TC Agenda 12-08-2009TOWN OF AVON, COLORADO
AVON WORK SESSION MEETING FOR TUESDAY, DECEMBER 8, 2009
MEETING BEGINS AT 2 PM
AVON TOWN HALL, ONE LAKE STREET
Avon Council Meeting.09.12.08
Page 1 of 3
PRESIDING OFFICIALS
MAYOR RON WOLFE
MAYOR PRO TEM BRIAN SIPES
COUNCILORS RICHARD CARROLL, DAVE DANTAS, KRISTI FERRARO
AMY PHILLIPS, ALBERT “BUZ” REYNOLDS, JR.
UTOWN STAFF
TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY
ALL WORK SESSION MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS
COMMENTS FROM THE PUBLIC ARE WELCOME; PLEASE TELL THE MAYOR YOU WOULD LIKE TO SPEAK UNDER NO. 2 BELOW
ESTIMATED TIMES ARE SHOWN FOR INFORMATIONAL PURPOSES ONLY, SUBJECT TO CHANGE WITHOUT NOTICE
PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS
AGENDAS ARE POSTED AT AVON TOWN HALL AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY
THE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTH
2:00 PM – 2:45 PM 1. EXECUTIVE SESSION
a. Avon v. TCMD: For the purpose of receiving legal advice on specific legal
questions pursuant to Colorado Revised Statute section 24-6-402(4)(b)
concerning pending litigation between the Town of Avon and Traer Creek
Metropolitan District and status of service plan for the Traer Creek Metropolitan
District
b. Housing Down Payment Assistance Program: For the purpose of receiving legal
advice on specific legal questions pursuant to Colorado Revised Statute Section
24-6-402(4)(b) specifically concerning the Housing Down Payment Assistance
Policies
2. INQUIRY OF THE PUBLIC FOR COMMENT AND APPROVAL OF AGENDA
2:45 PM – 2:45 PM 3. COUNCIL COMMITTEE AND STAFF UPDATES
A. Summary of 2009 Turnkey Events (Recreation Department) / Memo only
2:45 PM –3:15 PM 4. UPDATE ON BEAVER CREEK SKI AREA’S UNITED STATES FOREST SERVICE
MASTER DEVELOPMENT PLAN (MDP) (Tom Allander, Director Resort Planning, Vail
Associates, Inc.) Beaver Creek will present the elements of the MDP to the public,
the Beaver Creek Property Owners Association and the Town of Avon prior to final
edits and submission to the Forest Service for “Acceptance”. The MDP is primarily
focused on projects anticipated to take place on Forest Service lands within the
existing Ski Area Term Permit
3:15 PM – 3:45 PM 5. PROPOSED ACTION PLAN FOR THE CONNECT AVON NOW PROJECT (Scott Wright,
Assistant Town Manager Finance, Jenny Strehler, Director PW&T, David Bell, Piper
Jaffray, and Steve Welchert, Welchert & Britz) Discuss next steps regarding public
involvement in this project
3:45 PM – 4:00 PM 6. SET UP ROOM FOR JOINT MEETING
4:00 PM –5:00 PM 7. JOINT MEETING WITH EAGLE COUNTY COMMISSIONERS (Sara Fisher, John
Stavney, Peter Runyon) Meeting to discuss Land Use Intergovernmental Agreement
5:00 PM 8. ADJOURNMENT & BREAK DOWN ROOM FOR REGULAR MEETING
TOWN OF AVON, COLORADO
REGULAR COUNCIL MEETING FOR TUESDAY, DECEMBER 8, 2009
MEETING BEGINS AT 5:30 PM
AVON TOWN HALL, ONE LAKE STREET
Avon Council Meeting.09.12.08
Page 2 of 3
PRESIDING OFFICIALS
MAYOR RON WOLFE
MAYOR PRO TEM BRIAN SIPES
COUNCILORS RICHARD CARROLL, DAVE DANTAS, KRISTI FERRARO
AMY PHILLIPS, ALBERT “BUZ” REYNOLDS, JR.
