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TC Minutes 01-24-2023AVON REGULAR MEETING MINUTES Avon TUESDAY JANUARY 24, 2023 HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 1. CALL TO ORDER AND ROLL CALL Video Start Time: 00:15:30 The meeting was hosted in a Hybrid format, in -person at Avon Town Hall and using Zoom.us. Mayor Amy Phillips called the January 24, 2023 Council regular meeting to order at 5:15 p.m. A roll call was taken, and Councilors present were Mayor Pro Tern Tamra Underwood, RJ Andrade, Lindsay Hardy, Chico Thuon, Ruth Stanley, and Rich Carroll. Also present in person were Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Town Attorney Karl Hanlon, General Government Manager Ineke de Jong, Town Clerk Miguel Jauregui Casanueva, Chief of Police Greg Daly, Planning Director Matt Pielsticker, and CASE Committee Manager Danita Dempsey. 2. APPROVAL OF AGENDA Video Start Time: 00:15:54 Mayor Phillips initiated the meeting with the Agenda approval process. With no changes discussed, Councilor Thuon presented a motion to approve the Agenda. Mayor Pro Tern Underwood seconded the motion. It was approved with a 7-0 unanimous vote. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:16:17 Mayor Phillips asked if there were any conflicts of interest related to the Agenda, and no conflicts of interest were discussed or disclosed by Councilors. 4. PUBLIC COMMENT Video Start Time: 00:16:30 Public comment can be made by participating in the meeting in person, via zoom's video/audio, via telephone, or via email. This public comment section is intended for items not listed in the Agenda. Participation by members of the public is limited to 3 minutes. Mayor Phillips asked if there was any public comment from those present in the room or on Zoom, and there were none. 5. BUSINESS ITEMS 5.1. CULTURE, ARTS & SPECIAL EVENTS (CASE) COMMITTEE APPOINTMENTS (CASE MANAGER DANITA DEMPSEY) (15 MINUTES) Video Start Time: 00:17:00 CASE Committee Manager Danita Dempsey took the podium and stated there are 5 open seats -for the Committee and 5 applicants present to fill them, 3 of which are returning committee members, and 2 who are new applicants. Ms. Dempsey suggested to Councilors that each applicant take the podium in person or through zoom, and Councilors direct any questions to them before taking a vote on their appointment and duration of their term. She introduced Thomas Walsh, a returning Committee applicant, who is seeking a 3-year appointment, and is a Professional Athlete, U.S. Olympic and Paralympic Committee, and U.S. Paralympics Alpine Skiing National A Team Member. He joined through Zoom. Mayor Phillips asked why he wanted the position and he answered that he felt engaged contributing a young voice to the Committee. Councilor Hardy asked him to talk about himself and his background. AVON REGULAR MEETING MINUTES Avon TUESDAY JANUARY 24, 2023 HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C o L o R A D o In addition to being an Avon resident and professional skier, he detailed his background in performing arts. She introduced Justin Chesney, a returning Committee applicant, who is seeking a 3-year appointment, Director of Meetings & Special Events at the Ritz Carlton Bachelor Gulch. He took the podium. Mayor Phillips asked why he wanted the position and he responded that he is a resident of Avon for 4 years, Board President of Mountain Pride and beneficiary of the Mi Casa Program, and brings a unique outlook to the Committee, adding he wants special events in Avon to be year-round. She introduced Calyn Rieger, a Service Owner Representative at EastWest, who is seeking a 3- year appointment. He took the podium. Mayor Phillips asked why he wanted the position and he responded that his main objective is to be an active community member, stating there's more to the Valley than just skiing. Councilor Hardy asked what his favorite event was which he answered was Mountain Pride. She introduced Danielle McNair, Director of Sales & Marketing at the Westin Riverfront Resort & Spa, who is seeking a 3-year appointment. She stated she has been a resident of Avon for the last 15 years. She took the podium. Mayor Phillips asked why she wanted the position and she responded that she wants more community engagement and to give back. Councilor Hardy asked what her favorite event was, and she answered with events at Nottingham Park. Councilor Hardy asked which events the Town needs to improve, and Ms. McNair said there were none she could think of at that time. Councilor Stanley asked out of all events, what she would consider a signature event, and she answered any event that engages all ages and is inclusive of all people. She introduced Lisa Mattis, President of CanDo MS, who is seeking a 3-year appointment. Mayor Phillips asked why she wanted the position. She responded that she is honored to do the work and is passionate about it. She added said she would like to be a part of the strategy and vision to mature the portfolio of special events. She stated that she'd