TC Agenda 01-25-2011TOWN OF AVON, COLORADO
AVON WORK SESSION MEETING FOR TUESDAY, JANUARY 25, 2011
MEETING BEGINS AT 12:00 PM
AVON TOWN HALL, ONE LAKE STREET
Avon Council Meeting.11.01.25
Page 1 of 3
PRESIDING OFFICIALS
MAYOR RICH CARROLL
MAYOR PRO TEM KRISTI FERRARO
COUNCILORS DAVE DANTAS, CHRIS EVANS, TODD GOULDING
AMY PHILLIPS, ALBERT “BUZ” REYNOLDS, JR.
TOWN STAFF
TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY
ALL WORK SESSION MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS
COMMENTS FROM THE PUBLIC ARE WELCOME; PLEASE TELL THE MAYOR YOU WOULD LIKE TO SPEAK UNDER NO. 2 BELOW
ESTIMATED TIMES ARE SHOWN FOR INFORMATIONAL PURPOSES ONLY, SUBJECT TO CHANGE WITHOUT NOTICE
PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS
AGENDAS ARE POSTED AT AVON TOWN HALL AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY
THE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTH
12:00 PM – 1:30 PM 1. COMMUNITY HEAT RECOVERY PROJECT: RIBBON CUTTING CEREMONY AND TOUR
LOCATION: AVON RECREATION CENTER LOBBY, 90 LAKE STREET
1:30 PM – 2:30 PM BREAK
2:30 PM – 3:30 PM 2. EXECUTIVE SESSION:
a. Receiving legal advice pursuant to Colorado Revised Statute §24-6-402(4)(b)
related to pending litigation regarding Town of Avon v Traer Creek Metropolitan
District, 2008 CV 0385 and Traer Creek, LLC, et.al. v Town of Avon 2010 CV 316
3:30 PM 3. INQUIRY OF THE PUBLIC FOR COMMENT AND APPROVAL OF AGENDA
3:30 PM – 3:30 PM 4. STAFF UPDATES
a. Buffalo Ridge II Apartments Project Update (Scott Wright, ATM Finance) Memo
only / Review future town responsibilities related to the Buffalo Ridge Apts.
Project in light of recent bond defeasance transactions
b. Financial Matters / Memo Only
3:30 PM – 3:45 PM 5. 2012 BUDGET CALENDAR & FINANCIAL HIGHLIGHTS FOR 2011 – 2015 GENERAL FUND
BALANCES (Kelly Huit, Budget Analyst, Scott Wright, Assistant Town Manager
Finance) Review budget calendar for 2012 and a summary of financial highlights for
the next four years
3:45 PM – 4:15 PM 6. REVIEW DEPARTMENT WORK PROGRAMS (Larry Brooks, Town Manager & Department
Directors) Review work programs for departments
4:15 PM – 5:00 PM 7. COUNCIL REVIEW AND DISCUSSION (Rich Carroll, Mayor)
a. Review compilation of 2011 / 2012 Council Goals and Priorities
b. Review Council Committees and make new appointments for 2011
5:00 PM – 5:30 PM 8. PLANNING & ZONING COMMISSION MEMBER INTERVIEWS (Format for the interviews
includes questions to the group of applicants)
Candidates: John Minervini, Paul Siemonsma, Timothy Losa
5:30 PM 9. ADJOURNMENT
TOWN OF AVON, COLORADO
AVON REGULAR MEETING FOR TUESDAY, JANUARY 25, 2011
MEETING BEGINS AT 5:30 PM
AVON TOWN HALL, ONE LAKE STREET
Avon Council Meeting.11.01.25
Page 2 of 3
PRESIDING OFFICIALS
MAYOR RICH CARROLL
MAYOR PRO TEM KRISTI FERRARO
COUNCILORS DAVE DANTAS, CHRIS EVANS, TODD GOULDING
AMY PHILLIPS, ALBERT “BUZ” REYNOLDS, JR.
TOWN STAFF
TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY
ALL REGULAR MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS
COMMENTS FROM THE PUBLIC ARE WELCOME DURING CITIZEN AND COMMUNITY INPUT AND PUBLIC HEARINGS
PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS
AGENDAS ARE POSTED AT AVON TOWN HALL AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY
THE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTH
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF AGENDA
3. DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST
4. COMMUNITY & CITIZEN INPUT
a. Richard Burnham, Transit Services, Email Only
5. CONSENT AGENDA
a. Minutes from January 11, 2011
6. NEW BUSINESS
a. Select New Planning & Zoning Commissioner (Rich Carroll, Mayor)
b. Contract Approval and Notice to Proceed for Professional Services Agreement on the I-70 Transportation
Operations Facility Project (Justin Hildreth, Town Engineer) Review materials and professional services
agreement to proceed with the next phase of the design of the project
c. the Snowball Music Festival Event Update & Public Hearing for Amplified Sound Permit
Applicant Name: the Snowball, LLC
Event Name: the Snowball Music Festival
Event Managers: Chad Donnelly, Scott Stoughton, Rob Thomas
Location: Harry A. Nottingham Park
Event Dates & Times: Friday, March 4, 2011: noon until 10 pm
Saturday, March 5, 2011: noon until 10 pm
Sunday, March 6, 2011: noon until 7:30 pm
7. UNFINISHED BUSINESS
a. Community Heat Recovery Project Design Services contract Change Order 01 for Contract with Camp,
Dresser, and McKee (Jeff Schneider, Project Engineer) Review of CO that increases the design services
contract because of additional manpower & travel expenses related to programming, testing &
troubleshooting of the system
TOWN OF AVON, COLORADO
AVON REGULAR MEETING FOR TUESDAY, JANUARY 25, 2011
MEETING BEGINS AT 5:30 PM
AVON TOWN HALL, ONE LAKE STREET
Avon Council Meeting.11.01.25
Page 3 of 3
7. UNFINISHED BUSINESS - CONTINUED
b. Community Heat Recovery Project Construction Contract Change Order 03 for Contract with GE Johnson
(Jeff Schneider, Project Engineer) Review CO that will decrease construction contract because of some
changes in costs related to the system
c. Fleet Services Agreements (Jenny Strehler, Director PW&T) Review status of Avon’s revised fleet services
agreement with area agencies
8. ORDINANCES
a. Public Hearing on Ordinance No. 11-01, Series of 2011, Second Reading, Ordinance Accepting Lot 2,
Chateau St. Claire (Eric Heil, Town Attorney) Review ordinance that would accept the Quit Claim Deed
for Lot 2, Chateau St Claire Subdivision
b. Public Hearing on Ordinance No. 11-02, Series of 2011, First Reading, Ordinance Amending the Zoning
Classifications of Certain Properties Owned by the Town of Avon and Approval of Other Updates to the
Official Zone District Map of the Town of Avon (Sally Vecchio, Assistant Town Manager Community
Development) Follow-up legislation to the adoption of the Avon Development Code and to account for
zoning amendments that have been adopted since March 2008
c. Ordinance No. 11-03, Series of 2011, First Reading, Ordinance Amending Local Designation of Noxious
Weed (Jenny Strehler, Director PW&T) Legislation that would amend the noxious weed plan with one
additional weed called the absinth wormwood
9. TOWN MANAGER REPORT
10. TOWN ATTORNEY REPORT
11. MAYOR REPORT
12. ADJOURNMENT
FUTURE COUNCIL AGENDA DATES & PROPOSED TOPICS:
FEBRUARY 8TH: Public Hearings on Weed Ordinance & Zoning Map, GOCO Grant for Trails