capital Requests The members' capital requests shall be handled as follows: Each member shall submit to CASTA by January 1, 2004 its capital request, in a form acceptable to CASTA and consistent with the capital request amount set forth on Exhibit A for that member. CASTA shall then compile the capital requests into a statewide request document to be presented to Congress for consideration. All capital requests (as listed on Exhibit A) must be supported by accurate, current planning documents. The member must verify that matching funds are available to support a grant in the fiscal year it is available. The Colorado Department of Transportation and/or the Federal Transit Administration, as appropriate, will review the planning documents for each member to assure that projects are capable of being obligated within Fiscal Year 2005, prior to submittal of the request to Congress in 2004. b. If a member requests an addition or reduction to a capital request, the impact on other members will be considered prior to any changes being approved by the Coalition members. A member will not be required to decrease a request that would place that member in the position of lacking sufficient funds to obtain usable units of equipment. For purposes of this agreement a usable unit of equipment will be as defined in the individual applicant's request (See Exhibit A). Exhibit A lists two groups. The first group requesting vehicles, equipment and small facilities (under $1M federal) will divide 60% of the final U.S.C. 49, Section 5309 bus allocation. Fifteen percent of 60% of the final allocation will be distributed in equal portions to each agency. The remaining eighty-five percent will then be distributed based on a calculated rate proportionate to each member's capital request. No agency shall receive more than its original federal request. The bus and bus related allocation amounts will then be adjusted, as appropriate, to assure that each coalition member receives no more than the agency request, but an amount sufficient to obtain usable units of equipment by consensus of the Coalition members. The second listed group requesting facilities (over $1M federal) will divide 40% of the final U.S.C. 49, Section 5309 bus allocation. One hundred percent of that funding will be distributed based on a calculated rate proportionate to each member's capital request. No agency shall receive more than its original federal request. Members of the facilities group may remain in that portion of the coalition for 2005 and 2006 to share in the allocation of 40% of the funding according to the calculated rate. For Example: Assuming that the allocation of funding is $14Mfor 2005. 15% of 60% of the final allocation printed in the Federal Register will be divided by the number of agencies in the vehicles, equipment, small facilities group signing the agreement e.g. ($8,400, 000 x. 15 = $1,260,000124 = $52,500 to each participant) If an agency requested $50, 000 the remaining $2,500 goes back into the remaining funds to be redistributed to those requesting more. For those requesting more than $52,500, the remaining funding is redistributed according to the percentage of each agency's total requested as shown on Exhibit A. 2 For the Facilities group signing the agreement, 40% of the final allocation printed in the Federal Register, will be divided among the agencies in the facilities group according to the calculated rate proportionate to each member's capital request. (e.g.10% of $5,600, 000 = $560, 000) The amount of funds remaining for each member of the facilities group has been increased by. 015% from the 2004 allocation because it is expected that funding will be decreased by that much due to the FTA oversight set asid& and an anticipated rescission in 2004 appropriations. Their funding, unlike that of the vehicles group, is dependent upon the total amount of funding needed for the facility. Any overage of funding in the facilities group will be redistributed to the vehicles etc. group. d. Each coalition member in the 2005 annual request agrees to pay to CASTA, an equal amount of fifteen percent of the $145,000 administrative and consultant fees (e.g. 1/27 