TC Agenda 02-14-2012TOWN OF AVON, COLORADO
AVON WORK SESSION MEETING FOR TUESDAY FEBRUARY 14, 2012
MEETING BEGINS AT 3 PM
AVON TOWN HALL, ONE LAKE STREET
Avon Council Meeting.12.02.14
Page 1 of 5
PRESIDING OFFICIALS
MAYOR RICH CARROLL
MAYOR PRO TEM KRISTI FERRARO
COUNCILORS DAVE DANTAS, CHRIS EVANS, TODD GOULDING
AMY PHILLIPS, ALBERT “BUZ” REYNOLDS, JR.
TOWN STAFF
TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY
ALL WORK SESSION MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS
COMMENTS FROM THE PUBLIC ARE WELCOME; PLEASE TELL THE MAYOR YOU WOULD LIKE TO SPEAK UNDER NO. 2 BELOW
ESTIMATED TIMES ARE SHOWN FOR INFORMATIONAL PURPOSES ONLY, SUBJECT TO CHANGE WITHOUT NOTICE
PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS
AGENDAS ARE POSTED AT AVON TOWN HALL AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY
THE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTH
3:00 PM – 4:30 PM 1. EXECUTIVE SESSION (If the allotted timeframe does not permit enough time, some discussion
may occur after the regular meeting)
a. Personnel Matters pursuant to Colorado Revised Statute §24-6-402(4)(f)
regarding annual Performance Review of the Town Attorney and Town Manager
Employment Agreement
b. Meet with Town Attorney for the purpose of receiving legal advice to specific
legal questions pursuant to Colorado Revised Statute §24-6-402(4)(b) related to
pending litigation and pending settlement negotiations regarding Town of Avon
v Traer Creek Metropolitan District, 2008 CV 0385 and Traer Creek, LLC, et al. v
Town of Avon 2010 CV 316
4:30 PM 2. INQUIRY OF THE PUBLIC FOR COMMENT AND APPROVAL OF AGENDA
4:30 PM– 4:45 PM 3. OPERATING CASH FLOW ANALYSIS - I-70 REGIONAL TRANSPORTATION FACILITIES PROJECT
(Justin Hildreth, Town Engineer, Scott Wright, Finance Director, Jenny Strehler,
Director PW&T) Review Operational Cash Flow Analysis
4:45 PM– 5:00 PM 4. UPDATE ON REMOVAL OF ABANDONED PROPERTY FROM LOT 5 VILLAGE AT AVON, FILING 1,
(Jeff Schneider, Project Engineer) Update on the Removal of Modular buildings from
Lot 5
5:00 PM 5. ADJOURNMENT
TOWN OF AVON, COLORADO
AVON LIQUOR LICENSING AUTHORITY MEETING FOR TUESDAY FEBRUARY 14, 2012
MEETING BEGINS AT 5 PM
AVON TOWN HALL, ONE LAKE STREET
Avon Council Meeting.12.02.14
Page 2 of 5
PRESIDING OFFICIALS
CHAIRMAN RICH CARROLL
VICE CHAIRMAN KRISTI FERRARO
BOARD MEMBERS DAVE DANTAS, CHRIS EVANS, TODD GOULDING
AMY PHILLIPS, ALBERT “BUZ” REYNOLDS, JR.
