Eagle Valley Community Foundation 2023 Community Grant Program Letter of Agreement BALANCE: $9,000
AVOn
co oRAD
Letter of Agreement
Between
Eagle Valley Community Foundation and Town of Avon, Colorado
Ms. Melina Valsecia
Eagle Valley Community Foundation
P.O. Box 1580
Vail,CO 81658
Dear Ms.Valsecia:
The Town of Avon is pleased to provide funding to Eagle Valley Community Foundation in fiscal year 2023. The work of
Eagle Valley Community Foundation is important to the Avon community and, on behalf of Avon's residents, the Avon
Town Council would like to express its appreciation for your passion and commitment to the program by awarding Town
funds as described in this Letter of Agreement.
The purpose of this Letter of Agreement(Agreement) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Eagle Valley Community Foundation
Project: The Community Market
Town of Avon Contribution:
Cash: Ten thousand dollars($10,000.00)
Use of Funds: The use of the Town of Avon funds,and any in-kind services, are described in the Town of Avon Community
Funding Application (Funding Application), submitted to the Town of Avon by Eagle Valley Community Foundation.
Funding for the program was approved by the Town Council in the 2023 Town of Avon General Fund Budget on December
13, 2022.
Agreement Term: January 1, 2023 through December 31, 2023
Schedule for Use of Funds: January 1, 2023 through December 31, 2023
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications&Marketing Manager with respect to the appropriate use of the Town of Avon logo
and brand,including the placement of the Town of Avon logo on marketing and promotional materials associated with
the project, as appropriate to the level of funding from the Town.
• Within ten (10) business days of the close of the project, Eagle Valley Community Foundation shall deliver to the
Communications & Marketing Manager a Post Event/Project Report to assist in measuring the impact of the event on
Letter of Agreement Page 1
the local economy, vibrancy and needs of the community. The Report shall include the number of direct persons
served and fees for services, at a minimum. Eagle Valley Community Foundation is encouraged to meet with the
Communications& Marketing Manager early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
The Communications & Marketing Manager is the responsible representative for the Town of Avon and for overseeing
Eagle Valley Community Foundation's project administration. The Communications & Marketing Manager should be
contacted with any questions and to coordinate the needs of the funded project: Elizabeth Wood, Communications &
Marketing Manager, (970)748-4087,ewoodPavon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty(30) days after receipt of a signed agreement. The
remaining ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice,
unless agreed to otherwise by the Communications& Marketing Manager.
Nothing contained in this Agreement shall constitute or designate Eagle Valley Community Foundation or any of its
employees as employees of the Town of Avon, and thereby, Eagle Valley Community Foundation, its subcontractors or
any person directly or indirectly employed by it are not entitled to Town of Avon worker's compensation benefits or any
benefit contemplated by a Town of Avon employer/employee relationship.
Authorized Signatures:
Melina Valsecia, Eagle Valley Community Foundation
I duly represent that I am authorized to represent Eagle Valley Community Foundation in reviewing, agreeing and signing
this Agreement. My signature to this Agreement constitutes acceptance of the terms of this Agreement,special conditions
for use of the funds awarded, if any, and Eagle Valley Community Foundation's responsibilities as stated above.
SIGNATURE:
PRINTED NAME: 1 V/ Gc Gt — On(-
TITLE: -Sce
DATE: Q(/ I R- (7 z
Town of Avon //', ll
SIGNATURE: Va6 (�t/d9.
PRINTED NAME: Elizabeth Wood
TITLE: Communications & Marketing Manager
DATE: 1/17/2023
Letter of Agreement Page 2