like to see two more special events be added over the next two years. Councilors Hardy and Stanley asked what her favorite event is, and she responded with the Avon Live series and Man of the Cliff. After these interviews, Councilors voted by ballot as follows: Councilors Andrade, Hardy and Stanley had the minority vote to assign Justin Chesney to a 3-year term, and Thomas Walsh, Calyn Reiger, Danielle McNair, and Lisa Mattis to a 2-year term. Councilors Thuon, Carroll, Mayor Pro Tern Underwood and Mayor Phillips had the majority vote to assign Thomas Walsh to a 3-year term, and Justin Chesney, Calyn Reiger, Danielle McNair, and Lisa Mattis to a 2-year term. Mayor Pro Tern Underwood presented a motion to approve the appointments as voted by ballot majority, to appoint Thomas Walsh to a 3-year term, and Justin Chesney, Calyn Reiger, Danielle McNair, and Lisa Mattis to a 2-year term. Councilor Hardy seconded the motion. It was approved with a 7-0 unanimous vote. AVON REGULAR MEETING MINUTES Avon TUESDAY JANUARY 24, 2023 HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 5.2. CONTINUED: FIRST READING ORDINANCE 23-01 AMENDING LANDSCAPE REGULATIONS (SENIOR PLANNER JENA SKINNER) (45 MINUTES) Video Start Time: 00:36:45 Senior Planner Jena Skinner took the podium and presented the first reading of Ordinance 23- 01 amending landscaping regulations. She stated this Ordinance now includes Council feedback given in the previous Council meeting. Town Manager Eric Heil added that this ordinance now only applies to new construction landscape regulations and that a second separate ordinance will cover existing properties' future compliance with these updated landscape regulations. He explained the rationale behind separating both ordinances is to separate the two discussions. He added a recommendation to Council that the second reading of this ordinance be scheduled a month out, on the February 28 Council meeting, to allow a month -long public comment period. Ample discussion among Councilors ensued. Councilor Andrade asked staff to clarify what the definition of a major redevelopment is. Councilor Carroll asked staff to explain how they determined the 7.5 gallons of water standard. Councilor Carroll asked for an explanation of how a one -meter single-family home can distinguish irrigation from regular water consumption. Councilor Thuon asked what if anything could be done to curb consumption of those residences that consume tremendous amounts of water. Mayor Pro Tenn Underwood asked how the 7.5 gallon per square foot per season requirement relates to different hydrazones. Staff provided answers to these questions. Mayor Pro Tern Underwood stated that establishing a maximum square footage of landscaping to this ordinance is desirable. Town Manager Heil clarified that this concept is not yet mature enough to be included in this ordinance, and that it is recommended to approve it as presented, ahead of the end of winter. She then asked that the language of the provision relating to chokecherries and service berries in subsection D of page 70 of the council packet be revised in the affirmative or positive form. Public comment included that of local resident of Eagle, Yuri Kostick, who participated through Zoom. He stated he is a landscape architect and former Councilor and Mayor of Eagle. He added that many people are already designing water -wise landscaping with native plants. He expressed support for the ordinance. In -person public comment included that of Tim Friday with the Eagle River Water and Sanitation District who expressed support of the ordinance. He added information on financial incentives for turf replacement to owners of single-family homes available at erwsd.org, which provides rebates of $1 per square foot of turf replacement, no limit until funds run out. No other public comment was made. Councilor Hardy added that denverwater.org is a good resource to view information on xeriscape. She asked for the Town of Avon to lead the way. Town Manger Heil advised that the Town has applied for a grant to obtain an assessment of existing landscape so that it can implement 5 or 6 xeriscape demonstration gardens for the community. AVON REGULAR MEETING MINUTES Avon TUESDAY JANUARY 24, 2023 HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Mayor Pro Tem Underwood presented a motion to approve the first reading of Ordinance 23-01 and schedule the second reading for the February 28 Council Meeting. Councilor Hardy seconded the motion. It was approved with a 7-0 unanimous vote. 5.3. WORK SESSION: JUNE CREEK EMERGENCY ROUTE PLANNING (PLANNING DIRECTOR MATT PIELSTICKER) (30 MINUTES) Video Start Time: 01:13:13 Planning Director Matt Pielsticker took the podium and presented the slide presentation related to the June Creek Emergency Route Plan. Ample discussion was had among Councilors on the topic. Mayor Pro Tem Underwood asked if the route encroaches on private property and Pielsticker stated it does not appear to, but a survey will be completed to confirm this. Mayor Phillips