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TC Agenda 01-24-2012TOWNOF AVON,COLORADO AVON WORK SESSION MEETINGFOR TUESDAY JANUARY 24,2012 MEETING BEGINSAT 3 PM AVON TOWN HALL,ONE LAKE STREET AvonCouncilMeeting.12.01.24 Page 1 of 4 PRESIDING OFFICIALS MAYOR RICH CARROLL MAYOR PRO TEM KRISTI FERRARO COUNCILORS DAVE DANTAS,CHRIS EVANS,TODD GOULDING AMY PHILLIPS,ALBERT “BUZ”REYNOLDS,JR. TOWN STAFF TOWN ATTORNEY:ERIC HEIL TOWN MANAGER:LARRY BROOKS TOWN CLERK:PATTY MCKENNY ALL WORK SESSION MEETINGSAREOPENTO THEPUBLICEXCEPT EXECUTIVE SESSIONS COMMENTSFROMTHEPUBLICAREWELCOME;PLEASETELLTHE MAYORYOUWOULDLIKE TOSPEAKUNDER NO.2 BELOW ESTIMATEDTIMESARESHOWN FORINFORMATIONALPURPOSESONLY,SUBJECTTOCHANGEWITHOUTNOTICE PLEASEVIEW AVON’SWEBSITE,HTTP://WWW.AVON.ORG,FORMEETINGAGENDAS ANDMEETINGMATERIALS AGENDASAREPOSTEDAT AVON TOWN HALL AND RECREATION CENTER,ALPINE BANK,AND AVON LIBRARY THE AVON TOWN COUNCILMEETSONTHE SECONDANDFOURTH TUESDAYSOFEVERYMONTH 3:00 PM 1.INQUIRYOFTHE PUBLICFOR COMMENTAND APPROVALOF AGENDA 3:00 PM –4:30 PM 2.I-70 REGIONAL TRANSPORTATION OPERATIONS FACILITY PROJECT UPDATEAND LOCATIONOF PUBLIC WORKS OPERATION (JennyStrehler,DirectorPW&T,JustinHildreth,Town Engineer,ScottWright,FinanceDirector)Updateontheprojectanditsimplications onoperationsofPublicWorks 4:30 PM –5:00 PM 3.PROCUREMENT POLICY REVIEW (ScottWright,FinanceDirector)Reviewtown’scurrent procurementpolicy,localpreferencedefinition,andimpactsontown’spurchasing 5:00 PM 4.ADJOURNMENT TOWNOF AVON,COLORADO AVON LIQUOR LICENSING AUTHORITY MEETINGFOR TUESDAY,JANUARY 24,2012 MEETING BEGINSAT 5 PM AVON TOWN HALL,ONE LAKE STREET AvonCouncilMeeting.12.01.24 Page 2 of 4 PRESIDING OFFICIALS CHAIRMAN RICH CARROLL VICE CHAIRMAN KRISTI FERRARO BOARD MEMBERS DAVE DANTAS,CHRIS EVANS,TODD GOULDING AMY PHILLIPS,ALBERT “BUZ”REYNOLDS,JR. TOWN STAFF TOWN ATTORNEY:ERIC HEIL TOWN MANAGER:LARRY BROOKS TOWN CLERK:PATTY MCKENNY ALL LIQUOR BOARD MEETINGSAREOPENTO THEPUBLICEXCEPT EXECUTIVE SESSIONS COMMENTSFROMTHEPUBLICAREWELCOMEDURING PUBLIC HEARINGS PLEASEVIEW AVON’SWEBSITE,HTTP://WWW.AVON.ORG,FORMEETINGAGENDAS ANDMEETINGMATERIALS AGENDASAREPOSTEDAT AVON TOWN HALLAND RECREATIONCENTER,ALPINE BANK,AND AVON LIBRARY 1.ROLL CALL 2.INQUIRYOFTHE PUBLICFOR COMMENTAND APPROVALOF AGENDA 3.PUBLIC HEARINGON SPECIAL EVENTS PERMIT a.Applicant:theRealmofCaring,Inc. EventName:theSnowballMusicFestival PresidentofOrganization:ChrisDavis EventManagers:ChadDonnelly,ScottStoughton,RobThomas Location:HarryA.NottinghamPark EventDates&Times:Friday,March2,2012:noonuntil10pm Saturday,March3,2012:noonuntil10pm