of $21,750 = $806) plus a calculated rate on the remaining eighty-five percent of fees ($123,328) based on the percentage of the total Statewide Request attributable to that member's capital request as set forth in Exhibit A. The payments shall be made to CASTA in no more than four equal installments, upon execution of this Agreement or after February 1St, April 1St, July 1St and October 1St 4. Services of CASTA. During the term of this agreement, CASTA will provide the following services: a. Act as the representative of the Coalition as it seeks U.S.C. 49, Section 5309 Bus Discretionary funding. The Executive Director of CASTA will serve as coordinator of the project for the Statewide Request. b. Retain a Washington D.C. based consultant familiar with the congressional process of determining Federal Transit Administration allocations for the total cost not to exceed $85,000 for the 5309 bus and bus facilities Colorado Transit Coalition work, including expenses. c. Provide monthly written reports to each Coalition member. 5. Payment to CASTA for Services. For its services during the term of this agreement, CASTA will retain from the payments received from the 2005 CTC 5309 bus and bus facilities members a total of $60,000 which amount includes all expenses to be incurred by CASTA. 6. Termination. Any party may withdraw from this agreement upon the giving of at least 30 days advance written notice to the other participants. 7. Appropriation of funds. The financial obligations of any participant in this Agreement which is a governmental entity subject to the direct or indirect financial obligation restrictions of the Colorado Constitution, Article X, Section 20(4)(b), or that government's local restrictions on contract appropriations, shall be subject to the appropriation and availability of funds in accord with Colorado and local law. 8. Addresses and Telephone Numbers. The name, address, and telephone number of each member is listed on Exhibit A. The name, address, and telephone number of CASTA is: Colorado Association of Transit Agencies (CASTA) Attn: Jeanne J. Erickson, Executive Director 225 East 16`h Avenue, Suite 475 Denver, CO 80203 Tel: (303) 839-5197 Email: casta@coloradotransit.com 9. Signatures. The parties agree that this Agreement may be signed in counterparts with CASTA to retain the original signatures of all parties. Dated: January 15, 2004. Colorado Association of Transit Agencies, a Colorado nonprofit corporation By: Ralph Power President 4 Organization: Avt5v - Title: ~a y c7~ Pe. t. Date: 1 d~ I C,4 Sig rm ~d C r-Q)e-vctt EXHIBIT A 2005 5309 Bus and Bus Facilities Colorado Transit Coalition Appropriation Request 2005 % Cost Cost Total Cost Transit Agency Request Req. Equal 15% by % 2005 VEHICLES GROUP 1 City of Loveland $ 48,000 0.1% $ 806 $ 143 $ 949 318 Garfield Ave. Loveland, CO 80537 Tel: 970-962-2427 2 NE Colo Cncl of LocalGov $ 87,360 0.2% $ 806 $ 260 $ 1,066 231 Main St.,STE 211 Ft. Morgan, CO 80701 Tel: 970-867-9409 3 Seniors Resource Ctr $ 108,800 0.3% $ 806 $ 323 $ 1,129 3227 Chase St. Denver, CO 80212-7033 Tel: 303-235-6970 4 City of Glenwood Sprgs $ 216,000 0.5% $ 806 $ 642 $ 1,448 101 East 8th St. Glenwd Sprgs, CO 81601 Tel: 970-384-6437 5 Greeley-The Bus $ 225,600 0.5% $ 806 $ 671 $ 1,477 1000 Tenth St. Greeley, CO 80631 Tel: 970-350-9751 6 Berthoud Trans Ser $ 320,000 0.8% $ 806 $ 951 $ 1,757 P.O. Box 1074 Berthoud, CO 80513 Tel: 970-532-2730 7 Flatiron Imp Dist $ 457,120 1.1% $ 806 $ 1,358 $ 2,164 1 W. Flatlron Cir.,ste377 Broomfield CO 90027 Tel: 720-887-9583 8 Town of Snowmas Vil $ 710,088 1.7% $ 806 $ 2,109 $ 2,915 P.O. Box 5010 SnowmasVil, CO 81615 Tel: 970-923-2543 9 Black Hawk Trans $ 720,000 1.7% $ 806 $ 2,139 $ 2,945 PO Box 17 Black Hawk 80422 Tel: 303-582-2237 10 Summit Stage $ 852,180 2.1% $ 806 $ 2,531 $ 3,337 P.O. Box 2179 Frisco, CO 80443 Tel: 970-668-4161 EXHIBIT A 2005 5309 Bus and Bus Facilities Colorado Transit Coalition Appropriation Request 2005 % Cost Cost T otal Cost Transit Agency Request Req. Equal 15% by % 2005 11 Mountain Express $ 960,000 2.3% $ 806 $ 2,851 $ 3,657 P.O. Box 39 Crested Butte 81224 Tel: 970-349-5615 12 Durango Lift $ 967,200 2.3% $ 806 2,873 $ 