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PZC Minutes 041613Town of Avon Planning & Zoning Commission Meeting Minutes Tuesday, April 16t", 2013 AV Avon Town Council Chambers Meetings are open to the public ce _.ri _,_ .. _ ._. _ Avon Municipal Building / One Lake Street a ci x a i� �i I. Call to Order The meeting was called to order at 5:05pm. II. Roll Call All Commissioners were present with the exception of Commissioners Losa and Prince. III. Conflicts of Interest There were no conflicts of interest to disclose. IV. Additions & Amendments to the Agenda Commissioner Green stated that he would add a discussion to Item IX. Additionally, he stated that after adjourning there would be beverages at the Westin Hotel after the meeting. V. Chambertin Townhomes Modifications Property Location: Lot 46, Block 1, Benchmark at Beaver Creek Subdivision Property Address: 420, 438 &440 Nottingham Road Applicant Olen Harston, Interstate Restoration Owner. Chambertin Townhomes Association Description: The request is modifications to the exterior colors, railings for all of the buildings and window and door modifications to the building containing Units 5-8. In addition a water entry closet will be constructed on the east side of the building containing Units 5-8. Discussion: Jared Barnes explained the proposed changes to PZC, including: exterior changes related to the water closet, color changes, windows and door modifications on the south elevation, and deck railings. Commissioner Clancy asked what mechanism is in place to ensure that the colors and railings will be done on the other two buildings. Olen Harston, project manager for Interstate Restoration and applicant, stated that the owners are going to redo the other two buildings next year and it is in their budget. Commissioner Clancy was in support of the application and would like to see the colors on the building with a mockup. Commissioner Green requested clarification on the 4' x 4' posts and if the plans match the detail provided by the applicant. Olen Harston explained the changes to the deck railings and the differences between the actual construction and the detail provided. Action: Commissioner Struve moved to approve the Minor Design Application with the condition and findings listed by Staff. Seconded by Commissioner Green. The motion passed unanimously. VI. Brookside Park Final PUD Amendment — Public Hearing Property Location: Lot 1, Brookside Park PUD, Eaglewood Subdivision Property Address: 37347 US Highway 6 Applicant Rick Pylman, Pylman & Associates Owner. Riverview Park Associates, Inc Description: The application is a Final PUD Amendment to modify the zoning to allow for the conversion of the existing office building to either: (a) a residential building containing 24 dwelling units; or, (b) a mixed use building with 15,000 sq. ft. of commercial space and 16 dwelling units. The Application is in conformance with the previously approved Preliminary PUD Amendment that was process during the summer of 2012. Discussion: Jared Barnes presented the process, application, and changes to the PUD since Preliminary PUD approval by the Town Council. Jared Barnes highlighted that there were reduced impacts on adjacent properties and services with the requested changes (i.e. less parking demand, less traffic). Jared Barnes also explained the water implications with each conversion scenario and that the recommended condition of approval was put in place to address this. Commissioner Clancy referenced the Fire District comment letter and asked if it would be required to fire sprinkler the entire building even with a partial conversion. Commissioner Green stated that it will be addressed with a building permit application. Rick Pylman, Pylman & Associates and applicant, presented the application and background of the project since entitlements. Commissioner Struve asked the applicant if he would support a change in the comp plan process, to show the property as residential. Rick Pylman was fine with that land use designation as long as there was language were in place acknowledging the existing commercial uses on the property. Commissioner Green questioned the public benefit criteria and the trigger point. Jared Barnes explained that it is only triggered with the establishment of a PUD or when there is an incremental increase in impacts, neither of which were the case with this application. Commissioner Green mentioned the reduced impacts, the existing provided path and three (3) deed -restricted housing units. The public hearing was opened and closed with no public comments. Commissioner Struve credited the construction quality and high level of maintenance with the subject property. He was in agreement with there being the option to convert since retail and office was more appropriate in the Town Core. Commissioner Minervini praised the applicant and agreed with Commissioner Struve's comments. Commissioner Clancy was in support felt that the project was good, and reducing paving in the parking area could also be viewed as a form of public benefit. Commissioner Green recognized the vision of the ownership team, and the foresight being demonstrated to avoid any potential problems in the future. He mentioned his support. Action: Commissioner Minervini moved to approve Attachment E, with the addition of a sixth finding per Commissioner Clancy's comments. ADD COMMENTS TO THE ACTION. 2111age VI1. PZC Rules of Procedure Description: Pursuant to Section 7.12.040(1), Rules and Procedures, the PZC shall adopt rules and procedures that set forth the meeting process, regularity of meetings, and order of the agenda among other procedures. The PZC used to have adopted rules of procedure included in the Avon Design Guidelines, but since those were eliminated the PZC has not operated with proper Rules of Procedure. Discussion: Jared Barnes explained the changes to the Rules and procedure, as requested by Town Council. Action: Commissioner Struve moved to approve the revised Rules of Procedures, as amended by Commissioners. Commissioner Clancy seconded the motion and all were in favor. VIII. Approval of Meeting Minutes • April 2, 2013 Draft Meeting Minutes Action: The minutes were approved as amended by the commission. IX. Other Business Commissioner Green announced his resignation from the Planning & Zoning Commission. X. Adjourn The meeting was adjourned at 6:30pm APPROVED on this 4t" Day of June, 2013 SIGNED;.- Jji ancy, PZC Chairpeysbn