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PZC Minutes 050603Minutes of Planning & Zoning Commission May 6, 2003 Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. Call to Order The meeting was called to order at 6:00 pm. 11. Roll Call All current Commissioners were present except Chairman Evans. Commissioner Karow acted as Chairman for this meeting. Patty McKenny, Town Clerk, swore in Bob Trueblood, Buz Didier, Andrew Karow and Ron Neville as Planning and Zoning Commissioners. III. Additions and Amendments to the Agenda Election of officers on the Planning and Zoning Commission, Lot 42A, Block 4, Wildridge Subdivision, 5101 Longsun Lane, "Speculative Duplex", Applicant: Gregory Macik for Sketch Plan Approval, and under Other Business, Public `Art (busts) in NW corner of roundabout #3, Applicant: Avon Arts Council'— Ron Wolfe, will not be heard this evening. Election results for the Planning and Zoning Commission were: Chris Evans nominated for Chairman was unanimously passed with Commissioner Him making the motion and Commissioner Didier seconding. Commissioner Him made the motion and Commissioner Didier seconded the nomination of Andrew Karow for Vice Chairman and passed unanimously. Terry Smith is nominated for Secretary and the motion passed unanimously. IV. Conflicts of Interest Commissioner Neville revealed a conflict of interest with the rodeo, as he is an employee of Vail Resorts. There were no other conflicts of interest. V. Consent Agenda Commissioner Karow opened for a motion for the approval of the Meeting Minutes from the April 15, 2003, Planning & Zoning Commission Meeting Minutes and Lot 42A, Block 4, Wildridge Subdivision, 5101 Longsun Lane, "Speculative Duplex", Applicant: Gregory Macik for Sketch Plan Approval w be approved. Commissioner Him made the motion and Commissioner Smith seconded the motion. The Consent Agenda passed unanimously. PUBLIC HEARING VI. Special Review Use Application A. Lot 13, Block 1, Benchmark at Beaver Creek Subdivision 411 Metcalf Road "Fiasco" — Bar/Tavern Owner: Dave Svabik Resolution No. 03-07 Applicant asked that this item be tabled to May 20, 2003, meeting. PUBLIC HEARING OPENS Peter Buckley, Town Council member, voiced concern for this project regarding traffic in particular. Mr. Buckley discussed other locations for Mr. Svabik to open his bar, and that the Avon Art Council's busts by First Bank of Avon were put in place without the approval of the Planning and Zoning Commission.. He continued to state that this act was illegal and that following the procedures is necessary in order to avoid giving the wrong message to the citizens of Avon. The Arts Council has until July 1, 2003 to remove the heads as stated in the December 10, 2002, Town Council Meeting Minutes. Mr. Buckley continued to state that Council needs to be held accountable and begin the right process for approval. Commissioner Smith moved to table this issue with Commissioner Neville seconding the motion. All Commissioners were in favor and the issue was tabled to the next scheduled Planning and Zoning Commission Meeting. B. Lot 6, McGrady Acres Subdivision 86 Post Boulevard "Moe's Barbeque" — Temporary BBQ stand Applicant: Mike Fernandez Resolution No. 03-11 Matt Pielsticker recommended approval of the temporary use as it complies with the three criteria for Special Review Use. Applicant was not present for discussion. Minutes of P&Z Meeting May 6, 2003 Page 2 Parking is in compliance with parking standards. Commissioner Smith motioned to pass Resolution No. 03-11 with the six conditions. Commissioner Didier seconded the motion and the motion carried unanimously. C. Confluence PUD "2003 Beaver Creek Rodeo Series" Owner: Vail Associates Investments, Inc. Applicant: Beaver Creek Resort Company of Colorado Resolution No. 03-12 The rodeo series will be for 9 evenings beginning on June 26, 2003 until August 28th with July 4th as an additional day. Staff is recommending approval with the correction of Condition #5 to allow buses to enter the rodeo making a left hand turn, as traffic control will be available. This use is in conformance with the Comprehensive Plan and entertainment facilities are an allowed use in the Development Agreement that governs this property and is compatible with the adjacent land uses. Staff requests approval with the 7 conditions as presented in Resolution No. 03-12 and the correction of Condition #5. Jean Dennison, Director of Events for Beaver Creek Resort Property, and Jim Funk, Director of Security, made a presentation of their site intentions which included fences, creation of openings in the fences, easy access for. pedestrians, direction to the front of the house by their staff, expecting additional vendors, and are looking forward to enjoying the larger location. Parking is intended for the east lot of Beaver Creek. Staff mentioned the need for appropriate signage to the east. lot for parking. Security personnel will be posted to detain access. PUBLIC HEARING OPENS Peter Buckley approached the podium and questioned the source of financial obligations. Ms. Dennison and Mr. Funk confirmed that Beaver Creek Resort was responsible for all funding. Commissioner Didier motioned for approval of Resolution No. 03-12. Commissioner Trueblood seconded the motion with the modification to #5. All Commissioners were in favor and the motion passed unanimously. Commissioner Neville returned to the meeting. PUBLIC HEARING CLOSED Minutes of P&Z Meeting May 6, 2003 Page 3 VII. Sketch Design Plan A. Lot 42A, Block 4, Wildridge Subdivision 5101 Longsun Lane "Speculative Duplex" Applicant: Gregory Macik Moved to consent agenda. VIII. Sign Design Application A. Lot 4, Block 1, Benchmark at Beaver Creek Subdivision 147 Nottingham Road "Big.O Tire" Signage Applicant: Gene Elder Staff gave a presentation of the Sign Design Application. Staff supports option number.,2 and moves to have this option and. its two conditions for approval. F Commissioner Him discussed the limitation of the hours of lit signage. .Home Depot and Wal -mart signage hours:, are limited to one hour after the posted close of business. Commissioner Hirn moved to accept for approval of the tenant signage with the following conditions: 1) Only two building mounted signs dimensions J not to exceed,40 square feet total, larger on the east side and smaller on the south.:side•. of building; 2) As stated; 3) -Illumination of the signs are to be turned off one hour after closing and may not start until one hour prior to opening; and 4) All current/existing tenant signage must be removed. Commissioner Trueblood would like to see Town Council make a determination on the lighting issues through policy. Ordinances and policy (enforceable) definitions were provided by Peter Buckley. Commissioner Trueblood looked for directions on the lighting and signage issues. Commissioner Neville seconded the motion. All commissioners were in favor and the motion passed unanimously. XI. Other Business A. Minor Design Approvals: 1. Tract Q, Block 2, Benchmark at Beaver Creek Subdivision 82 Beaver Creek Boulevard Retaining wall on North side of Benchmark Shopping Center 2. Lot 38, Block 2, Benchmark at Beaver Creek Subdivision 220 W. Beaver Creek Boulevard Minutes of P&Z Meeting May 6, 2003 Page 4 Addition of two decks B. Public Art (busts) in NW corner of roundabout #3 Applicant: Avon Arts Council — Ron Wolfe This issue was inadvertently placed on the agenda and has been stricken from the agenda. Commissioner Terry Smith has arranged for site tour of Village at Avon. VII. Adjourn Commissioner Him made a motion to adjourn, with Commissioner Smith seconding. The motion is approved unanimously. The meeting was adjourned at 6:50 pm. Respectfully submitted, J Ruth Weiss Recording Secretary APPROVED: Andrew Karow Vice Chairman Terry Smith cUi� Secretary F1Planning & Zoning CommissionWlinutes\2003\050603.doc Minutes of P&Z Meeting May 6, 2003 Page 5