3,679 949 East Second Avenue Durango, CO 81301 Tel: 970-385-2889 13 Special Transit $ 1,040,000 2.5% $ 806 $ 3,089 $ 3,895 4880 Pearl Boulder, CO Tel: 303-447-2848 14 Grand Valley Transit $ 1,104,000 2.7% $ 806 $ 3,279 $ 4,085 201 South Ave. Grand Junction, CO Tel: 970-255-7188 15 ECO Trans $ 1,080,000 2.6% $ 806 $ 3,208 $ 4,014 P.O. Box 1070 Gypsum, CO 81637 Tel: 970-328-3524 16 Town of Avon $ 1,204,000 2.9% $ 806 $ 3,576 $ 4,382 P.O. Box 1726 Avon, CO 81620 Tel: 970-748-4120 17 Pueblo Transit $ 1,350,400 3% $ 806 $ 4,011 $ 4,817 350 S. Grand Ave. Pueblo, CO 81003 Tel: 719-553-2725 18 Southeast Transp Auth $ 1,760,000 4.2% $ 806 $ 5,228 $ 6,034 30 South Raritan St. Denver, CO 80223 Tel: 303-744-6806 19 Town of Vail $ 2,768,000 7% $ 806 $ 8,222 $ 9,028 75 S. Frontage Rd. Vail, CO 81657 Tel: 970-479-2178 20 Steamboat Springs Trans $ 3,096,000 7.5% $ 806 $ 9,196 $ 10,002 P.O. Box 775088 Steamboat Springs, CO 80477 Tel: 970-879-3717 EXHIBIT A 2005 5309 Bus and Bus Facilities Colorado Transit Coalition Appropriation Request 2005 % Cost Cost Total Cost Transit Agency Request Req. Equal 15% by % 2005 21 City of Colorado Sprgs $ 3,392,000 8.2% $ 806 $ 10,075 $ 10,881 1015 Transit Dr, P01 575 Colo. Sprgs, CO 80901 Tel:719-385-5429 22 Town of Mtn Village $ 3,644,000 8.8% $ 806 $ 10,824 $ 11,630 113 Lost Crk Ln SteA Mtn Village CO 81435 Tel: 970-369-8204 23 RFTA $ 4,535,200 11% $ 806 13,471 $ 14,277 51 Service Center Drive Aspen, CO 81611 Tel:970-920-1905 Ex204 24 RTD $ 5,000,000 12% $ 806 14,851 $ 15,657 1600 Blake St. Denver, CO 80202 Tel: 303-299-2415 Total Request Vehicles $ 35,645,948 $ 105,879 $ 125,223 FACILITIES GROUP FacilitiesGrp 2004/2005/2006 Percent 25 Town of Telluride $ 1,043,936 3% $ 806 $3,101 $ 3,907 18% P.O. Box 397 Telluride, CO 81435 Tel: 970-728-2177 26 Town of Breckenridge $2,336,810 5.63% $ 806 $ 6,941 $ 7,747 40% P.O. Box 168 Breckenridge CO 80424 Tel: 970-547-3153 27 City of Ft. Collins $2,464,294 5.94% $ 806 $7,320 $8,126 42% 6570 Portner Rd. Ft. Collins, CO 80525 Tel: 970-224-6032 Total Request Facilities $5,845,040 100% TOTAL FUNDING REQUEST $41,490,988 100% $21,762 $17,361 $ 145,002 COLORADO ASSOCIATION OF TRANSIT AGENCIES COLORADO TRANSIT COALITION For Federal Transit Administration (FTA) Capital Program for Bus (U.S.C. 49, Section 5309) FY 2005 Request for Authorization Agency: Town of Avon Contact: Name: Bob Reed Tel: 970-748-4120 Fax: 970-845-8589 Mailing Address: P.O. Box 1726 Avon, CO 81620 Responsible Government Entity_ Funds must be received by a government entity. If your transit agency is a private non-profit, a city or county must receive and disburse funds. Therefore, they must agree to this request. Name of responsible official(s). Town of Avon, Mayor Project Description: Must be "ready to go" - Obligated Under Signed Contract Fiscal Year 2005 (Between October 1, 2004 and September 30, 2005) Project Supported by. Current Transportation Development Plan (TDP)? YES State Transportation Improvement Plan (STIP)? YES FY 2005 Transit Capital Request: (Federal and Local Dollars) $1,505,000 Vehicles: (Attach a sheet listing description, age and mileage of vehicles to be replaced.) Description: 35 ft. Transit Coach, 24 ft. People Mover Number: One (1) Coach, Two (2) People Movers Unit Cost: $275,000 each per Coach, $100,000 each per People Mover Replacement: 2 Expansion: 1 Equipment: Facility: Description: GPS Information System Number: 10 Stations with Start-up Unit Cost: $5000.00 Replacement: Expansion: X Description: Transit Center Phase II, and Bus Shelters Number: One (1) Transit Center, Two (2) Bus Shelters Unit Cost: $960,000.00 and 2 @ $10,000.00 each Replacement: Expansion: X Estimated Cost by Funding Source: Federal: 80% $1,204,000.00 Local: 20% $301,000.00 Source of Local Funds: Town of Avon General Fund FY 2006 Transit Capital Request: (Federal and Local Dollars) $320,000 Vehicles: (Attach a sheet listing description, age and mileage of vehicles to be replaced.) Description: 35 ft. Transit Coach Number: One (1) Coach Unit Cost: $300,000.00 Replacement: X Expansion: Equipment: Description: Number: Unit Cost: Replacement: Expansion: Facility: Description: Bus Shelters Number: Two (2) Unit