Education Foundation of Eagle County 2023 Community Grant Program Letter of Agreement A
Avo n
COLORADO
Letter of Agreement
Between
Education Foundation of Eagle County and Town of Avon, Colorado
Ms. Wendy Rimel
Education Foundation of Eagle County
P.O. Box 8012
Avon, CO 81620
Dear Ms. Rimel:
The Town of Avon is pleased to provide funding to the Education Foundation of Eagle County (EFEC) in fiscal year 2023.
The work of EFEC is important to the Avon community and, on behalf of Avon's residents,the Avon Town Council would
like to express its appreciation for your passion and commitment to the program by awarding Town funds as described in
this Letter of Agreement.
The purpose of this Letter of Agreement (Agreement)is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Education Foundation of Eagle County
Project: Mental health resources for teachers&classroom grants
Cash:Ten thousand dollars($10,000.00)
Use of Funds:The use of the Town of Avon funds, and any in-kind services,are described in the Town of Avon Community
Funding Application (Funding Application),submitted to the Town of Avon by EFEC. The funding is provided to help with
the stated requests detailed in the Funding Application. Funding for the program was approved by the Town Council in
the 2023 Town of Avon General Fund Budget on December 13, 2022.
Agreement Term: January 1, 2023 through December 31, 2023
Schedule for Use of Funds: January 1, 2023 through December 31, 2023
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with Communications & Marketing Manager with respect to the appropriate use of the Town of Avon logo
and brand,including the placement of the Town of Avon logo on marketing and promotional materials associated with
the project,as appropriate to the level of funding from the Town.
• Within ten (10) business days of the close of the project, EFEC shall deliver to the Communications & Marketing
Manager a Post Event/Project Report to assist in measuring the impact of the event on the local economy,vibrancy
and needs of the community.The Report shall include the number of direct persons served and fees for services,at a
minimum. EFEC is encouraged to meet with the Communications & Marketing Manager early in the year to define
metrics and objectives for the Report.
•
Letter of Agreement Page 1
Town of Avon Responsibilities:
• The Communications&Marketing Manager is the responsible representative for the Town of Avon and for overseeing
EFEC project administration.The Communications&Marketing Manager should be contacted with any questions and
to coordinate the needs of the funded project: Elizabeth Wood, Communications & Marketing Manager, (970) 748-
4087,ewoodL2)avon.org.
• Ninety percent(90%) of the grant funds will be paid within thirty (30) days after receipt of a signed agreement. The
remaining ten percent (10%)will be paid upon receipt of the Post Event/Project Report and submittal of an invoice,
unless agreed to otherwise by the Communications & Marketing Manager.
Nothing contained in this Agreement shall constitute or designate EFEC or any of its employees as employees of the Town
of Avon, and thereby,EFEC,its subcontractors or any person directly or indirectly employed by it are not entitled to Town
of Avon worker's compensation benefits or any benefit contemplated by a Town of Avon employer/employee relationship.
Authorized Signatures:
Wendy Rimel, Education Foundation of Eagle County
I duly represent that I am authorized to represent EFEC in reviewing, agreeing and signing this Agreement. My signature
to this Agreement constitutes acceptance of the terms of this Agreement,special conditions for use of the funds awarded,
if any, and EFEC's responsibilities as stated above.
SIGNATURE: 6/(//rd.
PRINTED NAME: (AJ WI 'L4it� I
TITLE: C ve d'(c(e(4 cc X e ct \Ve iVethy
DATE: ` I 1-1 1 423
Town of Avon
SIGNATURE: jaeeti Gt)e.od
PRINTED NAME: Elizabeth Wood
TITLE: Communications & Marketing Manager
DATE: 1/20/2023
Letter of Agreement Page 2
Request for Taxpayer
Form �� Give Form to the
(Rev.October2018) Identification Number and Certification requester.Do not
Department of the Treasury send to the IRS.
Internal Revenue Service ►Go to www.irs.gov/FormW9 for instructions and the latest information.
1 Name(as shpwn on your come tax return).Name is required on this line;do not le- .v this line blank.
Cti,{ C .h.C14 Fe GU/1 Ofi.t.t(CiA G f ....aje aciA.4.rj
2 Business name/disregarded entity name,If different from above
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m 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1.Check onlyone of the 4 Exemptions(codes p apply only to
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a instructions on page 3):
o ❑ Individuallsole proprietor or ❑ C Corporal-r, ❑ S Corporat on L] Partnership ❑Trustestate
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O, Note;Check the appropriate box In the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting
LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC Is code it an
O. another LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single-member LLC that y)
Is disregarded from the owner should check a ap ate box for the tax classification of its owner.
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Part I Taxpayer Identification Number(TIN)
Enter your TIN in the appropriate box.The TIN provided must match the name g,ven on I.ne 1 to avoid 1 Social security number l
backup withholding.For individuals,this is generally your social security number(SSN).However,for a I 1
resident alien,sole proprietor,or disregarded entity,see the nstructions for Part I,later.For other — —
entities,it is your employer identification number(EIN).If you do not have a number,see How to get a
TIN,later. or
Note:If the account is in more than one name,see the'nstruct'ons for line 1.Also see What Name and I Employer identification number
Number To Give the Requester for guidelines on whose number to enter. - 5)
Part II Certification
Under penalties of perjury,I certify that:
1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and
2.I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue
Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am
no longer subject to backup withholding;and
3. I am a U.S.citizen or other U.S.person(defined below);and
4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct.
Certification Instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,
acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments
other than interest and dividends,you are not required to sign the rtification,but you must provide your correct TIN.See the instructions for Part II,later.
Sign signature of lei/ } /? 6 .
Here U.S.person► Date► r
General Instructions •Form 1099-DiV(dividends,includi those rom stocks or mutual
funds)
Section references are to the Internal Revenue Code unless otherwise •Form i099-MISC(various types of income,prizes,awards,or gross
noted. proceeds)
Future developments.For the latest information about developments •Form 1099-B(stock or mutual fund sales and certain other
related to Form W-9 and its instructions,such as legislation enacted transactions by brokers)
after they were published,go to www.irs.gov/FormW9.
•Form 1099-S(proceeds from real estate transactions)
Purpose of Form •Form 1099-K(merchant card and third party network transactions)
An individual or entity(Form W-9 requester)who is required to file an •Form 1098(home mortgage interest),1098-E(student loan interest),
information return with the IRS must obtain your correct taxpayer 1098-T(tuition)
identification number(TIN)which may be your social security number •Form 1099-C(canceled debt)
(SSN),individual taxpayer identification number(ITIN), adoption
taxpayer identification number(ATIN),or employer identification number •Form 1099-A(acquisition or abandonment of secured property)
(EIN),to report on an information return the amount paid to you,or other Use Form W-9 only if you are a U.S.person(including a resident
amount reportable on an information return.Examples of information alien),to provide your correct TIN.
returns include,but are not limited to,the following. If you do not return Form W-9 to the requester with a 77N,you might
•Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding,
later.
Cat.No.10231X Form W-9(Rev.10-2018)