asked if this egress is used as the emergency evacuation route, which it is. Councilor Carroll asked if the road would need widening, which it will. Director Pielsticker explained this has been and will continue to be a complex process given that there are many layers of approvals from the Eagle Valley Land Trust, Berry Creek Metro District, Eagle County Planning Commission, and the Forest Service. He added they will continue to push forward to secure all regulatory approvals for the route. Town Manager Heil added that the Town appreciates the urgency of the route. Director Pielsticker mentioned there will come a time to discuss the cost of executing the improvements to the route. Mayor Pro Tem Underwood asked who controls access to the gates, and Chief Daly answered they are secured with combination locks with access limited to emergency services and metro staff. She also asked staff for a map that shows where these gates will be, and for documentation to be precise with references to June Creek Trail, June Creek Trail right-of-way, and the June Creek access easement. She also asked for an estimation of cost the next time the topic is included in an Agenda. Councilor Thuon suggested the gate would be nicer if it was brown instead of green. Mayor Phillips requested that the map presented be as precise as possible and include the path to follow in case of a fire emergency. She closed discussion highlighting the path's life -safety relevance. No public comment was made in person or on Zoom. 6. MINUTES 6.1. Approval of December 13, 2022 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) (5 Minutes) Video Start Time: 01:40:32 pm With no discussion or correction, Mayor Pro Tem Underwood moved to approve the minutes from December 13, 2022, as presented. Councilor Andrade seconded the motion. It was approved with a 7-0 unanimous vote. AVON REGULAR MEETING MINUTES Avon TUESDAY JANUARY 24, 2023 HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 6.2. Approval of January 10, 2023 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva)(5 Minutes) Video Start Time: 01:41:09 pm With no discussion or correction, Mayor Pro Tern Underwood moved to approve the minutes from January 10, 2023, as presented. Councilor Andrade seconded the motion. It was approved with a 7-0 unanimous vote. 7. WRITTEN REPORTS 7.1. Fourth Quarter 2022 Department Goal Update (Town Manager Eric Heil) 7.2. Monthly Financials (Senior Accountant Dean Stockdale) 7.3. Quarterly RETT Report (Accountant I Carly Fackler) 7.4. E-Bike Rebate 2022 Program Update" (Communications Manager Liz Wood) 7.5. Draft January 19 Culture, Arts & Special Events Committee Minutes (Special Events Coordinator Chelsea Van Winkle) 7.6. November 15 Health & Recreation Committee Minutes (Recreation Director Michael Labagh) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 01:41:39 Councilor Carroll suggested that the Town of Avon prepare to host a celebration for Mikaela Shiffrin, given her 83rd career victory that surpasses the record set by Lindsey Vonn and places her on the heels of surpassing the record set by Ingemar Stenmark. He also suggested a letter from the Town be published when she breaks that record, which Mayor Pro Tern Underwood and Mayor Phillips both supported. Town Manager Heil stated that CASE Manager Danita Dempsey will put some thoughts together to celebrate the occasion. 9. EXECUTIVE SESSION (90 MINUTES) 7:10 9.1. An executive session pursuant to CRS 24-6-402(4)(b) and (e) for the purposes of receiving legal advice from the Town Attorney on specific legal questions and for determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators more specifically related to the Wildridge-June Creek emergency access and egress, former Office Depot commercial space, Lot B-Benchmark Subdivision, Village (at Avon) potential Community Housing Projects and United States Postal Service. Video Start Time: 01:44:13 pm With no further discussion, at 6:44 p.m. Mayor Pro Tern Underwood moved to enter Council's executive session and relocate to the Holy Cross meeting room. Councilor Carroll seconded the motion. It was approved with a 7-0 unanimous vote. The recording concluded with Mayor Phillips advising the public that no further action will be taken after executive session. In addition to all Councilors, present were Town Manager Eric Heil, Town Attorney Karl Hanlon, Deputy Town Manager Patty McKenny, and General Government Manager Ineke de Jong. The session was held in the Holy Cross meeting room beginning at 6:55 p.m. and ending at 8:18 p.m. AVON REGULAR MEETING MINUTES TUESDAY JANUARY 24, 2023 ,ov o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM c U L o R A D o 10. ADJOURN There being no further business before Council, Mayor Phillips moved to adjourn the regular meeting. The time was 8:18 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY S Miguel Jauregui Vsay(ueva, APPROVED: Mayor Amy Phillips Tamra Underwood Chico Thuon Scott Prince Lindsay Hardy R1 Andrade Ruth Stanley Rich Carroll OFA 11rrED: FE-- A L n Clerk