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TC Minutes 02-27-2024AVON REGULAR MEETING MINUTES A TUESDAY FEBRUARY 27, 2024 Avon VIRTUAL ONLY MEETING; THROUGH ZOOM C O L O R A 0 O 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a virtual only format, via Zoom.us. Mayor Amy Phillips called the February 27, 2024, Council regular meeting to order at 5:02 p.m. A roll call was taken, and Councilors present virtually were Rich Carroll, RJ Andrade, Lindsay Hardy, Ruth Stanley, and Mayor Pro Tern Tamra Underwood. Mayor Amy Phillips joined the meeting virtually at 5:04 p.m. Councilor Chico Thuon joined the meeting virtually at 5:14 p.m. They were joined by Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Chief Administrative Officer Ineke de Jong, Interim Town Attorney Nina P. Williams, Town Clerk Miguel Jauregui Casanueva, CASE Manager Danita Dempsey, Rec Director Michael Labagh, Chief Building Official Derek Place, Development Coordinator Emily Block, Project Engineer Jim Horsley, and Community Development Director Matt Pielsticker. 2. APPROVAL OF AGENDA Video Start Time: 00:01:00 Mayor Phillips initiated the meeting with the Agenda approval process. Without further discussion, Councilor Andrade motioned to approve the Agenda, as presented. Councilor Carroll seconded the motion. It was approved unanimously with a 6-0 vote of those present. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:02:00 Mayor Phillips asked if there were any conflicts of interest related to the Agenda, and none were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:02:31 Mayor Phillips explained that public comment can be made by participating in the meeting via zoom's video/audio, via telephone, or via email. She then clarified that the public comment section is intended for items not listed on the Agenda, and participation by members of the public is limited to 3 minutes. She asked if there was any public comment from those present virtually, and no public comment was made virtually. 5. BUSINESS ITEMS 5.1.Energy Smart Colorado 2023 Program Update (Energy Programs Director Nikki Maline) Video Start Time: 00:03:41 Energy Programs Director Nikki Maline delivered an update to Councilors related to the Energy Smart Colorado 2023 Program. Mayor Pro Tern Underwood asked if Ms. Maline has similar work in other jurisdictions, and Ms. Maline recapped the municipalities in Eagle County that she is working with on similar programs. Councilor Carroll asked Ms. Maline to explain the concept of Energy Coach as mentioned in the presentation. Councilor Carroll also asked for more information about the 2022 Solarized Program which Ms. Maline provided. No public comment was made virtually. 1 AVON REGULAR MEETING MINUTES Avon TUESDAY FEBRUARY 27, 2024 VIRTUAL ONLY MEETING; THROUGH ZOOM C O L C R ?, D U 5.2.CASE Committee Appointments (CASE Manager Danita Dempsey) Video Start Time: 00:20:05 Case Committee Manager Danita Dempsey moderated the process of appointing two individuals for two-year terms on the CASE Committee. Candidates interviewed were Greg Cooper, Pedro Campos, and Kerri Thelen, who each introduced themselves, in that order, to Councilors and the public, and were interviewed. No public comment was made virtually. Councilors voted in favor of Candidates, as follows: Councilor Thuon: Cooper and Thelen. Councilor Carroll: Campos and Thelen. Councilor Andrade: Cooper and Thelen. Councilor Hardy: Campos and Thelen. Councilor Stanley: Campos and Thelen. Mayor Amy Phillips: Cooper and Campos. Mayor Pro Tern Tamra Underwood: Cooper and Campos. Town Clerk Miguel Jauregui Casanueva tallied the votes from Councilors, and Campos and Thelen both received 5 votes, and Cooper received 4 votes. Based on the tally of votes, Councilor Carroll motioned to appoint Pedro Campos and Kerri Thelen to a two-year term on the CASE Committee. Councilor Stanley seconded the motion. It was approved unanimously with a 7-0 vote. 5.3.Performance Pavilion Name & Sign (CASE Manager Danita Dempsey) Video Start Time: 00:42:18 Case Committee Manager Danita Dempsey delivered a presentation related to the process of implementing a new