Vail Valley Art Guild 2023 Community Grant Program Letter of Agreement BALANCE: $2,250
AVOfl
COLORADO
Letter of Agreement
Between
Vail Valley Art Guild and Town of Avon,Colorado
Ms. Melissa Nelson
Vail Valley Art Guild
P.O. Box 9733
Avon, CO 81620
Dear Ms. Nelson:
The Town of Avon is pleased to provide funding to the Vail Valley Art Guild in fiscal year 2023. The work of the Vail Valley
Art Guild is important to the Avon community and, on behalf of Avon's residents, the Avon Town Council would like to
express its appreciation for your passion and commitment to the program by awarding Town funds as described in this
Letter of Agreement.
The purpose of this Letter of Agreement(Agreement) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency:Vail Valley Art Guild
Project: Art the Valley
Town of Avon Contribution:
Cash:Two thousand five hundred dollars ($2,500.00)
Use of Funds: The use of the Town of Avon funds,and any in-kind services,are described in the Town of Avon Community
Funding Application (Funding Application), submitted to the Town of Avon by the Vail Valley Art Guild. Funding for the
program was approved by the Town Council in the 2023 Town of Avon General Fund Budget on December 13, 2022.
Agreement Term: January 1, 2023 through December 31,2023
Schedule for Use of Funds: January 1,2023 through December 31, 2023
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications&Marketing Manager with respect to the appropriate use of the Town of Avon logo
and brand,including the placement of the Town of Avon logo on marketing and promotional materials associated with
the project,as appropriate to the level of funding from the Town.
• Within ten(10) business days of the close of the project,the Vail Valley Art Guild shall deliver to the Communications
&Marketing Manager a Post Event/Project Report to assist in measuring the impact of the event on the local economy,
vibrancy and needs of the community. The Report shall include the number of direct persons served and fees for
services, at a minimum. The Vail Valley Art Guild is encouraged to meet with the Communications & Marketing
Manager early in the year to define metrics and objectives for the Report.
Letter of Agreement Page 1
Town of Avon Responsibilities:
• The Communications&Marketing Manager is the responsible representative for the Town of Avon and for overseeing
the Vail Valley Art Guild's project administration. The Communications& Marketing Manager should be contacted
with any questions and to coordinate the needs of the funded project:Elizabeth Wood,Communications&Marketing
Manager,(970)748-4087,ewood@avon.org.
• Ninety percent(90%) of the grant funds will be paid within thirty(30)days after receipt of a signed agreement. The
remaining ten percent(10%)will be paid upon receipt of the Post Event/Project Report and submittal of an invoice,
unless agreed to otherwise by the Communications&Marketing Manager.
Nothing contained in this Agreement shall constitute or designate the Vail Valley Art Guild or any of its employees as
employees of the Town of Avon, and thereby, the Vail Valley Art Guild, its subcontractors or any person directly or
indirectly employed by it are not entitled to Town of Avon worker's compensation benefits or any benefit contemplated
by a Town of Avon employer/employee relationship.
Authorized Signatures:
Melissa Nelson, Vail Valley Art Guild
I duly represent that I am authorized to represent the Vail Valley Art Guild in reviewing, agreeing and signing this
Agreement. My signature to this Agreement constitutes acceptance of the terms of this Agreement, special conditions
for use of the funds awarded,if any,and Vail Valley Art Guild's responsibilities as stated above.
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Letter of Agreement Page 2