UTOWN STAFF
TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY
ALL REGULAR MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS
COMMENTS FROM THE PUBLIC ARE WELCOME DURING CITIZEN AND COMMUNITY INPUT AND PUBLIC HEARINGS
PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS
AGENDAS ARE POSTED AT AVON TOWN HALL AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY
THE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTH
1. CALL TO ORDER AND ROLL CALL
2. INQUIRY OF THE PUBLIC FOR COMMENT AND APPROVAL OF AGENDA
3. DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST
4. COMMUNITY & CITIZEN INPUT
a. ESRI’s Southwest Award for Best Map on Bear Sighting Map produced by GIS Analyst Jenny
Koenig, Community Development Department (Sally Vecchio, Assistant Town Manager Community
Development)
b. Special Event Update on “Icing on the Lake” (Danita Chirichillo, Special Events Supervisor)
5. CONSENT AGENDA
a. Minutes from November 24, 2009
b. Change Order 001 Elam Construction (Shane Pegram, Engineer II) Change order to adjust project
quantities for the 2009 Street Improvement and Park Improvement projects to match those actually
installed and add additional items required to complete the projects
c. Change Order 1 - Benchmark Dam Service Spillway Improvements - Change Order with Ewing
Trucking and Construction (Jeff Schneider, Project Engineer) CO to adjust quantities for construction of
spillway improvements and project close-out
d. Change Order 1 - Nottingham Puder Ditch Improvements - Change Order with Ewing Trucking
and Construction (Jeff Schneider, Project Engineer) CO to adjust quantities for irrigation ditch
improvements and project close-out
e. Sale of Recreation Center’s Spin Bicycles (Danita Chirichillo, Special Events Supervisor) Request
approval of selling spin bikes to Southpark Recreation Center
6. NEW BUSINESS
a. Intergovernmental Agreement for Animal Control Services (Brian Kozak, Police Chief) IGA for
continued animal control services from Eagle County
b. Nottingham Power Plant Contract with Colorado Mountain College Contract for Restoration of
Avon’s Waterwheel (Matt Pielsticker, Planner II) Contract to complete work on the stabilization of the
power plant
c. Intergovernmental Agreement between Board of County Commissioners of Eagle County acting
through the Eagle County Regional Transportation Authority d/b/a ECO Transit and Town of
Avon for Transit Parking Services (Jenny Strehler, Director PW&T) IGA for services from 1/1/2010
ending 12/31/2010
d. Fleet Maintenance Agreements (Jenny Strehler, Public Works & Transportation Director) Annual Fleet
Service Agreements with Governmental Agencies as follows: Eagle River Fire Protection District, Beaver
Creek Metro District Buses, Vail Resorts Dial-A-Ride, Eagle County Ambulance District, Eagle River
Water & Sanitation District, Beaver Creek Metro Public Works, ECO Transit, Town of Minturn, Western
TOWN OF AVON, COLORADO
REGULAR COUNCIL MEETING FOR TUESDAY, DECEMBER 8, 2009
MEETING BEGINS AT 5:30 PM
AVON TOWN HALL, ONE LAKE STREET
Avon Council Meeting.09.12.08
Page 3 of 3
Eagle County Ambulance District, Town of Redcliff, Vail Valley Foundation, Greater Eagle Fire Protection
District, ECO Hazmat Team, and the Gypsum Fire District
7. RESOLUTIONS
a. Resolution No. 09-41, Series of 2009, Resolution Approving The Final Plat And Subdivision
Improvement Agreements For Buck Creek Pud, A Resubdivision Of Lots 1, 2, 3 And 4,
Wildwood Resort, A Resubdivision Of Lots 5, 52a, 52b, Block 1, Benchmark At Beaver Creek,
Located In Section 1, Township 5 South, Range 82 West Of The Sixth Principal Meridian, Town
Of Avon, Eagle County, Colorado (Sally Vecchio, Assistant Town Manager Community Development)
This resolution approves the Buck Creek PUD Final Plat and the related Phase I and II Subdivision
Improvement Agreements with a condition of inclusion of a trail easement on the plat
b. Resolution No 09-42, Series of 2009, Resolution Approving a Pipeline Crossing Agreement with
Union Pacific Railroad at Mile Post 308.51, Tennessee Pass Subdivision, for Construction of the
Community Heat Recovery Project (Jeff Schneider, Senior Project Engineer)
c. Resolution No. 09-29, Series of 2009, Resolution Approving the Final Plat, Eagle River at Avon,
A Resubdivision of Lots 1 and 2, Exemption Plat, Red House, Section 12, Township 5 South,
Range 82 West of the Sixth Principal Meridian, Town of Avon, Eagle County, Colorado (Sally
Vecchio, Assistant Town Manager Community Development) / Resolution tabled at November 10, 2009
Meeting
d. Resolution No. 09-30, Series of 2009, Resolution Approving a Second Supplemental Water
Lease Agreement With The Upper Eagle River Water Authority (Shane Pegram, Engineer II) This
agreement increases the total SFE's that the Authority will service to the Town by 15 SFE's to account for
the Red House development / Resolution Tabled at November 10, 2009 Meeting
8. ORDINANCES
a. Public Hearing on Ordinance No. 09-19, Series of 2009, Second Reading, An Ordinance
Approving a Landscape Construction and Maintenance Easement Agreement between the
Town and Vail Associates, Inc. (Shane Pegram, Engineer II) This easement agreement is part of the
Development Agreement with Vail Associates, Inc. for the Red House Property
b. Ordinance No. 09-20, Series of 2009, First Reading, Ordinance Approving and Accepting
Mountain Star Conservation Easement (Eric Heil, Town Attorney) Review modifications of existing
conservation easement so that easement is applied to open space areas but not to Tract AA which was
dedicated to the Town for municipal purposes.
9. TOWN MANAGER REPORT
10. TOWN ATTORNEY REPORT
11. MAYOR REPORT
12. ADJOURNMENT
FUTURE AGENDA DATES & PROPOSED TOPICS:
December 22nd: Meeting Cancelled