TOWN STAFF
TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY
ALL LIQUOR BOARD MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS
COMMENTS FROM THE PUBLIC ARE WELCOME DURING PUBLIC HEARINGS
PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS
AGENDAS ARE POSTED AT AVON TOWN HALL AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY
1. ROLL CALL
2. INQUIRY OF THE PUBLIC FOR COMMENT AND APPROVAL OF AGENDA
3. PUBLIC HEARING ON NEW HOTEL AND RESTAURANT LIQUOR LICENSE
a. Applicant: Debbie Marquez Restaurants LLC d/b/a Café de Luna by Debbie Marquez
Address: 47 E. Beaver Creek Blvd., Units #13 & #14, Christie Lodge
Manager: Deborah K. Marquez
Types: Hotel & Restaurant Liquor License
Permit Application for Retail Warehouse Storage Permit (Informational Only and Obtains
Colorado Liquor Enforcement Division Approval Only)
4. RENEWAL LIQUOR LICENSES
a. Applicant: Fiesta Jalisco Numero Tres, LLC d/b/a Fiesta Jalisco
Address: 240 Chapel Place, B129
Manager: Ricardo Aragon
Type: Hotel & Restaurant Liquor License
5. CONSENT AGENDA:
a. Minutes from January 24, 2012
6. ADJOURNMENT
TOWN OF AVON, COLORADO
AVON REGULAR MEETING FOR TUESDAY, FEBRUARY 14, 2012
MEETING BEGINS AT 5:30 PM
AVON TOWN HALL, ONE LAKE STREET
Avon Council Meeting.12.02.14
Page 3 of 5
PRESIDING OFFICIALS
MAYOR RICH CARROLL
MAYOR PRO TEM KRISTI FERRARO
COUNCILORS DAVE DANTAS, CHRIS EVANS, TODD GOULDING
AMY PHILLIPS, ALBERT “BUZ” REYNOLDS, JR.
TOWN STAFF
TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY
ALL REGULAR MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS
COMMENTS FROM THE PUBLIC ARE WELCOME DURING CITIZEN AND COMMUNITY INPUT AND PUBLIC HEARINGS
PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS
AGENDAS ARE POSTED AT AVON TOWN HALL AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY
THE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTH
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF AGENDA
3. DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST
4. COMMUNITY & CITIZEN INPUT
a. Email Only from Steve Coyer: re: Town Manager
5. NEW BUSINESS
a. Public Hearing for Amplified Sound Permit (Patty McKenny, Asst. Town Manager)
Applicant Name: the Snowball, LLC
Event Name: the Snowball Music Festival
Event Managers: Chad Donnelly, Scott Stoughton, Rob Thomas
Location: Harry A. Nottingham Park
Event Dates & Times: Friday, March 2, 2012: noon until 10 pm
Saturday, March 3, 2012: noon until 10 pm
Sunday, March 4, 2012: noon until 8:00 pm
Update about Snowball Music Festival happenings and public hearing on amplified sound permit
b. Award of Avon Community Heat Recovery Expansion Feasibility Study to CDM Smith (Jeff Schneider,
Project Engineer) Review Professional Services Contract to conduct feasibility study to determine
feasibility and preliminary costs for certain system expansion options
6. COUNCIL COMMITTEE AND STAFF UPDATE
a. Review Appointments to External Boards served by Town Manager (Rich Carroll, Mayor)
Letter from Boards of Directors for EagleBend and Buffalo Ridge Apartments: Review request from
Board of Directors
I-70 Coalition Appointment: Executive Board & Full Board
Colorado Municipal League Policy Committee
Airport Master Planning Board
b. Town of Avon Website Redesign Update and Contract (Jaime Walker, Community Relations Officer)
Review website redesign elements; approved in 2012 budget
TOWN OF AVON, COLORADO
AVON REGULAR MEETING FOR TUESDAY, FEBRUARY 14, 2012
MEETING BEGINS AT 5:30 PM
AVON TOWN HALL, ONE LAKE STREET
Avon Council Meeting.12.02.14
Page 4 of 5
c. Update on the Suicide Prevention Coalition / Speakup Reachout Program (Greg Daly, Lieutenant,
Meredith VanNess, Eagle River Youth Coalition) Update on Work Program
d. Performance Measurements and Budgeting (Scott Wright, Finance Director) Review “Performance
Measurement System” as framework to use for town budgeting process
