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PZC Minutes 032012Town of Avon Planning & Zoning Commission r Meeting Minutes for March 20, 2012 AVON Avon Town Council Chambers Meetings are open to the public Avon Municipal Building / One Lake Street I. Call to Order The meeting was called to order at 5:06 pm. II. Roll Call All commissioners were present with the exception of Commissioner Clancy. III. Additions & Amendments to the Agenda There were no additions or amendments to the agenda. IV. Conflicts of Interest There were no conflicts of interest to disclose. V. Consent Agenda • February 21, 2012 Meeting Minutes Action: Commissioner Struve moved to approve the consent agenda as modified. Commissioner Anderson seconded the motion and it passed 6-0. VI. Minor Design and Development Plan Loaded Joe's Property Location: Tract Q, Block 2, BMBC / 82 E Beaver Creek Blvd Applicant: Kent Beidel, Loaded Joes / Owner: Servco Inc. Description: Application to replace three wood doors with aluminum/glass storefront doors. Additionally, the proposal includes the removal of two windows and replacement with garage style glass paneled doors for seasonal access to the commercial space. Discussion: Matt Pielsticker presented the staff report. He highlighted the change from wood framed and wood doors with metal framed and aluminum doors. He also discussed the modification of windows to garage doors. He also presented the material sample and color. Commissioner Struve questioned the requirements for fire compliance. Matt Pielsticker stated that they are more than 30 feet from the property boundary and do not have additional fire requirements. He further stated that these doors could function for fire exiting. Commissioner Minervini questioned if the garage doors will be open during the nicer weather months. Kent Beidel stated that the presentation by Matt sufficiently addressed the application. Commissioner Minervini questioned if the tables would encroach onto the sidewalk. Kent stated that they would not. March 20, 2012 PZC Meeting Minutes Page 1 of 3 Commissioner Prince questioned if the liquor license would need to be modified. Kent stated that to his knowledge it would not need modification, as a perimeter line including the deck was already approved. Commissioner Green questioned the motivation to change the doors from half glass to full glass. Kent stated that the windows will help with the appeal to the customers, as well as natural light. Commissioner Anderson asked how this would affect the karaoke screen. Kent stated that it would likely have to change locations inside. Commissioner Struve asked who now owns the building. Kent responded that it was Servco,Inc. Commissioners had no additional comments. Commissioner Anderson questioned the timeline for the changes. The applicant stated that the construction would occur in 2012. Action: Commissioner Struve moved to approve the Minor Design and Development Plan. Commissioner Prince seconded the motion and it passed 6-0. VII. Avon Municipal Code Amendments (PUBLIC HEARING)* §7.04.100 Fees Applicant: Town of Avon Description: The Town Council initiated amendments to Title 7, Fees, and the Development Review Application Fee Schedule; to require flat fees instead of pass through accounts for certain development application types. Discussion: Jared Barnes presented the code modifications which include changes to the fee requirements and fee schedule. This is a publically noticed hearing and was published in the Vail Daily on March 9, 2012. Jared explained the rationale for the changes, and walked the PZC through the meeting packet materials including Resolution 12-03 and attachments. Commissioner Minervini asked whether the TC had already approved these changes. Jared explained that the Council initiated the amendments, but the council has not seen the code text modifications. Commissioner Minervini questioned the flat fee for a Minor Development for the existing and proposed fee schedule. Jared explained that the fee remains the same; however, there would no longer be refunds for Minor applications if the changes are approved. Commissioner Anderson requested clarification on Attachment B, and whether everything under the top eight (8) applications would remain as pass though accounts. Jared clarified that they would remain pass through. Commissioner Green asked if Work Sessions were being addressed with the new fee structure. The Commission had a discussion with regards to Work Sessions, and the general consensus was that applicants should be entitled one Work Session at no charge. After the first Work Session there should be a charge for review. March 20, 2012 PZC Meeting Minutes Page 2 of 3 Commissioner Losa felt that the Staff time should be accounted for, and depleted from the eventual application — if there was one. Action: Commissioner Struve motioned to table the application. The motion was seconded by Commissioner Minervini. Commissioner Prince brought up the fee for appeals and the potential situation if a homeowner was denied a Minor application by Staff and appealed to the PZC. If PZC ended up turning over the staff decision he questioned if they would be refunded after being penalized. Commissioner Green opened the public hearing. There was no input and the hearing was closed. Commissioner Losa asked if a special meeting should be accounted for such as the one for Lot 61 parking SRU. He wanted to know if there should be an additional fee in these instances. Commissioner Anderson wanted to make sure that the two comments regarding the installation of railroad banners and the 1041 fees were included in the next draft review. Staff responded that they will be seen in the next review. Action (continued): All Commissioners were in favor of the motion and the motion passed unanimously. Commissioner Green recapped the discussion and directed staff to address special meetings and work sessions; include 1041 applications, and massage railroad banner installation and removal language. VIII. Other Business • Update on Commissioner Terms with four (4) vacancies up in May • Village at Avon has not submitted application(s) • Timeshare East was extended for three years by Council • Current Com Dev activity was discussed. IX. Adjourn The meeting was adjourned at 6:25pm Approved on the 3'" day of April, 2012. SIGNED: Chris Green, Chair ATTEST: J. , Scott Prince, Secretary March 20, 2012 PZC Meeting Minutes Page 3 of 3