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TC Minutes 03-12-2024AVON REGULAR MEETING MINUTES A TUESDAY MARCH 12, 2024 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in -person at Avon Town Hall and virtually via Zoom.us. Mayor Amy Phillips called the March 12, 2024, Council regular meeting to order at 5:38 p.m. A roll call was taken, and Councilors present in person were Chico Thuon, Rich Carroll, RJ Andrade, Lindsay Hardy, Ruth Stanley, Mayor Pro Tem Tamra Underwood, and Mayor Amy Phillips. They were joined by Town Manager Eric Heil, Deputy Town Manager Patty McKenny, General Government Manager Ineke de Jong, Town Attorney Nina P. Williams, Town Clerk Miguel Jauregui Casanueva, Finance Director Paul Redmond, Community Development Director Matt Pielsticker, Public Works Director Eva Wilson, Planning Manager Jena Skinner, Chief Building Official Derek Place, and Avon Police Chief Greg Daly. 2. APPROVAL OF AGENDA Video Start Time: 00:38:33 Mayor Phillips initiated the meeting with the Agenda approval process. Without further discussion, Mayor Pro Tem Underwood motioned to approve the Agenda, as presented. Councilor Stanley seconded the motion. It was approved unanimously with a 7-0 vote. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:38:49 Mayor Phillips asked if there were any conflicts of interest related to the Agenda, and none were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:39:03 Mayor Phillips explained that public comment can be made by participating in the meeting in person, via zoom's video/audio, via telephone, or via email. She then clarified that the public comment section is intended for items traditionally not listed in the Agenda, and participation by members of the public is limited to 3 minutes. She added that due to a time constraint from some members of the public, she will allow for public comment related to Business Item 5.9. (Resolution 24-08: Adopting a Flag Policy) to also take place during Public Comment. She asked if there was any public comment from those present in the room or virtually and Seth Levy, resident of Gypsum, took the podium in person, both personally and on behalf of the Jewish Community Relations Council of Colorado, to state his endorsement of Option 1 in Business Item 5.9. Tim McMahon, resident of Avon, took the podium in person to speak of the Avondale residential project, continuing issues with Hoffman parking signage, asking what the town is doing to prevent pedestrian deaths on US HWY 6 and asking for the Town to work with CDOT for better regulations that improve pedestrian safety. No other public comment was made in person nor virtually. 1 AVON REGULAR MEETING MINUTES TUESDAY MARCH 12, 2024 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM c o L o R n D o 5. BUSINESS ITEMS 5.1.Proclamation: One Book One Valley (OBOV) 2024 (Lori A. Barnes, Director of Library Services for Town of Vail) Video Start Time: 00:42:33 Lori A. Barnes, Director of Library Services for Town of Vail, delivered a presentation related to the One Book One Valley 2024 Proclamation for the book Calling for a Blanket Dance by Oscar Hokeah. She was joined at the podium by Abigail Brezinska, Library Associate II and Programmer with the Vail Public Library. After exchanging comments on the book, Mayor Phillips read the proclamation into the record with the unanimous support of her fellow Councilors. A picture of Councilors and Library staff was captured to memorialize the event. 5.2. Resolution 24-09: Adopting 35 Miles per Hour Speed Limit Policy for Highway 6 (Town Manager Eric Heil) Video Start Time: 00:53:03 At the start of addressing this business item, Mayor Phillips spoke of the recent passing of pedestrian John 'Jack' Ladesic of Pennsylvania who was visiting Avon when he was a pedestrian struck in a hit-and-run accident on US HWY 6 in Avon. Town Manager Eric Heil introduced the topic of approving Resolution 24-09 related to the adoption of a 35 MPH speed limit policy for Highway 6 in Avon given it would allow the installation of pedestrian cross walks and the Town has actively sought to install pedestrian crosswalks on Highway 6 to allow residents in this area to safety cross Highway 6 to reach bus stops. He was joined at the podium by Public Works Director Eva Wilson who delivered a presentation related to budget items related to US HWY 6 safety and mobility improvements at Avon. Town Manager Eric Heil then responded to selected public comment relative to what Town Staff is doing to address the issue of pedestrian safety on US HWY 6 in Avon. He updated Council on his meetings with State Legislators on this issue and added they were very responsive, which has led to scheduling a meeting with CDOT to discuss Resolution 24-09 on March 13, 2024. Councilor Thuon spoke of years of pushback from CDOT and underscored that public safety should be the highest priority. He added that 35 MPH on US HWY 6 is paramount and wants it done, no matter what it takes. Councilor Andrade added that the timeline presented is appreciated but the stop light included in Ms. Wilson's presentation will not slow down speeds on US HWY 6. Mayor Phillips highlighted the recommendation of Town Manager Heil that there needs to be a letter writing campaign to local legislators to update the mission and vision of CDOT to include the health and safety of pedestrians. She added the change in speeds on US HWY 6 takes place at the State House. Councilor Hardy also raised the concern that there are no sidewalks in key areas on US HWY 6, and asked that this issue also be brought up, as it relates to the Eagle Vail and Avon neighborhood. 