Sunday,March4,2012:noonuntil 8 pm Type:Malt,Vinous&SpirituousLiquors 4.RENEWAL LIQUOR LICENSES a.Applicant:7-Eleven,Inc.d/b/a7-Eleven34209 Address:008NottinghamRoad Manager:MariaPortarescu Type:3.2%BeerRetailOff-PremisesBeerLicense 5.CONSENT AGENDA: a.Minutes from January10,2012 6.ADJOURNMENT TOWNOF AVON,COLORADO AVON REGULAR MEETINGFOR TUESDAY,JANUARY 24,2012 MEETING BEGINSAT 5:30 PM AVON TOWN HALL,ONE LAKE STREET AvonCouncilMeeting.12.01.24 Page 3 of 4 PRESIDING OFFICIALS MAYOR RICH CARROLL MAYOR PRO TEM KRISTI FERRARO COUNCILORS DAVE DANTAS,CHRIS EVANS,TODD GOULDING AMY PHILLIPS,ALBERT “BUZ”REYNOLDS,JR. TOWN STAFF TOWN ATTORNEY:ERIC HEIL TOWN MANAGER:LARRY BROOKS TOWN CLERK:PATTY MCKENNY ALL REGULAR MEETINGSAREOPENTO THEPUBLICEXCEPT EXECUTIVE SESSIONS COMMENTSFROMTHEPUBLICAREWELCOMEDURING CITIZENAND COMMUNITY INPUTAND PUBLIC HEARINGS PLEASEVIEW AVON’SWEBSITE,HTTP://WWW.AVON.ORG,FORMEETINGAGENDAS ANDMEETINGMATERIALS AGENDASAREPOSTEDAT AVON TOWN HALL AND RECREATIONCENTER,ALPINE BANK,AND AVON LIBRARY THE AVON TOWN COUNCILMEETSONTHE SECONDANDFOURTH TUESDAYSOFEVERYMONTH 1.CALLTO ORDERAND ROLL CALL 2.APPROVALOF AGENDA 3.DISCLOSUREOF POTENTIAL CONFLICTOF INTEREST 4.COMMUNITY &CITIZEN INPUT 5.COUNCIL COMMITTEEAND STAFF UPDATES a.BeaverCreek Meeting Update (ToddGoulding,Councilor) b.PublicAccess Television(Channel5)MeetingUpdate (AmyPhillips,Councilor) c.ECO Transit MeetingUpdate (AmyPhillips,Councilor) d.CommunityDevelopment:UpdateonDevelopmentCodeFee Structure(SallyVecchio,Community DevelopmentDirector) e.SalutetoUSASponsorshipUpdate(DanitaChirichillo,SpecialEventsSupervisor)Reviewstatusof sponsorshipsforevent/Memoonly f.FinancialMatters (KellyHuitt,BudgetAnalyst)Reportonly 6.CONSENT AGENDA a.Minutesfrom January10,2012 b.McMahanandAssociates AuditEngagementLetterfor2011 (ScottWright,FinanceDirector)Letterthan engagesauditorsforservices 7.NEW BUSINESS a.Mountain TravelTripProgram(“MTRiP”)ClientAgreement (KellyHuitt,BudgetAnalyst,ToddGoulding, Councilor)ReviewagreementthatoutlinesparticipationintheMTRiPProgramwhichprovideslodging performancebenchmarkingtomountainresorts b.TownManagerRecruitmentProcess and Discussionaboutthe Roleof ActingTownManager (EricHeil, TownAttorney,RichCarroll,Mayor) c.ProclamationSupportingOneBook,OneValleyProgramHostedbyTown ofVailPublicLibrary,Eagle ValleyLibraryDistrict(whichincludesAvonLibrary),ColoradoMountainCollegeandtheBookwormof Edwards (RichCarroll,Mayor)RecognizingTownofAvonsupportofthis Programinthe Community TOWNOF AVON,COLORADO AVON REGULAR MEETINGFOR TUESDAY,JANUARY 24,2012 MEETING BEGINSAT 5:30 