Performance Pavilion Name & Signage. Councilor Stanley suggested Colorado be added to Avon's logo. Councilors Andrade, Hardy and Thuon preferred Avon Pavilion. Mayor Phillipsjoined them but also asked for the full logo and the mention of Colorado to be included in other materials. Mayor Pro Tern Underwood also preferred for Colorado to be added in lieu of Pavilion and asked for the decision to be postponed until Council receives feedback from CASE on these names and signs. Town Manager Eric Heil suggested Staff be allowed to take Council input, produce mockups of a name and sign, take them to CASE, and then bring the name and sign back to Council at a later meeting. Councilors unanimously agreed with this strategy and no motion was made at this time. No public comment was made virtually. 5.4.Resolution 24-04 Approving 2024 Special Events for Administrative Approval (CASE Manager Danita Dempsey) Video Start Time: 00:53:00 Case Committee Manager Danita Dempsey explained the contents of Resolution 24-04. No public comment was made virtually. After brief deliberations, Councilor Andrade motioned to approve Resolution 24-04 approving 2024 Special Events for Administrative Approval. Councilor Hardy seconded the motion. It was approved unanimously with a 7-0 vote. z AVON REGULAR MEETING MINUTES A TUESDAY FEBRUARY 27, 2024 Avon VIRTUAL ONLY MEETING; THROUGH ZOOM COLORADO 5.5.Resolution 24-05 Extending Health and Recreation Committee (Recreation Director Michael Labagh) Video Start Time: 00:55:20 Rec Director Michael Labagh delivered a presentation related to Resolution 24-05 Extending Health and Recreation Committee, offering to establish this as a permanent committee. Councilor Andrade commented on the excellent value of this Committee and recommended making it permanent. Councilor Stanley agreed with Councilor Andrade. Mayor Phillips added she will be alternate to Councilor Andrade when he is absent and looks forward to participating based on the importance of this Committee. No public comment was made virtually. After brief deliberations, Councilor Thuon motioned to approve Resolution 24-05 establishing the Health and Recreation Committee as a permanent Advisory Board for the Town. Councilor Stanley seconded the motion. It was approved unanimously with a 7-0 vote. 5.6.PUBLIC HEARING: First Reading of Ordinance 24-03 Adopting Updates to the Exterior Energy Offset Requirements and Re -Establishing Minimum Energy Efficiency Standards (Building Official Derek Place) Video Start Time: 01:01:50 Town Manager Eric Heil introduced the topic stating that Section 2 that amends the building code is a high priority item and time is of the essence to approve it, thus recommending its approval on first reading, along with Section 1. Heil added Section 3 should be set aside at this time by Councilors, for a later date and separate ordinance and discussion to prevent delaying the process, given that Section 3 will impact existing projects that are already approved by the Town. He then introduced Chief Building Official Derek Place, who delivered his presentation related to the first reading of Ordinance 24-03 Adopting Updates to the Exterior Energy Offset Requirements and Re -Establishing Minimum Energy Efficiency Standards. Councilor Thuon asked if there is an acronym for more efficient snowmelts, and Chief Building Official Place responded by explaining older and newer snowmelts, acronyms, and their efficiencies. Councilor Thuon then noted that Walking Mountains has a lot of impact with an older snowmelt system. Kimberly Schlaepfer, Climate Action Collaborative Project Manager at Walking Mountains Science Center, took the virtual podium to add information related to the percentage offsetting of carbon emissions with older and newer snowmelts, and a calculator being developed in the County to estimate snowmelt emissions. Mayor Phillips opened the virtual floor of the public hearing for public input on Sections 1 and 2, excluding Section 3. No public comment was made virtually. After deliberations, Mayor Pro Tern Underwood motioned to approve the first reading of Ordinance 24-03, excluding the entirety