e. Monthly Transit Update for January 2012 (Jane Burden, Transit Superintendent) Update on transit
services provided per the Agreement with Beaver Creek Resort Company / Memo only
7. CONSENT AGENDA
a. Minutes from January 24, 2012 and January 31, 2012
b. Fireworks Production Contract between Town of Avon and Western Enterprise for Salute to USA (Danita
Chirichillo, Special Events Supervisor) Contract for Fireworks Display
c. CivicPlus Redesign Contract (Jaime Walker, Community Relations Officer) Contract that outlines terms &
conditions for the redesign of the town’s website
d. Employment Agreement (Eric Heil, Town Attorney) Revised employment agreement for Larry Brooks
e. Personnel Action Form for Acting Town Manager (Karyne Spadi, Human Resources Generalist) Salary
adjustment for Acting Town Manager Patty McKenny effective March 1, 2012
8. RESOLUTIONS
a. Public Hearing on Resolution No. 2012-04, Series of 2012, Resolution Approving Amendments to Avon‘s
Trails Recreation Master Plan (Matt Pielsticker, Planner II) Review recommended amendments from
Commission as initiated by Town Council on September 27, 2011
b. Resolution No. 12-02, Series of 2012, Resolution Approving the Intergovernmental Agreement between
the Town of Avon and the State of Colorado Department of Transportation Division of Transit and Rail
for CDOT FASTER Project # STL R300-180 (18519) Avon Transit Op Facility Phase 1D, SAP PO#271001618
CMA# 12 HA3 (Jeff Schneider, Project Engineer) IGA that provides the 1M grant funding for site
construction and utility work for I-70 Regional Transportation Operations Facility Project
9. UNFINISHED BUSINESS
a. Mountain Travel Trip Program (“MTRiP”) Client Agreement (Kelly Huitt, Budget Analyst, Todd Goulding,
Councilor) Review agreement that outlines participation in the MTRiP Program which provides lodging
performance benchmarking to mountain resorts
b. Review “Request for Proposals” for Selection of Firm/s to Conduct Community Assessment of Town of
Avon and to Assist with Recruitment of Town Manager (Rich Carroll, Mayor) Review proposals and make
final determination about each
c. Proposed Town Manager Transition (Rich Carroll, Mayor, Patty McKenny, Asst. Town Manager
Management Services) Review transition for Town Manager
10. ORDINANCES
a. Public Hearing on Ordinance No. 12-01, Series of 2012, Second Reading, Ordinance Amending Chapter
2.30 Town Code of Ethics of the Avon Municipal Code (Eric Heil, Town Attorney) Review proposed
amendments to the Code pertaining to conflict of interest and code of ethics / Continued from January
24, 2012 meeting
TOWN OF AVON, COLORADO
AVON REGULAR MEETING FOR TUESDAY, FEBRUARY 14, 2012
MEETING BEGINS AT 5:30 PM
AVON TOWN HALL, ONE LAKE STREET
Avon Council Meeting.12.02.14
Page 5 of 5
b. Ordinance No. 12-02, Series of 2012, First Reading, Ordinance Approving Amendments to Title 7, Avon
Development Code, To Allow Childcare Centers as Special Review Uses in the Industrial Commercial
(IC),and Public Facilities (PF) Zone Districts; and Adding Use-Specific Regulations (Jared Barnes, Planner I)
Proposed recommendations from Planning & Zoning Commission regarding amendment to the Code to
include Child Care Centers as special review uses in certain zone districts / Continued from January 24,
2012 meeting
11. TOWN MANAGER REPORT
12. TOWN ATTORNEY REPORT
13. MAYOR REPORT
14. EXECUTIVE SESSION
15. ADJOURNMENT
FUTURE COUNCIL AGENDA DATES & PROPOSED TOPICS:
February 28th: Vail Valley Partnership: Update on Economic Council, Channel 5 Public Access TV Request for PEG
Fees, URA Executive Director Appointment, Lot 61 Update, Proposed State of Colorado Ballot
Initiative – Adoption of Colorado Public Trust Doctrine to Water Bodies & impacts on Town’s
Water Rights Portfolio, Capital Lease Financing for Street Sweeper