Cost: 2 @ $10,000.00 each Replacement: Expansion: X Estimated Cost by Funding Source: Federal: 80% $256,000.00 Local: 20% $64,000.00 Source of Local Funds: Town of Avon General Fund FY 2007 Transit Capital Request: (Federal and Local Dollars) $224,000 Vehicles: (Attach a sheet listing description, age and mileage of vehicles to be replaced.) Description: 24 ft. People Mover Number: Two (2) People Movers Unit Cost: $100,000.00 Replacement: X Expansion: Equipment: Description: Number: Unit Cost: Replacement: Expansion: FY2007 Continued Facility: Description: Bus Shelters Number: Two (2) Bus Shelters Unit Cost: 2 @ $12,000.00 each Replacement: Expansion: X Estimated Cost by Funding Source: Federal: 80% _$179,200.00 Local: 20% $44,800.00 Source of Local Funds: Town of Avon General Fund FY 2008 Transit Capital Request: (Federal and Local Dollars) $524,000 Vehicles: (Attach a sheet listing description, age and mileage of vehicles to be replaced.) Description: 35 ft. Transit Coach, 24 ft. People Mover Number: One (1) Coach, Two (2) People Movers Unit Cost: $300,000 each per Coach, $100,000 each per People Mover Replacement: (1) Coach Expansion: (2) People Movers Equipment: Description: Number: Unit Cost: Replacement: Expansion: Facility: Description: Bus Shelters Number: Two (2) Bus Shelters Unit Cost: 2 @ $12,000.00 each Replacement: Expansion: X Estimated Cost by Funding Source: Federal: 80% $419,200.00 Local: 20% $104,800.00 Source of Local Funds: Town of Avon General Fund Organization: Town of Avon Name: Bob Reed Title: Director of Public Works & Transportation Date: July 29, 2003 Signature: FTA SECTION 5309 BUS EQUIPMENT GRANT REQUEST COLORADO TRANSIT COALITION Name of Agency: Town of Avon P. O. Box 1726 400 Benchmark Road Avon, CO 81620 Service Description: The Avon Transit System serves a community of 6,000 as the community's lifeline to the shopping, employment, and recreational areas. This small rural community is serviced by 37 passenger coaches and 24 passenger people movers. The Town of Avon has provided paratransit service to the community since 1990 and will continue to do so in the future. All existing services are linked to the Regional Transportation System and the Beaver Creek Transit System. Private sector providers link the town to the Eagle County Airport as well as Denver, DIA and Glenwood Springs. The system operates 365 days a year, 19 hours per day in the winter and 15 hours per day in the summer. Fleet Size: (6) 37 passenger Transit Coaches. (6) 24 passenger People Movers. Number of Employees: 25 FTE Annual miles traveled: 247,459 Annual passenger trips: 433,453 2003 Budget: Operating: $1,231,592 Primary funding sources: Town of Avon General Fund (Sales Tax and Accommodation Tax) Proiect Type Section 5309 Vehicle Replacement 2005 - $200,000 2005 - (2) 24 ft. People Movers 2006 - $275,000 2006 - (1) 35 ft Transit Coach 2007 - $200,000 2007 - (2) 24 ft People Movers 2008 - $500,000 2008 - (1) Transit Coach (2) People Movers Vehicle Expansion 2005 - $275,000 2008- None 2005 - (1) 35 ft Transit Coach 2008 - None 2006 - None 2006- None 2007 - None 2007 - None Other Capital Equipment and Facilities 2005 - $1,030,000 2005 - (2) Bus Shelters, Phase H of Transit Center 2006 - $20,000 2006 - (2) Bus Shelters 2007 - $24,000 2007 - (2) Bus Shelters 2008 - $24,000 2008 - (2) Bus Shelters Organization: Town of Avon Name: Bob Reed Title: Director of Public Works & Transportation Date: October 3, 2002 Signature: Intermountain TRP #11 concurs that this organization's submittal requesting FTA funding is consistent with the Regional Plan. Mick Ireland, STAC Representative Sect ion 5309 Bus Discretionary 2005 Appropriations Request $1,204,000 - Federal $301,000 - Local Match Background The Town of Avon began the operation of its transit service in 1983 with limited local service. This intercity bus service was created to provide a link between Beaver Creek Resort and the Town of Avon. The Intercity Shuttle connected the downtown businesses, hotels, lodges and residents with the Beaver Creek Ski area for both employment and recreational opportunities. In the late 80's, the Town of Avon began to operate a Town Shuttle within