Vail Valley Charitable Fund 2023 Community Grant Program Letter of Agreement BALANCE: $9,000
AV n
COLORADO
Letter of Agreement
Between
Vail Valley Charitable Fund and Town of Avon, Colorado
Ms. Brooke Skjonsby
Vail Valley Charitable Fund
P.O. Box 2207
Edwards, CO 81632
Dear Ms. Skjonsby:
The Town of Avon is pleased to provide funding to the Vail Valley Charitable Fund in fiscal year 2023.The work of the Vail
Valley Charitable Fund is important to the Avon community and, on behalf of Avon's residents, the Avon Town Council
would like to express its appreciation for your passion and commitment to the program by awarding Town funds as
described in this Letter of Agreement.
The purpose of this Letter of Agreement (Agreement) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency:Vail Valley Charitable Fund
Project: Direct Aid
Town of Avon Contribution:
Cash:Ten thousand dollars ($10,000.00)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon Community
Funding Application (Funding Application), submitted to the Town of Avon by the Vail Valley Charitable Fund. Funding for
the program was approved by the Town Council in the 2023 Town of Avon General Fund Budget on December 13, 2022.
Agreement Term: January 1, 2023 through December 31, 2023
Schedule for Use of Funds: January 1, 2023 through December 31, 2023
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications&Marketing Manager with respect to the appropriate use of the Town of Avon logo
and brand, including the placement of the Town of Avon logo on marketing and promotional materials associated with
the project, as appropriate to the level of funding from the Town.
• Within ten (10) business days of the close of the project, the Vail Valley Charitable Fund shall deliver to the
Communications& Marketing Manager a Post Event/Project Report to assist in measuring the impact of the event on
the local economy, vibrancy and needs of the community. The Report shall include the number of direct persons
Letter of Agreement Page 1
served and fees for services, at a minimum. The Vail Valley Charitable Fund is encouraged to meet with the
Communications & Marketing Manager early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications&Marketing Manager is the responsible representative for the Town of Avon and for overseeing
the Vail Valley Charitable Fund's project administration. The Communications & Marketing Manager should be
contacted with any questions and to coordinate the needs of the funded project: Elizabeth Wood, Communications&
Marketing Manager, (970) 748-4087, ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of a signed agreement. The
remaining ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice,
unless agreed to otherwise by the Communications& Marketing Manager.
Nothing contained in this Agreement shall constitute or designate the Vail Valley Charitable Fund or any of its employees
as employees of the Town of Avon, and thereby,the Vail Valley Charitable Fund, its subcontractors or any person directly
or indirectly employed by it are not entitled to Town of Avon worker's compensation benefits or any benefit contemplated
by a Town of Avon employer/employee relationship.
Authorized Signatures:
Brooke Skjonsby, Vail Valley Charitable Fund
I duly represent that I am authorized to represent the Vail Valley Charitable Fund in reviewing, agreeing and signing this
Agreement. My signature to this Agreement constitutes acceptance of the terms of this Agreement, special conditions for
use of the funds awarded, if any, and the Vail Valley Charitable Fund's responsibilities as stated above.
SIGNATURE: 7evci qaocP,, Radar oft d elc44 4 Ezoole .Sle/ue¢Pry
PRINTED NAME: Terri Hanley Reichert on behalf of Brooke Skjonsby
TITLE: Development Manager
DATE: 2/14/2023
Town of Avon
SIGNATURE: (! a, W"di
PRINTED NAME: Elizabeth Wood
TITLE: Communications & Marketing Manager
DATE: 2/14/2022
Letter of Agreement Page 2