of Section 3 of the Ordinance as written. Councilor Hardy seconded the motion. It was approved unanimously with a 7-0 vote. AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 27, 2024 Avon VIRTUAL ONLY MEETING; THROUGH ZOOM COLOR .A o 0 Councilors continued their discussion of Section 3, to provide feedback to Staff on the language to be included in the future ordinance and how to address the effective date so that it is fair to ongoing projects. Councilor Andrade asked that Staff explore including heated driveway ADA exemptions in the next ordinance for Section 3. Mayor Phillips opened the virtual floor of the public hearing for public input on Section 3 specifically. No public comment was made virtually. Councilor Carroll asked for the use of examples in the presentation for next ordinance on Section 3. Councilor Hardy thanked Staff for their work on this Ordinance, including Walking Mountains Staff. She was joined by Councilor Stanley. Mayor Pro Tern Underwood asked if the Town should fully exempt projects by certain deadlines such as the existing one for Lot 3, to make Section 3 implementation fair. She also added that future Councils should be allowed some discretion to approve variances based on hardship requirements. 5.7.Review of 2024 Department Goals (Town Manager Eric Heil) Video Start Time: 01:50:50 Town Manager Eric Heil reviewed the 2024 Department Goals with Councilors. Requested direction was to (1) affirm the 2024 Department Goals are appropriate, (2) provide direction to add, remove or modify any Goals, or (3) identify specific Goals that warrant more discussion by Council before Staff initiates any work, as needed. The only addition Council requested is for Staff to review the RETT Exemption caps and the Mi Casa caps. They also indicated that Community Development Department has many goals this year and they will be understanding if some need to be delayed. No public comment was made virtually. As this was a collaborative review of 2024 Department Goals, Town Staff noted comments from Councilors to each Department. 5.8.1-etter of support for 2024 Rebuilding American Infrastructure with Sustainability and Equity (RAISE) discretionary grant program (Town Manager Eric Heil) Video Start Time: 02:29:48 On behalf of Town Manager Eric Heil, Chief Administrative Officer Ineke de Jong delivered a presentation related to the 5.8,A Letter of support from the Town of Eagle for the 2024 Rebuilding American Infrastructure with Sustainability and Equity (RAISE) discretionary grant program. No public comment was made virtually. After brief deliberations, Councilor Stanley motioned to authorize the Mayor to sign the Letter of Support for the Town of Eagle's submission for an implementation grant under the FY 2024 Rebuilding American Infrastructure with Sustainability and Equity (RAISE) discretionary grant program as seen in Attachment B. Councilor Hardy seconded the motion. It was approved unanimously with a 7-0 vote. 4 AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 27, 2024 avon VIRTUAL ONLY MEETING; THROUGH ZOOM C O L O R A D O 5.9.Resolution 24-07 Supporting the Federal Bolts Ditch Act (Town Manager Eric Heil and Jason Cowles, Director of Engineering and Water Resources at Eagle River Water and Sanitation District) Video Start Time: 02:32:26 Town Manager Eric Heil introduced Upper Eagle Regional Water Authority's request for the Town of Avon to pass a resolution in support of the passage of the Bolts Ditch Act. Mayor Pro Tern Underwood added context related to the Federal Bolts Ditch Act and how it seeks to maintain infrastructure in the wilderness. No public comment was made virtually. After brief deliberations, Councilor Thuon motioned to approve Resolution 24-07 supporting the passage of the Bolts Ditch Act. Councilor Stanley seconded the motion. It was approved unanimously with a 7-0 vote. 5.10. Resolution 24-06 Approving Conveyance of Utility Easement to UERWA for the Wildridge Booster Pump Station#1 Improvements Project (Project Engineer Jim Horsley) Video Start Time: 02:37:12 Project Engineer Jim Horsley introduced the process of approving the Conveyance of