PZC Minutes 100708WORK SESSION (5:OOpm — 5:30pm)
Town of Avon Planning & Zoning Commission
Meeting Minutes for October 7, 2008
Avon Town Council Chambers
Meetings are open to the public
Avon Municipal Building / 400 Benchmark Road
Description: Discussion of Regular Meeting agenda items. Open to the public.
REGULAR MEETING (5:30pm)
I. Call to Order
The meeting was called to order at 5:31 pm.
Roll Call
Commissioners Goulding and Lane were absent.
Additions and Amendments to the Agenda
Item VII. Final Design Extension Request — Lot 4, Riverfront Subdivision
Conflicts of Interest
There were no conflicts of interest to disclose.
Consent Agenda
e Approval of the September 16, 2008 Meeting Minutes
u Approval of Final Design Extension Request — Lot 4, Riverfront Subdivision
Commissioner Green motioned to accept Item V. Consent Agenda, September 16, 2008
meeting minutes and the Final Design Extension Request, and Commissioner Prince
seconded the motion, and all Commissioners were in favor.
VI. Joint Meeting with Town Council
Description: Facilitation of a meeting with the Avon Town Council/URA Commissioners to
develop a strategy for assisting private enterprise with development and redevelopment. Anne
Ricker, a consultant hired by the Town from Leland Consulting, will be presenting information
and facilitating the meeting.
Discussion: Scott Wright, Assistant Town Manager, and Anne Ricker, Leland Consulting
Group, introduced the joint meeting.
Anne Ricker highlighted the purpose and objectives of this Work Session and discussed the
previous meeting with Town Council. Anne Ricker reviewed the responses received from the
Leadership questionnaire that was distributed to the Town Council and Planning and Zoning
Commission. Anne Ricker summarized all of the wishes of Avon's Elected and Appointed
Officials goals for the Work Sessions.
Anne Ricker outlined the most important expectations for both the Public and Private entities.
Commissioner Green questioned the intention of the "Political Will" expectation highlighted in
the report. Anne Ricker responded that it was intended that the Political will was to get
through initial hurdles to determine if the partnership is acceptable and ability to withstand
scrutiny.
Anne Ricker highlighted the Potential Tools that could be used to benefit a Partnership. She
then outlined the application of the tools and what guidelines would be needed. Anne Ricker
summarized the Project Criteria that would be proposed with this policy.
Commissioner Evans asked Anne Ricker to further describe Project Participation. Anne
further described that specific tool.
Commissioner Prince asked for further explanation of the 'Business Relocation" tool. Anne
described the potential Tax Increment Financing to help a business stay in the town during
construction.
Mayor Wolfe explained that the first criteria is to be on the playing field by meeting specific
town criteria, creating a better town, prior to being able to utilize some of these tools.
Commissioner Evans questioned a few of the incentives if there is a need to evaluate
compliance with the Town Documents. He brought forth an example of a PUD application
where the Town Council is the ultimate decision maker on incentives provided when the
applications first have to be brought to the Planning and Zoning Commission. Commissioner
Green agreed with Commissioner Evans comments and brought forth another example of
Attainable Housing.
Mayor Wolfe stated that the developers need to provide these potential tools to the Planning
and Zoning Commission so that they have all the information needed to properly review
applications. He went further to stating that if that information is not provided for the Planning
and Zoning Commission then the Town Council should remand the applications back to the
Planning and Zoning Commission for further review. Commissioner Evans stated that this
process could cause the town to become extremely unfriendly to developers.
Dominic Mauriello, suggested that the process change. One idea was that•,the URA is the sole
approval authority for PUD. Another idea is to create the zoning appear as a use by right. In
all instances it should be a review of the current roles.
Anne Ricker commented that it is a great that the Town Council wants the Planning and
Zoning Commission comments. She stated that what should be added is a couple meetings
with an executive board or the Town Council that give the developer direction on potential
Town participation. Commissioner Green asked what that would look like. Anne Ricker
responded that what is required would be ultimately decided by the Boards and Commissions
of Avon.
Commissioner Prince asked if the Planning and Zoning Commission would be reviewing the
scope of work application that is to be reviewed by the Town Council or an executive board.
Mayor Wolfe questioned if a draft development agreements were presented to the Planning
and Zoning Commission. Matt Gennett responded that they were not presented to the
Commission.
Commissioner Green highlighted that there should be an extra layer of review if a developer
wants to utilize public incentives.
Mayor Wolfe asked Anne Ricker and the Commission if she received answers to all of the
questions that were proposed at this meeting. He asked that the model development
agreement be revised to require a developer to state all of the required public incentives to
make a project successful.
VII. Final Design Extension Request
Property Location: Lot 4, Riverfront Subdivision /
Applicant l Owner.- Andy Gunion, East West Partners
Description: The owners of this property have requested an extension to the final design plans
that were approved in 2006. The Planning and Zoning Commission design review approvals
are valid for two (2) years, with the ability for a one-time, one-year extension.
Discussion: Item was moved to the Consent Agenda.
VIII. Other Business
® Riverview Apartments
® November 4`h Meeting
® Nottingham Park Draft Plan
® Water Plant Repainting
IX. Adjourn
The meeting was adjourned at 7:39 PM.
Approved on November 18, 2008:
i
Chris Evans /
Chairperson'
Phil Struve
Secretary