PM AVON TOWN HALL,ONE LAKE STREET AvonCouncilMeeting.12.01.24 Page 4 of 4 8.RESOLUTIONS a.ResolutionNo.12-02,Seriesof2012,ResolutionApproving theIntergovernmentalAgreementbetween theTownofAvonandtheStateofColoradoDepartmentofTransportationDivisionofTransitandRail forCDOTFASTERProject#STLR300-180(18519)AvonTransitOp FacilityPhase1D,SAPPO# 271001618CMA#12HA3 (JeffSchneider,ProjectEngineer)IGAthatprovidesthe1Mgrantfundingof thesiteandutilityworkfortheI-70RegionalTransportationOperationsFacilityProject 9.ORDINANCES a.PublicHearing on Ordinance No.12-01,Seriesof2012,Second Reading,Ordinance AmendingChapter 2.30TownCodeofEthicsoftheAvonMunicipalCode (EricHeil,TownAttorney)Reviewproposed amendmentstotheCodepertainingtoconflictofinterestandcodeofethics b.OrdinanceNo.12-02,Seriesof2012,FirstReading,OrdinanceApprovingAmendmentstoTitle7,Avon DevelopmentCode,ToAllowChildcareCentersasSpecialReviewUsesintheIndustrialCommercial(IC), andPublicFacilities(PF)ZoneDistricts;andAddingUse-SpecificRegulations (SallyVecchio,Community DevelopmentDirector)ProposedrecommendationsfromPlanning&ZoningCommissionregarding amendmenttotheCodetoincludeChildCareCentersasspecialreviewusesincertainzonedistricts 10.TOWN MANAGER REPORT 11.TOWN ATTORNEY REPORT 12.MAYOR REPORT 13.EXECUTIVE SESSION: a.MeetwithTownAttorneyfor thepurposeofreceivinglegaladvicetospecificlegalquestionspursuant toColoradoRevisedStatute §24-6-402(4)(b)anddeterminingpositionsrelativetomattersthatmaybe subjecttonegotiations,developingstrategyfornegotiations;andinstructingnegotiatorspursuantto ColoradoRevisedStatute§24-6-402(4)(e)relatedto town’swaterrightsandwater agreements b.MeetwithTownAttorneyfor thepurposeofdiscussingthepurchase,acquisition,lease,transfer,orsale ofa real propertyinterest pursuanttoColoradoRevisedStatute§24-6402(4)(a),forthe purposeof receivinglegaladvicetospecificlegalquestionspursuanttoColoradoRevisedStatute§24-6-402(4)(b), determiningpositionsrelativetomattersthatmaybesubjecttonegotiations,developingstrategyfor negotiations;andinstructingnegotiatorspursuanttoColoradoRevisedStatute§24-6-402(4)(e)related toadeedrestrictedunitatChapelSquare c.MeetwithTownAttorneyforthepurposeofreceivinglegaladvicetospecificlegalquestionspursuant toColoradoRevisedStatute §24-6-402(4)(b)relatedtopendinglitigationandpendingsettlement negotiationsregardingTownofAvonvTraerCreekMetropolitanDistrict,2008CV0385andTraerCreek, LLC,etal.vTownofAvon2010CV316 14.ADJOURNMENT FUTURE COUNCIL AGENDA DATES &PROPOSED TOPICS: FEBRUARY 14TH:RecreationalTrailsMasterPlanAmendments,Budget2013:PerformanceManagement