its boundaries to better accommodate the needs of its residents and guests. Today, the Town Shuttle operates both in the summer and winter with a fleet of 12 transit coaches and people movers in response to the raped growth experience by the town. This small rural community is served through three routes with 32 passenger coaches and 24 passenger people movers. The Town of Avon has provided paratransit service to the community since 1990 and will continue to do so in the future. All existing services are linked with the Regional Transportation System and the Beaver Creek Transit System. Private sector Providers link the town to the Eagle County Airport as well as Denver, DIA, and Glenwood Springs. The Avon Transit System serves a community of 6,000 as their lifeline to the employment, shopping and recreational areas. This system will provide approximately 18,000 hour of service in 2004 and carry over 600,000 passengers. The system operates 19 per hours a day in the winter and 15 hours per day in the summer over a 365 day period. The system travels 300,000 service miles annually with 25 full time bus operators. This transit system has proven to be convenient, efficient, affordable (fare free system), and practical. Project Description The Town of Avon will replace the one 40-ft. bus with a low floor 35-ft. bus for use in the Town of Avon roundabouts on Town Shuttle and Skier Shuttle routes. The two people movers will be used for expanded service to the Village of Avon project. This expanded service will include a GPS Information System. The Town will begin construction of a multi-modal Transit Center. The total projected costs for.replacement vehicles, expansion vehicles, and small facilities is $1,505,000. The Town of Avon is requesting $1,204,000 in Section 5309 funds. Benefits of New Equipment • Continuation of the two in town shuttle routes connecting residents to transfer points for employment, shopping and recreational uses. • Lower maintenance costs and less downtime with the newer vehicles. • Lower particulate emissions from new clean-burning electronic diesel engines. • Reduction of congestion and more efficient scheduling of our fleet as our town grows. How will the money be spent: The Town of Avon's request for $1,204,000 plus the $301,000 local match from the town's general fund would provide the funds to purchase one 35- ft. coach, two 24- ft people movers, phase II of a transportation center, two bus shelters, and a GPS information system. The Town of Avon will purchase one 35-ft. coach and two 24-ft. people movers to enhance and expand our existing service provided to the local community. The construction of a transportation center in the heart of Avon will provide a safe transition area for passengers to transfer to other bus systems and modes of travel. It will replace a vehicle turnaround that was built to hold two vehicles but is often crowded with up to six vehicles. The purchase of two bus shelters will provide a safe and protected place from the weather for our riders while also drawing attention to the system. The GPS system will provide on time information for our riders, Local Contribution: The Town of Avon's local contribution for this application will come from the general fund revenues. The largest portion of general fund revenues is derived from sales tax collections from local businesses. Current Fleet Size: The Town of Avon has a current fleet size of six 35-ft. coaches and six 24- ft. people movers to provide transit service within the community. Within the fleet, four coaches and six people movers are ADA accessible. - Growth in the Area: The Town of Avon community has experience an influx of new residents, and increase in housing starts, an annexation that doubled the geographic size of the town and a steady increase in both summer and winter visitors to the area. In addition, recent studies have suggested that Avon would become the future down valley transportation hub for the Vail Valley. This area is proposed to be central to the rail corridor service (linking Eagle County Airport and Avon) and service as the future site to be served by the gondola service between Beaver Creek and Avon.