2 AVON REGULAR MEETING MINUTES A TUESDAY MARCH 12, 2024 avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Councilor Thuon spoke in support of a 35 MPH Resolution, including the roundabout and coming up with the means to pay for it. Councilors Stanley and Hardy joined this position. Councilor Carroll spoke in support of the 35 MPH resolution, regardless of roundabout or crosswalks. Councilor Andrade joined him and suggested the possibility of just keeping it at 35 MPH and not adding a crosswalk and stoplight or a roundabout to be cost conscious. Councilor Stanley asked for an update on the status of the Roundabout and was advised the project will be bidding in October of 2024. Mayor Phillips opened the floor to public comment and Tim McMahon, resident of Avon, took the podium in person to ask if Council knows Governor Polis's personal address in Vail and could share it with the public, and if 35 MPH is all that is needed for the addition of pedestrian crosswalks. No other public comment was made in person nor virtually. After deliberations, Councilor Carroll motioned to approve Resolution 24-09, with the following corrections: (i) the second Whereas to state Prater Road and not Prater Lane; (ii) the third Whereas to state residential neighborhood and not residential development; (iii) Paragraph 1. to state Prater Road and not Prater Lane, and (iv) the correction of the date of adoption to March 12, 2024. Councilor Hardy seconded the motion. It was approved unanimously with a 7- 0 vote. 5.3.Discussion of Letter regarding change in scope of the West Vail Pass Project (Town Manager Eric Heil) Video Start Time: 01:33:12 Town Manager Eric Heil introduced the topic of approving the signing of a Letter regarding change in scope of the West Vail Pass Project. Councilor Andrade noted that a 60-million-dollar shortfall is a lot of money and he wondered if to cover this shortfall, it might impact police service or the school budgets. He cautioned to be careful what you ask for with this. Councilor Carroll asked what this item might represent in CDOT's budget, and added the letter is a good start. Additional deliberations from Councilors reflected on the importance of the West Vail Pass Project to the mountain communities and ski towns. Mayor Phillips opened the floor to public comment and no public comment was made in person nor virtually. After deliberations, Mayor Pro Tern Underwood motioned to approve the Letter. Councilor Stanley seconded the motion. It was approved with a 6-1 vote with Councilor Andrade voting nay. 5.4.PUBLIC HEARING: First Reading of Ordinance 24-04 Slopeside Rezoning Application (REZ23001) (Planning Manager Jena Skinner) Video Start Time: 01:42:06 Planning Manager Jena Skinner delivered a presentation related to Ordinance 24-04. A conversation among Councilors and staff ensued on rezoning in general. At the prompt of Mayor Pro Tern Underwood, Town Manager Heil spoke of the need to approve this ordinance to get water rights earmarked and secured for this redevelopment. After brief deliberations, 3 AVON REGULAR MEETING MINUTES TUESDAY MARCH 12, 2024 avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C o L o R A D o Mayor Phillips opened the floor to the public hearing, and no public comment was made in person nor virtually. Councilors thanked staff for having the issue of community housing at top of mind in Avon, as evidenced by Ordinance 24-04. After deliberations, Councilor Thuon motioned to approve the first reading of Ordinance 24-04. Councilor Hardy seconded the motion. It was approved unanimously with a 7-0 vote. 5.5.PUBLIC HEARING: Second Reading of Ordinance 24-03 Amending the International Building Code to Require High Efficiency Gas Boilers (Building Official Derek Place) Video Start Time: 01:54:29 Building Official Derek Place delivered his presentation related to the approval of the second reading of Ordinance 24-03. After brief deliberations, Mayor Phillips opened the floor to the public hearing, and no public comment was made in person nor virtually. After brief deliberations, Councilor Thuon motioned to approve the second reading of Ordinance 24-03. Councilor Stanley seconded the motion. It was approved unanimously with a 7-0 vote. 5.6.Work Session: Sales Tax Exemption on Hygiene Products (Chief Financial Officer Paul Redmond) Video Start Time: 01:S7:00 Chief Financial Officer Paul Redmond introduced the work session related to a Sales Tax Exemption on Hygiene Products. Unanimous consensus from Council had directed staff to move forward with this legislation to approve a sales tax exemption on hygiene products. Mayor Pro Tem Underwood asked that the Town go further and include in the 2025 budget funds to offer free hygiene products in the Town's public facilities. Councilor Hardy thanked Tim McMahon in public attendance for bringing this issue to the forefront for Council's attention, which she noted was a good example of collaboration between elected officials, town staff and members of the public. 