PZC Minutes 031913Town of Avon Planning & Zoning Commission
Meeting Minutes
Tuesday, March 19th, 2013
Avon Town Council Chambers
Meetings are open to the public
v L U k A u « Avon Municipal Building / One Lake Street
I. Call to Order (5:00pm)
The meeting was called to order at 5:03 pm.
II. Roll Call
All Commissioners were present with the exception of Commissioners Green, Clancy, and
Prince. Commissioner Prince did arrive late during Item V.
III. Conflicts of Interest
There were no conflicts of interest to disclose.
IV. Additions & Amendments to the Agenda
There were no additions or amendments to the agenda.
V. Sign Design
Property Location: Lot 25, Block 1, Benchmark at Beaver Creek Subdivision
Property Address: 850 Nottingham Road
Applicant Chuck Boncordo, YESCO
Owner. Winner Storage
Description: A sign design application to replace the existing building mounted sign with a
building mounted blade sign in the same location. The blade sign will consist of individually
mounted pan channel letters with internal illumination. In addition, a freestanding cabinet
box sign is being proposed. The cabinet sign will be internally illuminated and will consist of
a stucco base. This application was continued from the October 2, 2012 PZC meeting.
Discussion: Jared Barnes presented the Staff report. He highlighted the compliance with
the sign code and discussed the modifications from the previous meeting: change from
internally illuminated box sign, and landscaping. He also brought to the PZC's attention that
they are also reviewing the design review aspect of the sign for use of quality materials and
compatibility with surrounding properties.
Jim Maim, Yesco, stated he was representing the owner of the property. He further
discussed the changes since the previous review; including aluminum material, and low
covering landscaping that will not grow over 2' tall.
Action: Commissioner Minervini asked if Jim Maim had any concerns with the existing
vegetation on the site. Jim Maim thought that there should not be any problems with the
existing trees.
Commissioner Minervini moved to approve the sign application for 850 Nottingham Road
with the findings as stated in Staff's recommendation.
Second by Commissioner Losa. All in favor and passed 4-0 with one abstention.
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VI. Special Review Use, Minor Development Plan, AEC — CONTINUED PUBLIC HEARING
Property Location: Lots 2 & 3, Block 1, Benchmark at Beaver Creek Subdivision
Property Address: 0111 & 0121 Nottingham Road
Applicant. Dominic Mauriello, MPG
Owner. G.P.I. LLC & G.P.I. Partners - Jim Pavelich
Description: The request is for a surface parking lot and landscaping on Lot 2, immediately
west of the Shell Gas Station. A crosswalk across Nottingham Road is also being proposed
to access the North side Coffee and Kitchen building. The applicant has requested this
public hearing be continued to the April 2, 2013 regular PZC meeting.
Discussion: Matt Pielsticker commented that the applicant is requesting a continuation of
the public hearing so that the applicant has time to respond to Staff comments. He further
stated that this was a noticed public hearing and requested that the hearing be opened to
the public if anyone wished to speak and then closed and continued to the April 2, 2013
meeting.
Commissioner Struve asked why the application is not ready. Matt Pielsticker stated that it
was due to Engineering Staff Comments that would significantly change the design and the
applicant requested time to respond.
The Public Comment portion of the hearing was opened.
The Public Comment portion of the hearing was closed due to no comments.
Action: Commissioner Prince moved to continue the Special Review Use application to the
April 2, 2013 PZC meeting. Commissioner Minervini seconded the motion and it passed 5-0.
VII. Municipal Code Amendments
Description: Following the adoption of the 2013 Work Plan by the Town Council on February
26, 2013, Staff has prepared a list of potential Municipal Code amendments for PZC to
prioritize to start the key 2013 Work Plan elements.
Discussion: Matt Pielsticker discussed the proposed code amendments. He highlighted the
first tier amendments and the potential need for a third tier of amendments, specifically for
the Sign Code.
Commissioner Anderson stated that the building code issues could be moved to the first tier
because of impacts to the building season.
Commissioner Struve asked about wood burning fireplaces in Wildridge. Staff stated they
were allowed but the code had ambiguity with different code sections. Commissioners
Struve and Minervini further discussed the impact of these regulations on the Wildridge
Subdivision.
Commissioner Minervini asked about the Historic Preservation code amendment. Staff
responded that this item was approved by the PZC in the fall, but failed to move forward to
Town Council, therefore it is back on this list for official adoption.
Commissioner Struve discussed the arts council and the placing of bronzes throughout town.
Commissioner Minervini agreed with the three tier option because of possibly large amounts
of public input on a sign code amendment.
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Commissioner Losa questioned the inclusion of SRU noticing requirements. Commissioner
Losa also discussed bundling the items into one action item.
VIII. PZC Rules of Procedure
Description: Pursuant to Section 7.12.040(1), Rules and Procedures, the PZC shall adopt
rules and procedures that set forth the meeting process, regularity of meetings, and order of
the agenda among other procedures. The PZC used to have adopted rules of procedure
included in the Avon Design Guidelines, but since those were eliminated the PZC has not
operated with proper Rules of Procedure.
Discussion: Jared Barnes presented the proposed Rules of Procedure. He highlighted that
the proposed rules mainly identify procedures that are currently utilized. He also discussed
the adoption of Robert's Rules of Order.
Commissioner Prince asked about the Secretary section and how that differed from the PZC
secretary. He further questioned the presiding officers sections lack of inclusion of a
secretary.
Commissioner Minervini asked about abstentions from voting. A further discussion about
voting ensued. Direction was given to consult Robert's Rules of Order.
Commissioner discussion centered around the order of public hearings and when a motion
should be made related to the discussion of the agenda item. Commissioner dialogue
ensued.
Commissioner Minervini questioned the approval of a Chair person. Commissioner Struve
suggested that a yearly reappointment of all positions of the PZC be included in the
Procedures.
IX. Approval of Meeting Minutes
LMarch 5, 2013 Draft Meeting Minutes
tion: Commissioner Anderson moved to approve the minutes as amended.
Commissioner Losa seconded the motion and it passed 5-0.
X. Other Business
• Village at Avon "call-up" procedures
• Planning and Zoning Commission
• Balas Townhomes project
XI. Adjourn
The meeting was adjourned at 6:37 pm.
XII. Reception for Commissioner Anderson at Loaded Joes
Property Address: 82 E. Benchmark Road
APPROVED on this 2 nd Day of April, 2013
SIGNED:
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6hf+s-Gfeem; Vice Chairman
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ATTEST:
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Scott Prince, Secretary
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