Utility Easement to the Upper Eagle Regional Water Authority for the Wildridge Booster Pump Station #1 Improvements Project under Resolution 24-06. No public comment was made virtually. After brief deliberations, Councilor Thuon motioned to approve Resolution 24-06 approving the Conveyance of a Utility Easement to Upper Eagle Regional Water Authority. Councilor Carroll seconded the motion. It was approved unanimously with a 7-0 vote. 5.11. Approval of Zehren and Associates Design Contract for Old Town Hall Site (Project Engineer Jim Horsley) Video Start Time: 02:40:30 Project Engineer Jim Horsley introduced the topic of approving the Zehren and Associates Design Contract for the Old Town Hall Site, including construction plans, cost estimating and help with the bid process. Councilor Thuon asked for additional information related to access to electricity for vendors such as food trucks at that location. Councilor Hardy stated she is not in favor of the new skate plaza design at that location but is in favor that a local architecture firm will be approved to design the bathrooms. Mayor Pro Tern Underwood asked for information related to the modular bathrooms and how they are ordered. No public comment was made virtually. At 7:50 pm Mayor Phillips stepped away from the meeting to take a phone call. After deliberations, Councilor Andrade motioned to approve the Zehren and Associates Design Contract for Old Town Hall Site. Councilor Hardy seconded the motion. It was approved unanimously with a 7-0 vote. 5 AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 27, 2024 avon VIRTUAL ONLY MEETING; THROUGH ZOOM COLORADO 5.12. Resolution 24-08 Approving the establishment of a DDA Fund (Chief Financial Officer Paul Redmond) Video Start Time: 02:49:30 Chief Financial Officer Paul Redmond introduced the topic of establishing a DDA Fund. No public comment was made virtually. After brief deliberations, Councilor Stanley motioned to approve the first reading of Resolution 24-08. Mayor Pro Tern Underwood seconded the motion. It was approved unanimously with a 7-0 vote. 6. MINUTES 6.1.Approval of February 13, 2024, Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) Video Start Time: 02:51:45 After brief deliberations between Council and Town Clerk Miguel Jauregui Casanueva related to the publication of Minutes and the location of recordings on the website, Mayor Pro Tern Underwood presented a motion to approve the Minutes from February 13, 2024. Councilor Stanley seconded the motion. They were approved unanimously with a 7-0 vote. After the vote, Mayor Phillips discussed with Councilors the alternative of starting to use a Consent Agenda for specific business items. After reviewing how the use of a Consent Agenda would work, consensus from Councilors was to move forward with the use of a Consent Agenda for subsequent Council Meetings. 7. WRITTEN REPORTS 7.1.2023 E-Bike Share Summary and Final Report (Mobility Manager Jim Shoun) 7.2.Short-term Rental Updates (Planner II Max Morgan) 7.3.Monthly Financials (Senior Accountant Dean Stockdale) 7.4.Bi-Monthly Sustainability Update (Sustainability Coordinator Charlotte Lin) 7.5.Upper Eagle Regional Water Authority January 25, 2024, Meeting Summary (Mayor Pro Tern Tamra Underwood) ** Indicates topic will be discussed at future agenda's 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 03:01:45 Councilor Stanley highlighted that the High Five Media live TV coverage of the Regular Council Meeting now has closed captioning, and it is working very well. Councilor Thuon stated the Town is looking great and Staff is doing a good job, and it's better than anything he could expect. C: AVON REGULAR MEETING MINUTES A TUESDAY FEBRUARY 27, 2024 ,avon VIRTUAL ONLY MEETING; THROUGH ZOOM C O L O R A O O 9. ADJOURN There being no further business before Council, Mayor Phillips moved to adjourn the regular meeting. The time was 8:05 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedio.org. APPROVED: Mayor Amy Phillips Tamra Underwood Ruth Stanley Lindsay Hardy RJ Andrade Rich Carroll Chico Thuon 7 RESPECTFULLY SUBMITTED: /Vql// Miguel Jaureg Casanueva, Town Clerk