5.7.Approval of Intergovernmental Agreement between the Avon DDA, Avon Station Confluence and Village Metro Districts (Town Manager Eric Heil) Video Start Time: 02:00:39 Town Manager Eric Heil introduced the topic of approving the Intergovernmental Agreement between the Avon DDA, Avon Station Confluence and Village Metro Districts. Mayor Phillips opened the floor to public comment and no public comment was made in person nor virtually. After deliberations, Councilor Thuon motioned to approve the Intergovernmental Agreement between the Avon DDA, Avon Station Confluence and Village Metro Districts. Councilor Hardy seconded the motion. It was approved unanimously with a 7-0 vote. 5.8.Work session: Website Analytics (Marketing & Communication Manager Elizabeth Wood) Video Start Time: 02:03:17 Marketing & Communication Manager Elizabeth Wood introduced the work session related to the Town's Website Analytics. Council had no questions or comments other than asking to make the Town's Bus Schedule more accessible to the public on the homepage. Mayor Phillips rd AVON REGULAR MEETING MINUTES A TUESDAY MARCH 12, 2024 avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO opened the floor to public comment and no public comment was made in person nor virtually. As this was a work session, staff received feedback and no motion was requested. 5.9.Resolution 24-08: Adopting a Flag Policy (Town Attorney Nina Williams) Video Start Time: 02:10:25 Town Attorney Nina Williams introduced the topic of approving Resolution 24-08 related to the adoption of a Flag Policy, including Options 1 and 2. Councilor Andrade noted that he was always against flying anything on Town flagpoles other than the 3 flags listed in the policy, and when he voted against the LGBTQ flag, he received a lot of negative feedback and attacks that he felt were unfair as he is a supporter of the LGBTQ community. Councilor Hardy added that it was she who first raised the issue of raising the LGBTQ flag and added that she feels bad that about the situation surrounding Israeli flag after the terrorist attack they suffered. She added she is comfortable not putting the Town in this position again, since it distracts from Town business with unnecessary flag debates. Councilor Thuon apologized to his fellow Councilors for his earlier remarks when he asked for the Israeli flag to be flown with support from his fellow Councilors. He added he felt it at the time and hopes they accept his apology, since 3 flags are great, and the Town should focus on Town business. Mayor Phillips opened the floor to public comment and Rabbi Joel D. Neuman, representing the B'Nai Vail Congregation, took the podium in person to state that they supports the 3 flag alternative proposed to avoiding future distractions with unnecessary flag debates. Tim McMahon, resident of Avon, took the podium in person to support the 3 flag alternative. No other public comment was made in person nor virtually. After deliberations, Councilor Thuon motioned to approve Resolution 24-08 with Option 1 (3 flag alternative). Councilor Hardy seconded the motion. It was approved unanimously with a 7-0 vote. 6. CONSENT AGENDA Video Start Time: 02:18:59 Mayor Phillips introduced the approval of the Consent Agenda to include the following: 6.1.Approval of Talent Agreement for 2024 AvonLIVE! Concert Series (CASE Manager Danita Dempsey) 6.2.Approval of February 27 2024, Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) 6.3.Letter of Support for Colorado Local Climate Action Accelerator Program (Town Manager Eric Heil) Without further deliberations, Councilor Thuon presented a motion to approve the Consent Agenda. Councilor Stanley seconded the motion. It was approved unanimously with a 7-0 vote. At the conclusion, Mayor Pro Tern Underwood reminded her fellow Councilors that if ever they would like to discuss an Item of the Consent Agenda, the Agenda must be amended at the beginning of the Meeting to vote on that change to the Consent Agenda. 5 AVON REGULAR MEETING MINUTES TUESDAY MARCH 12, 2024 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C o L 0 R n C 0 7. WRITTEN REPORTS 7.1.Ice Rink Update (Recreation Director Michael Labagh) ** Indicates topic will be discussed at future agenda's 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 02:21:00 Mayor Phillips asked Nina P. Williams to provide an update on her engagement that will include PZC and Council. Ms. Williams noted PZC will be moved to the 2"d and 4t" Mondays of the month so that it takes place the evening prior to Council, and she can attend both. She added that Town is working to recruit more members to the PZC, and she and staff are now training the existing 5 members and hoping to increase members to 7. Councilor Thuon remarked the loss of local John Dinmore, national and international ski icon in the ski industry, who was in his 60s, and passed away today, and his passing reminded him to live every day to the fullest. Councilor Stanley stated she attended the Art Guild Meeting the day prior on March 11, 2024. She indicated that a sign is needed for their new space in Avon and she wants to bring it to the attention of Staff and Council. She mentioned the Art Guild at Avon would be a good option. Town Manager Eric Heil suggested Art from the Heart, which received unanimous support from Council. Mayor Phillips mentioned that tomorrow, March 13, 2024, Avon Town Hall will host the Eagle Valley Transit Authority Meeting. She invited the public to attend and mentioned they will be discussing fair free transit on US HWY 6 among other topics. 9. ADJOURN There being no further business before Council, Mayor Phillips moved to adjourn the regular meeting. The time was 7:26 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: Miguel Jauregui a anueva, Town Clerk 6 AVON REGULAR MEETING MINUTES A TUESDAY MARCH 12, 2024 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO APPROVED: Mayor Amy Phillips Tamra Underwood Ruth Stanley Lindsay Hardy RJ Andrade Rich Carroll Chico Thuon