2024 Community Grant Program Letter of Agreement - Special Olympics of Colorado DocuSign Envelope ID: 12CE63B5-621A-4762-9074-1D5OCOA68AF8
AV o n Letter of Agreement
Between
COLORADO Special Olympics Colorado and Town of Avon, Colorado
Ms. Amanda Boldenow
Special Olympics Colorado
12450 E Arapahoe Road, Suite C
Centennial, CO 80112
Dear Ms. Boldenow:
The Town of Avon is pleased to provide funding to Special Olympics Colorado in fiscal year 2024. The work of Special
Olympics Colorado is important to the Avon community and on behalf of Avon's residents,the Avon Town Council would
like to express its appreciation for your passion and commitment to the program by awarding Town funds as described in
this Letter of Agreement.
The purpose of this Letter of Agreement (Agreement) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Special Olympics Colorado
Project: Recreation, Sports Training and Competitions for Avon Residents with Disabilities
Town of Avon Contribution:
Cash: Five thousand dollars($5,000.00)
Use of Funds:The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon Community
Funding Application (Funding Application), submitted to the Town of Avon by Special Olympics Colorado. Funding was
approved by the Town Council in the 2024 Town of Avon General Fund Budget on December 12, 2023.
Agreement Term: January 1, 2024 through December 31, 2024
Schedule for Use of Funds: January 1, 2024 through December 31, 2024
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications&Marketing Manager with respect to the appropriate use of the Town of Avon logo
and brand,including the placement of the Town of Avon logo on marketing and promotional materials associated with
the project, as appropriate to the level of funding from the Town.
• Within ten (10) business days of the close of the project, Special Olympics Colorado shall deliver to the
Communications& Marketing Manager a Post Event/Project Report to assist in measuring the impact of the event on
the local economy, vibrancy and needs of the community. The Report shall include number of direct persons served
and fees for services, at a minimum. Special Olympics Colorado is encouraged to meet with the Communications &
Marketing Manager early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
Letter of Agreement Page 1
DocuSign Envelope ID: 12CE63B5-621A-4762-9074-1D5OCOA68AF8
• The Communications&Marketing Manager is the responsible representative for the Town of Avon and for overseeing
Y Special Olympics Colorado's project administration.The Communications&Marketing Manager should be contacted
with any questions and to coordinate the needs of the funded project: Elizabeth Wood, Communications&Marketing
Manager, (970) 748-4087,ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of a signed agreement. The
remaining ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice,
unless agreed to otherwise by the Communications& Marketing Manager.
Nothing contained in this Agreement shall constitute or designate Special Olympics Colorado or any of its employees as
employees of the Town of Avon, and thereby, Special Olympics Colorado, its subcontractors or any person directly or
indirectly employed by it are not entitled to Town of Avon worker's compensation benefits or any benefit contemplated
by a Town of Avon employer/employee relationship.
Authorized Signatures:
Amanda Boldenow,Special Olympics Colorado
I duly represent that I am authorized to represent Special Olympics Colorado in reviewing, agreeing and signing this
Agreement. My signature to this Agreement constitutes acceptance of the terms of this Agreement, special conditions
for use of the tag1.54wpgigled, if any, and Special Olympics Colorado's responsibilities as stated above.
MN& tiM
SIGNATURE: "'D ��
DO7FOC3DOD3D0A400_.
PRINTED NAME: Megan scremi n
President & CEO
TITLE:
1/23/2024
DATE:
Town of Avon DocuSigned by:
k)•.•.d.
SIGNATURE: 175B5FD9070A492.
Elizabeth wood
PRINTED NAME:
TITLE: Communications & Marketing Manager
DATE: 1/23/2024
Letter of Agreement Page 2